Charity registrdtion number 1171391 EVOLVE MUSIC ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 EVOLVE MUSIC LEGAL AND ADMINISTRATIVE INFORMATION Trusteos C TrQ"ng M Bide S Thapermall C Mufvrfa T McNaughl-Reynolds J CampbeN P Rouse IAppointed 12 May 20221 (Appointed 7 July 20221 Charfty numb•r 1171391 Principal address Ground Flwr 11 Manvets Street Bath BA1 1JQ Independent examiner Mr P J Barton FCCA Art Accountants Limtted Ground Fl(x)I 11 Manvers Street Bath BA1 1JQ Bankers Santander 6 Bath Street Bath BA1 1SA EVOLVE MUSIC CONTENTS Page Trustees, repori Independent exarninevs report Statement of financial a(*wties Balanr£ sheet Notes to the finantial statements 8-14 EVOLVE MUSIC TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2023 Evolve Music is a grassroots cx)mmunily music charity based in Southwest England. Using sound exploration and irllprovisation we co-cAeate music with comfflunities and support the development of music leaders and thè wder community rnusic sector. Evolve Music believes everyone should have the opportunity lo benefit frorn partirypating in community music, and we achieve this by remowng barriers to community mtssic partiapation experienced by undèrserved communities such as those living in rural areas or those with experien￿ of poverty. domestic violence. disability or migration. Since 2017, Evolve Music has delivered thousands of partsupatory music actiMtie5 for young children, families, neurodiv&rse young people and older people through a portfolio of projeds stretching ftom Bath io PlymoLJIh. Additionally. it has built a profile as a prowder ol training. ne￿orknng and advocacy actiwties for the commLJnity music seotor and Is Gontribuling to the eviden￿ that demonstratès rhe positive impacts of partiapatory music on people and communities. In 2023 we are delivering projects in Plymouth, Newton Abbot. Bath, Bristol, Frome, Radstock and Westorksuper-mare. The trustees present their annual report and finan(ial statements for the year ended 31 March 2023. The finan￿al statements have been p¥epared in atYA)rdanc£ the a(￿Unting poliaes set out in note 1 to the financial statements and comply wrth the charity's governing constitution, the Charities Act 2011 and "AGcounting and Reporting by Ch3rrties.' Statèrnent of Reo)mmended Practtce applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021" (effective 1 January 20191. Objeetlves and activities The objectives of Evolve Music are to faulitate acr2ss to, improve. advance, rnaintain and promote education in the art5 by providing increased opportunities for people of all ages, abilities and backgrounds to acces5 ¢reative music makirlg workshops and by running sud) open-access music workshops. lthen reviewing the Charity's aims and objectives, demsing new programmes and setting poliues for the year, the trustees confirm that they have referred to the guidance cA)ntained in the Charity Commission's general guidance on public benefit and complied with thèir duty undet Sedion s1715) of the Charities Act 2011. Achievements and performance Sound Explorers is a capacty building project promoting a music cuhure in earfy years settings. It involves a 12- week residellcy by music leaders in an earfy years settings that indudes h¥0 se55w)ns pèr week that provide group b2sed, 1 l and CPD activity within the setting and has a signifitrAntly positive impact on young thildren experieneing development delays and those p¥esenting with SOCAal, eduG4ts"onal and tnental health needs ISEMHI. In 2022 2023 Eva￿e Music delivered three Sound Explorers residencies in eaAy years settings tn Plymouth.. The Cabin YMCA, Greenshoots Pre-school and Woodfields Primary School Nursery. The Claire Milne Trust. The Nomian Famity Charttable Tnjst. Vemon Ellis Foundation and Plymouth Music Education Hub ftjnded Sound Exptorers wtth Universtty of Plymouth partnering through six Earfy Childhood Studies and Music placements. Below is an extract fmm a testimonial gwen by one of the nutseries, whith also highlighted staff enjoyment in taking part in the project and their appreuation of the Music Leadets, expert15e. enthusiasm and eno)uragement'. 'The regular sessions have had a high impatt on the d)ildren's musit>lty, but also theif confidence, ht)w they communic21e with each other and their emotional and social wellbeing. The Evolve team took lirre to understand our pedagogical approach to our da11y practitr£ and ensured their sessions were in line. They provided adult-led group lirlles with sltucture and opportunrties lor thildren to share theiT own ideas and prowded learning provocations for children to practice their skills, be inventive and creative. This approach has built the Confidence of the nursery staff and supported them through CPD and in the moment practice. The nursery staff have then taken this positive support and felt encouraged to follow up the practice throughout the week and with the children who attend on other days. We are seeing musical opportunities filter through thè session and the routines, building Il into our daily practice through song, ditti'es and musicAI phrases.. EVOLVE MUSIC TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Launched in September 2022, Dads Rock provides open community MLJSIC se55ions for dads and their young children, which so far has been delivered in partnership wrth Bristol Music Trust, Dads In Mind. Bright Start Children's Centre. and Hope House. Atross the year Evofve Music delivered 124 Dads Rock sessions engaging 434 dads and yOLFng children. Ytsulh Music, Stepladder and the Big Lottery Reaehing Communities Programtne have SUPPDrtèd Dads Rock in 2022-2023, and wthin the year funding has been secured from Arts Counryl England to continue and extend this progratnme further across the Soth West. Mini Music Makers is a new partnership project with the West of England Music Aliance that looks to build on the Soulld Explorers approach lo earfy years mu51c practice and ￿11 support educators in North Somerset, Bath and North East Somerset and South Gloucestershire. We successfully delivered ou¥ Big Lottery Rèaching Commun￿"eS (unded AdvénturÈr¥ pilot programme in partnership with Action for Children in autumn temi 2023. On aftèmate weeks we delivered activities for young parents in Newton Abbot and Teignbridge. supporting parents aged 25 and under, many of whom have been through the care system. We will be building on this partnership over ihe next three years through support from Children in Need and the Devon Community Foundation. Inclusive Community Music for Young Pèople Since 2020 we have been delivering indusive community music sesstons for neurodTverse young people in Radstock, in outreach settings and online. through our Sound Lab prograTnme. Within the year this proje¢t was kindly supported by the Radcliffe Trusi and The Ashley Family Foun¢Jab"on and in 202&2024 further fvnding has been secured lo continue these weekty sessions. In 2023 we have also extended our work with neurodwerse young people to North Somerset through the ￿delIvery of the Unscripted holiday programme wrth the West of England MU￿CAll$an￿. Developing the Community Music Sector For the freelance music leader workfor￿, we have delNered training in traurna-infotrred practic£.' inclusive musi practice and the benefits of musieal play WTth thildren with soaal, emots.onal and mental hèalth needs. We have also hosted reflective sessions to allow thosé working in the field to share their practices and challenges. Evaluation data 2nd report from the Sound ExploTrrs programme have been shared wth the c￿[lIm￿nity music sector and published online. All Evolve Music's rates of pay have brought in line with Ihose recommended by the Musiaans Union. Funders & Fundraising We are gratefvl to everyone who has pledged support to Ev0￿e Music through the year. Play it Forward is a new ftjndraising initi*ive that inMtes ehoirs, orchestras. community musical groups and Ènsembles in the South West to 'donate' one of their coneerts to Evolve Music by making Evolve Music the designated chanty partner lor the event. This is done through a number of med)anisms. either donating ticket revenue, pro￿lding an option to donate when purchasing tic*ets, or having digital andlor physical eollection methods on the night. EVOLVE MUSIC TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Financial r8vi8w Incorne for the year remained at a simi18r level to that of the previous year at £92.005. Around half of this related to funds restricted to the direct finanong of speafic projects. received from a number of key funders.. The Vemon Ellis Foundation, The Nation31 Lottery Community Fund, The Ashley Farnity Foundation. Youth Music, The Radcliffè Trust, Second Step Somerset and Frome Town Council. We also receivèd importanl support from Youth Music Recharge Fund towaid5 the ftjnding of the charity's core management and operational costs. The Trustees would like to express their sin￿re gratitude to all the org3nisalions which kindly supported the charity and its work during the year. After all direct and indirecl costs, the charty recx)rded a nel 54Jrplus for the year of £7,880, a small improvement on the prewous year. Restricted fvnds of £23,753 were carried fO￿ard al the year end, with total (2sh resources of almost £57,000. Last year the trustees adopted a new reserves policy under whith the charity seeks to maintain a level of unrestricted rèserves suftiaent to cover be￿een 3 and 6 months of budgeled core operats'ng costs. At the end of this finanaal year. unrestri¢ted reserves were £28,684. whith rxbveied almost 6 months of core costs budgeted for the financial year ending 31 MaTch 2024. The Executive Dirèctor and tnjstees rewew risks to the charity règulatly using a detailed risk register and make appropriate plans lo mitigate risks. Plans for future periods In March 2023. and following consultation with wider stak&holders. Evolve Music's trustees 2dopt@d a new three year Strategic Plan. This plan was written in the context of the Department of EduGgtion's new National Plan for Music Education for England {pu￿1$hed October 20221.. a re￿)eW ol the funding and structure of Music Education Hubs by the Departrnent of EducAtion and Arts Council England., a new cultural policy for England. Lets C￿at0 (Arts Qouncil Englandl.. and, at a local level, shifting local authority trrt)undaries and govemance structures. The vision of Ev0￿@ Muslc's trustees is that everyone in thé South West has the opportunity to benefit from participating in CA)mmunity music. To achieve this. the Charity seeks to remove barriers lo corrmunity MLJSIC participation experienced by underserved communities in the South West, allowng for a greater number of loral people and communities to benefft from ex)mmunity music eath year. Our four strateg￿C objectives over the next three years are to.. Maintain and extend existing projects geogiaphically, specifically by.. Contributing lo the development of early years music practice in the South West, wmplementing the National Plan for Music Education". Speatheading indusive. educational and devejopmental communtty fflusic actiwty with neurodivergent people in the South West., b. Continuing to Innovate approaches to synchronous and asynd)ronous digital s8nri¢es", 2. Dèvelop new initiatives, growing the breadth of SeTri￿S on offer., Tiain, network and advoc2te on behalf of communty musiaans and cAJnlribute to the evidenee base for investment in partI￿patOry music activities., 4. Become a finanaally resilient and sustainable organisation. It is the intention of the trustees to share this plan with key stakeholders. for example as part of an induction process for new trustees and new rnernber5 of the core workforc£, as well as wrth prospective funders. Piogress towards achieving the ambitions laid out in the plan wll be monitoied by the trustees through regular ExeGutive Committee meetings and Board meetings. The plan wll be updated on an annual basis and where necess8ry in response to significant changès within the intemal or extemal operating enmronmenl. EVOLVE MUSIC TRUSTEES, REPORT {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Structure. govemance and management Evolve Music is a Charitable Ineorporated Organisation Cci￿) govemed by its constitution dated 4 April 2023. The tharity was originally registered in January 2017 under an Assoaation Model CIO.. on 4 April 2023. Shortly after the year end, at an Extraordinary General Meets'ng the members of the tharity voted unanimously to change the constitution lo a Foundation Model CIO, under its new constitution. adopted on the same dale, the charity is govemed and overseen solely by its trustees. The charty is registered wth the Charrty Commission, registration no. 1171391. The Board of Injstees meets quarterly lo review perfom)ance against strategic and finanaal objectives. The trustees who served during the year and up to the date of signature ofthe finanLyal statements were.. C King C Dunling M Bide J Whall S Fisher S Thapemiall C Mulwa T McNaught-Reynolds J Campbell P Rouse (Resigned 1 October 20221 (Resigned 7 July 20221 (Resigned 7 July 2C1221 {Appointed 12 May 2022) (Appointèd 7 Juty 20221 New trustees may be appointed by resolution passed at any property convened trustee meeting, and all new ttustees are appointed for an initial term of three years. In appointing trustees. the Board of twstees has regard to the skills, knowledge and èxperiènce needed for effective management of the charity. New trustèes take part in an induction process. during whid) they receive copies of the d)arty's constitution and Injstee's handbook, are fully briefed on their obligations under charity and eA)mpany law, 2nd are given inforniation on the deosion-making processes. the finanoal performanc£ of the charity. and the chaiity's business plan. Trusiees wrth speafic expertise brief the Board from lime to time on current topi(%_ More broadly. trustees are encAJuraged to keep uTrtO-dale with developmènts in the sector and to tske advantsge of appropriate training opportunities available from various bodies. The Board of trustees appoints and maintains a sUb￿mmittee of tnJsiees, the Exècutivè Committee, which meets quarterly with the Executive Director prior to each quarterty trustee meeting. The Committee works with the E)reeutive Director to consider strategic. operational and finanual matters in detail, pro￿ding an enhan￿d level of support and management for the Executive Director and staff team, recognising the limitations in capacity of that team. Any decisions or other important matters arising from Executive Commrttee meetings are reported to the Board of trustees, alongside the Executive Director's report. al the next trustee ffleeting. Equty, Diversity and Inclusion Evolve Music recognises the wodd is unequal and not everyone has the same opportunity to partiupate in and contribute to the cuftural life of where they live. We are committed to promoting equity of opportunity both in OLJr working practices and our community music programrnes. This means we have tscruitment and employment practices that look to address the imbalance of repieserltation within the creative and cultural sector, and that all our activities are accessible and rernove the barriers to creative PartI￿patIon experienced by many. The trustees. ret)ort was appioved by the Board of Trustees. C King Trustèe Dale.. EVOLVE MUSIC INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EVOLVE MUSIC I report to the trusteès on my wmination of the finanaal stalements of Evolve Music (the chartyl for the year ended 31 March 2023_ Responsibilities and basis of rèport As the trustees of the charity you are ￿sponsible for the prepaTation of Ihe financial statements in acA)rdance with the requirements of the Charities Act 2011 (thè 2011 Acti. I rèport in respect of my examinati'on ol the charity's financAal statements (2rried out undèr section 145 of the 2011 Act. In carrying out my examination I have followed all the applicabte DI￿¢t[on5 given by the Charity Commission undei section 14515llbl of the 2011 Act. Independent examine￿5 statemeftt Your attention is drawn lo the fact that the (*aTity has prepaied financial statements in accordance with Accounting and Reporting by Charities preparing their ac£ounts in accordancè with the Finanual Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 in prefereric£ lo the Ac£ounting and Reporting by Charities". Statement of RecommÈnded PraeticA issued on f April 2005 which is referred to in the extant wulations bLJI has now been withdrawn. l understand that this has been done in order for finanual statements to prowde a true and fair wew in aceA)rdance with Generally Accepted Accounting Practice effective for Teporting periods beginning on or after 1 January 2015. I have completed my examination. I confirm that no matters have (xjme to my attention in wnnection wth the examination gimng me cause to believe that in any material respect." accounting records were not kept in respe(X of the thaTty as required by seclFon 130 of the 2011 Act,. or the financial statements do not accord with those records,. OF the finanoal statements do not ujmply wth the applicable requiiernents o)nc£ming the forni and content of accounts set out in the Charitiès (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair wew which is not a matter considered as part of an independent examination. I have no concems and have cx)me across no other matte[5 in conne(2Ton wilh thè exarninètion to which atteniion should be drawn in this report in order to enable a proper understanding of the finan￿al statements to be reached. Mr P J Barton FCCA ART Accountants Limited Chartered Certsfied Accountsnts Ground Floor 11 Manvers Street Bath 8A1 1JQ Dated.. Ll ￿10￿/ 2012 EVOLVE MUSIC STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 Unrèstricted Restrict•d funds funds 2023 2023 Total Unrnstricted Restricted funds funds 2022 2022 Total 2023 2022 Notes Income from- Donations and legacies Other trading activities Investments 44,271 1.481 441 45,812 90.083 1,481 441 10.012 1,039 87,079 97.091 1.039 Total income 46,193 45.812 92,(%)5 11,056 87,079 98,135 Ex enditure on.. Charitable actiwties 38,313 45,618 83.931 11,469 82,257 93,726 Net ineoming r*$ources before transfers 7,880 194 8.074 {413) 4.822 4,409 Gross transfers be￿een fund5 13,977 {13,977) 3,661 (3.6611 Net incomellexpenditurel for the yèarl Net movement in fvnds 21,857 113.7831 8,074 3.248 1,161 4,409 Fund balances at 1 April 2022 6.827 37.536 44,363 3.579 36.375 39,954 Fund balances at 31 March 2023 28,684 23.753 52.437 6,827 37,536 44,363 The statement offinanual acbwlies indudes all gains and losses rerAyJnised in the year. All income and expenditure derive from continuing actimties. EVOLVE MUSIC BALANCE SHEET AS AT31 MARCH 2023 2023 2022 Notos Fixed assets Tangible as5els 10 810 Current assets Debtors Cash al bank and in hand 11 1,052 56,924 45,431 57.976 Creditors= amounts falling duè within one year 45.591 12 16,1461 12,0381 Nèl current assets 51,830 43,553 Total assets less ¢urrent liablllties 52.437 44,363 In¢ome fund8 Restricted funds Unrestricted funds 13 23,753 28,684 37,536 6.827 52.437 44,363 The financial statements were approved by the Trustees on..Z I 0￿xIb ts- ￿13 C King Trustèè P Rouse Trustee EVOLVE MUSIC NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Accounting policies Charity inforniation Evolve Music is a Ch8ritabJe Incorporated Organisation rcioi govemed by its constitution dated 4 April 2023. 1.1 Aecountlng convantion The financial statements have been prepared in a(￿rdance with the charitys goveming document, the Charities Act 2011, FRS 102 -The Financial RepoTbng StanilaTd applicable in the UK and Republic of Ireland" I'FRS 102.1 and the Charities SORP 'A￿oUntIng and Reporting by Chartties.. Statement of Recommended Practice applicable to charitiès preparing their ar￿unts in accordance with the Finanaal Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021" (effective 1 January 20191. The charity is a Public Benèfrt Entity as defined by FRS 102. The chanty has taken advantsge of the pmmsions in the SORP for charities not to prepare a Statement of Cash Flows. The fin3noal statements have departed from the Charities {Accounls and Reports) Regulations 2008 only lo the extent required to prowde a true and fair view. This departure has involved following the Staternent of Recommended Prai#1￿ for charibes applying FRS 102 rather than the vèrsion of the Statement of Recommènded Pracb'ce which is referTed to in the RÈgulations but whi(* has since beèn wilhdrawn. The financial statements are prepared in sterting, whth is the ftjnctional (xjrrency of the charity. Monetary amounts in thesè Iinanaal statements ale rounded to Ihe nearest £. 1.2 Going concern At the tirne of approwng the financial statements. the tmstees have a reasonable expectats.on that the charity has adequate resources to conts'nue In operational existenc* for the foreseeable future. Thus the trustees continue to adopt the going cL)ncern basis of accounting in preparing the finan￿al statements. 1.3 Charitsble funds Unrestricted funds are available for use at the disffttion of the trustee5 in f¥Jrtherance of their tharitable objectives. Restricted funds are subject to speafic conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the finanoal stalements. 1.4 Income In¢orlle is recognised when the tharty is legalty entrtled to it after any perfomiance ￿nditionS have been met, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on receipt. Other donations are re￿gnised once the tharity has been notified of the donation, uriless perforn1an￿ conditions require deferral of the amount. Income tax recoverable in rel81ion to donations received undeT Grfl Aid 01 deeds of covènant is rÈcognisÈd at the lime of the donation. Legacies are recognised on rerEipt or otherwse rf the tharity has been notffied of an impending distribution. the amount 15 known. and receipt is expected. If the amount is not known. the legacy is treated as a contingent asset. EVOLVE MUSIC NOTES TO THE FINANCIAL STATEMENTS {CONTINUED FOR THE YEAR ENDED 31 MARCH 2023 Accounting policies (Continued) 1.6 Expenditure Expenditure is iecognised once there is a legal or constructive obligation to transfer economic benefit to a third party. it is probable that a transfer of 8eAjn0m￿ benefits wll be required in settlement. and the amount of the obligation can be measured Teliably. Expenditure is classified by activity. The costs of each actsvity are made up of the lolal of dire(a costs and shared costs. including support CQ5ts involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly lo that actiwty. Share(I costs which contribute tts tnore than onè acliwty and support Costs which are not attributable to a single activity are apportioned betwèen those actiwtiÈs on a basis consistent wrth the use of resources. Central staff costs are allocated on the basis of time Spent, and depreciation charges are allocated on Ihe portion of the assèt's use. 1.6 Tangible fixed assèts Tangible fixed assets are inthally measured at cost and subsequently measured at cost or valuation. net of depreciation and any impaimient losses. Depreaation is iÉcognised so as to write off the cost or valuaiion of assets kss their residual values ovèr their useful lives on thè following bases.. Fixturès and fittings 25% reduong balanc The gain or loss arising on the disposal of an asset is detem)ined as the drfference be￿een the sale proceeds and the carrying value of the asset, and bs rec￿niSed in the statement of finan