TRUSTEES’ ANNUAL REPORT FOR THE PERIOD 01.10.22 to 30.09.23 ## BEDALE HALL CHARITABLE INCORPORATED ORGANISATION ## Charity number 1171403 ## Reference and administration details. Charity’s address: Bedale Hall, North End, Bedale, North Yorkshire, DL8 1AA. The trustees hold the property on a 999-year lease from North Yorkshire Council, who retain the freehold. Trustees holding office on 30.09.23: |Trustee name|Office|Appointing body| |---|---|---| |Michael Barningham|chairman|| |John Critchlow|treasurer|| |Yvonne Rose||| |Harry Lillystone||| |John Noone|vice-chair|| |Richard Corner||| |John Howe||Bedale Town Council| |Carl Les||Aiskew Parish Council| |Kayleigh Catford||Bedale Town Council| |Carol Gill||| |Clive Pointon||| |Neil Pocklington||Aiskew Parish Council| Professional advice is provided by: Solicitor: Eccles Heddon & Co., South End, Bedale, N. Yorkshire. Valuer: George F. White, South End, Bedale, N Yorks. ## Structure, Governance and Management Governing instrument: Lease and Constitution. Management: The charity’s affairs are managed by the Trustees, of whom two in each case are appointed by Bedale Town Council and Aiskew Parish Council. All trustees live in the Bedale district and are elected at the Annual General Meeting for a threeyear term. The Trustees meet typically six times a year. The Bedale Hall Trust (Charity number 700687) converted to Bedale Hall Charitable Incorporated Organisation (working title – Bedale Hall) on 1[st] February 2017. The Charity Commission has since agreed to merge the two charities. ## Objectives and Activities The object of the CIO is to further or benefit the residents of the area defined by the boundary of Bedale and the surrounding areas, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the trustees shall have power: To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects. Main activities in relation to these objects: Public rooms, including the 18[th] century ballroom and meeting rooms, are available for community use or private hire. The charity runs and provides facilities for the Bedale Museum and the Bedale and District Tourist Information Centre. These are staffed and operated by volunteers. The charity also provides facilities for the Bedale Youth Venue and for the Bedale Community Library, which are also run by volunteers. The remainder of the building is let to tenants to provide an income for the maintenance of the building and its operation as a community facility. ## Achievements and performance 01.10.22 to 30.09.23 Many of our offices are let to small businesses, so inevitably there are changes in tenancies as some require more space than we can offer or change their plans. This year, there have been no changes of tenancy, although one office has been passed from one existing tenant to another. At the end of the year no offices were vacant. Other rooms continue to be occupied by the Bedale Museum, Tourist Information Centre, Town Council, Youth Venue and the Community Library. However, closure of the main entrance lobby due to instability of the ceiling plasterwork has prevented access to the Museum, four offices and the ground floor toilets. Remedial work is still at the planning stage. Private hire of the community facilities has consequentially been adversely affected, while the management office has had to take over part of the Conference Room facilities. The stolen leadwork has been replaced and we now have a new roof over the Ballroom and main upstairs corridor. Electrical sub-meters have been installed to monitor separately consumption by Offices 21, 22, the Tourist Information Centre (TIC) and cellar and the TIC has a new gas-fired heating boiler. The rear corridor and stairway and the upstairs toilets have been redecorated and a carpet fitted on the stairs. An entrance barrier to the car park has been installed, covered by CCTV, in order to give priority to tenants in the early morning. On the management side, we have updated our policies and fire risk assessment and six-monthly meetings with tenants have been instituted. ## Financial review Income rose by £13,000 due to an increase in office rents and a repayment by the Youth Venue for installation of an external doorway, but day-to-day expenditure rose by £19,000, largely as a result of the receipt of 18 months of finally correct electricity bills. Nevertheless, income exceeded running costs by £13,000. However, £27,000 was spent on the physical upkeep of the Hall, of which the largest single item was the installation of the barrier to the car park, leading to an overall deficit of £14,000. At the end of the year, reserves stood at £65,000, not including £18,000 held in trust for the Youth Venue. It is the policy of the Trustees to maintain significant reserves to guard against emergency repairs to this historic grade 1 listed building or a sudden loss of income from tenants, most of whom are required to give only a few months’ notice. Annual Report prepared by J Critchlow (treasurer), January 2024. **Charity Name No (if any) Bedale Hall Charitable Incorporated Organisation 1171403 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01.10.22 30.09.23 |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**87,751**
**13,198**
**18,906**
**1,145**
**2,300**
**6,291**
**-**
**129,591**||**Restricted fund**
**Museum**
**to the nearest £**
**-**
**-**
**250**
**-**
**-**
**250**||**Restricted fund**
**TIC**
**to the nearest £**
**-**
**-**
**187**
**434**
**2,131**
**-**
**2,752**||**Total funds**
**to the nearest £**
**87,751**
**13,198**
**19,343**
**1,579**
**-**
**4,431**
**6,291**
**-**
**132,593**
**-**
**132,593**||**Last year**
**to the nearest £**| |Office rents and service charges|**87,751**||||||||**81,965**| |Casual lettings|**13,198**||||||||**12,403**| |Fund raisingand donations|**18,906**||||||||**1,364**| |Interest on deposit accounts|**1,145**||||||||**172**| |Grants|||||||||**10,807**| |Profits on sales|**2,300**||||||||**5,360**| |Refunds and insurance claims|**6,291**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**129,591**||||||||**112,071**| |**A2 Asset and investment sales,**
**etc.**
**_Total receipts_**
**A3 Payments**|||||||||| ||**-**||**-**||**-**||**-**||**-**| ||**129,591**
**32,664**
**9,945**
**17,673**
**26,912**
**50**
**10,624**
**757**
**-**
**98,625**||**250**
**11**
**389**
**572**
**442**
**63**
**-**
**1,477**||**2,752**
**669**
**507**
**13**
**1,129**
**699**
**-**
**3,017**||||| ||||||||||**112,071**| ||||||||||| |Electricity, gas and water|**32,664**||||||**33,344**||**19,844**| |Insurance and Rates|**9,945**||||||**10,841**||**8,973**| |Caretaking and cleaning|**17,673**||||||**17,686**||**16,492**| |Administration costs|**26,912**||||||**28,613**||**23,155**| |Advertising, publicity and exhibitions|**50**||||||**50**||**350**| |Training and conservation|||||||**-**||| |Repairs and maintenance|**10,624**||||||**10,624**||**13,559**| |Rents and room hire|||||||**442**||**1,326**| |Sundry expenditure|**757**||||||**1,519**||**1,040**| ||**-**||||||**-**||**-**| |**_Sub total_ **|**98,625**||||||**103,119**||**84,739**| |**A4 Asset and investment**
**purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||**27,510**||||**164**||**27,674**||**32,176**| ||**126,135**
**3,456**
**79,799**
**83,255**||**1,477**
**- 1,227**
**12,248**
**11,021**||**3,181**
**- 429**
**-**
**22,252**
**21,823**||||| ||||||||||**116,915**| ||||||||||| ||**3,456**||**- 1,227**||**- 429**||**1,800**||**- 4,844**| ||||||**-**||**-**||**-**| ||**79,799**||**12,248**||**22,252**||**114,299**||**119,143**| ||**83,255**||**11,021**||**21,823**||**116,099**||**114,299**| CCXX R1 accounts (SS) 10/01/2024 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---|---| |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|**Details**
**Details**
Bank - current account
Deposit account
Cash
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
**43,306**
**39,949**
**-**
**83,255**
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**Restricted fund**
**Museum**
**to nearest £**
**11,021**
**-**
**-**
**11,021**
**Restricted fund**
**Museum**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**fund TIC**
**to nearest £**| |||||**2,820**| |||||**18,953**| |||||**50**| |||||**21,823**| |||||| |||||**Restricted**
**fund TIC**
**to nearest £**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Cost (optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Cost (optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Amount due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval CCXX R2 accounts (SS) 10/01/2024 2 CHARITY COMMISSION Independent Examiner's Repoit on the Accounts Section A Independent Examiner's Repoit 6Lo4L£ IlfvLL CTO On accounts lor Ihe year ended Charity no lil anvl Sei out on page5 .Respertive respmsibililies of trustees and The chariiy'g Irusiee9 consider Ihal an audit Is noi requiied lor th15 year lunder sec150n examiner 43121 ol the Chaiilies Aci 1993 Iihe Aiil. as amended by s.28 01 the Chaiiiies Ali 20061 and Ihal an Independenl ex3minalion 15 needed. exatnine the accounts lundei 5eilion 43 01 ihe Ail, 35 amended). lo follow the pioceduies laid down In the General Diieciion5 oiveTr by Ihe (haiily Commission lundei seciion 4317llbl ol the Aci, as amendedl,- 3nd lo slate whether paiticulai malleis have (orne lo my alleniion. Basis of independent exarNnerfs ststement My exafflinalion wa5 cariied out in accordance with fjeneial Oiiecliot*s given by Ihe Charity Cotntni55ion. An examination Include5 6 ieview ol the accounting reLoids kepi by the charily ond è comparison ol the accounis piesented with those Fecords. It a150 iTrclude5 considerdlion ol any unugudl item$ 01 disLlosuies in ihe accounls. 3nd seeking explanaiions Ifom Ihe Iiusiees concerning aoy such mèiieis. The procedure5 underlèken do nol piovide all the evidence that would be reouiied In an audil. and conseotsenlly I do not express an audit opinion on Ilie accounts. 1fide￿ndent examinerfs Stslement In the couise ol my examinaiion. no matiei has come lo my oiiention loiher Ihan Ihat disclosed below l.. 111 whiih give5 tne ieasonable cause 10 believe thai In, any mèieiial iespeit, the Ifusiees have noi mel the iequiiemenls lo ensuie Ihal.. piopei accounling re(ords are kept lin accoid3nce with section 41 01 Ihe Acll,. and (coun15 are piepaied whiih 3giee wilh the 3ccounling iecoid5 ènd comply with Ihe accouniing requiiemenis ol ihe Aci,. or 121 lo which, in tny opinion. atlenlion Should be drawn in OFdei lo enable 4 propel underslanding ol the accounts to be re3ched. Please delete the words in the bffackels il they do nol apply. Signed Oate 123 Name ,qvkn LL 01 body Ill ènyl Addiess 1 S