# **Friends of Doncaster Mansion House Charity Number: 1171398** # **Trustees' Annual Report & Financial Statements for the Period 1 April 2020 to 31 March 2021** April 2021 # **Friends of Doncaster Mansion House Trustees’ Annual Report & Financial Statements for the Financial Period from 1 April 2020 to 31[st] March 2021** ## **Reference & Administration Details** **Charity Details:** **Number: 1171398** **Address: No 6, Crossways South, Wheatley Hills, Doncaster, DN2 5SJ** ## **Names of the Charity Trustees who manage the Charity** Name Office Colin Jeynes Chair - elected as chair on October 2nd 2020 John Holmes Vice Chair Owen Evans Secretary Peter Brindley Frank Carpenter Miriam Clarke Marion Johns Bobbie Roberts Yvonne Woodcock ## **Names & Addresses of Advisors** Bank: HSBC, High Street, Doncaster, DN1 1EE Treasurer : John Weston – confirmed as treasurer by the Trustees on October 2nd 2020 ## **Structure, Governance & Management** ## **Type of Governing Document:** Constitution **How the Charity is Constituted:** Charitable Incorporated Organisation **Trustee Selection Methods:** Election at Annual General Meeting **How New Trustees are Inducted and Trained:** New trustees are given a copy of the Charity’s constitution, previous minutes, reports and policies and given briefings by the current trustees ## **Objects** ## **Summary of the Objects of the Charity as set out in its Governing Document** (1) The promotion for the public benefit of the conservation of Doncaster Mansion House and its associated artefacts (2) To advance the education of the public in general (and particularly amongst young people) on the subject of the Doncaster Mansion House including by facilitating public use of the Doncaster Mansion House for education purposes and by promoting research for the public benefit in all aspects of the Doncaster Mansion House and publishing the useful results of that research. (3) To advance the education of the public about the life and work of James Paine, the architect of Doncaster Mansion House. ## **Statutory Declaration on Public Benefit** The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties. ## **Executive Summary** In 2020 / 21 the work of the Friends has been greatly affected by the Covid-19 lockdown. The Mansion House has been closed to the public throughout the year. As a result the Friends haven’t been able to provide guided tours or lunchtime talks for the public or local schools on Open Days and they haven’t been able stage any evening events at the Mansion House. It has not been possible to take the James Paine Travelling Exhibition to any of the libraries or other venues in the borough. The closure of the Archives, the Central Library and the local libraries have also restricted the research work of the volunteers. Financially, it is estimated that the Friends have lost about £800 in public donations as a result of the closure of the Mansion House. ## However the Friends have continued to - promote information about the Mansion House and James Paine to the public on the Friends’ website and facebook page - work on the preparation of a new Mansion House Brochure and the updating of the 2018 Mansion House leaflet - research into the ‘ behind the scenes’ history of the Mansion House over the centuries. - research into the history of the site and the phased building of the Mansion House. - research into the objects donated to the Mansion House by the captain of the HMS Andromeda - At the end of the year the Friends had 41 members of whom 26 are volunteers. ## **Activities, Achievements & Performance** ## **Conservation of the Mansion House and its associated artefacts** (a) despite the Covid lockout and the closure of the Mansion House, the Archives and the local libraries, the Friends have continued to update the Mansion House’s contents inventories and identify key items in the collection in need of cleaning and conservation ## **Advancing education of the public and facilitating public use of the Mansion House promoting research** (b) during the Covid lockdown, the Friends have continued to promote the local and national significance of the Mansion House; the works of James Paine and the work of the Friends to the general public through their website and facebook page. (c) the volunteers have continued with research into the domestic staff who worked at the Mansion House over the centuries. This will give a more rounded picture of the ‘ behind the scenes’ history of the building. (d) the volunteers have researched into objects from the HMS Andromeda which were donated to the Mansion House by the ship’s captain ( James Wetherall ) after the Fauklands War in 1982. The ship was adopted by the town in the early 1980s (e) the volunteers have researched into the history of the site and phased building of the Mansion House. (f) The volunteers continue to work on the design of a new Mansion House brochure and the updating of the 2018 Mansion House leaflet. They will be displayed on the Friends’ website in due course. ## **Advancing education about James Paine** (g) during the lockdown it has not been possible to take the James Paine Travelling Exhibition to any of the libraries or other venues in the borough. But the James Paine Exhibition has been displayed on the Friends website. (h) photographs of the contents of all three of James Paine's books of architectural engravings have been displayed on the Friends’ website. Photographs of the conservation work on James Paine’s 2[nd] book of architectural engravings are also displayed on the website. At the end of the year the Friends had 41 members of whom 26 are volunteers. ## **Financial Review** ## **Statement of the Charity's Policy on Reserves** The Trustees have determined to keep no less than £500 as a reserve fund. ## **Details of Any Funds Materially in Deficit** The Trustees declare that the charity had no funds which were materially in deficit at the date of the statement of assets & liabilities. ## **State of the Charity’s Finances** The Covid lockdown has had a significantly impact our funds. We usually receive £800 per year in public donations on Open Days. The income from membership subscriptions is also less this year, ## **Restricted Funds** The current restricted funds are from the John and Ruth Howard Charitable Trust for a new Mansion House brochure; from the Civic Trust for a display case; from the Civic Trust to support school visits, and from donations to support the conservation of the first James Paine book. ## **Designated Funds** The Friend have designated £500 of their funds to support school visits. ## **Particulars of Any Outstanding Guarantee Given by the Charity** The Trustees declare that the charity has given no guarantee where potential liability is outstanding at the date of the statement of assets & liabilities. ## **Particulars of Any Outstanding Debt** The Trustees declare that the charity has no outstanding debts which are secured by an express charge on any of the assets of the charity at the date of the statement of assets & liabilities ## **Declaration** The Trustees declare that they have approved the above report and authorised that it be signed on their behalf. CHARITY COMMISSION FOR ENfjLAND AND WALES Receipts and payments accounts CC16a Forth* period from To 31 03 2022 Section A Receipts and payments UnresiriGtsd lund• R&Stri¥tsd funds fund8 toth• rt••v•4tÉ toth• nmvwte Totsl fvnds L••t ymr toth• toihv nMr••t E ioth• M*rnt£ A1 Recei SubscnpiK)ns Bucket don3t Glanl Fnen05 of rhx4SteT MusqLYrth Repayment OY R•M¢ Poyium tith8L* 140 19 16$ 42 Otherdonatian• Rtp8ymenlTesDrwwl Mi5ceiianeou$ Incty GIftA 390 192 192 283 AR) 1,193 1.193 nv¢• 18•e tabl81. tota Totsi r•colpts t,893 1,893 713 A3 Pa mènts hsurance general Robert Baxwr t¢$lintr)Il•l Conservation Df PaiN's r* Web mainienar Rlme IIGenge SUbj￿Ption Priniing & S18U Room Hir• ETrMntsexpens Phoi raphy 271 270 271 260 711J B7 87 144 144 20 20 Cojium• Wre￿•• Sun4neJ Speakeis, qxwrffj•& 8•nk Chl 3$ 28 28 Sub total 180 710 A4 A88•t and Inve•bn•nt Sub total 889 710 1.590 801 Net ofre¢elpts/(paynnnts) A6 Transfer8 b8tsv8en fund8 A6 ¢a8h funds last year end Cash funds th￿ year end 1,013 710 303 3,27 1,63 4,911 Section B Statement of assets and liabilities at the end of the period Ulliestrictskd fund8 Re5trictod funds to n•ar4•t E Endtswffient lunds ategories B1 Cash funds curr￿ 4.839 72 rotaleash lunds LMJriJriJccxx R1 accounts Issi1110r2017 fvnd• fvn B3 Inv••tsTrwrt *•vl• 84 A•￿1* Y•l•ln•d forth• ¢h•rlty'• ty•m ¢ ty ¢Y•rytr•MJ InAt•ts Pnrt NarT O.T b.iL. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independont Examlnerfs Report Report to the trusteesl members of On accounts for the year ended 31103.2022 Charlty no lif any) 1171398 Set but on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended Responslbllltles and As the charity Iwslees of the Trusl, you are responsible for the preparation basis of report of the accounts In accordance with the requirements of the Charities Act 2011 ("the Act'i I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Acl and In carying out my examination, I have followed the applicable Directions given by the Charrty Commission under section 145{51{bl of the Act. I have completed my examination. I confinn that no material matters have come lo my attention "} in connection with the examination which gives m8 cause to believe that in. any material respect.. accounting ￿CordS were not kept in accordance wtlh section 130 of the Act or Ihe accounts do not accord with the accounting records Independent examiner's 8tstementClose I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the accounts lo be reached. Please delete the words in the brackels rf th8y do nol apply. Slgned: Date: Ic)12 Name.. David W Th ers •yer*hgyov¥ Relevant professlonal qualificationls) or body (if any): CENG, M l Mech E Address.. 41 Hindbum Close Doncaster DN4 IER October 2018