EAST BUDLEIGH WITH BICTON
VILLAGE HALL
(Registered CIO Charity 1171367)
TRUSTEE ANNUAL REPORT
AND
ACCOUNTS
FOR THE YEAR ENDED
31[st] MARCH 2022
EAST BUDLEIGH WITH BICTON VILLAGE HALL
(Registered CIO Charity 1171367)
TRUSTEE ANNUAL REPORT
FOR THE YEAR ENDED 31[st] MARCH 2022
INDEX
Trust Information
Receipts and Payments Statement
Chairman’s Report
Treasurers Report
EAST BUDLEIGH WITH BICTON VILLAGE HALL
TRUSTEE ANNUAL REPORT
FOR THE YEAR ENDED 31[st] MARCH 2022
Trust Information
Trustees Joseph Murphy Chairman Frances Allan Treasurer Bonnie Blackwell Secretary Mike Pulley Nicholas James Sam Houston
CIO Charity No: 1171367 Date Registered 28/01/2017
Bankers Lloyds Bank – Exeter Independent Selina Laws FCA Examiner
Charity FOR THE PURPOSES OF PHYSICAL AND MENTAL Objectives RECREATION AND TRAINING AND SOCIAL, MORAL AND INTELLECTUAL DEVELOPMENT THROUGH THE MEDIUM OF READING AND RECREATION ROOMS, LIBRARY LECTURERS CLASSES, RECREATIONS AND ENTERTAINMENTS OR OTHERWISE AS MAY BE FOUND EXPEDIENT FOR THE BENEFIT OF THE INHABITANTS OF THE PARISHES OF EAST BUDLEIGH AND BICTON IN THE COUNTY OF DEVON AND ITS IMMEDIATE VICINITY WITHOUT DISTINCTION OF SEX OR OF POLITICAL, RELIGIOUS OR OTHER OPINIONS
WILIGE New Hall ioz Receipts & Payments Stat•mert TOT 1.060 9.186 25 388. 1.290 QO 3S0.00 BDw15 Ilub sotr Club Fpotball & suPrters Club 388. 1.29DrrfJ 350.00 1,082.12 156.00 2.362 12 Coranmfus Gtsnt - East Oevoncounul 667. 3.382.18 3.382.18 gonhbons- GÈAetal 01 17,263.43 128. 128 634.21 87.29 337 361.61 224.4 1.128.03 1.017 87 Elertrir- Ollopus Eneriy Gas Water IntertsÈV8rcadband Hallm85ter5tern 575 28 773 40 178.50 20?.19 212.40 1.531.a3 578.28 773.40 178.$0 207.19 212.40 L531.33 4.051.64 Hall $ SlaEePaill) Hall MartaBemertt O¢an4n8 CDSts 6IOunas Maihtonanco Len$ & Saleiy Cerrifttst 4miniSfT3Don VillaEe Green ExpenditulE Capltal Expendiiure Dona)ons CoroDa WIiu5thsts d.lOQ. 4.?oo.th) 4.2W. 1690.31 2.229.81 492.48 886. ¢glQ.18 2,229.81 886.L¥J 6.910.18 417 69 53.786 32 673 35 8aianie BIFwd. S4.459.67 -7.550.091- 54.459.67 Fre2hold Property yd5 8ank Redwood Bank OneYearBond 1.0% 8a¥ Stock 29.215.67 25.112 EKI 120 54.459 21.836.08 2S.NO. 71.$0 l. Havin8 tomtel major Imyo¥ernoMStotheVlllase Greery plJyErowO,ltr H411(¢mmitt¢e have ten loDkln8ai rtherways OldelOp8and lrnpn)thntiheVillagEHall tacilltsd.ln X119120èErantol£9ts25wa5re(elvedfrorn the Lonery Fund and £2.(KX)from thE DaWdG1bnsTnISt. 2. Agr3ntof uptv£7356.37wa5 ÉOOCf¢rWitiohal play4ont lorthEWIl Greenon 10th AEUst I021. Theyont cojld be clJimed onre ihc eqvipTheni Orllvcrtd ahd4nslèl. In5tallEdthÈfiri plOfe1pml. the last partof the8rant IU5281wa5 tPalun1d aftertheendofthefinanci£I 3. kn Omicron Busine553nd L%utEBrant Df E2667waS awarded ih Mai(h byEODC maNTleaanC¢$All I haYeeN3mined. WithothcairlnBout an audll. Ihefleceipi$3nd poymenls siaitmeni loriheY.E. 31$1 Marth 2021 ndtheA&set5 and ale15t3tEteTrt ès at 31SI Marth 2021 From therecNlsand Inf0mn61Ven mean terffylhem to In attordance therewith. SellN i•wS Apr41
East Budleigh Village Hall
Chairman’s Report
AGM Tuesday 3rd May 2022
I took over as Chairman after the last AGM as a temporary appointment, which has however, lasted for the full year. After a very uncertain couple of years, things are starting to return to normal with Covid becoming less of a problem as the population learns to live with the virus. We are back to using the village hall as the community asset that it should be, with many groups returning. We have not however, been running large community events as we would have in previous years as many people are still concerned about mixing with large numbers and its potential for catching the virus.
Over the last 12 months the trustees have commissioned a major refurbishment of the hedge which runs along two sides of the hall’s property. A contract with a local company will ensure that the hedge will be kept in good condition over the years to come.
The play area on the green has continued to be very popular with families and we have been fortunate to receive a grant from East Devon Council to buy some additional play equipment: a roundabout, a 3-way shooter and a new covered seating area. It is a great asset to the village.
Following a series of heating problems, a new boiler has been installed and there are plans to have the floor resurfaced and the sound system upgraded in the next few months.
The cost of general maintenance over the Covid period was significant but was mitigated by grants from the council. Having had no increases in charges for many years, we have increased our rates for all users this year as the overall costs of maintenance have to be covered by the income.
The current cost of gas and electricity and the promise of greater increases just before the winter period is of concern to the trustees. Further increases in user rates will have to be considered as the costs will be significant.
Altogether, the last twelve months have been an eventful period for the hall and the trustees but, I feel that we have managed to get things back to some sort of normality following the Pandemic.
Joe Murphy
Chairman, East Budleigh Village Hall
East Budleigh with Bicton Village Hall CIO Charity 1171367 Year Ended 31[st] March 2022
Treasurer’s Report and Adoption of Annual Accounts
Village Hall Receipts – Rental income
The Village Hall was closed during the first few months of the year due to Covid 19, which initially impacted income from rental. As restrictions eased after May 21 bookings increased for the hall and the latter part of the year so that rental income improved dramatically. The charges for rental were also increased in September for general hall users and 1[st] April for the Snooker Club, as their contract is annual. Total income from rental at the end of the year was £11,214.25.
Grants and Fund Raising
A grant for the Village Green to purchase some additional equipment was awarded in August 2021. The committee established that 3 new pieces of equipment would be useful: a covered seating area, Noah’s Arbour; a three-way basketball shooter; a junior roundabout. The maximum grant was £7,356.37, which could be claimed after the items had been installed. The first two items were delivered and installed and the funds for those reclaimed in November 2021, £3382.18. The roundabout came in February 2022 and the final £3528 was reclaimed but didn’t get paid until April 2022. This does not therefore feature in this year’s accounts so the overall picture of the finances is worse than it should be. The actual amount of the grant claimed was therefore £6,910.18. An Omicron Business and Leisure grant of £2667 was received from East Devon Council in March 2022, which was very useful. There have been no fundraising activities this year due to Covid 19 restrictions.
Redwood Bank Bond Interest
The one year £25,000 investment at 1% interest with Redwood Bank matured in October 2021 and the interest of £250 was transferred to the Lloyds Bank account. The £25,000 was re-invested in Redwood Bank at an interest rate of 1%.
Restricted Funds
Having completed major improvements to the Village Green playground, the Hall committee have been looking at ways of developing and improving the Village Hall facilities. In 2019/20 Restricted fund grants of £9,825 was received from the Lottery fund and £2000 from the David Gibbons Trust. Some surveys were carried out in 2021, which can be counted against these grants, leaving £10,817 still to spend, but no other work has been funded so far.
Village Hall Payments
Despite the restrictions on the use of the Hall, expenditure has continued for Utilities, Hall management, maintenance and cleaning. Total payments for the year have been £24,941.52, which is higher than usual. Cleaning schedules have needed to be enhanced for the periods when the Hall has been open when Covid 19 regulations still applied, but these are now back to normal. Cleaning costs for the year have been a significant £2,690.31. The additional play equipment for the Village Green, appears as a large expenditure of £6910.18, although is covered by the grant received from EDDC. Significant costs have been for Hall insurance (£1,531.33), which is about £400 higher than previous years following the desktop survey of the Hall yielded a higher re-instatement cost than had previously been used; Repairs and Maintenance (£4051.64) has had additional costs for painting, plumbing repairs and £2,382 on a new boiler; grounds maintenance (£2,229.81) with hedge cutting and re-planting as well as the usual grass cutting.
Surplus/Deficit for the Year
The Village Hall finished the year with a deficit of £7,550.09, which leaves the hall funds at £46,909.58. Excluding the Restricted Fund development grants (£10,817), the Hall funds stand at £36,092.58. Both of these figures are artificially low because of the non-inclusion of £3528 claimed for play equipment that arrived after the end of year. This would leave a deficit of £4022.09 and the total hall funds of £39,620.58 if this sum is included so the picture is not quite as bleak as that seems.
Outlook for next year
Some significant expenditure is required for the hall in the next year; renovation of the hall floor and updating of the audio/visual equipment.
A big concern is increases in the cost of utilities. The gas contract ends at the end of July 2022 and Electricity at the end of November 2022. A firm called Utility Aid (recommended by ACRE) has been engaged to look at the utilities and help get the best deals available. However, it is likely that there will be a need to increase rental rates again.
Frances Allan April 2022 Treasurer