CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From 1 January 2021 Period start date $t To 31 December 2021 Period end date Charity name: Action for Pangbourne Toilets Community Trust Charity registration number. 1171411 Objectives and Activities Summary of the purposes of the charity as set out in its overnin document Summary of the main activities in relation to those purposes for the public benefrt, in particular, the activities, projects or servi(x idents'fied in the accounts. Parn 1.17 The provision of public toilets at Station Road, Pangboum&. Berkshire for the public benefft. The day to day provision, Cleaning and rna1ntenan of Station Road public toilets. for the public benefrt. Parn 1.17 and 1.19 Fund raisirwJ and securing grants to cover running costs, caprtal works and the necvssary buildings and other insurance; leasing the building from the local aLrthority. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 We confimi the trustees have regard to the guidance issued by the Charity Commission on public benefrt: eath trustee has confirmed in writing they have read and understood the guidance. Additional inforniation (optional) You ma Ghoose to include further statemerts where relevant ab(xJt Policy on grant making Para 1.38 The Trust does not make grants. Policy on social investment including program related investment Pw8 lJ8 The Trust does rK)t make inveslJnerts The Trust has appr0MatelY 80 supporters who donate funds or volunteer to assist with our fundraising acttvities. This indudes helpi to run fundraising stalls at local events" distribLrting infomiation leaflets., applying for grants-, helping to organise and to assist at fund raising events: and contributing ideas for our fund raisirKJ plans atsu rters meetin Pwa 1.38 Contribution made by volunteers
Volunteers cary out weekly inspections of the facilities to record any potential issues, as required by our Insurance Policy. The ongoing facilities management of the toilet block is managed by a designated Trustee, with assistance from a core team of volunteer supporters who oui minor maintenance v40rks. Volunteers also maintsin shrubbery beds around the buiklin Other None. Achievements and Perfomiance The Ladies and Gents farilities are available from 7am to 7pm, every day th a single unisex toilet available outside these hours thus providing facilities 24 hours a day. The disabled toilet is open 24 hours a day, 7 days a week and is accessible via FiADAR key. These facilities are provided free of charge and have been available every day throughout the year, apart from Ihe when the Ladies toilet was dosed for modernisation (see bel¢)wl. Summary ofthe main achievements of the charity. idenlifying the drfference the charity's work has made to the circumstances of tts beneficiaries and any thider benefits to society as a whole. PoTa 1.20 The facilities are checked each week by Tota of volunteers. This is a requirement of our Building and Public Liability insurance to ensure that issues whi¢h may give rise to a daim are identified and dealt with in a timely manner. Minor maintenance has been carried out by Trust volunteers. This has induded, fixing sticking doors. repairing broken fan, replacing failed lights, replacing faulty usage counters and maintaining shrubbery beds adjacent to the facility. Such work not only ensures that the facilities are maintsined to an acceptable standard, but also reduces costs for the TrusL The usage counters show that over 26.000 people have used them during the year. This varies from around 50 per day during the first 'lockdown' to around 90 per day in the Summer. This is an inGrease over last year refiecting the fact that no altemative facilities were available during lockdown. Our voluntary dOnatn boxes are receiving around £15 r week £750 ear Both
these show that the facilities are really appwiated by the local communty. TtrE Trust set rtself a target to ratse a minimum of £11,500 by the end of September 2021 to ensure it had SLrfficient funds to cover the running costs for the following year tEfore committing to a further 12 month CleaniThJ contract. This was achieved. It vras atways the Trust's intention to build up surplus of funds each year {over and above the £11,500 running costs) to fund refurbishmenumodemisation of the facilities which. whiL8t being perfectly serviceable, are over 30 years old. In December 2020 the first phase of this modernisation programme was completed: namely. the upgrading and enlarging of the Disabled toilet to ensure it met current standards. In November 2021 the second phase of the project, the modernisation of the Ladies toilet was startéd and it was hoped to be completed by the end of 2021. Unfortunately, due to extreme dttfiGulties with the supply of the required sanitary ware it was not compEeted until April 2022. During this time the previously modernised Disabled toilet was made available to Ladies which provided a very a¢¢eptable altemative facility. The contract was awarded to the same contractor who had successfully Gompleted the DiSabd modernisation the previous year. The Cost was £26,635. Funding for this project was provided by the Co-op Local Community Support SdRme (£3,378), a £1,000 donation from Pangbourne Rolary Club and the balance via various fund raising activities arKI individual donations with £5.000 of matched furKJing provided by the Greenham Trust. Additional inf0mtiOn {optlonal) You ma choose to include further statements where relevant about The toilets remained open throughout 2021 even during the periods of lockdown when many other public toilets were closed and altemattve facilib'es (such as cafes and pubs) were no longer available. This was much appreciated by trades-people who had no altemative facilities. Our contract cleaning company continued to clean the toilets every day (using Covid compliant practices) and our thEekl ins ctions were carried out b Achievements against objectives set P¥a 1.41
rota of Trustees and Supporters using Covtd safe procedures. Notices advised members of the wblic of how to remain Covid safe. Objectkves to raise the running costs one year in advance and build up a modemrsation fund. all met. Perfomiance of fundraising activities against obj'ectives set Para 1.41 Investment perfonnan against obJ"ectives Para 1.41 Not applicable- no investments. Other
Financial Review Review of the charity's financial position at the end of the period Para 121 A cash balance of £27,156 was held at year- end, of vthich £11.5CM) is forecasted annual operating cost requirement. Statement explaining the policy for holding reserves stating why they are held Para 1.22 All money over and atrK)ve th* required for ongoing running costs is bein9 built up to pay for refurbishment of the facilities. Amount of reserves held Para 122 Reserves held total £4.136 comprising the cash balance of £27,156 less £11,500 annual running costs and £11.520 being the balance of the contracted price for the Ladies toilet modemisation Yrk, still to be Com NIA Reasons for holding zero reserves Details of fund matertally in deficit Explanation of any uncertainties about the charity continuing as a going concern Para 1.22 Para 1.24 NIA P#ra 1.23 There is a risk (albeit small at present) that APT may not have sufficiènt Trustees to carry out th8 objèctives of the Trust. Sèveral attempts have been made to recruit new Trustees but without success. If we lose a number of Trustees and fail to recruit new ones then there becomes a signtficant risk of not bei able to continue. Addltional Infomiatlon Ioptional) You ma choose to include further statements where relevant about: Grants from local Parish Councils GrantslFunding from Local Businesses Grants from charitable grant awarding trusts Various fundraising activities Local Council run lottery Donations from Su rters The chanty's principal sources of funds (including any fundraising) Par• 1.47 Investment policy and objectives including any social investment policy adopted Parn 1.46 The Trust does not make any investments. Failure of the Trust to raise sufficient funds to pay for running the toilets. The Trust will not enter into any contractual obligation unless it has sufficient fvnds at the time to meet its obligations. A description of the principal risks facing the tharity Paro 1.46 The grants from the local Parish Councils are not guaranteed, and neither is the matched fvnding from the Greenham Trus( all of which have to be applied for each year. These elements rovide the bulk of the
running costs required each year, and this year one of the Parish Council's (vtho had previously funded us) said they were not awarding any grants this year because of reduced income due to the Pandemi¢. This did not cause a problem this year and it is believed to be a 'onfroff sttuation. The risk of the Parish Councils not providing sufficierrt funds is considered very small, but nevertheless is present because the grants are not guaranteed. Other
Structure. Governance and Management Description of charitys trusts.. Type of governing d0ment Para 1.25 Charity Commission (template) ConstttLrtion. How is the charity constituted? P*a 125 )rated Charitable Incorporated Organisation (CIO). Twstee seledion methods induding details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Parn125 New Trustees have to be fomially approved by existing TTUStees and to have demonstrated commitment to the Trust's objectives and possess skills to help meet the ot4"e¢tives. Addltional Infomiatlon (optional) You ma choose to include further statements where relevant about: New Trustees have to read the Charity Commission's Guidance on Truste8'S Responsibilities and confinn in writing that they have done so. They also have to syn a GDPR consent fomi for the Trust to hold their rsonal details. Policies and proCedUS adopted for the inductÉon and training of trustees ParB 1.sl The charity's organisational structure and any wder netOrk with which the charity vrkS The Trust is managed entirely by the Trustees. No staff are employed and nobody receives any remuneration for their services other than expenses and contracts let to compantes. Para 1.$1 Relationship with any related partEs No relationships with other parties. Parn 1.51 Other Reference and Administrative details Cha name Other name the cha uses Re istered chari numLEr Charity's prinapal address Action for Pa APT Commun 1171411 23, St James Close. Pangboume, Reading. Berkshire. RG8 7AP boume Toilels Commun Trust and APT Trust
Names of the charity trustees who manage the charity Trustee name Office Irf any) Name of person lor body) entitled to ifan Brian Hoskins Mike Fellows Colin Thoma Chair Secretary Treasurer Alyson Ebbrell Lyn Higgs Jackie Malcolm Rosie Nurick Felicity Pethica David Probert 10 11 12 13 14 15 16 17 18 19 20 Cor orate trustees- names of the directors at the date the re Dlr¢¢tor nam¢ rtwasa roved Name of trustees holding title to property belonging to the tharity Trustee name
Funds held as custodian trustees on behalf of others Description of the assets held in this capacrty None. Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian Gharrty's objects None. Details of arrangements for safe custody and segregation of such assets from the Chanty's own ass8ts Nl Addltional inforniatlon (Optional) Names and addresses of advls•rs (Optional inforniatlon) Type of Nam• Address advi3or Name of ¢hief execullve or names of senior staff members (Optional infomiallonl Exemptions from disclosure Reason for nOnlsoSUre of ke rsonnel details Other o tional information
Declarations The trustees declare that they have approved the ITUStees' report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Posltlon log Secretary, Chair. etc Brian Hoskins Mike Fellows Chair Secretary Date 122
| CHARITYCofvllvlISSION | CHARITYCofvllvlISSION | CHARITYCofvllvlISSION | CHARITYCofvllvlISSION | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
FORENGI-ANDANDWALE< |
I | I | |||||||||||
| Kecerptsand | payments accounts | ||||||||||||
| Fortheperiod from |
41t01t2021 | To | 31t12t2021 | ||||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Totalfunds | Last year | |||||||||
| to thenearestt | to the | nearestf | tothenearestf | tothenearest€ | tothenearestt | ||||||||
| A | |||||||||||||
| Private Donations | 2,971 | 710 | 3.681 | 5.709 | |||||||||
| Grants | 4,274 | 4,378 | 8,648 | 4,020 | |||||||||
| Further fundraisino | 1,761 | 1,761 | 1.672 | ||||||||||
| Match fundinq | 4.703 | 599 | 5.302 | 5,939 | |||||||||
| GiftAid | 2,850 | 1{5 | 2.965 | 691 | |||||||||
| Other income | 9 | I | 103 | ||||||||||
| Sub total (Gross incomefor AR) |
,6,564 | 5,802 | 22,366 | {8,135 | |||||||||
| A2Assetand investment sales, | |||||||||||||
| rotatreceiptsl-#Fill | f--iId;] | t--1 |
f-rrfsfl | l-I8,Cl | |||||||||
| A3P | |||||||||||||
| Cleaninq | 7.549 | 7,549 | 7,322 | ||||||||||
| Reoairs and maintenance | 945 | 945 | 86 | ||||||||||
| Professional fees | |||||||||||||
| Utilities | 873 | 873 | 868 | ||||||||||
| lnsurance | 856 | 856 | 869 | ||||||||||
| Premises upqrades | 27,872 | 27,872 | 358 | ||||||||||
| Other costs | 857 | 8s7 | 761 | ||||||||||
| Subtotal | 38,951 | 38,951 | {0,263 | ||||||||||
| A4Assetandinvestment | |||||||||||||
| urchases,(see | tablel | ||||||||||||
| I | -I | -tr | -il- |
-t | |||||||||
| Totatpaymentsl----EEil | f--1 | t--] | I- | 3s,r51 |
I | l-fm6il | |||||||
| ,versrcetptsttpayments)i-t Aorrarr:xer$perweenrunssr 'tr"tttl A6Gashfundslastyearend-I rrJ1,6731 cashrundsthisyear"roE==@ |
i-Ei i- I l--1 |
i-; rrJ6qr - ,12,067lI l--1 |
i-iEEi i-t rr -rt Il $,t4ill I ,?Js61l---;a |
, I |
| Unrestricted Restricted Endowment |
||
|---|---|---|
| B1 | Gashfunds | funds tonearest € funds tonearest € funds tonearestf tr=F=tr= |