TRUSTEES’ ANNUAL REPORT FOR THE PERIOD 01.10.23 to 30.09.24
## BEDALE HALL CHARITABLE INCORPORATED ORGANISATION
## Charity number 1171403
## Reference and administration details.
Charity’s address: Bedale Hall, North End, Bedale, North Yorkshire, DL8 1AA.
The trustees hold the property on a 999-year lease from North Yorkshire Council, who retain the freehold.
Trustees holding office on 30.09.24:
|Trustee name|Office|Appointing body|
|---|---|---|
|Michael Barningham|chairman||
|John Critchlow|treasurer||
|Yvonne Rose|||
|Judith Asquith|||
|John Noone|vice-chair||
|David Ingram|||
|John Howe||Bedale Town Council|
|Carl Les||Aiskew Parish Council|
|Nicola Ramsay|||
|Carol Gill|||
|Clive Pointon|||
|David Oakes|||
Professional advice is provided by:
Solicitor: Eccles Heddon & Co., South End, Bedale, N. Yorkshire. Valuer: George F. White, South End, Bedale, N Yorks.
## Structure, Governance and Management
Governing instrument: Lease and Constitution.
Management: The charity’s affairs are managed by the Trustees, of whom two in each case are appointed by Bedale Town Council and Aiskew Parish Council. All trustees live in the Bedale district and are elected at the Annual General Meeting for a threeyear term. The Trustees meet typically six times a year.
The Bedale Hall Trust (Charity number 700687) converted to Bedale Hall Charitable Incorporated Organisation (working title – Bedale Hall) on 1[st] February 2017. The Charity Commission has since agreed to merge the two charities.
## Objectives and Activities
The object of the CIO is to further or benefit the residents of the area defined by the boundary of Bedale and the surrounding areas, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have power:
To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
Main activities in relation to these objects:
Public rooms, including the 18[th] century ballroom and meeting rooms, are available for community use or private hire. The charity runs and provides facilities for the Bedale Museum and the Bedale and District Tourist Information Centre. These are staffed and operated by volunteers.
The charity also provides facilities for the Bedale Youth Venue and for the Bedale Community Library, which are also run by volunteers.
The remainder of the building is let to tenants to provide an income for the maintenance of the building and its operation as a community facility.
## Achievements and performance 01.10.23 to 30.09.24
Many of our offices are let to small businesses, so inevitably there are changes in tenancies as some require more space than we can offer or change their plans. This year, one tenant has left and another has moved into vacant offices. At the end of the year two offices were vacant. Other rooms continue to be occupied by the Bedale Museum, Tourist Information Centre, Town Council, Youth Venue and the Community Library. However, the continued closure of the main entrance lobby due to instability of the ceiling plasterwork has prevented access to the Museum, four offices and the ground floor toilets. Preparations for remedial work have now started in the form of scaffolding to support the ceiling. Private hire of the community facilities has consequentially been adversely affected, while the management office continues to occupy part of the Conference Room facilities.
New flooring has been fitted in one office and the Youth Venue following flooding. Both the back stairs have been redecorated and an external elevation has been repainted. An automatic external access door has been fitted, grant-funded by the Rector and Four and Twenty town charity. On the management side, we have updated our policies and fire risk assessment and six-monthly meetings with tenants have been instituted.
## Financial review
Income rose by £10,000 due to hire of a room for customer service by Barclays Bank, but day-to-day expenditure also rose by £10,000, largely as a result of increased gas and electricity charges. Nevertheless, income exceeded running costs by £12,000. However, £20,000 was spent on the physical upkeep of the Hall, of which the largest single items were external painting and internal redecoration.
At the end of the year, reserves stood at £59,000, not including £13,500 held in trust for the Youth Venue. (The above figures have been rounded to the nearest £500).
It is the policy of the Trustees to maintain significant reserves to guard against emergency repairs to this historic grade 1 listed building or a sudden loss of income from tenants, most of whom are required to give only a few months’ notice.
Annual Report prepared by J Critchlow (treasurer), January 2025.
**Charity Name No (if any) Bedale Hall Charitable Incorporated Organisation 1171403 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01.10.23 30.09.24
## **Section A Receipts and payments**
||**Unrestricted**
**funds**||**Restricted fund**
**Museum**||**Restricted fund**
**TIC**||**Total funds**||**Last year**|
|---|---|---|---|---|---|---|---|---|---|
||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**||||||||||
|Office rents and service charges|**83,318**||**-**||**-**||**83,318**||**87,751**|
|Casual lettings|**28,711**||**-**||**-**||**28,711**||**13,198**|
|Fund raisingand donations|||||**71**||**71**||**19,343**|
|Interest on deposit accounts|**1,904**||||**647**||**2,551**||**1,579**|
|Grants|**7,207**||||||**7,207**|||
|Profits on sales|**1,337**||||**1,936**||**3,273**||**4,431**|
|Refunds and insurance claims|**939**||**-**||||**939**||**6,291**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**|**123,416**||**0.00**|**0.00**|**2,654**||**126,070**||**132,593**|
|||||||||||
|**A2 Asset and investment sales,**||||||||||
|**etc.**|**-**|**-**|**-**|**-**|**-**|**-**|**-**|**-**|**-**|
|||||||||||
|**_Total receipts_**|**123,416**|**123,416**|**0.00**|**0.00**|**2,654**|**2,654**|**126,070**|**126,070**|**132,593**|
|**A3 Payments**||||||||||
|Electricity, gas and water
**50,836**
**439**
**51,275**
**33,344**
Insurance and Rates
**2,414**
**379**
**499**
**3,292**
**10,841**
Caretaking and cleaning
**18,691**
**18,691**
**17,686**
Administration costs
**24,849**
**906**
**200**
**25,955**
**28,613**
Advertising, publicity and exhibitions
**23**
**23**
**50**
Training and conservation
**-**
Repairs and maintenance
**11,132**
**11,132**
**10,624**
Rents and room hire
**-**
**442**
Sundry expenditure
**5,720**
**61**
**757**
**6,538**
**1,519**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 113,642**
**1,369**
**1,895**
**116,906**
**103,119**
**A4 Asset and investment**
**purchases, etc.**
**20,494**
**0.00**
**454**
**20,948**
**27,674**
**_Total payments_**
**134,136**
**1,369**
**2,349**
**137,854**
**130,793**
~~ee~~||||||||||
|**_Net of receipts/(payments)_**|**- 10,720**|**- 10,720**|**- 1,369**|**- 1,369**|**305**|**305**|**- 11,784**||**1,800**|
|**A5 Transfers between funds**||||||||||
||||||**-**||**-**||**-**|
|**A6 Cash funds last year end**|**83,255**|**83,255**|**11,021**|**11,021**|**21,823**||**116,099**||**114,299**|
|**_Cash funds this year end_**|**72,535**|**72,535**|**9,652**|**9,652**|**22,128**|**22,128**|**104,315**||**116,099**|
CCXX R1 accounts (SS)
06/01/2025
1
## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**
**Restricted fund**||**Restricted**||
|---|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**
**Museum**||**fund TIC**||
||||**to nearest £**
**to nearest £**||**to nearest £**||
|**B1 Cash funds**|**30,682**
**9,646**
**2,478**
**41,853**
**-**
**19,600**
**-**
**6**
**50**
**72,535**
**9,652**
**22,128**
Bank - current account
Deposit account
Cash
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
~~—====~~||||||
||||**Unrestricted**
**Restricted fund**||**Restricted**||
||||**funds**
**Museum**||**fund TIC**||
||**Details**||**to nearest £**
**to nearest £**||**to nearest £**||
|**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~—_——~~||||||
||**Details**||**Fund to which**
**asset belongs**
**Cost (optional)**||**Cost (optional)**||
|**B3 Investment assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~ee~~||||||
||**Details**||**Fund to which**
**asset belongs**
**Cost (optional)**||**Cost (optional)**||
|**B4 Assets retained for the**
**charity’s own use**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~tee~~||||||
||||**Fund to which**
**Amount due**||**Amount due**||
||**Details**||**liability relates**
**(optional)**||**(optional)**||
|Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
CCXX R2 accounts (SS)|**-**
**-**
**-**
**-**
**-**
Date of
approval
26.11.24
Print Name
John Edward Critchlow
Signature
2
06/01/2025
~~—=~~||||||
Charity
CC64(b)
Independent Examiner's Report on
the Accounts
COMMISSION
tOT Ensland •nd W*l*A
Receipts and Payments Accounts
Report to tha trusteeslmembers of
u& C Le
On accounts for the yeor ended
Set out on pages
(rernerntwto pcy of c%JOthtyiol sheets)
Rospoctiv• r•sponslbllllles ol Iruslees The chorlty's trustees are responsible for the preparatlon of the accounts. The
and •xamlnw chaity's trustees consid8r that an audit is not requir8d for this year (under
section 43(2) of the Charilies Act I W3 (the Act)) and that an Independent
exomin(Jlron is needed.
It Is my responslbilty to..
exomlne the accounts (under section 43(3)(a) of the Act)..
follow the procedures laid down in the Genoral Directions giv8n by the
Chorty COMMIOnerS (under section 43(7)(b) of the Act),. ond
state wh8ther parttcular maFf8rs have come to my attantion.
Basls of indepondont examlnorfs My exomination wos caNied out In accordance with General Dlrectlons glvan
statement by the Charity Commissioners. An examination includes a review of the
occounting records kept by tha chaitty and a comparlson of the accounts
presented with those records. It also includes consideration of any unusual
ttems or disclosures in the accounts. and seeking explanations from the
tnJstees Conceming ony such matters. Tha procedures undertaken do not
provid8 all the evidence that woukl be required in on oudit, ond
consequenlly I do not expiess an audit opinion on the accounts.
Independent examlne¢s statement In connection with my examination. no maher has come to my ottention
(other than that disclosed overleaf ').'
(l ) which gives ma reasonable cause to belleve that in any materiol re¥Ject
the requirements:
to keep accounting records in occordonce with secllon 41 of tha
IW3 Act.. and
to prepare accounts which occord wtth the accountlng records
and comply with the accounting requirements of the Act
have not been met.. or
(2) to which. in my opinion. attention should be drawn In order to enable a
proper understonding of tha accounts to be 18ached.
Pleas8 del8te the words in the brackets rf they do not apply.
&gned
Name
Relevont profeOnal qualmcatlon or
body (if any)
Address
Lèsi
i KJ J