EAST BUDLEIGH WITH BICTON
VILLAGE HALL
(Registered CIO Charity 1171367)
TRUSTEE ANNUAL REPORT
AND
ACCOUNTS
FOR THE YEAR ENDED
31[st] MARCH 2024
EAST BUDLEIGH WITH BICTON VILLAGE HALL
(Registered CIO Charity 1171367)
TRUSTEE ANNUAL REPORT
FOR THE YEAR ENDED 31[st] MARCH 2024
INDEX
Trust Informaton
Receipts and Payments Statement
Chairman’s Report
Treasurers Report
EAST BUDLEIGH WITH BICTON VILLAGE HALL
TRUSTEE ANNUAL REPORT
FOR THE YEAR ENDED 31[st] MARCH 2023
Trust Informaton
Trustees Frances Allan Chairman John Armour Treasurer Bonnie Blackwell Secretary Mike Pulley Nicholas James Sam Houston
CIO Charity No: 1171367 Date Registered 28/01/2017
Bankers NatWest Honiton
Independent Selina Laws FCA Examiner
Charity FOR THE PURPOSES OF PHYSICAL AND MENTAL Objectves RECREATION AND TRAINING AND SOCIAL, MORAL AND INTELLECTUAL DEVELOPMENT THROUGH THE MEDIUM OF READING AND RECREATION ROOMS, LIBRARY LECTURERS CLASSES, RECREATIONS AND ENTERTAINMENTS OR OTHERWISE AS MAY BE FOUND EXPEDIENT FOR THE BENEFIT OF THE INHABITANTS OF THE PARISHES OF EAST BUDLEIGH AND BICTON IN THE COUNTY OF DEVON AND ITS IMMEDIATE VICINITY WITHOUT DISTINCTION OF SEX OR OF POLITICAL, RELIGIOUS OR OTHER OPINIONS
| East Budleigh with Bicton Village Hall | |||||
|---|---|---|---|---|---|
| CIO Charity reg no 1171367 | |||||
| Balance Sheet as at | |||||
| 31/03/2024 | |||||
| 31/03/202 | |||||
| Assets | 3 | ||||
| Freehold Property | 2.00 | 2 | |||
| Bank | 40108.00 | 39915 | |||
| 40110.0 | |||||
| 0 | 39917 | ||||
| Debtors | 198.00 | 0.00 | |||
| Liabilites | |||||
| Prepayments | -2404.00 | 0.00 | |||
| 37904 | 39917 |
East Budleigh with Bicton Village Hall CIO number 1171367 Annual Accounts for the fnancial year 01st April 2023 to 31st March 2024 Income & Expenditure
| Income | 2024 | 2023 | ||
|---|---|---|---|---|
| Hall Rental | 22327.00 | 16315 | ||
| Donatons | 0 | 57 | ||
| Grants | 0 | 3528 | ||
| Other | 0 | 250 | ||
| Less prepayments 2024/5 | -2404.00 | |||
| Total Income | 19923.00 | 20150 | ||
| Expenditure | ||||
| Grounds | 1000.00 | 1814 | ||
| Water | 374.00 | 334 | ||
| Gas & | ||||
| Electric | 4331.35 | 1773 | ||
| Subscripton | ||||
| s | 828.72 | 737 | ||
| Cleaning | 4548.06 | 5192 | ||
| Hall | ||||
| Manager | 4800.00 | 4750 | ||
| Maintenance Rep & | ||||
| Renewals | 3591.20 | 9183 | ||
| Ring Fenced Funds | 610.00 | 1336 | ||
| Sundries | 161.99 | 381 | ||
| Insurance | 1690.53 | 1643 | ||
| Total Expenditure | 21935.85 | 27143 | ||
| Defcit for year | -2013 | -6993 |
Chairman’s report:
‘This year has been a fairly stable year but one with challenges of rising costs across the board which have impacted both energy and contractor costs. Having implemented rises in hire fees last year, we have had to do the same again this year to ensure that we minimise losses whilst maintaining appropriate reserves. Income from bookings in 2023/24 is higher than last year, with 81% coming from regular users, 6% from ad hoc weekdays and 10% and 3% from ad hoc weekend daytime and evenings.
The situation looks healthy for 2024/25 with increased regular use such that all weekday evenings and most days having bookings. Demand has been such that people have asked to be advised of cancellations and opportunities for regular slots. Energy, which accounts for about 20% of running costs, was significantly more expensive in 2023/24 compared to the previous year. In order to reduce the cost of utilities a number of measures have been employed including timers on both hall heating and external lighting, and push-button taps in the toilets. Future plans include feasibility studies of the installation of PV panels and EV charging points
In the hall kitchen a new range cooker has been installed, with ‘induction friendly
cookware,’and the old refrigerator replaced with an energy efficient fridge/freezer.
Additionally colourful, plastic plates, cups, bowls and cutlery have been obtained for children’s parties. A thumb turn lock has been installed on the external kitchen door to avoid issues with missing keys. going missing.
Outside the hall’s boundary hedge has been significantly reduced in size and a drain blockage has been located and cleared, although the latter may require further attention as root ingress may be involved
Following requests at last year’s AGM about the weight of the current hall chairs we have investigated the purchase of new chairs. Trustee Nick James found around 80 lightweight, good quality chairs in good condition which are now being refurbished and should soon be available for people to assess. These chairs will be supplemented by a purchase of another 20 ultra lightweight chairs.
In the forthcoming year it is hoped to repaint the hall and install a more secure entry system. Hopefully most users will have met or corresponded with the new Hall Manager, Gill Ryall who started in July last year and whom the whole of the Trustee group feel is a great asset to the Hall.
There are still issues with people smoking on-site with cigarette butts being found near the Snooker Club door. This is a potential health and safety risk to children using the playground and we ask all users to comply with the ban. We will be updating our terms and conditions, partly due to some new restrictions applied by the insurance company.
Car parking has sometimes been an issue, with cars being blocked in .
We are considering putting lines on the car park to encourage parking that enables maximum usage without blocking each other in. The website will be updated, including the section on regular users and hirers are encouraged to contact the Hall Manager regarding wording about their activities and if they want to put a poster on the internal or external notice board to
advertise their activity. We will be putting up our Marquee for the Scarecrow Festival with the intention of then selling it as it is not used often enough to justify keeping it. If anyone is interested in purchasing it then please let us know.
putting lines on the car park to encourage parking that enables maximum usage without blocking each other in. The website will be updated, including the section on regular users and hirers are encouraged to contact the Hall Manager regarding wording about their activities and if they want to put a poster on the internal or external notice board to advertise their activity. We will be putting up our Marquee for the Scarecrow Festival with the intention of then selling it as it is not used often enough to justify keeping it. If anyone is interested in purchasing it then please let us know.
The website will be updated, including the section on regular users and hirers are encouraged to contact the Hall Manager regarding wording about their activities and if they want to put a poster on the internal or external notice board to advertise their activity. We will be putting up our Marquee for the Scarecrow Festival with the intention of then selling it as it is not used often enough to justify keeping it. If anyone is interested in purchasing it then please let us know.
The main focus for the next year is going to be the improvements to the Village Hall. We have held two open events to seek comments on the proposed plans, and feedback has been taken into account. Following discussions with the Parish Council we are planning to have externally accessible toilet facilities built which may replace those in the village car park. Nick will present the plans a little later.
Finally, our Trustees are all busy people and cannot always make it to meetings so we would welcome some additional members. Do contact any of the trustees if you might be interested.’
Frances Allan
Chairman, East Budleigh Village Hall
East Budleigh with Bicton Village Hall CIO Charity no.1171367
Treasurers Report for Financial Year to 31/03/2024 and Adopton of Accounts
Village Hall Rental Income
The rental Income for the year rose to £19923.
Due to increased energy costs it was decided to increase rental hire rates again. This coupled with increased hires of the Hall helped towards the increased income against previous year.
Grants and Fundraising
No Grants were received during the Financial Year.
Restricted Funds
During previous financial years Grants were received from The Lottery Fund and the David Gibbons Trust. These funds at the start of the 2023/2024 financial year stood at £9481 during the 2023/24 further fees related to the Hall redevelopment were allocated against the restricted Funds leaving the balance at £8871.
Village Hall Payments
Total payments for the year were £21936. As rentals increased additional cleaning and utility costs rose. It was decided to continue on the review and upgrade of the Hall for users and enhancement of the Hall facilities. The substantial increase in gas and electricity cost for the year rose from £1773 in previous financial to £4331. Further Maintenance costs of £3591 were needed although this was substantially down on previous two financial years.
Surplus/Defcit for year
The deficit for the year was £2013,reducing the Accumulated Funds to £37904 of which £8871 are Restricted Funds leaving general funds at £29033.
This leaves the hall with sufficient Funds for the forthcoming year.
Outlook for Future year
The deficit over the past few years has seen a reduction in Accumulated Funds but the majority of this has been due to one off upgrades and improvements These are now nearly complete. Going forward reduced energy costs should help with expenditure reduction.
John Armour
Treasurer
End of Annual Report