EAST BUDLEIGH WITH BICTON
VILLAGE HALL
(Registered CIO Charity 1171367)
TRUSTEE ANNUAL REPORT
AND
ACCOUNTS
FOR THE YEAR ENDED
31[st] MARCH 2025
EAST BUDLEIGH WITH BICTON VILLAGE HALL
(Registered CIO Charity 1171367)
TRUSTEE ANNUAL REPORT
FOR THE YEAR ENDED 31[st] MARCH 2025
INDEX
Trust Information
Balance Sheet
Receipts and Payments Statement
Chairman’s Report
Treasurers Report
EAST BUDLEIGH WITH BICTON VILLAGE HALL
TRUSTEE ANNUAL REPORT
FOR THE YEAR ENDED 31[st] MARCH 2025
Trust Information
Trustees Frances Allan Chairman John Armour Treasurer Bonnie Blackwell Secretary Mike Pulley Nicholas James Sam Houston Louis Allan (appointed 01/05/2024) Hollie Gay (appointed 09/09/2024)
CIO Charity No: 1171367 Date Registered 28/01/2017
Bankers NatWest Honiton
Independent Selina Laws FCA Examiner
Charity FOR THE PURPOSES OF PHYSICAL AND MENTAL Objectives RECREATION AND TRAINING AND SOCIAL, MORAL AND INTELLECTUAL DEVELOPMENT THROUGH THE MEDIUM OF READING AND RECREATION ROOMS, LIBRARY LECTURERS CLASSES, RECREATIONS AND ENTERTAINMENTS OR OTHERWISE AS MAY BE FOUND EXPEDIENT FOR THE BENEFIT OF THE INHABITANTS OF THE PARISHES OF EAST BUDLEIGH AND BICTON IN THE COUNTY OF DEVON AND ITS IMMEDIATE VICINITY WITHOUT DISTINCTION OF SEX OR OF POLITICAL, RELIGIOUS OR OTHER OPINIONS
East Budleigh with Bicton Village Hall CIO Charity reg no 1171367 Balance Sheet as at 31/03/2025
Assets
| Freehold Property | 2.00 | 2 | ||
|---|---|---|---|---|
| Bank | 33891.00 | 40108 | ||
| Assets | 4022.00 | 0 | ||
| 37915.00 | 40110 | |||
| Debtors | 962.00 | 198 | ||
| Liabilites | ||||
| Prepayments | -1729.00 | -2404 | ||
| 37148 | 37904 | |||
| Reserves | ||||
| (Inc. RF | ||||
| Balance 31/03/24 | £9481) | 37904 | 39917 | |
| Defcit for year ending 31/03/25 | -756 | -2013 | ||
| (inc. RF £ | ||||
| Balance 31/03/25 | 5743) | 37148 | 37904 | |
| Village Hall Treasurer John Armour | 20/04/2025 | |||
| I have examined without carrying out | a full audit the receipts and payments statement for | |||
| the fnancial year ended 31/03/25 along with the assets and liability statement as at 31/03/25. | ||||
| and the Assets and Liabilites Statement as at 31st March 2024. From the records and informaton. | ||||
| I certfy them to be in accordance therein. |
| Selina | ||||||
|---|---|---|---|---|---|---|
| Independent Examiner | Laws FCA | 28/04/2025 | ||||
| Income | 2024/5 | 2023/4 | ||||
| Hall | ||||||
| Rental | 28155. | 19923 | ||||
| Expenditure | 2024/5 | 2023/4 | ||||
| Grounds | 1310.00 | 1000 | ||||
| Water | 390.00 | 374 | ||||
| Gas/Elec | 2626.81 | 4331 | ||||
| Subscriptons | 1880.15 | 829 | ||||
| Cleaning | 6189.51 | 4548 | ||||
| Hall manager | 5800.00 | 4800 | ||||
| Maint. R & R | 3496.32 | 3591 | ||||
| Restricted Funds | 3127.92 | 610 | ||||
| Sundries | 623.42 | 162 | ||||
| Insurance | 2126.93 | 1691 | ||||
| Depreciaton | 1340.00 | 0 | ||||
| 28911. | 21936 | |||||
| Surplus/Defcit YTD | -755.81 | -2013 |
Chairman’s Report
This year has been a generally good year for the Village Hall with healthy bookings and very positive feedback from many users. A lot of the activity has been associated with the refurbishment project, but also some upgrading of facilities. Repairs and maintenance have meant some higher spending than normal. Bookings income from existing and new regular users and several whole weekend bookings have given us a higher income than last year, but with this comes increased cleaning, energy and maintenance costs. Fortunately, the price of energy has decreased over last year, which has helped the balance sheet. Generally, though, costs are still rising and we have had to make a small rise in hire costs from April this year. Our income from bookings in 2024/25 is higher than last year, and the situation looks healthy for 2025/26 with regular user bookings having increased, and the availability of capacity is limited. Various stages of the planning process for the refurbishment project have now been completed with plans drawn up and a few surprises such as the need to include “Biodiversity Net Gain” which have delayed us applying for planning permission. A scheme has now been included which meets the needs of the planners. Another surprise was a requirement to have a flood risk assessment, but fortunately, before we had commissioned this at considerable expense, the flood risk map was amended leaving the Hall outside of the flood risk area. Huge thanks are due to Nick James who has been running this project as well as frequently being on hand to assist with problems at the Hall. We have had some significant maintenance activities during the year. The hedge around the boundary has been significantly reduced in size, making it easier to maintain for the future. This work has been carried out by a dedicated group of Trustees and saved us a considerable expense. New stage lights have been purchased and installed to complement the new audio/visual system. The new chairs for the hall needed some refurbishment, which has now largely been completed and we have now found suitable trolleys for stacking and manoeuvring them. We will attempt to sell most of the old ones. The plan is to purchase some additional lightweight chairs for the use of those users that find the existing ones too heavy. Future maintenance tasks are planned, including painting the hall and we are
looking into a new type of door entry system to improve general security. We will be updating our terms and conditions, partly due to some new restrictions applied by the insurance company. Car parking can still be an issue with cars being blocked in and marking the car park bays is planned. The main focus for the next year is going to be the improvements to the Village Hall. Once planning permission is granted the focus will move to the fund raising required to enable us to complete the work. Work will be split into stages such that there should be no major impact on the Hall users whilst it is going on. I would like to say a big thank you to Bonnie, Gill and Hollie for devising the Advent window in the Hall and in particular to Bonnie, who executed it in such spectacular fashion! One of our long-standing Trustees, Mike Pulley has resigned from the Village Hall Trustees as of this meeting. He was one of the leading lights in the improvements to the village green and children’s play area, for which we are very grateful and all of his contributions over many years. Action We have two new Trustees appointed during the year, Hollie Gay and Louis Allan and they are most welcome at this busy time. Thanks are due to all of our Trustees and our Hall manager for their dedication and time to keep our wonderful hall open for all of our users. However, we would always welcome some additional Trustees. Please contact me, or one of the other Trustees, if you might be interested .
Frances Allen
Chair
East Budleigh with Bicton Village Hall
East Budleigh with Bicton Village Hall
CIO Charity no.1171367
Treasurers Report for Financial Year to 31/03/2025 and Adoption of Accounts
Village Hall Rental Income
The rental Income for the year rose to £28155.
This was due to the increase in Hire Fees coupled with a few new regular Hirers and several full weekend bookings.
Grants and Fundraising
No Grants were received during the Financial Year.
Restricted Funds
During previous financial years Grants were received from The Lottery Fund and the David Gibbons Trust. These funds at the start of the 2024/5 financial year stood at £8871. During the 2024/5 further fees related to the Hall redevelopment of £3128 were allocated against the restricted Funds leaving the balance at £5743. This amount is sufficient to cover the known Fees and surveys due to enable the proposed Planning Permission for the Hall alterations to be submitted.
Village Hall Payments
Total payments for the year were £28911.
As rentals increased additional cleaning was required . The major expenditure though was on Repairs and Maintenance again. It was decided to continue on the review and upgrade of the Hall for users and enhancement of the Hall facilities.
Due to the substantial expenditure on some items during the year the trustees decided to capitalise the major items (£5362) and depreciate over a four year period.
Surplus/Deficit for year
The deficit for the year was £756 reducing the Accumulated Funds to £37148 of which £5743 are Restricted Funds leaving general funds at £31405.
This leaves the Hall with sufficient Funds for the forthcoming year.
Outlook for Future year
The deficit over the past three years has seen a reduction in Accumulated Funds but the majority of this has been due to one off upgrades and improvement which will ensure improved facilities for Hall users.