CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 January 2023 Period start date st To 31 December 2023 Period end date Charity name: Action for Pangbourne Toilets Community Trust Charity registration number: 1171411 Objectives and Activities Summary of the purposes of the charity as set out in its ovemin document Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Parn 1.17 The provision of public toilets at Station Road, Pangboume, Berkshire for the wblic benefrt. The day to day provÉsion, deaning and maintenance of Station Road public toilets, for the public benefrt. Parn 1.17 8Th1 Fund raising and securing grants to cover running costs, capital works and the necessary buildings and other Insuran￿., leasing the building from the loGal authority. Statement confimiing whether the trustees have had regard to the guidance issued by the Charrty Commission on public benefrt P•ra 1.18 We confimi the trustees have regard to the guidance issued by the Charity Commission on public benefrt., each trustee has confirmed in writing they have read and understood the guidance. Additional Inforniation loptional) You ma choose to indude further ststements where relevant about.. SORP rnfernrK• Policy on grant making Pw8 128 The Trust does rKIt make grants. Policy on social investment including program related investment P8Aa la8 The Trust does not make investments The Trust has approximately 80 supporters who donate funds or volunteer to assist ￿ryth our fundraisirKJ and other activities. This indudes helping to plan and fvndraise at local events; distributing information leaffets," applying for grants, contributing ideas for our fund raising plans and updating social media Parn la8 Contribution made by volunteers Additionally, volunteers cary out weekly inspections of the facilities to record any potential issues. as required by our Insurance Policy. The ongoing facilities management of the toilet block is managed by a designated Trustee, with assistance from a Gore team of volunteer supporters who cary out minor maintenance Works. Volunteers also maintain shwbbery beds around the buildin We V￿rk wrth other charitieslcommunty groups to enhance our facilities. This indudes groups supporting stoma users and groups Fffoviding fr88 female sanitary roducts Other Achievements and Performance The Ladies and Gents facilities are available from 7am to 7pm, every day with a single unisex toilet available outside these hours thus providing facilities 24 hours a day. The disabled toilet is open 24 hours a day, 7 days a vRek and is a¢￿SSIble via RADAR key. These facilities are provided free of charge and have been available every day throughout the year, apart from vthen th8y a￿ dosed for modemisation work, when attemative facilrties are made available. These are the only free public conveniences in Pangboume and surrounding villages that provides 24 hour. year round facilities. Our users cross all demographics. The facilities are particularly valued by workmenlwomen who do not have access to other facilities. Summary of the main achievements of the charity, Identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Parn 1.>) The facilities are ched(ed each week by a rota of volunteers. This is a requirement of our Building and Public Liability insurance to ensure that issues are identffied and dealt with in a timely manner. Minor maintenance has been carried out by Trust volunteers. This has induded, fixing sticking doors, replacing failed lights, replacing faulty usage ounters. replacing damaged donation boxes and maintaining shrubbery beds adjacent to the facility. Such work not only ensures that the facilities are maintained to an afftptable standard, but also reduces costs for the Trust The usage counters show that the facilities have been used over 25.000 during the year. Our voluntary donation boxes are re￿Iving around £12 per week (£625 per year). Both these show that the facilities are really vdued by the local community. The Trust set tself a target to raise minimum of £12.500 to ensure it had sufficient funds to cover the running ¢osts for the following year before committing to further 12 month deaning contract. This was achieved. It was always the Trust'6 Intention to build up a surplus of funds each year (over and above the running costs) to fund a refurbishmenvmodemisation of the facilities. A full upgrade of the Disabled toilet was completed in 2020 aThY the full modemisation of the Ladies was COMp￿ted in 2022. During 2023 efft)rts were con￿ntrated on raising sufficient funds to modemis& the Gents facilty vthiGh vrfe achieved, enabling the Gents to be modernised in 2024. We have re￿iVed very positive feedback from our users following all the refurt)ishments. Addltional inforniation (optional) You ma choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Money raised in 2023 enabled the Gents toilets lo be modemised in 2024. Perfomance of fundraising activities against objectives set Objectives to raise running costs one year in advance and buikl up a modemisation fund, all met. Parn 1.41 Investment ￿rfOrMan against objectives Para 1.41 Not applicable- no investments. Other Financial Review Review of the Gharity's financial position at the end of the period Pata 121 A cash balance of £41,829 was held at year- end. of which £12.500 is forecasted annual operating cost requirement. Statement explaining the poli¢y for holding resep4es stating why they are held Para 122 All money over and above that required for ongoing njnning costs is being built up to pay for refurbishment of the facilities. Amount of reserves held Para 122 Reserves held = £29,329 being the majority of the £34,000 needed for modemising the Gents. Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties aboLrt the charity continuing as a going concem Para 122 NIA P¥r¥ 1.24 NIA Par• 123 There is a risk (albeit small at present) that APT may not have sufficient Trustees to ca￿Y out the obJ"ectives of the Trust. One Twstee has retired and has successfully been repla¢ed by a new Trustee. If we lose fvrther Trustees and fail to recwit n8w ones then there becomes a significant risk of nol bein able to continue. Addltlonal Informatlon (optional) You ma choose to include further Statements where relevant about: Grants from local Parish Councils Grants from charitable grant awarding trusts Various fundraising activities Local Council run lottery Donations from Supporters Donations from users The charity's principal sources of funds (including any fundraising) P•r• 1.47 Investment policy and objectives including any social investmerrt policy adopted The Trust does not make any investments. P*a 1.46 Failure of the Trust to raise sufficient funds to run the toilets. The Trust will not enter into any contractual obligation unless it has sufficient funds at the time. A description of the principal risks facing the charity Para 1.46 The grants from the local Parish Councils and matched funding from the Greenham Trust are not guaranteed and are applied for each year. These two elements provide the bulk of the running costs required each year. Other structure. Governance and Management Description of charity's trusts: Type of goveming document Para 125 Charity Commission (temptate) Constitution. How is the charity constituted? Para 12$ Charitable Incorporated Organisation (CIO). Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entrtl8d to appoint one or more trustees Pora 125 New Trustees have to be formally approved by exisknng Trustees and to have demonstrated oynmitment to the Trust's objectives and possess skills to help meet the 0￿.eCtives. Addltlonal infomiation (optional) You ma choose to indude further statements where relevant about New Twstees must read the Charity Commission's Guidan￿ on TNstee's Responsibilities and confinn in wrtting that they have done $0. They also sign a GDPR consent fonm for the Trust to hold their rsonal details. Policies and procedures adopted for the inductron and training of trustees 1.51 The charity's organisational structure and any wider ne￿Ork with which the charity works The Trust is managed entirely by the Trustees. No staff a￿ employed and nobody receives any remuneration for their services other than expenses and contracts I￿ to companies. Parn 1.51 Relationship with any related parties No relationships with other parties. P8ra 1.51 Other Reference and Administrative details Charit name Other name the cha uses istered chari numLEr Chanty's principal address Action for Pa APT Commun 1171411 23, St James Close. Pangboume. Reading, Berkshire. RG8 7AP boume Toilets Commun Trust and APT Trust Names of the charity trustees who manage the charity Dates acted rf not for whole Tru$tsè name Olfie• (If any) Name of person (or body) entitled to appoint tr Ifan Brian John Hoskins Chair Michael Edwin Fellows Secretary Colin Phillip Thoma Harriet Sophie Bird Treasurer Appointed as Trustee at Meeting on 21 January 2023 Alyson Ebbrell Lyn Higgs Did not seek r election at end of 3 year temi on 31 January 2023 Jacqueline Anne Malcolm Rosemary Dorothy Nurick Anne Felicty Pethica Edward David Probert 10 12 13 14 15 16 17 18 19 20 Cor rate trustees- names of the direciors al the date the re Director name rtNYasa roved Name of trustees holding tTUe to propety belonging to the charty Trustee name Funds held as custodian trustees on behalf of others Description of the assets held in this capacity None. Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects None. Details of arrangements for safe custody and segregation of such assels from the charity's own assets Nl Addltlonal Infomiatlon (optlonal) Names and addresses of advlsers Ioptlonal Infomiatlon) Type of Name Addrèss advlser Name of chief executive or names of senior staff members (Optional inforniation Exemptions from disclosure Reason for non-disclosure of ke onnel detsils Other o tional infomiation Declarations The trustees declare that they have approved the trustees, report abov Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary. Chair. etc Brian Hoskins Mike Fellows Chair Secretay Date CHARITY COMMISSION FOR ENGLAND AND WALE Keceipts and payments accounts CC16a For the period 01A)Ir20Z3 To 3111212023 Section A Receipts and payments Unrestricted funds Restrictèd funds Endowment nd5 Total funds Last y￿r A1 Rocolpts Private Donatson$ Grants Furtherfundraisin M8tch fundlng Gift Aid Other income 4537 770 193 4,867 13,688 1.792 7.020 1560 4.908 19.158 2,938 9,195 1.887 1.039 286 18 Sub total (Gross income for AR) 19,159 21789 41949 16,761 A2 Asset and Inva$tment sal￿, Is8e tablo). Sub total 19,159 23,789 42,949 16.761 A3Pa rn9nts Cleaning Repair3 and mainlenanc Profess￿nal fee$ 8.786 161 151 163 1326 2,326 899 t.655 Insuran Premlse$ upWe$ Other tos15 34$ 14.461 403 71 71 Sub total 13.673 6,345 20.018 25.018 A4 As$•t and Snvestment purchases, {seo tablo) Sub total 13.673 20,018 26.018 Net ofrewpts/(payments) AS Transfers between funds A6 Cash funds last year end Cash fun(ts this year end S,486 17. 22,930 15.714 3.185 18,899 41.829 27,156 18.899 Section B Statement of assets and liabilities at the end of the period UnTestricted funds Restricted Endowment nds Catsgories Details to nèar¢st£ 81 Cash funds 20.629 Total cash funds 21.200 20.629 J}} OK OK R•strfctsd funds OK Endowmènt funds to n+ar•Jt£ funds to nMre5t£ Details B2 Other monetary assets Fund t¢* wbl¢h as¥ot bol C¢>Jt lopowll Currwt valuo lonal Details Fund to ¥thlch Detslls Cogt (opt1￿1> Currentvaluo tlon•l 84 A88ets retalned for the ¢harlty's own u8• Fund 10 whkh Ilabl Amount a When du lon•1 Details B5 Liabilities Signed by one ortwo trustees on behaK of all the trustees Signature Prirrt Name Dale of roval ## |Reporttothetru*es|ral\|Src-f,,'orJtroo-
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