DocuSign Envelope ID: 1C1919E8-8E68-4BD2-811E-446B5C969AEC
## **ALLIANCE FRANÇAISE DE YORK**
_Registered Charity Number: 1171386 Company Number: CE008958_
## **TRUSTEES’ ANNUAL REPORT AND**
## **RECEIPTS AND PAYMENTS ACCOUNTS**
**FOR THE YEAR ENDED 31 MARCH 2022**
HPH, Chartered Accounts
54 Bootham YORK YO30 7XZ
DocuSign Envelope ID: 1C1919E8-8E68-4BD2-811E-446B5C969AEC
## **ALLIANCE FRANÇAISE DE YORK**
## **TRUSTEES’ ANNUAL REPORT**
## **AND**
**RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
|_Contents_|_Page_|
|---|---|
|Trustees' Annual Report|1 to 4|
|Independent Examiner's Report|5|
|Receipts and Payments Account|6|
|Statement of Assets and Liabilities|7|
|Notes to the Accounts|8|
DocuSign Envelope ID: 1C1919E8-8E68-4BD2-811E-446B5C969AEC
## **ALLIANCE FRANÇAISE DE YORK TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022**
The Trustees have pleasure in presenting their Annual Report together with the Receipts and Payments Account, and the Statement of Assets and Liabilities of the charity for the year ended 31 March 2022. The accounts have been prepared on the receipts and payments basis and comply with the charity's governing document and the Charities Act 2011.
## **REFERENCE AND ADMINISTRATION INFORMATION**
Charity name: Alliance Française de York Registered charity number: 1171386 Company number: CE008958 Charity’s principal address: HPH Chartered Accountants 54 Bootham York YO30 7XZ Charity’s contact and Kristell Colin address: Acting Director 42 Elmfield Avenue York YO31 9LJ
Names of the charity trustees who managed the charity during the year:
Suzi Bewell Chair Steve Curran Honorary Treasurer Appointed 18 June 2021 Nick Folkard Honorary Secretary Kim Loader Anne Harley Appointed 18 June 2021 Alison Smith Honorary Treasurer Resigned 18 June 2021 Bryan Irving Resigned 19 July 2021
The names and addresses of the charity’s advisers: Independent Examiner: Sarah Wearing FCA, DChA HPH, Chartered Accountants, 54 Bootham, York, YO30 7XZ Bankers: HSBC Bank plc. PO Box Parliament Street, York, YO1 8XS CAF Bank. Kings Hill, West Malling, Kent, ME19 4JQ
Solicitors: Grays Solicitors Duncombe Place York YO1 7DY
1
DocuSign Envelope ID: 1C1919E8-8E68-4BD2-811E-446B5C969AEC
## **ALLIANCE FRANÇAISE DE YORK TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The charity is constituted as a Charitable Incorporated Organisation (Association model) (CIO) and was registered with the Charity Commission on 31 January 2017. Prior to this it had been an unincorporated charitable association for over 20 years.
Our constitution allows for a maximum of 8 trustees and we currently have 5 in post. Trustees are selected at the AGM. Members are invited to apply before the AGM. Existing trustees may also co-opt members to become trustees if vacancies remain after the AGM.
The administration of the charity is carried out by the Acting Director and an Administrator; both are employees and native French speakers. The Acting Director is also a teacher and there are four other part-time teaching staff. In addition, we had a university student for doing a 6-week internship during the Summer.
Wherever possible and in accordance with Government guidelines, Trustees have continued to attend training seminars for small charities. We have been fortunate to have had trustees with legal, human resources and safeguarding expertise, but we continue to take outside legal, accounting and human resource advice as needed.
During the past year we have reviewed and updated various policies including our Health and Safety and our Safeguarding of Children and Adult policies.
We continue to belong to a wider UK network of Alliance Française organisations, working closely with the Institut Français.
## **OBJECTIVES AND ACTIVITIES**
Alliance Française de York is an educational charity whose aims are: -
To advance the education of the public of York and the surrounding region in French language and culture, in particular but not exclusively by:
- Organising courses in French language, civilisation and literature;
- Promoting social and cultural activities relating to France and for French speakers in York and the surrounding area (such as lectures, musical concerts, drama, exhibitions, film, shows);
- Collaborating with the cultural service of the French Embassy in London;
- Supporting French language teaching and the diffusion of French culture in schools, colleges, and universities.
The Trustees believe they have complied with the duty in Section 17 of the 2011 Charities Act to have due regard to guidance published by the Charity Commission in respect of public benefit.
Volunteers play a significant role in delivering the objectives and activities of the charity. In addition, members volunteer to organise and assist at many of the activities listed further below.
2
DocuSign Envelope ID: 1C1919E8-8E68-4BD2-811E-446B5C969AEC
## **ALLIANCE FRANÇAISE DE YORK TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022**
## **ACHIEVEMENTS AND PERFORMANCE**
The Alliance Française de York is still adapting and recovering post lockdown, which began back in March 2020. We continue to convert our activities, where possible, from physical gatherings to online delivery and this has been well received on the whole by our attendees and members. We have enjoyed several face-to-face meeting and events, such as the opportunity to celebrate Christine’s long-standing role as Directrice and la Fête des Rois in 2022 and it has been wonderful to come together again in person.
We continue to adjust our processes as appropriate and thinking creatively about how we can deliver our services in new ways.
Storage of various items e.g. furniture, books and kitchen equipment from our previous office (Railway Station) was reviewed. Items had been put into storage due to the impact of Covid 19 and the move to on-line teaching at the start of the pandemic. Closure of the storage has been agreed and a plan agreed to dispose of the various items.
We also received a generous grant from the Institut Français of £2,247. This was used to purchase computer equipment (laptops) and accessories.
There have been trading losses, however, our loss of booked income has not been significant since classes form our main income and the fees for the 30-week courses are paid for at the beginning of the academic year; and a loyal learner base joined a mix of in-person classes and online classes.
The charity continued to provide language classes to a wide range of student abilities, and supplemented the tuition with lectures and social events dealing with French culture and life, including the following;
1. Annual French language and culture courses over 30 weeks – 6 weekly courses involving just 50 learners.
2. Individual (1-2-1) and small group (1-2-2/3/4) courses held throughout the year
3. Summer classes between June and July: at the time this report is being written, we are hoping to run 2 such courses this Summer 2022.
4. Free Open-sessions on Zoom: successful sessions for a number of people wishing to discuss their situation and options directly with the course Director.
5. No conference in French this year but free access has been given to successful events organised by the UK AF network:
- 2 online talks
- 2 Meet and Speak sessions for our learners to exchange in French with other learners of UK AF network
6. Café Conversation – Free to members and led by native French speakers, twice weekly. This year, they did run online until September then Mondays kept online and Thursdays inperson; we’ve had 88 such sessions since our last AGM with an average of 6 people per session.
7. York-Dijon Twinnage. We are actively preparing the 70th anniversary of the twinning (in 2023) with other local partners (Twinning association, City of York) and partners in France. Various events are already taking place, all of them free. Take up has been pleasing to date.
8. In addition to our regularly updated website, and social media postings, we produce a monthly email newsletter with news of our activities and articles on French culture.
3
DocuSign Envelope ID: 1C1919E8-8E68-4BD2-811E-446B5C969AEC
## **ALLIANCE FRANÇAISE DE YORK TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022**
## **POLICY ON RESERVES**
The charity’s policy is to ensure that there are sufficient funds to cover liabilities in the event of closure. The charity has no debt and no significant future liabilities following the closure of the office in November 2020. Our annual accounts include the storage of property and costs for meeting rooms for in person classes. For the year ended 31 March 2022 £45,066 is held in reserves (in 2021 - £47,316)
## **FINANCIAL REVIEW**
The main source of income for the charity are course fees paid by individuals for the popular French language courses. The charity also raises funds from membership subscriptions (£25 per year) and payment by individuals for various activities. Course fees have remained relatively stable despite the pandemic with some courses staying online. However, receipts from social activities dropped to £418 in the year (£535 in the year to 31 March 2021)
We are very grateful to Institut Francais for the grant of £2,247 received during the year.
Total receipts in the year amounted to £38,155 (2021 - £41,209) and total payments amounted to £40,405 (2021 - £49,936) giving rise to a net excess of payments over receipts of £2,250 (2021 excess of receipts over payments £8,727).
Trustees are reviewing the income and expenditure of the charity to find ways of moving towards a break-even position over the next 2 years. Trustees had agreed to aim to reduce the deficit by at least 50% in 2021/2022 and I’m pleased to report that this was achieved. The deficit for 2021/2022 was £2,250, a 74.2% reduction compared with the previous year (£8,727).
All money raised for the charity is used to provide the activities and for administrative costs. We do not invest money but keep our reserves in a bank savings account, moving money between the current account and the savings account to maximise return on our funds, while ensuring the smooth running of the charity.
Approved on behalf of the board by:
Suzi Bewell Trustee and Chair
Date: 31 May 2022
4
DocuSign Envelope ID: 1C1919E8-8E68-4BD2-811E-446B5C969AEC
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ALLIANCE FRANCAISE DE YORK**
I report to the trustees on my examination of the accounts of Alliance Francaise De York (“the charity”) for the year ended 31 March 2022.
This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Sarah Wearing FCA, DChA HPH, Chartered Accountants 54 Bootham York YO30 7XZ
31 May 2022
5
DocuSign Envelope ID: 1C1919E8-8E68-4BD2-811E-446B5C969AEC
## **ALLIANCE FRANCAISE DE YORK**
## _**Registered Charity Number: 1171386**_
## _**Company Number: CE008958**_
## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022**
|**Receipts**
Course fees
Membership fees
Events and social activities
Other receipts
Grants from Institut Francais
Other receipt - landlord settlement
Bank interest received
**Payments**
Tutors' salaries and pensions
Course materials
Lecture costs
Activities and events
Rent and service charges
Administration salary and pensions
Insurance
Telephone and internet costs
IT equipment and website costs
Stationery, postage and photocopying
Office expenses
Office relocation
DBS check
Publicity and advertising
Legal and professional fees:
Accountancy and payroll fees
Independent examination fees
**Asset purchases**
**Total payments**
**Net of payments over receipts**
Cash funds brought forward
**Cash funds carried forward**
**Total receipts**|**Unrestricted**
**Funds**
Year to
31/03/2022
£
34,180
1,270
418
-
2,247
35
5
**38,155**
12,587
13
-
1,250
1,057
21,145
670
80
352
26
205
540
46
20
1,130
250
39,371
1,034
40,405
**(2,250)**
47,316
**45,066**
**£**|**Unrestricted**
**Funds**
Year to
31/03/2021
£
37,078
1,045
535
106
2,421
-
25|
|---|---|---|
|||**41,209**|
|||17,093
-
535
914
-
26,874
710
671
188
93
-
1,455
23
-
1,130
250|
|||49,936
-|
|||49,936|
|||**(8,727)**
56,043|
|||**47,316**
**£**|
The notes on page 8 form part of these accounts.
6
DocuSign Envelope ID: 1C1919E8-8E68-4BD2-811E-446B5C969AEC
## **ALLIANCE FRANCAISE DE YORK**
## **STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2022**
|Note
**Cash funds**
Bank current accounts
Bank savings account
**Assets retained for the charity's own use**
Computer equipment
3
**Other assets**
Debtors and prepayments of expenses
**Liabilities**
Creditors and accruals for expenses|**31 March**
**31 March**
**2022**
**2021**
**£**
**£**
10,061
36,851
35,005
10,464
45,066
£
47,316
£
827
-
827
£
-
£
1,475
932
1,475
£
932
£
962
952
962
£
952
£
**Unrestricted Funds**|**31 March**
**31 March**
**2022**
**2021**
**£**
**£**
10,061
36,851
35,005
10,464
45,066
£
47,316
£
827
-
827
£
-
£
1,475
932
1,475
£
932
£
962
952
962
£
952
£
**Unrestricted Funds**|
|---|---|---|
|||47,316
£|
|||-|
|||-
£|
|||932|
|||932
£|
|||952|
|||952
£|
The notes on page 8 form part of these accounts.
Approved by the board on 31 May 2022 and signed on its behalf by:
Suzi Bewell Trustee and Chair
7
DocuSign Envelope ID: 1C1919E8-8E68-4BD2-811E-446B5C969AEC
## **ALLIANCE FRANCAISE DE YORK**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
## **1. ACCOUNTING POLICY**
- a) Basis of Preparation
The accounts are prepared on the receipts and payment basis.
- b) Depreciation
Depreciation is charged so as to write off the cost of assets over their estimated useful lives, as follows:
**Asset class**
Computer equipment
**Depreciation method and rate** 20% reducing balance
## **2. FUNDS**
The charity only has unrestricted funds.
## **3. FIXED ASSETS**
|**Cost or valuation**
At 1 April 2021
Additions
At 31 March 2022
**Depreciation**
At 1 April 2021
Charge for the year
At 31 March 2022
**Carrying amounts**
At 31 March 2022
At 31 March 2021|**Computer**
**Equipment**
**£**
-
1,034|
|---|---|
||1,034|
||-
207|
||207|
||827|
||-|
8