## TRUSTEES’ ANNUAL REPORT FOR THE PERIOD 01.10.21 to 30.09.22 ## BEDALE HALL CHARITABLE INCORPORATED ORGANISATION ## Charity number 1171403 ## Reference and administration details. Charity’s address: Bedale Hall, North End, Bedale, North Yorkshire, DL8 1AA. The trustees hold the property on a 999-year lease from Hambleton District Council, who retain the freehold. Trustees holding office on 30.09.22: **----- Start of picture text -----**
Trustee name Office Appointing body
John Weighell
Michael chairman
Barningham
John Critchlow treasurer
Yvonne Rose
Harry Lillystone
John Noone vice-chair
Richard Corner
John Howe Bedale Town
Council
Carl Les Aiskew Parish
Council
Kayleigh Catford Bedale Town
Council
Carol Gill
Clive Pointon
Neil Pocklington Aiskew Parish
Council
**----- End of picture text -----**
Professional advice is provided by: Solicitor: Eccles Heddon & Co., South End, Bedale, N. Yorkshire. Valuer: George F. White, South End, Bedale, N Yorks. ## Structure, Governance and Management Governing instrument: Lease and Constitution. Management: The charity’s affairs are managed by the Trustees, of whom two in each case are appointed by Bedale Town Council and Aiskew Parish Council. All trustees live in the Bedale district and are elected at the Annual General Meeting for a three-year term. The Trustees meet typically six times a year. The Bedale Hall Trust (Charity number 700687) converted to Bedale Hall Charitable Incorporated Organisation (working title – Bedale Hall) on 1[st] February 2017. The Charity Commission has since agreed to merge the two charities. ## Objectives and Activities The object of the CIO is to further or benefit the residents of the area defined by the boundary of Bedale and the surrounding areas, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the trustees shall have power: To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects. Main activities in relation to these objects: Public rooms, including the 18[th] century ballroom and meeting rooms, are available for community use or private hire. The charity runs and provides facilities for the Bedale Museum and the Bedale and District Tourist Information Centre. These are staffed and operated by volunteers. The charity also provides facilities for the Bedale Youth Venue and for the Bedale Community Library, which are also run by volunteers. The remainder of the building is let to tenants to provide an income for the maintenance of the building and its operation as a community facility. Achievements and performance 01.10.21 to 30.09.22 Many of our offices are let to small businesses, so inevitably there are changes in tenancies as some require more space than we can offer or change their plans. This year, two tenants have changed offices and one new business has taken up a tenancy so that at the end of the year no offices were vacant. Other rooms continue to be occupied by the Bedale Museum, Tourist Information Centre, Town Council, Youth Venue and the Community Library. Use of the community facilities has continued to pick up as Covid-related hesitancy has waned. This year the repainting of the windows on the north elevation has been completed and three offices have been redecorated. The audio-visual equipment in the ballroom has also been upgraded. A major project has been the renewal of the majority of the electrical circuits at a cost of £17,000. A thorough buildings condition survey carried out by Hambleton District Council revealed dangerous instability in the ceiling of the main entrance lobby, as a result of which the area has been isolated, which in turn has prevented access to the Museum, three tenants’ offices and the Hall manager’s office. A plan for remediation has been drawn up but work has not yet started. Theft of the lead from the roof has similarly required a plan for replacement as well as temporary remediation work. ## Financial review Leaving aside effects due to the scheduling of regular payments within our financial year, overall running costs were very similar to the previous year. However, within this total, the inability of N- Power to provide acceptable bills for electricity supply to the community rooms has masked increased costs in staff wages, insurance and repairs amounting to £8,000. Increased receipts for lettings more than made up for loss of rental income caused by damage from flash flooding and asbestos removal. This resulted in an increase of £5,000 in trading income, giving a surplus of £19,000 over running costs. We are most grateful to have received £4,600 in Government grants for the hospitality sector and £6,200 from Hambleton District Council’s Making a Difference fund. These grants, together with the above surplus enabled Trustees to finance the £17,000 cost of the electrical circuits upgrading as well as a total of £14,000 for other improvements. At the end of the year, total income fell just £2,000 short of total expenditure, leaving accumulated reserves of nearly £80,000 in unrestricted funds. It is the policy of the Trustees to maintain significant reserves to guard against emergency repairs to this historic grade 1 listed building or a sudden loss of income from tenants, most of whom are required to give only a few months’ notice. Annual Report prepared by J Critchlow (treasurer), January 2023. **Charity Name No (if any) Bedale Hall Charitable Incorporated Organisation 1171403 Receipts and payments accounts For the period** Period start date Period end date **To from** 01.10.21 30.09.22 ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Restricted
Total funds
funds fund Museum fund TIC
to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Office rents and service charges 81,965 - - 81,965
Casual lettings 12,403 - - 12,403
Fund raising and donations 929 348 87 1,364
Interest on deposit accounts 99 73 172
Grants 10,807 10,807
Profits on sales 3,513 36 1,811 5,360
Refunds and insurance claims - - -
Sundries - - - -
Sub total 109,716 384 1,971 112,071
A2 Asset and investment sales,
etc. - - - -
Total receipts 109,716 384 1,971 112,071
A3 Payments
Electricity, gas and water
19,272 134 438 19,844
Insurance and Rates
8,135 333 505 8,973
Caretaking and cleaning
16,479 13 16,492
Administration costs
22,053 641 461 23,155
Advertising, publicity and exhibitions
150 200 350
Training and conservation -
Repairs and maintenance
13,559 13,559
Rents and room hire
1,326 1,326
Sundry expenditure
220 53 767 1,040
- - - -
Sub total
79,868 2,687 2,184 84,739
A4 Asset and investment
purchases, etc. 31,812 364 32,176
Total payments 111,680 2,687 2,548 116,915
Net of receipts/(payments) - 1,964 - 2,303 - 577 - 4,844
A5 Transfers between funds - -
A6 Cash funds last year end 81,763 14,551 22,829 119,143
Cash funds this year end 79,799 12,248 22,252 114,299
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|**Section B Statement**|**of assets and liabilities at the end of the period**|**of assets and liabilities at the end of the period**|**of assets and liabilities at the end of the period**| |---|---|---|---| |||**Unrestricted**|**Restricted**| |**Categories**|**Details**|**funds**|**fund Museum**| |**B1 Cash funds**|**to nearest £**
Bank - current account
**40,995**
Deposit account
**38,804**
Cash
**-**
**79,799**
**_Total cash funds_**||**to nearest £**
**12,248**
**-**
**-**
**12,248**| ||(agree balances with receipts and payments||| |||account(s))|| |||**Unrestricted**|**Restricted**| |||**funds**|**fund Museum**| |**B2 Other monetary assets**|**Details**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**| |**B4 Assets retained for the**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**| |**charity’s own use**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| |||**Fund to which**|**Amount due**| |**B5 Liabilities**|**Details**|**liability relates**|**-**
**-**
**-**
**-**
**-**
**(optional)**| |Signed by one or two trustees on
behalf of all the trustees||Signature
Print|Name| |||John Edward Critchlow|| **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year** ## **to the nearest £** **85,647 6,870 558 72 18,919 1,761 61 113,888 - 113,888** **25,970 8,219 14,334 20,635 29 9,581 1,657 1,415 - 81,840 13,147 94,987 18,901 - 100,242 119,143** **Restricted fund TIC to nearest £ 1,683 20,519 50 22,252** ## **Restricted fund TIC** **to nearest £ - - - - - -** **Cost (optional) - - - - -** **Cost (optional) - - - - - - - - -** **Amount due (optional)** Date of approval 24.01.23 (IIARITY (OMMISSION Independent Examiner's Repoit on the Accounts Seition A Independent Examiner's Report B EOfiLÉ HALL CIO On accoupls foi the yeai ended Set out on pages Respective fe5ponsibilibes of trust￿ ￿ The (haiily's Iiusiees consider Il)al an audil is not requiied loi this year lunder Section examiner 43121 ol the Chafilies Act 1993 Iihe Aiil. as afflended by s.28 01 the Charities A£1 20061 and thèi an Independent exarninalion is needed. exarnine Ihe accounts lundei 5eilion 43 ol the Acl, as amended), lo lollow the pioiedures laid down In the General Directions given by Ihe Chaiily Commission lundei seciion 4317llbl ol the Ail, a5 amended),. and 10 51ale whether particulai malleis have corne to my aileniion. Bas￿ ol intyndent exarninerfs statement My exafflinaiion was carried out in a£cordanc2 with General Directions given by Ihe Charity Cornmission. An examination include5 è review ol the accounting recoids kepi by the charity and a cofflparison ol the a(coun15 piesenied wilh Ihose records. 11 also includes ionsideralion ol any unusual items oi dis(losures In the aciounls, and seeking explanations Iiotn Ihe Iiuslees conceining any such maiieis. The PFoccdures undeilaken do not Pfovide all Ihe evidence Ihal would be required in an audit. and consequenily I do nol expie55 an audit opinion on 11)e accounts. Inde￿fident exarninerfs statement In the course ol rny examination, no rnallei has come lo my dllenlion lolhei than that dis(losed below l. 111 which give5 tne iea50nable cause lo believe thai in, any materièl respect. the tIU5tee5 have not fflet the iequiiefflenls lo ensuie Ihal.. pioper accounting ieiords ale kept (in acioidance with section 41 ol the Aiil,. and accounis ère Pfep3red which agiee wilh the accounting record5 and comply with the accouniing requiiernenis ol Ihe Aci,. or (21 to whiih. ln ffly Opin￿on, aiteniion should be diawn in order lo enable a proper unde151anding ol Ihe ai(ountS lo be leèched. Please delete the WOfd5 rhe brackets Al they do not apply. Signed Date 25 Name 01 body Ill any) QKfe Ikoe . Addiess XL5 IER Apiil 2007