2023
||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||01|January|2022||31|December|2022|
Section A Reference and administration details
**Charity name** Wylye Valley Disabled Children’s Charity
**Other names charity is known by**
**Registered charity number (if any)** 1171356
**Charity's principal address** 3 Drury Close Thornhill Cardiff **Postcode CF14 9BJ**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||John Wyeth|||First charitytrustee|
||Teresa Fox|Chair||First CharityTrustee|
||Anne Irvine|Secretary||First CharityTrustee|
||Paul Butcher|Treasurer||Trustee appointed by a
resolution passed at a properly
convened meeting of the
charitytrustees.|
||Brendan Smith|||Trustee appointed by a
resolution passed at a properly
convened meeting of the
charitytrustees|
||Wendy Graham|||Trustee appointed by a
resolution passed at a properly
convened meeting of the
charitytrustees|
||Emma Waters|Designated
safeguarding officer||Trustee appointed by a
resolution passed at a properly
convened meeting of the
charitytrustees|
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16 17 18 19 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive**|**or names of senior staff members (Optional information)**||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Foundation Model Constitution
- (eg. trust deed, constitution)
How the charity is constituted
CIO Charitable Incorporated Organisation
- (eg. trust, association, company)
Appointed by a resolution passed at a properly convened meeting of the Trustee selection methods charity trustees
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of
## **Delegation by charity trustees**
The charity trustees delegate organisation of our annual camp to a camp committee, consisting of 8 members including 3 trustees. The committee is empowered by the full trustee panel with all necessary decision making and budgetary authority required for the Camp organisation. This includes capital expenditure where required.
Decision making requires a minimum quorum of the committee.
- The trustees are kept informed by the inclusion of 3 trustees on the camp organisation committee and feedback at the Trustee AGM and bi-annual meetings.
Delegation is in accordance with governance set out in the charity constitution document.
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major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
|**Summary of the objects of the**
**charity set out in its governing**
**document**
**Summary of the main activities**
**undertaken for the public**
**benefit in relation to these**
**objects (include within this**
**section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public benefit)**|Our object relates to the relief of disabled, ill or disadvantaged children by
assisting in the provision of facilities for riding and other activities, in
particular, but not exclusively by providing an annual riding camp to
benefit their health and well-being. Reflecting the long history and roots of
the charity, focus continues primarily on disabled children and
disadvantages arising from their physical challenges in particular”.|
|---|---|
||Regard has been taken of the guidance on public benefit issued by the
Charity Commission when exercising any powers and duties. Delivery of
our primary objective of the charity focuses on the organisation of an
annual riding and activity camp..
Following the disappointing yet necessary cancellation of two camps
(2020 and 2021) due to the pandemic, the easing of COVID restrictions
enabled camp 2022 to take place, albeit scaled down to air on the side of
caution.
The committee completed over and above in their annual review and
revision of policies and processes in preparing for Camp 2022. They took
time to discuss the policies with a similar charity to ensure best practice
and due diligence took place.
An enhanced children’s policy and medication policy was added to the
‘WVDCC Wellbeing handbook’ for greater clarity and record keeping.
Additionally, the appropriate regulators were contacted ahead of any
decision to commence with the camp.
A decision was taken to invite less children in this first year back after the
pandemic albeit also remaining aware respite need was at an all time high
after the restrictions carers had throughout lockdown periods. As such, 12
holiday children attended the camp.
Activities were highly risk assessed and executed as per our Charity
objectives.|
## **Additional details of objectives and activities (Optional information)**
|You**may choose**to include
further statements, where
relevant, about:
policy on grant making;
policy programme related
investment;
contribution made by
volunteers.|With the easing of COVID restrictions our main fundraiser took place in
August 2022 providing a significant boost to income, with our loyal
supporters continuing to make donations via our 100 Club and advocacy
fundraisers.
As ever however whilst financial contributions are essential to meeting our
object, the greatest and most appreciated contribution continues to be
from our numerous volunteers, on our camp committee, those giving up
valuable time volunteering at camp and for those contributors of time and
effort behind the scenes.||
|---|---|---|
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This year a new shower provision was created providing an extension to the previous provisions, this equipment was custom made to ensure full wheelchair and disability access and safety, whilst remaining in line with health and safety regulations and allowing for ‘safeguarding’ privacy and dignity advice.
This provision increased efficiency for personal hygiene routines on camp and allowed for greater opportunities for young people to shower with independence.
The camp ran in 2022 with 6 boys and 6 girls attending, whom had a range of physical and medical needs.
The camp experience included a range of fun activities to encourage confidence building, communication skills, team building, and exploration of personal challenges and self-determination. Activities on offer included daily horse riding, swimming, treasure hunts, team games such as Skittles and football.
We had a visiting outdoor pursuit company – Wilshire Outdoor Learning come onsite to deliver rock climbing, zip wire, fire lighting, archery and axe throwing. All of these activities provided opportunities for the young people to challenge themselves, stepping out of their comfort zones, and working as a team to achieve success.
Disco’s, karaoke, sing songs and talent shows offered opportunities for the young people to demonstrate their passions and talents in a nurturing and encouraging environment.
Visits from celebratory animals and a range of petting animals offered opportunities for ‘animal therapy’ and the young people spent a relaxed time enjoying the company and interaction of these animals.
Alongside the busy activities there were also options to focus on quieter self-exploration and emotional wellbeing activities such as mindfulness tasks, peer massage, and diary writing.
A successful prize giving event was run at the end of the camp to celebrate achievements and progress made over the week. Every young person received a celebration of their personal achievements and successes.
The camp was successful with no safeguarding or medical incidents. The appropriate safeguarding policies and medical procedures were all in place and followed to ensure no concerns were recorded.
The Safeguarding lead visited the families of the new young people prior to the camp to provide background information regarding the camp, and to provide opportunities for the young person and their families to ask questions and see photos of the camp activities. WVDCC leaflets and links to the new website were shared, with information about the charities registered status.
Regular newsletters were created and sent out to the young people to stay in touch on the build up to the 2022 camp, informing them about safety precautions going into place post covid, information about the camp routines and activities, information regarding packing lists and directions, and provided opportunities for questions prior to arriving at the camp for
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the weeks holiday.
## Section D Achievements and performance
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## Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
The Charity is hugely proud of the continued inputs from our trustee and committee members who worked tirelessly through the first half of 2022 to ensure camp would be possible and avoid further cancellation.
COVID safety was respected at all times and the camp avoided any cases of the virus.
Extra care was taken to hold many activities on site and lots of creativity meant the young people who joined for the week had as good a week as any previously held.
Costs for the week itself were reduced and various changes were made to ensure equipment was upgraded with minimal costs.
In the back end of 2022 further decisions were made to ensure succession planning amongst the committee and trustees was a focus in order to remain relevant and sustainable for years to come.
The website built in the previous year brought various donations though online searches the charity would otherwise not have been considered for.
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## **Section E Financial review**
The main event run by the charity, a weeklong holiday camp for disabled **Brief statement of the** children, costs around £18k each year to hold. A reserves policy is in **charity’s policy on reserves** place to ensure that should fundraising be insufficient from the previous year to cover the cost of the subsequent year the event can still be held. To date the charity has sufficient reserves to hold the next three years’ worth of events.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- The charity’s principal source of funding comes from donations and
- additional information, where fundraising events, parents and carers of the holiday children attending
- relevant about: our camps are not charged and volunteers helping at our events are
- the charity’s principal asked to contribute towards the cost of their catering for the week.
- sources of funds (including any fundraising);
- In a ‘standard’ year, fundraising is achieved in many forms; volunteers
- how expenditure has will often take part in sponsored events and the charity sometimes supported the key objectives benefits from donation / charitable duty fund matching schemes setup by of the charity; some of our volunteer’s employers. In addition, volunteers organise and hold an annual weekend music festival with all profit being donated to the
- investment policy and charity. The Punchbowl Fest in support of the Charity is now a significant
- objectives including any date on the calendars of many and happily with the easing of COVID
- ethical investment policy restrictions again took place in 2022.
- adopted.
Notwithstanding the return of our annual camp, our financial balance remains solid at £47,123.18 and provides a cushion of at least 2 years future camps without further income.
Critical to maintaining the profile of the Charity with both our holiday children and their families and our volunteers, our Camp manager and camp committee have continued to work very hard to ensure the Charity remains active.
With significant thanks and appreciation for the committees work, the trustees remain confident of the robustness of the Charity finances and its profile with interested parties.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
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**Signature(s) Full name(s)** Teresa Joan Fox **Position (eg Secretary, Chair,** Trustee Chair **etc) Date** 8[th] October 2023
TAR October 2023
## Wylye Valley Disabled Children’s Charity
1st of January 2021 - 31st of December 2021 Financial Report
**www.WylyeValleyCamp.Org info@WylyeValleyCamp.Org**
**Unaudited Financial Report for the Year Ended 31 December 2022**
## **Prepared by Paul Butcher (Honorary Treasurer) on behalf of the board of Trustees**
## Wylye Valley Disabled Children’s Charity
1st of January 2021 - 31st of December 2021 Financial Report
## **www.WylyeValleyCamp.Org info@WylyeValleyCamp.Org**
## **General Ledger Summary**
## Wylye Valley Disabled Children's Charity
## For the period 1 January 2022 to 31 December 2022
## Cash Basis
|**General Ledger Summary**|**General Ledger Summary**|**General Ledger Summary**|**General Ledger Summary**|
|---|---|---|---|
|Wylye Valley Disabled Children's Charity||||
|For the period 1 January 2022 to 31 December 2022||||
|Cash Basis||||
|||||
|**Account**|**Debit**|**Credit**|**Net Movement**|
|100 Club In|£0.00|£4,095.00|-£4,095.00|
|100 Club Out|£2,475.00|£0.00|£2,475.00|
|Activities|£4,466.60|£0.00|£4,466.60|
|Charity_Insurance|£1,493.21|£0.00|£1,493.21|
|Coaches|£770.00|£0.00|£770.00|
|DBS Check|£486.00|£0.00|£486.00|
|Donation|£0.00|£872.88|-£872.88|
|Food|£5,178.82|£0.00|£5,178.82|
|Fundraising|£0.00|£1,667.67|-£1,667.67|
|Gift Aid|£0.00|£238.37|-£238.37|
|Helpers food contribution|£0.00|£2,572.50|-£2,572.50|
|Hire equipment|£4,221.30|£0.00|£4,221.30|
|Site Upgrade / Maintenance|£1,234.87|£100.66|£1,134.21|
|Staff Training|£130.00|£0.00|£130.00|
|Storage rental|£1,200.00|*****£1,200.00|£0.00|
|XERO Subscription|£381.60|£0.00|£381.60|
|**Total**|**£22,037.40**|**£10,747.08**|**£11,290.32**|
_***** Correction of over payment from 2021_
## Wylye Valley Disabled Children’s Charity
1st of January 2021 - 31st of December 2021 Financial Report
## **www.WylyeValleyCamp.Org info@WylyeValleyCamp.Org**
|**Balance Sheet**|**Balance Sheet**|**Balance Sheet**|**Balance Sheet**|**Balance Sheet**|**Balance Sheet**|**Balance Sheet**|
|---|---|---|---|---|---|---|
|Wylye Valley Disabled Children's Charity|||||||
|As at 31 December 2022|||||||
||||||||
||**Account**|**31 Dec 2022**|**31 Dec 2021**|**31 Dec 2020**|**31 Dec 2019**|**31 Dec 2018**|
||||||||
|**Current Assets**|||||||
||**Cash at bank and in hand**||||||
||Wylye Valley Disabled
Children|£47,123.18|£58,413.50|£61,476.32|£53,228.92|£39,870.24|
||**Total Cash at bank and in**
**hand**|**£47,123.18**|**£58,413.50**|**£61,476.32**|**£53,228.92**|**£39,870.24**|
|**Total Current**
**Assets**||**£47,123.18**|**£58,413.50**|**£61,476.32**|**£53,228.92**|**£39,870.24**|
||||||||
||**Net Current Assets**
**(Liabilities)**|**£47,123.18**|**£58,413.50**|**£61,476.32**|**£53,228.92**|**£39,870.24**|
||||||||
||**Total Assets less Current**
**Liabilities**|**£47,123.18**|**£58,413.50**|**£61,476.32**|**£53,228.92**|**£39,870.24**|
||||||||
||**Net Assets**|**£47,123.18**|**£58,413.50**|**£61,476.32**|**£53,228.92**|**£39,870.24**|
||||||||
|**Capital and Reserves**|||||||
||Current Year Earnings|-£11,290.32|-£3,062.82|£8,247.40|£13,358.68|£39,870.24|
||Retained Earnings|£58,413.50|£61,476.32|£53,228.92|£39,870.24|£0.00|
|**Total Capital**
**and Reserves**||**£0.00**|**£0.00**|**£0.00**|**£0.00**|**£0.00**|
## Wylye Valley Disabled Children’s Charity
1st of January 2021 - 31st of December 2021 Financial Report
## **www.WylyeValleyCamp.Org info@WylyeValleyCamp.Org**
## **Profit and Loss**
Wylye Valley Disabled Children's Charity
For the year ended 31 December 2022
## Cash Basis
|**Profit and Loss**|**Profit and Loss**|**Profit and Loss**|**Profit and Loss**|**Profit and Loss**|**Profit and Loss**|**Profit and Loss**|**Profit and Loss**|**Profit and Loss**|**Profit and Loss**|**Profit and Loss**|
|---|---|---|---|---|---|---|---|---|---|---|
|Wylye Valley Disabled Children's Charity|||||||||||
|For the year ended 31 December 2022|||||||||||
|Cash Basis|||||||||||
||||||||||||
|**Account**|**2022**|**2022 % of**
**Turnover**|**2021**|**2021 % of**
**Turnover**|**2020**|**2020 % of**
**Turnover**|**2019**|**2019 % of**
**Turnover**|**Total**|**Year to date**|
||||||||||||
|**Turnover**|||||||||||
|100 Club In|£4,095.00|61.71%|£4,595.00|57.38%|£2,550.00|25.06%|£2,800.00|10.12%|£14,040.00|£4,095.00|
|Donation|£872.88|13.15%|£1,797.31|22.44%|£5,969.38|58.65%|£13,079.28|47.26%|£21,718.85|£872.88|
|Fundraising|£1,667.67|25.13%|£1,616.30|20.18%|£311.22|3.06%|£2,238.45|8.09%|£5,833.64|£1,667.67|
|Punchbowl
Festival|£0.00|0.00%|£0.00|0.00%|£1,347.00|13.23%|£9,559.87|34.54%|£10,906.87|£0.00|
|**Total Turnover**|**£6,635.55**|**100.00%**|**£8,008.61**|**100.00%**|**£10,177.60**|**100.00%**|**£27,677.60**|**100.00%**|**£52,499.36**|**£6,635.55**|
||||||||||||
|**Cost of Sales**|||||||||||
**Cost of Sales**
## Wylye Valley Disabled Children’s Charity
1st of January 2021 - 31st of December 2021 Financial Report
## **www.WylyeValleyCamp.Org info@WylyeValleyCamp.Org**
|Charity_Insurance|£1,493.21|47.96%|£949.34|25.46%|£605.33|64.04%|£1,290.16|46.68%|£4,338.04|£1,493.21|
|---|---|---|---|---|---|---|---|---|---|---|
|DBS Check|£486.00|15.61%|£0.00|0.00%|£0.00|0.00%|£170.50|6.17%|£656.50|£486.00|
|Gambling Licences|£0.00|0.00%|£0.00|0.00%|£20.00|2.12%|£40.00|1.45%|£60.00|£0.00|
|Site Upgrade /
Maintenance|£1,134.21|36.43%|£2,779.67|74.54%|£319.91|33.84%|£1,263.09|45.70%|£5,496.88|£1,134.21|
|**Total Cost of**
**Sales**|**£3,113.42**|**100.00%**|**£3,729.01**|**100.00%**|**£945.24**|**100.00%**|**£2,763.75**|**100.00%**|**£10,551.42**|**£3,113.42**|
||||||||||||
|**Gross Profit**|**£3,522.13**|**46.92%**|**£4,279.60**|**46.56%**|**£9,232.36**|**9.29%**|**£24,913.85**|**9.99%**|**£41,947.94**|**£3,522.13**|
||||||||||||
|**Administrative Costs**|||||||||||
|100 Club Out|£2,475.00|14.04%|£2,700.00|36.77%|£1,525.00|82.35%|£1,275.00|8.53%|£7,975.00|£2,475.00|
|Activities|£4,466.60|25.34%|£1,923.22|26.19%|£11.70|0.63%|£3,944.88|26.40%|£10,346.40|£4,466.60|
|Coaches|£770.00|4.37%|£0.00|0.00%|£0.00|0.00%|£1,101.95|7.37%|£1,871.95|£770.00|
|Food|£5,178.82|29.39%|£0.00|0.00%|£0.00|0.00%|£4,111.10|27.51%|£9,289.92|£5,178.82|
|General Expenses|£0.00|0.00%|-£120.00|-1.63%|£0.00|0.00%|£0.00|0.00%|-£120.00|£0.00|
|Hire equipment|£4,221.30|23.95%|£0.00|0.00%|£0.00|0.00%|£4,359.54|29.17%|£8,580.84|£4,221.30|
|Staff Training|£130.00|0.74%|£0.00|0.00%|£0.00|0.00%|£151.20|1.01%|£281.20|£130.00|
|Storage rental|£0.00|0.00%|£2,400.00|32.69%|£200.00|10.80%|£0.00|0.00%|£2,600.00|£0.00|
|XERO
Subscription|£381.60|2.17%|£439.20|5.98%|£115.20|6.22%|£0.00|0.00%|£936.00|£381.60|
## Wylye Valley Disabled Children’s Charity
1st of January 2021 - 31st of December 2021 Financial Report
## **www.WylyeValleyCamp.Org info@WylyeValleyCamp.Org**
|**Total**
**Administrative**
**Costs**|**£17,623.32**|**100.00%**|**£7,342.42**|**100.00%**|**£1,851.90**|**100.00%**|**£14,943.67**|**100.00%**|**£41,761.31**|**£17,623.32**|
|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||
|**Operating Profit**|**-£14,101.19**||**-£3,062.82**||**£7,380.46**||**£9,970.18**||**£186.63**|**-£14,101.19**|
||||||||||||
|**Other Income**|||||||||||
|DBS Payment|£0.00|0.00%|£0.00|0.00%|£0.00|0.00%|£93.50|2.76%|£93.50|£0.00|
|Gift Aid|£238.37|8.48%|£0.00|0.00%|£866.94|100.00%|£0.00|0.00%|£1,105.31|£238.37|
|Helpers food
contribution|£2,572.50|91.52%|£0.00|0.00%|£0.00|0.00%|£3,295.00|97.24%|£5,867.50|£2,572.50|
|**Total Other**
**Income**|**£2,810.87**|**100.00%**|**£0.00**|**0.00%**|**£866.94**|**100.00%**|**£3,388.50**|**100.00%**|**£7,066.31**|**£2,810.87**|
||||||||||||
|**Profit on**
**Ordinary**
**Activities**|**-£11,290.32**||**-£3,062.82**||**£8,247.40**||**£13,358.68**||**£7,252.94**|**-£11,290.32**|
Wylye Valley Disabled Children’s Charity
1st of January 2021 - 31st of December 2021 Financial Report
## **www.WylyeValleyCamp.Org info@WylyeValleyCamp.Org**
We, the trustees of the charity, are happy that these accounts are accurate and correct.
Signed:
Teresa Fox (Chair) 3 Drury Close, Thornhill, Cardiff, CF14 9BJ
Signed:
Brendan Smith Empire Bungalow, Tilshead, Salisbury, Wilts. SP3 4 RZ
## Wylye Valley Disabled Children’s Charity
1st of January 2021 - 31st of December 2021 Financial Report
**www.WylyeValleyCamp.Org info@WylyeValleyCamp.Org**
Signed:
John Wyeth Old Police station, Chitterne Road, Codford. BA12 0PG
Signed:
Annie Irvine 60 St Johns Road, Warminster BA12 9LY
## Wylye Valley Disabled Children’s Charity
1st of January 2021 - 31st of December 2021 Financial Report
## **www.WylyeValleyCamp.Org info@WylyeValleyCamp.Org**
Signed:
Paul Butcher 19 Nash Lane Yeovil Somerset BA20 2HN
Signed:
Emma Waters Thimble cottage 6 Court Hill Potterne Nr Devizes Wiltshire SN10 5PN
## Wylye Valley Disabled Children’s Charity
1st of January 2021 - 31st of December 2021 Financial Report
**www.WylyeValleyCamp.Org info@WylyeValleyCamp.Org** Signed:
Wendy Graham Hillview, Salisbury Road, Shrewton Salisbury SP3 4EQ