# **Friends of Doncaster Mansion House Charity Number: 1171398** # **Trustees' Annual Report & Financial Statements for the Period 1 April 2020 to 31 March 2021** April 2021 # **Friends of Doncaster Mansion House Trustees’ Annual Report & Financial Statements for the Financial Period from 1 April 2020 to 31[st] March 2021** ## **Reference & Administration Details** **Charity Details:** **Number: 1171398** **Address: No 6, Crossways South, Wheatley Hills, Doncaster, DN2 5SJ** ## **Names of the Charity Trustees who manage the Charity** Name Office Colin Jeynes Chair - elected as chair on October 2nd 2020 John Holmes Vice Chair Owen Evans Secretary Peter Brindley Frank Carpenter Miriam Clarke Marion Johns Bobbie Roberts Yvonne Woodcock ## **Names & Addresses of Advisors** Bank: HSBC, High Street, Doncaster, DN1 1EE Treasurer : John Weston – confirmed as treasurer by the Trustees on October 2nd 2020 ## **Structure, Governance & Management** ## **Type of Governing Document:** Constitution **How the Charity is Constituted:** Charitable Incorporated Organisation **Trustee Selection Methods:** Election at Annual General Meeting **How New Trustees are Inducted and Trained:** New trustees are given a copy of the Charity’s constitution, previous minutes, reports and policies and given briefings by the current trustees ## **Objects** ## **Summary of the Objects of the Charity as set out in its Governing Document** (1) The promotion for the public benefit of the conservation of Doncaster Mansion House and its associated artefacts (2) To advance the education of the public in general (and particularly amongst young people) on the subject of the Doncaster Mansion House including by facilitating public use of the Doncaster Mansion House for education purposes and by promoting research for the public benefit in all aspects of the Doncaster Mansion House and publishing the useful results of that research. (3) To advance the education of the public about the life and work of James Paine, the architect of Doncaster Mansion House. ## **Statutory Declaration on Public Benefit** The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties. ## **Executive Summary** In 2020 / 21 the work of the Friends has been greatly affected by the Covid-19 lockdown. The Mansion House has been closed to the public throughout the year. As a result the Friends haven’t been able to provide guided tours or lunchtime talks for the public or local schools on Open Days and they haven’t been able stage any evening events at the Mansion House. It has not been possible to take the James Paine Travelling Exhibition to any of the libraries or other venues in the borough. The closure of the Archives, the Central Library and the local libraries have also restricted the research work of the volunteers. Financially, it is estimated that the Friends have lost about £800 in public donations as a result of the closure of the Mansion House. ## However the Friends have continued to - promote information about the Mansion House and James Paine to the public on the Friends’ website and facebook page - work on the preparation of a new Mansion House Brochure and the updating of the 2018 Mansion House leaflet - research into the ‘ behind the scenes’ history of the Mansion House over the centuries. - research into the history of the site and the phased building of the Mansion House. - research into the objects donated to the Mansion House by the captain of the HMS Andromeda - At the end of the year the Friends had 41 members of whom 26 are volunteers. ## **Activities, Achievements & Performance** ## **Conservation of the Mansion House and its associated artefacts** (a) despite the Covid lockout and the closure of the Mansion House, the Archives and the local libraries, the Friends have continued to update the Mansion House’s contents inventories and identify key items in the collection in need of cleaning and conservation ## **Advancing education of the public and facilitating public use of the Mansion House promoting research** (b) during the Covid lockdown, the Friends have continued to promote the local and national significance of the Mansion House; the works of James Paine and the work of the Friends to the general public through their website and facebook page. (c) the volunteers have continued with research into the domestic staff who worked at the Mansion House over the centuries. This will give a more rounded picture of the ‘ behind the scenes’ history of the building. (d) the volunteers have researched into objects from the HMS Andromeda which were donated to the Mansion House by the ship’s captain ( James Wetherall ) after the Fauklands War in 1982. The ship was adopted by the town in the early 1980s (e) the volunteers have researched into the history of the site and phased building of the Mansion House. (f) The volunteers continue to work on the design of a new Mansion House brochure and the updating of the 2018 Mansion House leaflet. They will be displayed on the Friends’ website in due course. ## **Advancing education about James Paine** (g) during the lockdown it has not been possible to take the James Paine Travelling Exhibition to any of the libraries or other venues in the borough. But the James Paine Exhibition has been displayed on the Friends website. (h) photographs of the contents of all three of James Paine's books of architectural engravings have been displayed on the Friends’ website. Photographs of the conservation work on James Paine’s 2[nd] book of architectural engravings are also displayed on the website. At the end of the year the Friends had 41 members of whom 26 are volunteers. ## **Financial Review** ## **Statement of the Charity's Policy on Reserves** The Trustees have determined to keep no less than £500 as a reserve fund. ## **Details of Any Funds Materially in Deficit** The Trustees declare that the charity had no funds which were materially in deficit at the date of the statement of assets & liabilities. ## **State of the Charity’s Finances** The Covid lockdown has had a significantly impact our funds. We usually receive £800 per year in public donations on Open Days. The income from membership subscriptions is also less this year, ## **Restricted Funds** The current restricted funds are from the John and Ruth Howard Charitable Trust for a new Mansion House brochure; from the Civic Trust for a display case; from the Civic Trust to support school visits, and from donations to support the conservation of the first James Paine book. ## **Designated Funds** The Friend have designated £500 of their funds to support school visits. ## **Particulars of Any Outstanding Guarantee Given by the Charity** The Trustees declare that the charity has given no guarantee where potential liability is outstanding at the date of the statement of assets & liabilities. ## **Particulars of Any Outstanding Debt** The Trustees declare that the charity has no outstanding debts which are secured by an express charge on any of the assets of the charity at the date of the statement of assets & liabilities ## **Declaration** The Trustees declare that they have approved the above report and authorised that it be signed on their behalf. -1 CHARITY COMM15510N FOR ENfjLAND AND WALES Receipts and payments accounts CC16a For the period from Section A Receipts and payments Unrestricted Restrictèd funds tothv toth• nparq4t£ Endowmènt Totsl lund8 La51 year . knthe r*Are•t iofh• to lh• n¢Af•4¢e A1 Recelpts 16$ 6utkel donaion$ Grani olDoruthrilu5wms 145 14$ OoTration$ fOrb￿k purthase Symp?siurn Iirkels RKeipl¥ sale Cwnii Olhei ￿(￿?1￿￿$ Pgym•nl foi Ialks Misceliangousirwie GrfIAa 472 78 40 125 203 341 AR) 713 713 $$e 180• tsblel. Inv•$ gn Sub tolal 713 7fJ 1,946 A3Pa rnents •nwal Ilobert Ilo*er rest￿￿ 271 276 J7 U7 Sub￿0t1￿nI Si•iiw•ry Room hir Ev•nts•xoen6e8 Ph 10 25 20 557 urcho$¢ 1Q Sufflei',c8 Jo lofy 68 25 Sthwi$ ¢xppnses Tha￿ you Sub to¢al 801 1308 A4 A8s&t and Investment Sub total 801 1.308 Net 0fre¢eipt￿fP0yMenl$j AS TransYew¥ bgtw8gn fund¥ A6 Cash lund$ la$t yeir end Cash funds this yearend 89 638 2.376 Z.23 2.370 2,37 4.696 4,60B 4.05 4696 Section B Statement of assets and liabilities at the end of the period LJnrÈstrieLed funds to np•rgsiE Restricted -funds Endowment fund* to n9¥r￿t£ B1 Cash funds 2,126 2.370 Cash Total cash funds 2.238 2,370 OCI)WOCCXX Rl accounts ISSl111rI2017 . endowmont funds nBarEst£ fund5 fvnds neare5tE -"•### Fwnd to x4ikh CoEt loplhina Cvrr•ntv*u• De:ails 83 Investment a$$èts F¥ThJ 10 whlch Costlf•tkJn•ll CuN•nt v•lu• B4 Ass•i8 r•tainéd for th ,¢harlty'8 own Fvnd to *Nth AThwJutit d Wh¢t7du¢ n&it)118 B5 Llablllllè• ..%ignvd by onÈ or Iwts tru$￿* on L*l*ll ol #l the trustees Synob Fknnt Naff Date of roval OOOOOCCCXX R2 attowls ISS]2I1(W2017 CHARITY COMMISSION FOR ENGLAND AND WALES:, Independent examinerfs report on the accounts Sèction A Independtrnt Exatniner's Report Raport to th• tru•t••sl member4 of Frien fDo rM3n Kjn On a¢count• lor tho year ond•d Charity no Itf•ny) 117139g Set out on pa90¥ R•spocUv• Thé charrty's trustees are res￿$1￿ for the ￿parat￿ oft1￿ aCC4yJnts in r•8pon•ibllitlo5 of accorda￿e with Ihe ¥ewireftRnts of the Chartss Act 2011 r'the ALI") tru•tsv •nd ¢x•nMn•r The ¢haritl$ t￿￿tee$ cortsid•f that an audrt is not rèJul￿j for thi8 year urthr $8c*'on 144 of Ihe th8t an mdepend•nt exwninakn ' needed It IJ my re¥)on&bility to.. 9xaMi￿ the accounts 8Kts"on 145 c4 Ihe Ch￿"t￿sA to follow the applicab￿ D¢'rec*ons gNen by￿ Charity Comrnywon luThYors•ction 145(Sllbl of th• Art ar*Y Stsle whether partwbr matters have come kn my 8ttgnti Bash of Indap•nd•nt My •X￿1na*0n wa8 cArr￿d in •ccwdanc• gener￿ DIT￿tk)n$ GI'V •x•mln•r'• 8lat•rn•nt by the Charity Commo￿on. An examin8bon In¢hJdes a rgview of ccountirvj records k•pl by chanty and a corwnson ¢f the xcothits pr05ented wth those rxords. It also irK4￿ ol any unuwJal Il¥ns or dL%dosure8 In th• xcouThts. ¥ré 6eekirg eNpL9natws frrffl t Iru8tee$ ¢oncernw any such matters The urthrt*•n do not provhde 811 tM e¥i¢Jent* that r4u¥gd in an a￿art. an n￿qUenNY no o￿nIOn 15 gN8n as to whelher tho ￿￿Unts p￿ent 8.lruo 0rn1 fair, report ts Iirni*¢ to those matters 8el tyjt In the st8ternent bek)w. Ind*￿nd•n1 In conn8cthon wth my examination. no m81eri81 fflalter8 have comts to my •x•mlntrf$ 8tatsment •tteTrlion I t￿t In, any malenal re$p8¢t" ') W￿Ch gNes mè csuse lo tr&lk8vg Lounlmg records were ￿ kept In a¢¢ortonc• wth se¢bon 130 gf Cttanl￿ Aci or a¢counts do not ac£ord wth the aco)unlry r•¢tKds I have no Mncems and hgve rthe aCTDS8 no other mattthy in (wnoth"on wrth the examination lo which atten1r￿ shoukl be dr8¥m in othr to ena oper und•r5tandiThJ of trè a￿o￿nts to be reached. . Wo0$9 delele Ihe Itts b￿81S 8ppIy. Slgnod.. S*tVi T) 1sJ . fpVEygeg R81Èvant prof¢$•lonal quaNfl¢allonlsl ￿ body lif anyl.. Moy 2018 Section e Disclosure Only compkie If ex8miw needs to hKJhlW matters d cor*•m 1¥09 CC32. IncJ8pendent examination ol tharty ocwnts." th"recton5 and gu￿ant￿l for 9Xarn￿erS1. Glv• h•re brief detslll of •ny [teTh￿ that the examin•r ￿*h•S t• dlselo¢e. IER May2018