Trustees’ Annual Report for the period
From 1 January 2021 Period start date To 31 December 2021 Period end date
Charity name: Kent Challenger Games
Charity registration number: 1171325
Objectives and Activities
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SORP reference
Summary of the Para 1.17 To enhance in life and relieve the
purposes of the charity needs of young people in Kent, in
as set out in its particular those which are vulnerable
governing document and disengaged from society due to
physical disability, a medical
condition, intellectual difficulties,
emotional or behavioural problems, or
learning difficulties through:
(a) The provision of recreational and
leisure activities provided in the
interest of social welfare, designed
to improve their conditions of life;
(b) Providing support and activities
which develop their skills,
capacities and capabilities to
enable them to participate in
society as mature and responsible
individuals.
Summary of the main Para 1.17 and Plan and execute the Kent Challenger
1.19
activities in relation to Games every two years.
those purposes for the Raise funds to cover the cost of each
public benefit, in Games.
particular, the activities, Formulate and execute policies
projects or services relevant to Games activity, such as
identified in the child protection and safeguarding.
accounts. Ensure the activities of the Trust and
Trustees observe the Constitution.
Ensure the Trust and Trustees adopt
and follow guidelines issued from
time to time by the Charity
Commission, that are relevant to the
Games.
Oversee and approve the Games
budget.
Maintain a proper set of accounts for
each Games.
Statement confirming Para 1.18
whether the trustees
have had regard to the
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guidance issued by the Charity Commission on public benefit
Additional information (optional)
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You may choose to include further statements where relevant about:
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
To deliver the Games in 2021 to some
Para 1.38 500 children, 68 volunteers gave of
Contribution made by their time over the 2 days. Since this
volunteers was the first event children attended
after two years of Covid restrictions
the volunteers acted magnificently to
ensure every possible action kept
each school’s children safe.
The Trust went to considerable
Other lengths and expense to ensure the
Games were as safe as possible in
relation to Covid, taking innovative
steps with planning and facility
provision in order to mitigate as much
as possible Covid cross infection.
Records were maintained to track and
trace any report of Covid from the
Games. The risk assessment was
approved by KCC, and the procedures
introduce were effective since no
school reported a case of Covid
following the Games.
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Achievements and Performance
SORP reference
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This was the 3 [rd] Games and the first
outdoor activity schools took part in
since 2019 because of the pandemic.
Summary of the main The precautions taken by the Trust to
Para 1.20
achievements of the field the Games meant 53 schools
charity, identifying the were confident to send a team.
difference the charity’s
work has made to the The Games showcased how incredible
circumstances of its and resilient the young people of
beneficiaries and any Ashford and the wider Kent area can
wider benefits to society be. It made young people focus on
as a whole. the assets they do have and not those
they don’t, revealing to them their
true inner strengths. Teamwork and
leadership is another important
aspect of the Games. Feedback
confirmed the Games to be a success
with achieving its objectives and
those young people that attended
said how much they enjoyed the
challenges presented by the Games.
Some reports state those attending
now have a can do attitude whereas
before they did not.
Representing their school was
something those that attended never
dreamed of doing, but here they were
doing just that, and again it gave
them immense pride to have the once
in a lifetime opportunity to represent
their school.
Running the Games on the heels of
relaxing some Covid regulations made
safety and wellbeing a key priority in
order to avoid spreading the disease.
Because of this teams were reduced
from 10 to 8 and the event run over 2
days so that fewer children would be
congregating at any one time. As a
consequence, the Games was more
relaxed and delivered considerably
more enjoyment because of this. The
2023 Games will therefore retain this
new format.
The Games were attended by the Lord
Lieutenancy of Kent with the Lord
Lieutenant and Deputy Lord
Lieutenant attending a day each,
along with dignitaries and sponsors.
All commented on the value of the
Games, saying they could clearly see
this in the children’s faces and by
their enthusiasm.
The Games has a close association
with the military, and the Princess of
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Wales’s Regiment (The Tigers) together with Challenger Troop CIC, help to plan and run the activities. This year a number of senior Officers from the regiment attended and commented they could see the value the Games brings to the young people and why they should continue to support the Games.
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You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review
Review of the charity’s Para 1.21 The Trustees confirm, in accordance financial position at the with the Charitable Incorporated end of the period Organisation (General) Regulations 2012, that at the year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on the assets of the CIO Statement explaining Para 1.22 Surplus money raised from donations the policy for holding and grants is carried forward to the reserves stating why 2023 Games on the 8[th] and 9[th] June. they are held Amount of reserves held Para 1.22 £11451.49 Reasons for holding zero Para 1.22 reserves Details of fund materially Para 1.24 in deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern
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Grants and donations from
Organisations and Individuals
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 CIO Foundation Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Nominated by existing trustees and
methods including selected through unanimous vote
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Kent Challenger Games
Other name the charity
uses
Registered charity 1171325
number
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| Charity’s principal address |
12 Dexter Close, Kennington, Ashford, Kent TN25 4QG | ||
|---|---|---|---|
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Winston Michael Chairman
2 Teresa Adams
3 Simon Dean
4 Gary Sage 20/06/21
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6
7
8
9
10
11
12
13
14
15
16
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18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Winston Russel Michael Position (eg Chair Secretary, Chair, etc)
Date 3 September 2022
Charity Name No (if any) KENT CHALLENGER GAMES 1171325
Receipts and payments accounts For the period Period start date Period end date To from 1/1/2021 12/31/2021
CC16a
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Grants and Donations 25,965 - - 25,965 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for AR) 25,965 - - 25,965 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 25,965 - - 25,965 -
A3 Payments
Stadium Hire 2,520 - - 2,520 -
Insurance and St Johns Ambulance 603 - - 603 -
Volunteer/VIP food and refreshments and
travel 394 - - 394 -
Equipment 2,667 - - 2,667 -
Trophies Medals and Prizes 3,882 - - 3,882 -
Event Activity Organisers 7,095 - - 7,095 -
Photography and promotions 1,425 - - 1,425 -
Tshairs and Wristbands 3,069 - - 3,069 -
Donations 700 - - 700 -
Sub total 22,355 - - 22,355 -
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CCXX R1 accounts (SS)
10/24/2022
1
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A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 22,355 - - 22,355 -
Net of receipts/(payments) 3,610 - - 3,610 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 7,842 - - 7,842 -
Cash funds this year end 11,452 - - 11,452 -
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CCXX R2 accounts (SS)
2
10/24/2022
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | Endowment | ||||
|---|---|---|---|---|---|---|
| Categories | Details | funds | funds | funds | ||
| B1 Cash funds | Bank Balance | Total cash funds | to nearest £ 11,452 - - 11,452 |
to nearest £ - - - - |
to nearest £ - - - - |
|
| (agree balances | with receipts and payments account(s)) |
OK | OK | OK | ||
| Unrestricted | Restricted | Endowment | ||||
| funds | funds | funds | ||||
| B2 Other monetary assets | Details | to nearest £ - - - - - - |
to nearest £ - - - - - - |
to nearest £ - - - - - - |
||
| B3 Investment assets | Details | Fund to which asset belongs |
Cost (optional) - - - - - |
- - - - - Current value (optional) |
||
| B4 Assets retained for the | Details | Fund to which asset belongs |
Cost (optional) - |
- Current value (optional) |
||
| charity’s own use | - - - |
- - - |
CCXX R3 accounts (SS)
3
10/24/2022
-
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
Details
Fund to which Amount due When due liability relates (optional) (optional) - - - - -
Date of Signature Print Name approval WINSTON MICHAEL 10/24/2022
CCXX R4 accounts (SS)
10/24/2022
4
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the Charity Name KENT CHALLENGER GAMES trustees/ members of 31 DECEMBER 2021 Charity 1171325 On accounts for the no (if year ended any) Set out on pages R1 to R3 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
Responsibilities and As the charity trustees of the Trust, you are responsible for the basis of report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material examiner's matters have come to my attention (other than that disclosed statement below *) in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 24/10/22 Name: BARRIE WRIGHT
Relevant ICAEW INSTITUTE OF CHARTERED ACCOUNTANTS IN ENGLAND AND professional WALES FCA
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qualification(s) or body (if any):
Address: MCCABE FORD WILLIAMS INVICTA BUSINESS CENTRE MONUMENT WAY ORBITAL PARK ASHFORD KENT TN24 OHB
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
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IER
October 2018
Give here brief details of any items that the examiner wishes to disclose .
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IER
October 2018