THE HARBGUR PROJECT For Swlndon Refugees and Asylum Seekers Provldlng a safe space for refugees and asylum seekers in Swindon Charitable Incorporated Organlsatlon Reg. charity no: 1171368 FINANCIAL sfATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025
The Harbour Project Financial Slalemenls lor the yeor ended 3151 Morch 2025 Contents FANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025................... Contents......................................................................................................................................... Chairman's Report.................................,..................................................................................... Trustees, Report.....................,.......................,....................,.,.,......................,.............................. Independent Examiner's Report..............,......................,.,.................................................. statement of Financial Activities for the year ended 31 st March 2025.........................,.. Balance sheet as at 31 sl March 2025.........,.,........................................................................... Notes to the financial statements forthe year ended 31st March 2025.......................,10 Accounting Policies..........................................,...................,.........................,......................10 Incoming resources................................................................................................................12 Resources expended............................................................................................................13 Analysis of restricted funds . 14 Net movement of resources................................................................................................ Taxation.......,...........................................,................................................,..........................,....14 Tangible fixed assels..................................,. 15 Debtors..................,....................................................................,..,..........................................16 Creditors...............,..................,.........................,.........................,............................................ Reserves.........,..........................................................
The Harbour Project Finoncial Stolemenls for the year ended 3111 McTrch 2025 Chair's Report 2025 is Harbour's 25th anniversary year and although most of the celebrations will feature in our next report, early 2025 saw in many ways the affirmation of our place in the Swindon community and the ongoing need for our seNices. The funding climate has been. and continues to be, very challenging for all charities, and we are no exception. Having said that, we were delighted to end the period having received granls from new funders such as Garfield Weston Foundation, National Benevolent Charity, Albert Hunt Trusl, and St. James's Place Charitable Foundation. Although we ended the year in a healthy financial position, the fundraising challenges are a reminder of how important it is to work towards achieving further financial resilience and an even more diversified income base. With this in mind, we were able to take advantage of Zurich Community Trust's apprenticeship levy which enabled Mia O'sullivan to undertake a Level 3 Diploma in Fundraising. The Handover from our outgoing CEO, Claire Garreti, to Tom Bain proceeded smoothly, and we were grateful to Claire for the additional time she gave to ensure a seamless process, as well as accepting the position of Ambassador for the charity. David Rowlands indicated his wish to step down from the Chaimanship, and Emma Graham was appointed as Chair of Trustees in July 2024. David has since assumed the role of Vice-chair. We were sad to say goodbye to Nabi Mohammed Duski who resigned from the Board of Trustees in January 2025, and we wish him well in his move to a newjob and new challenge. Our long time employee Mindy Sandhu retired in November 2024, but the Advice Centre had already been augmented by the addition of Mohamed Yahya in July 2024. Our home within Broadgreen Community Centre continues to offer the additional space we have long needed and the opportunity to host our regular social café and offer a welcoming space for sociability as well as occasional hol meals. An important new initiative for us has been the establishment of our Lived Experience 'LEX' Panel, rnade up of both members of staff and Visitors who have themselves been through the asylum process. In this connection, we have again benefited from additional support from existing funders. Lloyds Bank Foundation's offer of enhonced support was taken to allow Expert Link to run training workshops for the newly formed LEX panel. Prior to the 2024 change of govemment, some progress on reducing the backlog of asylum claims hod been made by introducing questionnaires for individuals from certain countries, but it is plain that the issue remains an intractable one, and that the hostile climate persists.
The Horbour Project Financial Slalemenls lor Ihe year ended 31 sl March 2025 Our work is full of challenges and unpredictabilities. Our wonderful staff and all our volunteers, together with the steadfast support of our funders, patrons and many civic leaders in Swindon and Wiltshire. as well as so many other organisations and local businesses all enable us to meet these needs. With their help, we aim to pursue our mission of helping asylum-seekers and refugees to rebuild their lives, with the best possible chance for fair outcome from their asylum claim and a fair future in the UK. Emma Graham Chair of Trustees September 2025
The Horbour Project Financial Slalemenls lor the year ended 31 rt hAarch 2025 Trustees, Report The Trustees present their report with the financial statements for the year ended 31 st March 2025. Charltable Objects l . To provide relief for asylum seekers and refugees and their dependents who are in conditions of hardship of distress. 2. To preseNe and protect the physical and mental health of such people. 3. To provide facilities for asylum seekers and refugees for education. employment, volunteering, recreation or other leisure time occupations with the object of improving their conditions of life and assisting their inclusion into the wider community 4. To support the needs of asylum seekers and refugees with appropriate information, advice and guidance. Charity Information Registered Charity Number.. 1171368 (England and Wales) Registered Office: The Harbour Project Broadgreen Community Centre Salisbury Street Swindon Wiltshire, SN12AN Bankers.. Metro Bank One Southampton Row London WCIV SHA CAF Bank 22 Kings Hill Avenue Kings Hill West Mailing ME194JQ Trustees who seNed during the year: David Rowlands Hadiza Mahuta lan Robertson Neda Krishnan Housam Al-Housami Mari Williams Emma Graham Farzin Rahmini-shirazi Nabi Mohammed Duski- Resigned 20th January 2025
The Harbour Project Financial Slolemenls lor the year ended 31 rt March 2025 Gurpreet Singh Nijjar Isabella Harte- Appointed 3rd April 2024 Independent Examiner.. Robert Raynes 85 Priors Hill Wroughton Swindon Wiltshire, SN4 ORL Organisalional Struclure The charity is a CIO and is governed by a board of tslee5. Reserves Policy The trustees, policy is to hold reserves at an appropriate level to continue core activities for a minimum of six months and a maximum of 12, to allow time for seeking new grant funding for staff posts and redundancy costs orising in the event of funding not being renewed. Risk The Trustees give high priority to identifying and implementing effective arrangements to manage risk. A Risk Register has been established and approved by the Board of Trustees. It is kept under continual review by the Trustees and any changes of risk are reviewed at each Trustees meeting. Financial risks associated with reducing income streams are mitigated by a fundraising strategy that allows for diversification of income. Systems or procedures have been put in place to diminish risk, and these are periodically reviewed to ensure their timeliness and appropriateness. This report was appdoved by the trustees and signed on their behalf by.. i(iQ Emma Grah Z6/q /? Date
The Horbour Project Finoncial Slalemenls lor the year ended 31 st March 2025 Independent Examiner's Report I report on the accounts for the year ended 31 st March 2025 set on pages 8 to 16 for The Harbour Project (registered charity number 11713681. Responslbllllies ond basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act") I report in respect of my examination of the Trust's accounts canied out under section 145 of the 2011 Act and in carrying out my examination, I have followed all Ihe applicable Directions given by the Charify Commission under section 145{51 (bl if the Act. Independent Examlner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. The accounting records were not kept in accordance with section 130 of the Charities Act,. or The accounts did not accord with the accounting records,. or The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Date; 7675 Name.. Address: Robert Raynes Bridleway Cottage, 85 Prior's Hill, Wroughton, Swindon, Wiltshire SN4 0
The Horbour Project Finonciol Stolemenls lor the year ended 3151 March 2025 Statement of Financial Activities for the year ended 31 st March 2025 Unreslrlcted Funds Reslricted Funds Total 2024 Income from Aclivities in furtherance of charitable objects Grants & fundraising receivable Donations & legocies other income 5,678 362,222 867 367,900 37,147 297,280 44,394 5,796 7.452 36,280 11.174 Investment income 7,586 7,586 Tolal incomin resources 00,718 363,089 423.807 354,922 Resources expended -45,860 -363,089 -408,949 -339,541 Net movement of resources 14,858 14,858 15,381 The notes on pages 10 to 17 fom part of these accounts.
The Harbour Project Finoncial Slolements lor the yeor ended 3151 Morch 2025 Balance Sheet as at 31 st March 2025 2025 2024 Tangible fixed assets Improvements to leasehold ro 23,818 19.711 42,940 58.920 66,758 78,631 Current assets Cash & cash equivalents Debtors & prepayments 321.282 10,492 353,035 7,520 331,744 360.555 Less.. Current liabilities due within one year Creditors & accruals 102,829 136.703 Net current assets 228,945 223,852 Net assets 295,703 302,483 Represented by.. Designated funds Restricted Funds Unrestricted funds 91.500 113,138 204.203 189,345 295,703 302.483 The notes on pages l O to 17 form part of these accounts. Approved by the Irustees and signed on their behalf by: Emma Graham Date
The Horbour Project Financial Slolemenls lor the yeor ended 3151 Morch 2025 Notes to the financial statements for the year ended 31 st March 2025 Accounting Policles Basis of accounting The financial statements have been prepared in accordance with applicable standards and the Statement of Recommended Practice: Accounting and Reporting by Charities ISORP 20151 and the Charilies Act 2011. Trie financial statements have been prepared on the accruals basis for the charify continuing as a going concem. Incoming resources Incoming resources are reported gross and are included in Ihe statement of financial activities when the charity is entitled to the income and amount can be qualified with reasonable accuracy. Grants recelvable Grants received prior to the financial year of their intended use are shown as deferred income and will be reported as income in the financial year of their use. All other grants are recognised when receivable. Restricted funds Restricted funds can only be used for particular restricted purposes wthin the objects of the charity. Restrictions arise when specified by the donor, when funds are raised for particular restricted purposes, or when restricted in their use by the Trustees. Designated funds Designated funds were funds set aside (from Unrestricted Funds) by the Trustees explicitly for new premises or improvement of existing premises. A substantial amount was spenl in 2022/23 to allow the charity to move to new premises in Broadgreen Community Centre. Monies were spent on refurbishment of the Broadgreen Community Centre. as well as new equipment to allow the charity to continue to provide its seNices in accordance with its Charitable Objects. A l O- year lease has been agreed with the Landlord (South Swindon Parish Council). The costs of refurbishment are to be depreciated over l O years, in line with the term of the lease, drawing down from the Designated Reserves. The cost of the equipment will be depreciated in accordance with normal accounting policies. This extra depreciation will be covered by transfers from the Designated ReseNes to Unrestricted funds. Remaining Designated ReseNes will be utilised over the term of the Lease to help meet increases in rent and other operating costs associated with the move to new premises. As well as higher rent, the charity is now also responsible for meeting costs such as energy, water, health and safety testing, and cleaning. It is not anticipated that the charity will need to retain Designated Reserves once this fund is exhausted. 10
The Horbour Project Finonciol Stolemenls lor the year ended 315t IarCh 2025 Unreslricted funds Are donations and other income received or generated to further any of the charity's purposes, spent or applied at the discretion of the trustees, and are available for use as general funds at the discretion of the Trustees. Governance and admlnlstraflon costs Governance and administration costs of the charity relate to the costs of runnir)g the charity and includes any costs that cannot be specifically identified to direct charitable activities. Depreciation of tanglble assets Tangible assets for use by the charity are stated at cost less depreciation. Depreciation is charged at rates calculated to write off the cost over their expected useful lives on the following basis: Office and other fixed equipment is capitalised where it has a cost of more than £500, and is depreciated at 20 Yo on a reducing balance basis. Improvements to leasehold property are depreciated on a l O year basis in line with the temi of the lease of Broadgreen Community Centre.
The Harbour Project Financial Slalemenls lor the year ended 31 ¥ March 2025 Incoming resources Unrestricted Restricted 2025 2024 Grants & Fundralsln Swindon Borough Council National Lottery Community Fund Lloyds Bank Foundation Blagrave Trust Boost Charitable Trust 8ristol Law Centre Cassarotto Fulmer Charitable Trust Health Inequalities Household Support Fund John Lewis Foundation Justice Collaboration Leeds Building Society Migrant Help National Lottery Community Fund Football Rotary Club Shared Prosperity Sported Barclays st. James's Place Swan Mountain The Fore WASP Wiltshire Community Foundation Wiltshire Council Wiltshire Wildlife Trust Zurich Community Trust Anonymous/other grants Fundraising 47,058 39,231 33,048 32.369 4,484 9,600 47,058 39,231 33,048 32,369 4,484 9,6 92.300 36,957 15,662 20,307 7,2 1,190 198 8.306 9,000 1,040 3,990 1,000 3.325 8.910 198 8,306 9.000 1.040 3,990 1.000 3,325 8.910 8,200 1,489 10,235 22 1,949 763 3,608 1,489 10,235 22 1,949 763 3.608 4,067 9,795 11,292 5.3(K) 9,165 2,175 520 30.021 26,984 14,145 297,280 1,120 2,825 1,120 2.825 40,126 97.016 1,510 . 362.222 40,126 97,016 7,188 3d7.900 5,678 5.678 Donolion5 & Legacles Gifts & Donations Gift Aid Donations Gift Aid Received 26,817 5,220 4,243 36,280 867 27,684 5.220 4.243 37.147 34,564 5,120 4,720 44.404 5,786 7,452 13,238 354,922 867 other income Interest received 7,586 18,760 60.718 7,586 18.760 423,807 Total Incomlng resources 363.089
The HcTrbour Project Finoncial Slolemenls lor the year ended 31 sl Morch 2025 Resources expended Unrestrlcled Restrlcted 2025 2024 Direct Charltable expenses Accountin ond Professional fees Bank char es Beneficiary costs Bookkee fees Cleanin ond caterin Depreciation Dues & subscriptions Fundraising ex enses Insurance IT and tele hone ht & heat Miscellaneous Pa roll costs Printin osta e and statione Publicity and advertising Rent Repairs & maintenance staff and volunteer travel costs staff sala costs Training Tuition & classes Visitor activities Woste collection Total 550 2,015 1905 43 913 407 1,923 1 ,205 2.103 1 .723 5,450 831 550 2.015 13,397 5,211 1.573 407 1.985 1 ,205 2,103 8.426 9,273 2,138 222 2.247 310 2500 4,515 4,856 5.954 413 1.386 2,238 195 13,089 1,702 785 207 4,847 1 ,526 15,770 2.362 445 252,884 290 884 23.003 11,492 5,168 660 62 6,703 3,823 1 ,307 222 969 1 ,278 5,400 8.372 472 5,754 539 343 4.407 227 45.860 16,200 7.756 41 287,952 1,120 36 19.578 21,600 16.128 513 293,706 1 ,659 379 23.985 227 408,949 363.089 339,541 Deslgnated Reserves 2024 Direcl Charltable expenses Amortisation Depreciation IT and telephone al fees ht & heat Premises cleaner Rent Re airs & maintenance Waste colleclion Total 6.714 4,752 6.546 4,514 1.780 10.172 7,871 630 5,400 3.086 21,638 30,939 As stated above on page l O, an amount has been spent in respect of additional costs that have been incurTed by reason of the move to the Broadgreen Community Centre. The capital costs of this exercise have been included in the Balance Sheet and the direct revenue expenses incurred during the year have been written off to Designated Reserves. 13
The Harbour Project Financial Slalemenls lor the yeor ended 31 ¥ March 2025 Analysis of restricted funds Donor Income recelved Resources expended Swindon Borough Council National Lottery Community Fund Lloyds Bank Foundation Blogrove Trusl Boost Charitable Trust Bristol Low Centre Fulmer Charitable frust Health Inequolities Household Support Fund John Lewis Foundation Justice Collaboration Leeds Building Society Migrant Help National Lottery Community Fund Football Rotary Club Shared Prosperity Sported Barclays st James's Place Swan Mountain The Fore Wiltshire Community Fund Wiltshire Council Zurich Community Twst Anonymous/other grants Tolol 47,058 39,231 33.048 32,369 4.484 9,6 198 8,306 9.000 1,040 3.990 1,0 3.325 8.910 47,058 39,231 33,048 32,369 4.484 9.600 198 8,306 9.000 1,040 3,990 i .000 3,325 8.910 1 ,489 10,235 22 1,949 763 3.608 1,120 2.825 40,126 97,016 360,712 1 .489 10,235 22 1,949 763 3.608 1,120 2,825 40.126 97,016 360.712 Net movement of resources The net movement of funds for this financial year is stated after charging.. Depreciation Depreciation from Designated Reserves Amortisation from Designated Reserves £407 £4,752 £6,714 Taxatlon The Harbour Project. as a registered charity, obtains exemption from taxation under section 505 and section 256 Taxation of Chargeable Gains Act 1992.
The Horbour Project Financial slalemen15 lor the year ended 31 st March 2025 Tangible fixed assels ment Cost Asat IslA ri12024 ear 36,830 Addition in Dis osals in ear As at 31 sl March 2025 reciotion Asat lslA Char efor On dis osals As at 31$1 March 2025 ri12024 ear 12,605 407 13,012 Net book value As at 31 sl March 2024 As at 31sl March 2025 24.225 23,818 Leasehold Im Cost rovements Asat ISIA ear ri12024 67,144 Addition in Dis osals in ear As ot 31 st March 2024 Amortisation As at I st April 2024 Char efor ear On dis osals As at 315t March 2025 12.738 11.466 24,204 Net book value As at 3151 March 2024 As at 31$1 March 2025 54.406 42,940
The Harbour Project Financial Slalemenls lor the year ended 3111 March 2025 Debtors 2025 2024 2.953 316 2,572 1,679 6,158 Accounts Receivoble other Debtors Income tax refund due on Gift Aid payments Prepayments 6,739 316 1 ,305 2,132 10,492 Creditors 2025 77,856 15,048 9,925 102,829 2024 42,909 88,046 5.751 136,706 Grant aid received in advance Anonymouslother grants received in advance other creditors The following organisations have already advanced us funds in respect of 2025-26. 2025 2024 Llo ds Foundation Albert Hunt Bla rave Trust Boost Charitable Trust Fulmer Charitable Trust Gorfield Weston Foundation Jack Lane Charitable Trust Justice Collaboration National Lotte Communit Foundation Rota S orted Barcla St. James's Place The Fore Wiltshire Communit Foundation Wiltshire Council Zurich Communit Trust 3,790 8,000 4,427 783 1,001 25,000 403 3.642 3,939 9,338 13,796 1,432 978 2,324 3.608 1.254 2.825 10.656 42,909 23,569 77,856
The Horbour Project Financial Slalemenls lor the yeor ended 31 * March 2025 Reserves 2025 2024 Restricted reseNes as at I sl April 2024 Transfeed Itol I from unrestricted reserves Net income / lexpenditurel for year Restricted reseNes as at 3Tsl March 2025 Designated reserves as at l sl April 2024 113.138 144,077 Transferred from I Itol unrestricted -21.638 -30.939 Net income / lexpenditurel for year Designaled reserves as at 315t March 2025 Unrestricted reseNes as at 151 Aplll 2024 91,500 113,138 189,345 173,964 Transferred from I Itol restmcted reserves Net income I lexpenditurel for year 14.858 15.381 Transferred to designated funds Unrestrlcted reserves at 31 sl March 2025 204,203 189,345 Total reserves as at 3151 March 2025 295,703 302,483