TRUSTEES’ ANNUAL REPORT FOR THE PERIOD 01.10.20 to 30.09.21
BEDALE HALL CHARITABLE INCORPORATED ORGANISATION
Charity number 1171403
Reference and administration details.
Charity’s address: Bedale Hall, North End, Bedale, North Yorkshire, DL8 1AA.
The trustees hold the property on a 999-year lease from Hambleton District Council, who retain the freehold.
Trustees holding office on 30.09.21:
| Trustee name | Office | Appointing body |
|---|---|---|
| John Weighell | ||
| Michael Barningham | chairman | Bedale Town Council |
| John Critchlow | treasurer | |
| Yvonne Rose | ||
| Harry Lillystone | ||
| John Noone | vice-chair | |
| Richard Corner | ||
| Amanda Coates | Bedale Town Council | |
| Carl Les | Aiskew Parish Council | |
| Andrew Hallett | ||
| Carol Gill | ||
| Clive Pointon | ||
| Neil Pocklington |
Professional advice is provided by:
Solicitor: Eccles Heddon & Co., South End, Bedale, N. Yorkshire. Valuer: George F. White, South End, Bedale, N Yorks.
Structure, Governance and Management
Governing instrument: Lease and Constitution.
Management: The charity’s affairs are managed by the Trustees. The Trustees are proposed by parish councils and voluntary organisations in the Bedale district and are elected at the Annual General Meeting for a three-year term. The Trustees meet typically six times a year.
The Bedale Hall Trust (Charity number 700687) converted to Bedale Hall Charitable Incorporated Organisation (working title – Bedale Hall) on 1[st] February 2017. The Charity Commission has since agreed to merge the two charities.
Objectives and Activities
The object of the CIO is to further or benefit the residents of the area defined by the boundary of Bedale and the surrounding areas, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have power:
To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
Main activities in relation to these objects:
Public rooms, including the 18[th] century ballroom and meeting rooms, are available for community use or private hire. The charity runs and provides facilities for the Bedale Museum and the Bedale and District Tourist Information Centre. These are staffed and operated by volunteers.
The charity also provides facilities for the Bedale Youth Venue and for the Bedale Community Library, which are also run by volunteers.
The remainder of the building is let to tenants to provide an income for the maintenance of the building and its operation as a community facility.
Achievements and performance 01.10.20 to 30.09.21
Many of our offices are let to small businesses, so inevitably there are changes in tenancies as some require more space than we can offer or change their plans. This year, three offices have been vacated and four have been newly occupied, so that at the end of the year just one remained vacant. Other rooms continue to be occupied by the Bedale Museum, Tourist Information Centre, Town Council, Youth Venue and the Community Library. Use of the community facilities has gradually picked up through the summer as Covid restrictions have been eased.
This year the repainting of the windows on the south and east elevations has been completed and a further number of sash windows have been eased to allow them to be opened in hot weather. A major project has been the renewal of the majority of the electrical circuits and cut-offs, just a small amount of this work being carried over to the following year. Internally, the Management office has been redecorated and redesigned and two other offices have been refurbished prior to the arrival of new tenants. On the management side, a review of health and safety procedures has been carried out with the help of an external consultant.
Financial review
Leaving aside effects due to the scheduling of regular payments within our financial year, running costs were £5,000 down compared with the previous year. Receipts from lettings and rents fell by as similar amount, largely as a result of the effect of Covid restrictions on private hire for weddings and other functions. Nevertheless, the year ended with an operating surplus of £15,000, which was used to finance the £12,000 cost of the major works outlined above.
We are most grateful to have received £18,000 in government grants for the hospitality sector, which was largely responsible for an overall surplus of £21,000 for the year. This will be used for a major upgrade to the electricity supply.
At the end of the year, accumulated reserves stood at approximately £81,000 in unrestricted funds, of which a significant tranche will be needed for the electrical upgrade. It is the policy of the Trustees to maintain significant reserves to guard against emergency repairs to this historic grade 1 listed building or a sudden loss of income from tenants, most of whom are required to give only a few months’ notice.
Annual Report prepared by J Critchlow (treasurer), December, 2021.
Charity Name No (if any) Bedale Hall Charitable Incorporated Organisation 1171403 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01.10.20 30.09.21
Section A Receipts and payments
Unrestricted Restricted fund Restricted fund Total funds Last year funds Museum TIC to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
| A1 Receipts | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| Office rents and service charges | 85,647 | 87,246 | |||||||
| Casual lettings | 6,870 | 12,130 | |||||||
| Fund raisingand donations | 385 | 2,027 | |||||||
| Interest on deposit accounts | 11 | 278 | |||||||
| Grants | 18,669 | 30,250 | |||||||
| Profits on sales | 611 | 2,287 | |||||||
| Refunds and insurance claims | - | - | |||||||
| Sundries | - | - | |||||||
| Sub total | 112,193 | 134,218 | |||||||
| A2 Asset and investment sales, etc. Total receipts A3 Payments |
|||||||||
| - | - | - | - | - | |||||
| 112,193 25,153 7,392 14,334 19,495 9,581 287 - 76,242 |
370 602 422 791 29 1,657 - 3,501 |
1,325 215 405 349 1,128 - 2,097 |
|||||||
| 134,218 | |||||||||
| Electricity, gas and water | 25,153 | 25,970 | 22,832 | ||||||
| Insurance and Rates | 7,392 | 8,219 | 6,075 | ||||||
| Caretaking and cleaning | 14,334 | 14,334 | 16,253 | ||||||
| Administration costs | 19,495 | 20,635 | 24,937 | ||||||
| Advertising, publicity and exhibitions | 29 | 275 | |||||||
| Training and conservation | - | - | |||||||
| Repairs and maintenance | 9,581 | 9,581 | 13,994 | ||||||
| Rents and room hire | 1,657 | 663 | |||||||
| Sundry expenditure | 287 | 1,415 | 1,272 | ||||||
| - | - | - | |||||||
| **Sub total ** | 76,242 | 81,840 | 86,301 | ||||||
| A4 Asset and investment purchases, etc. Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 12,424 | 723 | 13,147 | 22,777 | ||||||
| 88,666 23,527 - 2,300 60,536 81,763 |
3,501 - 3,131 2,300 15,382 14,551 |
2,820 - 1,495 - 24,324 22,829 |
|||||||
| 109,078 | |||||||||
| 23,527 | - 3,131 | - 1,495 | 18,901 | 25,140 | |||||
| - 2,300 | 2,300 | - | - | - | |||||
| 60,536 | 15,382 | 24,324 | 100,242 | 75,102 | |||||
| 81,763 | 14,551 | 22,829 | 119,143 | 100,242 |
CCXX R1 accounts (SS)
08/12/2021
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Bank - current account Deposit account Cash Details Details Details Signature |
Unrestricted funds Restricted fund Museum to nearest £ to nearest £ 43,028 14,551 38,705 - 30 - 81,763 14,551 Unrestricted funds Restricted fund Museum to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name John Edward Critchlow |
Restricted fund TIC to nearest £ |
| 2,333 | |||
| 20,446 | |||
| 50 | |||
| 22,829 | |||
| Restricted fund TIC to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Cost (optional) | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Cost (optional) | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Amount due (optional) |
|||
| Date of approval |
|||
| John Edward Critchlow | 30.11.21 | ||
CCXX R2 accounts (SS)
08/12/2021
2
Charity CC64(b> Independent Examiner's Report on the Accounts COMMISSION for and Wal¢ Receipts and Payments Accounts fteport to the trusteeslm8mtrs of &DhLI HALL CIO On accounts for thè yeor ended Sel OLrt on pages Rè5peclfve raWnlItIeS ol tnLthes The chority's ttusteas are responsSblo for th8 preparali of the accounts. The and examlnei charw's trJstees corksider thot an audit is not required for year (urnder S6ction 43(2) of th8 Chaillies Act IW3 (the Act)) ond that an Indèpèndent &xaminalion is needed. is rny resp1 to.. examine the accounts (und8r s8Ctlon 43(3Xo) of Iha Act),. follow the procedures loid down in tho general Dlreclons en by the Chortty COMMIOne[S (und&r SeCOn (7xb) of the Act),. ond state whether parlicular matters h(we com8 to my ()rtenon. Ba4$ ol Indeper •xaThdnefs My éxominalon was cathed out In occordoncé wm Gengrol Dlr8cllons glvèn t•mort by the Chorlty Comrnissioners. Ar) examlnthon Includes o roviaw of the accounting records kept by the chortty and o compariy)n ol the accounts presen th those record5. It ak%0 includes con%derOOn of any unusual items or dlsclosures in the accounts, and seerng explan(Jflons from the tTr&ee5 concemlng any such matter5. Tha 0C@dureS undertaken do not provide oll evldence thal woukl be required in an audw. and consequgnmy I do not expre55 on audkF onIOn on the accounts. Indepdent •xu)*s slth•mort In connecth'on wlth my examlngmon. r)0 Mar hos come to my attentlon (other than Ihot dtsclosed overf8af')'. (l) which geS m6 rectsonabb cause to believe that In any maFetk]I resp8Ct Ihe requlrements.. to keep accounllng rteords in occordanc& wlth SeOn 41 ot tha 1993 Act,. and to prepore occ¢)unts whith accord wtlh the accoUnng rocords and compty wth the accounmng raqulremfjnts of thè Act have not been met.. or (2) to whlch, In my oplnlon, attenon should ba drown h order to ena6 a prtsr understanding of the accounts to ba reoched. Please delete the words in Me tsrackets If mey do not appty. Sgned Name Rèlèvant prote&sal quolMc(Jtlon or body Of any) c( A<ldress 21 Lj