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2021-03-31-accounts

TEWKESBURY TOWN BAND

(Re-established 1974)

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[st] MARCH 2021

Charity Commission Number: 1171327

TEWKESBURY TOWN BAND (Charitable Incorporated Company Registered Number: 1171327) Annual Report and Accounts For the year ended 31[st] March 2021

ADMINISTRATIVE INFORMATION

Status: Charitable Incorporated Organisation Charitable Incorporated Organisation
Registered Number: 1171327
Vice Presidents: Mrs. Martin
Mr. M. Kean-Price
Mr. R. Workman
Mrs. B. Ellis
Musical Director: Andrea Price
Training Band Leader: Helen Walters
Trustees: Nigel H Morgan
Hadrian C Walters
Martin E J Cullwick
Management Committee: Mark Farey Chairman
Sue Corrigan Secretary
Sue Wilmot Treasurer
Amanda Cross
Martin Cullwick
Linda Lee
Christine Poole
Helen Walters
Derinda Wildman
Correspondence address: The Secretary
Tewkesbury Town Band
c/o 18 Jubilee Close
Cam
Dursley
Glos.
GL11 5JQ
Bankers: Yorkshire Bank
5 Northgate Street
Gloucester
GL1 2AH

2

TEWKESBURY TOWN BAND (Charitable Incorporated Company Registered Number: 1171327) Annual Report and Accounts For the year ended 31[st] March 2021

INDEX

Pages
Trustees' Annual Report 4-8
Statement of Financial Activities 9
Balance Sheet 10
Notes to the Accounts 11-14

3

TEWKESBURY TOWN BAND (Charitable Incorporated Company Registered Number: 1171327) Annual Report and Accounts For the year ended 31[st] March 2021

TRUSTEES' ANNUAL REPORT

The Trustees present their annual report together with accounts for the year ended 31[st] March 2021.

The Charitable Incorporated Organisation (CIO) 1171327 was registered on 26[th] January 2017, to take forward the work of the Unincorporated Association known as Tewkesbury Town Band. All the assets, liabilities and funds were transferred with effect from 1[st] April 2017.

Administration

The Tewkesbury Town Band is a Charitable Incorporated Organisation (CIO) solely registered with the Charity Commission, number 1171327. It is administered and managed in accordance with its Constitution, dated 7[th] January 2017. The CIO’s annual reports are published on the Charity Commission web site.

Objects

The principal objects of the band are:

Trustees and Members of the Management Committee

Trustees

The Trustees appointed to the Charity and who served throughout the year were as follows:

Nigel H Morgan Hadrian C Walters Martin Cullwick

Management Committee

The members of the Management Committee, who served throughout the year were as follows:

Management Committee, who served throughout th
Mark Farey Chair
Sue Corrigan Secretary
Sue Wilmot Treasurer
Martin Cullwick Amanda Cross
Linda Lee Christine Poole
Helen Walters Derinda Wildman

Each year one third of the Trustees and one third of the Management Committee are required to retire at the Annual General Meeting but may seek re-election at that meeting. Due to the Covid-19 pandemic outbreak, no AGM was held during 2020.

Activities and Achievements

In exercising their duty, the Charity Trustees have reviewed that all of their activities have due regard to public benefit guidance published by the Charity Commission.

4

TEWKESBURY TOWN BAND (Charitable Incorporated Company Registered Number: 1171327) Annual Report and Accounts For the year ended 31[st] March 2021

Membership

Playing membership at 31[st] March 2021 was 55 (2020: 55) and as follows:

Senior Band: 30 (2020: 30) Intermediate Band: 22 (2020: 22) (including 7 who now also play with the Senior Band) Beginner Band: 24 (2020: 24) (including 16 who now also play for the Intermediate Band)

All members in the Senior band who pay membership subscriptions are eligible to vote.

Concerts

During the year the bands performed on 0 (2020: 39) separate occasions.

Senior Band: Within Tewkesbury 0 (2020: 14) Other venues 0 (2020: 7) Training Band: Within Tewkesbury 0 (2020:11) Other venues 0 (2020: 5)

Musical Director

The Band was pleased to appoint Andrea Price to the musical director role at the beginning of 2020. Sadly, the Covid-19 pandemic has restricted the actual in person contact that Andrea has been able to have with the Band. She has however been a driving force in maintaining rehearsals in a virtual format, and in outdoor socially distanced formats when the Government restrictions have been sufficiently relaxed to allow this. Andrea has ensured that there has been an adequate supply of music for these rehearsals and introduced the Band to players from the top bands in Britain for inspiration during this unusual period.

Due to her musical prowess, Andrea has been recruited to the Chetham’s School of Music in Manchester from the autumn, and the Band wishes her well wherever the music takes her. As a result of this, the Band is once again searching for a replacement for a fantastic Musical Director who will continue the development of the Band and ensure there is high quality musical entertainment for all in Tewkesbury and its wider surroundings.

Contests

The Covid-19 pandemic caused competitive banding to be put on hold during the past year. The Band is looking forward to continuing its development and progress towards regaining its place in the Third Section once the Regional competitions commence again; hopefully in March 2022.

Overseas Friends

Over the past few decades, the Band has created many wonderful international musical connections and it is unusual for a year to go by where we do not either host or visit a band from another country. During the past year international connections have been restricted but the Band remains optimistic that we will be able to develop our connection with the twin borough of Miesbach in Germany during the summer of 2022, provided the Covid-19 pandemic subsides sufficiently to allow this.

Training Band

Our Training Band continues to provide the opportunity for anyone to learn to play and join a band completely free of charge. Two band members dedicate their Friday evenings each week to offer 9 free lessons to learner players. The Beginner Band rehearses once a week and the Intermediate Band twice. The Training Bands currently have 30 members; 23 of which only play with Training Bands, and 7 members who also play in the Senior Band.

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TEWKESBURY TOWN BAND (Charitable Incorporated Company Registered Number: 1171327) Annual Report and Accounts For the year ended 31[st] March 2021

Throughout the past year, due to the restrictions arising from the Covid-19 pandemic the Training Bands performed at 0 engagements (2020: 16 – of which 10 included the Beginner Band). Similar to the Senior Band, rehearsals and some lessons have continued in a virtual way through the commitment of the Training Band leader, Helen Walters, and its tutors. The Training Band is looking forward to the resumption of in person rehearsals in the near future (subject to the continued positive trajectory of the Covid-19 pandemic), and will hopefully soon be able to once again take part in the live performances that provide great opportunities for its members to perform and enjoy entertaining others with the skills they have learnt and the music they make.

Young People’s Achievements

During the past year the opportunities for the young players in the band have been severely restricted due to the Covid-19 pandemic. They are looking forward to renewing their involvement with the various Gloucestershire Youth Music Organisations in the near future to gain wider musical experience.

Safeguarding and Child Protection

The Band has Safeguarding and Child Protection Policies which have been approved by the Committee. Committee member Derinda Wildman is the Band’s designated Safeguarding Officer. In accordance with the Band’s Child Protection Policy, all of the band leaders and designated chaperones have Disclosure and Barring Service (DBS) check certificates.

Derinda has been very busy ensuring that the band complies with the Governments Child Performance Licencing legislation. This has had a huge impact on amateur music making organisations such as Tewkesbury Band. The Band, through Derinda, has ensured that our young players are given every protection whilst enjoying their musical pastime. Derinda, Amanda Cross, and Helen Walters have attended the Brass Band England promoted Bandsafe course which is fully accredited by the NSPCC.

Covid-19

Since March 2020, the Band has been affected by the various regulations and lockdowns implemented by the Government to try and contain the Covid-19 pandemic. This has restricted the opportunities for gathering as a musical group to rehearse, to enjoy each other’s company, and to play public performances. The Committee have been working tirelessly to ensure that all the guidance issued by Brass Bands England and the Government are appropriately adhered to; and to adjust to the constantly changing situation.

Derinda Wildman on behalf of the Committee has ensured that risk assessments have been completed and Covid secure environments created for the few occasions that meetings have been possible.

During this time the Musical Director, Andrea Price, and Training Band Leader, Helen Walters, have ensured that the Band has continued to keep in touch and enjoy music making via virtual rehearsals and projects. The Band can only hope that the actions been taken by the Government will bring the pandemic under control and allow us to meet in person during 2021.

Friends of Tewkesbury Town Band

This is an important support from a loyal following of the band. Our contact with the Friends is currently managed by Katy Morgan. Every member, senior band or training band, is encouraged to seek support for the band through this scheme by parents, grandparents or other family relations.

Policies

The income of the band is applied in furthering the band’s general objects, set out above, based upon the decisions of the Trustees and Management Committee.

6

TEWKESBURY TOWN BAND (Charitable Incorporated Company Registered Number: 1171327) Annual Report and Accounts For the year ended 31[st] March 2021

The Trustees review the policy on reserves and set targets at least once per annum with reference to the guidance and terminology published by the Charity Commission. The policy is also reviewed, when warranted by changes in risk assessment or business plans. The review includes unrestricted funds, designated funds and tangible fixed assets. Transfers to and from funds are authorised by the Trustees acting as a whole.

The Instrument Fund has been set up as part of an instrument repair and replacement programme, and will be utilised in accordance with the programme.

Associations

The Band is a member of Brass Bands England and the Gloucestershire Brass Band Association and an affiliate member of Making Music. Brass Bands England is the only National Charitable body representing the interests of brass bands in England.

Volunteer Help

No Trustee, Management Committee member, playing member or the Musical Director received any remuneration for their services to the band during the year. The contribution towards the Musical Directors expenses is shown in note 3 to the accounts.

Financial Report

The results for the year are shown in the Statement of Financial Activities on page 9. The gross income from all sources totalled £22,610 (2020: £21,154). The majority of this income relates to government grants received via Tewkesbury Borough Council to support organisations that saw their activities affected by the lockdowns and other impacts of the Covid-19 pandemic. As noted below, the Band is planning to ensure these funds are utilised to strengthen the future of the Band and to take steps to enhance community music and arts in Tewkesbury.

Our running costs amounted to £5,813 (2020: £12,273) resulting in a surplus of £16,797 (2020: £8,881). Of this £3,200 is being transferred to the Designated Instrument Fund to ensure that future funds are available for the replacement of the Band’s instruments as they age.

The Band has a healthy balance sheet with reserves totalling £82,261 (2020: £65,464). These are represented by fixed assets of £47,649 (2020: £49,969) and net current assets of £34,612 (2020: £15,495). The cash balances at 31[st] March 2021 stood at £34,171 (2020: £15,056).

The training band had income from its own concerts of £0 (2020: £714), received donations towards instruments and music of £0 (2020: £2,920), and contributed a deficit for the period of £(597) (2020: £2,714).

The Future

As this report is being finalised, we are slowly emerging from the third national lockdown resulting from the Covid-19 pandemic and continue to be restricted in our opportunities to meet as a band for either performance or rehearsal. The Band will continue to follow the guidance and legislation issued by the Government and the specific guidance provided by Brass Bands England as we move forward through 2021.

The Band has recently begun rehearsing in person outside and is optimistic that indoor rehearsals and performances may eventually be possible later in 2021. Sadly, the pandemic has meant that our plans to be involved in the celebrations surrounding two significant anniversaries of our town of Tewkesbury during 2021, the 900[th] Anniversary of the consecration of Tewkesbury Abbey and the 450[th] Anniversary of the Battle of Tewkesbury. There had been plans for a collaboration with Tewkesbury Amateur Dramatic Society and to give a second performance of our 40[th] Anniversary piece ‘Images of Tewkesbury’. Hopefully, the town and Band will be able to mark these anniversaries at a later date.

7

TEWKESBURY TOWN BAND (Charitable Incorporated Company Registered Number: 1171327) Annual Report and Accounts For the year ended 31[st] March 2021

The Band aims to continue to explore opportunities to work with the Tewkesbury community and other arts organisations from the town in the future. The Band has also been invited to travel to Miesbach in 2022 to mark the 40[th] Anniversary of the Twinning of the Boroughs; having been present at the 20[th] , 25[th] , 30[th] , and 35[th] anniversaries in the past. Accordingly, we have our fingers crossed that the Covid-19 pandemic will have subsided and international travel will once again be possible.

The Band will continue the teaching and progress with both Senior and Training Bands, with the help of band members. The Training Band is the life blood of the Tewkesbury Town Band with 20 of the current 30 members of the Senior Band having come through our Training Band system.

The Band is looking forward to developing its musical future under our new Musical Director and will continue seeking excellent concert venues and engagements, foreign tours and foreign friendships. The Band will continue to be a major amateur music making organisation within Tewkesbury.

Declaration

I declare the Trustees have approved the report above and have authorised me to sign it on their behalf.

Hadrian C Walters, Trustee 7[th] June 2021

8

TEWKESBURY TOWN BAND (Charitable Incorporated Company Registered Number: 1171327) Annual Report and Accounts For the year ended 31[st] March 2021

Statement of Financial Activities For the Year Ended 31[st] March 2021

Notes
Incoming Resources
Donations and grants
2a
Members' subscriptions
Members' contributions
Concerts and engagements
2b
Other
2c
Total Incoming Resources
Resources Expended
Direct charitable expenditure
3a
Administration and running costs
3b
Total Resources Expended
Surplus for the period
Net movement in funds
Brought forward
Transfers between funds
Carried forward		 Unrestricted
Funds
2021
Designated
Funds
2021
Restricted
Funds
2021
£
£
£
22,369
-
-
-
-
-
-
-
-
100
-
-
141
-
-		 Total
Funds
2021
£
22,369
-
-
100
141
22,610
3,493
2,320
5,813
16,797
16,797
65,464
-
82,261		 Total
Funds
2020
£
7,944
990
2,160
9,140
920
22,610
-
-		 21,154
3,493
-
-
2,320
-
-		 9,524
2,749
5,813
-
-		 12,273
16,797
-
-		 8,881
16,797
-
-
57,045
8,419
-
(3,200)
3,200
-		 8,881
56,583
-
70,642
11,619
-		 65,464

The statement of financial activities includes all gains and losses in the period. All incoming resources and resources expended derive from continuing activities.

The attached notes on pages 11 to 14 form part of these accounts.

9

TEWKESBURY TOWN BAND (Charitable Incorporated Company Registered Number: 1171327) Annual Report and Accounts For the year ended 31[st] March 2021

Balance Sheet As at 31[st] March 2021

Notes
Tangible Fixed assets
4
Current assets
Cash at bank and in hand
Prepayments
Creditors: amounts falling due within one year
Trade creditors
Net current assets
Total Net assets
Band funds
General fund
5
Designated funds:
Instrument fund
5
Band room fund
5
Total band funds		 Total
2021
£
47,649
34,171
541
34,712
(100)
34,612
82,261
70,642
11,619
-
82,261		 Total
2020
£
49,969
15,056
539
15,595
(100)
15,495
65,464
57,045
8,419
-
65,464

These accounts were approved by the Trustees at the AGM held on 7[th] June 2021.

Hadrian C Walters Martin E J Cullwick Trustee Trustee

The attached notes on pages 11 to 14 form part of these accounts

10

TEWKESBURY TOWN BAND (Charitable Incorporated Company Registered Number: 1171327) Annual Report and Accounts For the year ended 31[st] March 2021

NOTES TO THE ACCOUNTS

1 Accounting policies

The principal accounting policies are summarised below.

Basis of accounting

The accounts have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities issued in July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The Charitable Incorporated Organisation (CIO) 1171327 was registered on 26[th] January 2017, to take forward the work of the Unincorporated Association known as Tewkesbury Town Band. All the assets, liabilities and funds were transferred with effect from 1[st] April 2017.

Recognition of income

Income is included in the Income & Expenditure Account when:

Income with related expenditure

Where income has related expenditure (for example, own promoted concerts) the income and related expenditure are reported separately, gross, in the Income & Expenditure Account.

Grants and donations

Grants and donations are only included when the band has unconditional entitlement to the grant or donation.

Volunteer help

The value of any voluntary help received is not included in the accounts.

Expenditure and liabilities

Liabilities are recognised on an accruals basis

Assets:

Tangible fixed assets

Assets acquired from the unincorporated association, Tewkesbury Town Band, at 1[st] April 2017 are recorded at cost less amounts written off at that date in the records of the band. Assets acquired since 1[st] April 2017 are shown at cost less depreciation. No amortisation of buildings until they are occupied.

Depreciation is provided over equal annual instalments as follows:

Instruments 25 years Leasehold Buildings Term of the lease (125 years) Fixtures and Fittings 20 years

11

TEWKESBURY TOWN BAND (Charitable Incorporated Company Registered Number: 1171327) Annual Report and Accounts For the year ended 31[st] March 2021

NOTES TO THE ACCOUNTS (continued)

2
Incoming resources
a) Donations and grants
Tewkesbury Town Council
Covid-19 Related Grants
Co-operative Society
Upton Jazz Festival
Bookworm
Cotteswold Dairy
Other donations and grants
b) Concerts and engagements
Christmas Concerts
Tea Concerts
Other engagements
Training band engagements
Christmas Collections:
Morrisons carolling
Tewkesbury Town carolling
Tewkesbury Sea Cadets
Bishops Cleeve lights
Other Christmas Events
c) Other income
Friends of T T Band
Easyfundraising
Specific charity collections
Sundry		 Unrestricted
Funds
2021
Designated
Funds
2021
Restricted
Funds
2021
Total
Funds
2021
£
£
£
£
-
-
-
-
22,369
-
-
22,369

-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
22,369
-
-
22,369
-
-
-
-
-
-
-
-
100
-
-
100
-
-
-
-
100
-
-
100
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
100
-
-
100
-
-
-
-
121
-
-
121
-
-
-
-
20
-
-
20
141
-
-
141		 Total
Funds
2020
£
600
-
1,500
1,250
1,000
500
3,094
7,944
2,583
1,150
2,337
714
6,784
1,601
505
50
-
200
2,356
9,140
271
169
254
226
920

12

TEWKESBURY TOWN BAND

(Charitable Incorporated Company Registered Number: 1171327) Annual Report and Accounts For the year ended 31[st] March 2021

NOTES TO THE ACCOUNTS (continued)
3. Resources expended
Restricted
Funds
2021
Designated
Funds
2021
Unrestricted
Funds
2021
Total
Funds
2021
£
£
£
£
a) Direct charitable expenditure
Practice rooms rent
120
-
-
120
Virtual Rehearsal costs
165
-
-
165
Equipment insurance
618
-
-
618
Uniforms and tops
-
-
-
-
Music
25
-
-
25
Musical Director's expenses
2,115
-
-
2,115
Guest conductors and players
-
-
-
-
Subscriptions and registration
138
-
-
138
Performing rights
-
-
-
-
Concert costs
-
-
-
-
Contest costs
-
-
-
-
Donations of collections
-
-
-
-
Training Band costs
72
-
-
72
Band Safe Training
50
-
-
50
Instrument Repairs
-
-
-
-
Other costs
190
-
-
190
3,493
-
-
3,493
b) Administration and running costs
Printing, post and stationery
-
-
-
-
Utilities
-
-
-
-
Depreciation
2,320
-
-
2,320
2,320
-
-
2,320
4. Tangible Fixed Assets		 Total
Funds
2020
£
250
-
310
897
514
975
60
243
201
1,535
2,252
254
1,013
179
370
471
9,524
90
328
2,331
2,749
4. Tangible Fixed Assets
Cost
At 1 April 2020
Additions
At 31 March 2021
Depreciation
At 1 April 2020
Charge for the year
At 31 March 2021
Net BookValue:
At 31 March 2021
At 31 March 2020		 Long
Leasehold
Property
Fixtures &
Fittings
Instruments
£
£
£
20,000
12,879
28,674
-
-
-		 Total
£
61,553
-
20,000
12,879
28,674		 61,553
160
644
10,780
160
644
1,516		 11,584
2,320
320
1,288
12,296		 13,904
19,680
11,591
16,378		 47, 649
19,840
12,235
17,894		 49,969

The Band entered into a 125 year lease over the property at Saffron Road for a lease premium of £20,000 and an annual peppercorn rental on 23[rd] June 2019.

13

TEWKESBURY TOWN BAND (Charitable Incorporated Company Registered Number: 1171327) Annual Report and Accounts For the year ended 31[st] March 2021

NOTES TO THE ACCOUNTS (continued)

5 Movement in Funds

Brought forward at 1stApril 2019
Net movements in the year
Transfers between funds
Carried forward at 31stMarch 2020
Net movements in the year
Transfers between funds
Carried forward at 31st March 2021		 Unrestricted
Designated Funds
General
Fund
Band Room
Fund
Instrument
Fund
Total
Funds
£
£
£
£
26,248
21,916
8,419
56,583
6,133
1,498
1,250
8,881
24,664
(23,414)
(1,250)
-
57,045
-
8,419
65,464
16,797
-
-
16,797
(3,200)
-
3,200
-
70,642
-
11,619
82,261

6 Analysis of net assets between funds

Fixed assets
Net current assets
Total net assets		 Instrument
Fund
Designated
General
Fund
Unrestricted
£
£
-
47,649
11,619
22,993		 Total
Funds
£
47,649
34,612
11,619
70,642		 82,261

7 Future commitments

The charity has no commitments to utilise the Designated Instrument Fund within the next year.

14