Charity number 1171313
No. 5 YOUNG PEOPLE
Report of the Trustees and Unaudited Financial Statements
For the year ended 31 March 2021
No. 5 YOUNG PEOPLE
Contents
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| Page | |
|---|---|
| Legal and Administrative information | 1 |
| Report of the trustees | 2-8 |
| Independent examiner’s Report | 9-10 |
| Income and expenditure account | 11-12 |
| Balance sheet | 13 |
| Notes to financial statements | 14-19 |
No. 5 YOUNG PEOPLE
Legal and Administrative Information For the year ended 31 March 2021
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Trustees: Ben McEwen (Chair) Nelson Walters (Treasurer) Birgit Hove Lundgren Liz Barry Susan Meyers Debs Edwards Registered office: 101 Oxford Road Reading Berkshire RG1 7UD Accountants/Independent BV Accountancy Examiner: Chartered Certified Accountants 29 Porton Court Portsmouth Road Surbiton Surrey KT6 4HZ Bankers: The Co-operative Bank 1 Balloon Street Manchester M60 4EP
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No. 5 YOUNG PEOPLE
Trustees’ report for the year ended 31 March 2021
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No. 5 Young People is a Charitable Incorporated Organisation (CIO) and was incorporated on 4 November 2016.
The Trustees present their report together with the unaudited financial statements of No 5 Young People (No. 5) for the year ended 31 March 2021.
Mission Statement
Our mission is to provide mental health and emotional support to children, young people and those around them in Reading, by actively engaging with them, other service providers and community partners to deliver innovative mental health services. To ensure best practice by providing high quality training and continuous professional development to all staff, volunteers, young ambassadors, and other external organisations.
Principal activities and objectives
No.5 is a charity providing free, confidential support, information and counselling to young people aged 11-25, affected by mental or physical ill health or by social and economic difficulties.
We are an organisational member of the British Association for Counselling & Psychotherapy. The team consists of a range of committed professionals, including specialist qualified counsellors and counsellors on placement as part of the final stages of their post qualification specialist training. Our team also includes a dedicated group of Young Ambassadors to ensure the voice of young people remains central to everything we do.
No.5 has:
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provided a five-day week counselling service that is available to young people, who have been affected by emotional and mental health difficulties.
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Maintained well established, safe clinical processes and procedures, ensuring we meet our safeguarding responsibilities and the confidentiality essential to supporting vulnerable young people.
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developed opportunities, gained through partnership working, that provide coherent, timely and appropriate responses to young people who need support.
Achievements and performance
No.5 generated income for the year of £429,440 (2020: £291,333).
In this unprecedented year of turmoil, we needed to both step up and flex our support to young people and the community. We have supported 698 young people through counselling and over 500 parent / carers through ad hoc support from our Clinical Team.
We continue to provide counselling services in 7 local secondary schools in 2020/21 and have increased the number of young people seen within school this year. Schools are highly appreciative of the service we provide to their students and recommend our services to their colleagues. Feedback includes that we provide and ‘excellent service’ in a ‘discreet
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and modest way’ providing ‘effective counselling’ and that our counsellors do ‘an amazing job’ and that our service ‘is really appreciated’.
We have successfully maintained our relationship with our corporate partners and expanded our partnership working with the statutory sector to include new projects to support young people within the community. We are driving the Reading wide Trauma Informed approach within the Voluntary and Community Sector in partnership with Brighter Futures for Children to enable Reading to become a Trauma Informed Town.
Corporate Partners
We have successfully maintained our relationship with our three key corporate partners, Shoosmiths LLP, Covea Insurance and Francis Construction throughout 2020/21 and we look forward to continuing to be their ‘Charity of the Year’ in to 2021/22.
We formed a new partnership with FINK Street Food this year. The local street food Social Enterprise seeking to break down the stigma of mental health ‘one bite at a time’ and we are delighted to share this journey with a local business whose mission is so aligned to our own.
We also continued our partnership with Gifted Boutique CIC and are so grateful to be continuing our relationship as one of their chosen charities into 2021/22.
We are so grateful for the ongoing support shown to us by these local businesses, and our long-standing partners such as Reading Scientific Services Ltd (RSSL).
Working with our corporate partners provides us with the opportunity to work directly with parents of local young people, hear their concerns and work to address them in the development of new services. We are proud to have been able to maintain this throughout the pandemic, with our Young Ambassadors delivering online workshops whilst in lockdown.
No.5 became an accredited Living Wage Employer in July 2019 and has maintained this Living Wage Employer Mark throughout 2020/21 ensuring that all paid staff receive the Real Living Wage.
Awards and Nominations
We were delighted to be nominated by the Mayor of Reading, Councillor David Stevens, and Tracy Trussler, a parent of a young person previously supported by No.5, for the ‘Queen’s Award for Voluntary Service’ this year. This award, the organisational equivalent to an MBE, recognises the hard work and dedication of all our volunteers, counsellors and Young Ambassadors throughout our 50-year history and especially throughout this pandemic year. We look forward to hearing the outcome of this nomination in June this year.
Impact of Covid – 19
In response to COVID-19 and the national lockdown, we had to cease all of our face-to-face work and communicate this to the 175 young people we were supporting at the time, as well as the young people waiting for support. Our counselling services in some schools continued un-interrupted due to the school’s ability to immediately facilitate safe, online and telephone support.
Following an initial drop in referrals during the first 3 months of this financial year we experienced a surge of requests for counselling which is continuing at the present time. The current percentage increase is 126% on the same period last year. This surge looks set to continue into the next financial year prompting us to undertake a 5-year restructure of the agency to ensure we are able to meet the demand and maintain our clinical standards.
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What we did in response to COVID-19
To meet the current surge in demand, which is expected to continue into 2021/22, we have expanded our preventative outreach work during this period. In the first months of the pandemic we;
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Set up a telephone support line available to all young people who had been receiving face-to-face counselling. This was extended in response to two critical incidents to offer support to all young people in the local community.
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Transferred all counselling to remote services
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Stepped up our preventative work via social media with our Young Ambassadors who came up with key projects to help young people support themselves and each other during lockdown. These received very high engagements.
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Listened to young people and supported them to write the ~~well-received~~ ‘Impact of COVID-19 The Voice of Young People’ report which has been well received within the local community by our statutory partners.
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Adapted our ‘Certificate in Counselling Young People’ training programme to be delivered online and began the next training cohort online and will have gained CPCAB Accredited status for this course within the coming year.
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We have begun a recruitment drive and are paying all fully qualified specialist young people counsellors so they can deliver more sessions as demand increases.
Plans for to meet the impact of the pandemic into the future
We intend to resume face-to-face services as soon as possible and will continue to run a remote service alongside a resumption of face-to-face delivery. Running both formats of service delivery will mean we can increase the number of young people we see, and both reduce the wait time, and mitigate the expected surge in demand during 2021/22.
We are prioritising seeking funding to support the adaptations to service delivery to ensure we can continue to meet the needs of young people as soon as they arise. Our aim is to restore the early intervention so crucial in mitigating the long-term impact of early onset mental health challenges experienced by young people.
Celebrating our 50[th] Anniversary
This year marks 50 years of No.5 supporting local young people’s mental health and since opening our doors in January 1971, have supported over 25,000 young people and their families.
During this celebratory year we are thanking all the individuals who have been involved in No.5’s history either as a counsellor, staff member, Trustee, or supporter.
To mark and celebrate our Anniversary, we have launched our ‘Anniversary Stories’ campaign which seeks to hear from all of those who have been involved with, or benefited from, No.5’s services.
Individuals can share their stories via https://anniversary.No.5.org.uk/ and these stories will contribute to a long-term research project, in collaboration with Winchester University, that seeks to explore the life-long benefits of counselling and mental health support in adolescence.
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No5 at Reading Museum
With thanks to funding from Berkshire Community Foundation and John Sykes Foundation, as part of our alternative and preventative service provision, we will be running 4 creative art workshops for local young people on our waiting list in collaboration with local artist, Carla Conte, and Young Ambassador, Elii Daly. These workshops will give young people the opportunity to work with a range of creative mediums to explore and express their mental health stories and journeys.
The resulting artwork, along with archival material, will be on display in Reading Museum’s Community Cabinet from August – November 2021.
Anniversary Fundraising Gala
In November 2021, No.5 will host a Fundraising Gala to celebrate our anniversary and raise vital funds to ensure we can continue to deliver more sessions each week and see even more young people in need as quickly as possible.
The Gala will be held at the Hilton Hotel, Reading and details can be found at https://No.5.org.uk/2021/09/22/No.5s-50th-anniversary-fundraising-gala/.
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No. 5 YOUNG PEOPLE
Trustees’ report for the year ended 31 March 2021 (continued)
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Risk Management
The Trustees regularly review the major risks to which the Charity is exposed. A risk register is maintained which outlines the procedures to be taken in mitigation.
Financial Review
For the year ended 31 March 2021 No.5 recorded a surplus of £42,127 compared with a surplus of £11,882 for the previous year. Restricted reserve balances at the year-end were £130,368 (2020: £77,371).Total reserves at the Balance Sheet date were £334,551 (2020 £239,427).
The current situation means that there is a need to enhance bid-writing capabilities and develop a marketing strategy for the next 3 years in order to provide a sustainable basis for the development of the Charity. With a growing waiting list there is a need to recruit additional counsellors and to strengthen the presence in the community the website is being redesigned. The Trustees are of the opinion that the Charity currently has the financial resources to settle liabilities as they fall due and is in a position to deliver counselling services for the foreseeable future.
Principal Funding Sources
The principal funding sources during the year were NHS Berkshire West CCG £29,345, First Growth £52,955, Berkeley Foundation £38,066, Blagrave Trust £27,673, Postcode Community Trust £19,540, Global Make Some Noise £35,000, CAF Resilience Fund £34,326 Other significant funding was provided by the Co-Op Community Fund, Covea and Invesco.
A summary of the year’s Restricted Grants is set out in Note 11 on page 18 of these Accounts.
The trustees would like to give special thanks to all the trusts, foundations, companies, community groups and individuals who have supported No5 during the year. In particular, we would thank the following:
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Greyfriars Church Reading
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Greenham Common Trust
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Rotary Club of Reading Matins
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Shoosmiths LLP Reading
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Covea Insurance
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Francis Construction
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St Laurence Church Reading
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National Lottery Community Fund
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No. 5 YOUNG PEOPLE
Trustees’ report for the year ended 31 March 2021 (continued)
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Reserves Policy
The reserves policy of the Charity can be summarised as follows:
Unrestricted reserves
The Trustees consider that the appropriate level of unrestricted reserves to be 6 months of normal overhead expenditure. It is considered important to hold sufficient resources to continue the charitable activities should income generation and fund raising activities fall short of the required target. This level of reserves would enable the Charity to administer an orderly wind-down should it be necessary to cease activities and close. The trustees will reassess the policy at the end of the financial year. Based on this policy an unrestricted reserves balance of £155,000 is considered appropriate.
Designated reserves
Designated reserves have been set aside in respect of the leasing of the premises occupied by No5 Young People. The Trustees have re-assessed the appropriateness of the level of designated reserves required and a transfer from the designated funds balance to unrestricted reserves has been made in these accounts. A designated reserves balance of £12,000 should provide funds for the cost of any dilapidations required upon the termination of the lease.
Restricted reserves
Grants and donations received by the charity for specific purposes are accounted for in accordance with the restrictions imposed. Restricted reserves cannot be re-designated and are not part of the general reserves.
The trustees consider that the reserves policy should ensure that there is an effective strategic planning mechanism where reserves can be maintained at an appropriate level.
Management
Trustee meetings are held each month with senior management. The trustees provide their time free of charge.
None of the trustees had a material interest in any contract of significance to which the Charity was party during the period of these accounts.
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Trustees’ responsibilities in relation to the Financial Statements
The Trustees are responsible for preparing the Trustees’ report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.
Under the Charities Act 2011, the Trustees are required to prepare financial statements for each financial year, and of the incoming resources and application of resources, including the income and expenditure for that period, which gives a true and fair view of the state of the charity. Accounts must be prepared in accordance with the provisions of any Statement of Recommended Practise issued by the Commission, unless trustees are required to prepare accounts in accordance with the provisions of such a Statement prepared by another body.In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and apply them consistently
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observe the methods and principles in the Statement of Recommended Practise issued by the Commission
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make judgements and estimates that are reasonable and prudent
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of No.5 Young People. They are also responsible for safeguarding the assets of No. 5 and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the Trustees on 24th November 2021 and signed on its behalf by:
……………………
Ben McEwen (Chair)
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No. 5 YOUNG PEOPLE
Independent Examiner’s Report for the year ended 31 March 2021
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We report on the accounts of No. 5 Young People for the year ended 31 March 2021 which are set out on pages 11 to 19.
This report is made solely to the trustees in accordance with sections 145 of the Charities Act 2011. Our work has been undertaken so that we might state to the charity’s trustees those matters we are required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law we do not accept or assume responsibility other than to the charity and the charity’s trustees for our examination work.
Respective responsibilities of Trustees and Examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is our responsibility to:
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examine the accounts under section 145 of the Charities Act;
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to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act); and
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to state whether particular matters have come to my attention.
Basis of Independent Examiner’s report
Our examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
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Independent Examiner’s statement
In connection with our examination, no matter has come to our attention:
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which gives us reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with Section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Dated: 24th November 2021
BV Accountancy Chartered Certified Accountants 29 Porton Court Portsmouth Road Surbiton Surrey KT6 4HZ United Kingdom
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NO 5 YOUNG PEOPLE
Statement of Financial Activities including Income and Expenditure Account For the year ended 31 March 2021
| Total Incoming Resources Notes Donations Charitable activities From public authorities Grants Fundraising events Training courses Schools counselling Supervision fees Other Income Investment income 2 Total income |
Unrestricted Restricted funds funds 71,836 29,345 16,321 258,969 - 23,300 20,025 9,000 644 141,126 288,314 |
Total funds Total funds 2021 2020 71,836 46,403 29,345 29,995 275,290 163,764 - 425 23,300 5,910 20,025 34,900 9,000 9,055 644 881 |
|---|---|---|
| 429,440 291,333 |
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Total Resources Expended
| Raising funds Charitable activities 3 Governance 6 Total expenditure Net Income Net Movement in Funds Reconciliation of Funds Total funds brought forward Total Funds Carried Forward |
34,174 61,651 235,317 3,175 |
34,174 33,116 296,968 245,269 3,175 1,066 |
|---|---|---|
| 99,000 235,317 |
334,317 279,451 |
|
| 42,126 52,997 |
95,123 11,882 |
|
| 42,126 52,997 |
95,123 11,882 |
|
| 162,056 77,371 |
239,427 227,545 |
|
| 204,182 130,368 |
334,550 239,427 |
The notes form part of these financial statements.
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NO 5 YOUNG PEOPLE
Balance Sheet as at 31 March 2021
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| 2021 | 2020 | |
|---|---|---|
| Notes | £ | £ |
| Current assets | |||
|---|---|---|---|
| Debtors and prepayments | 8 | 9,096 | 9,139 |
| Cash at bank and in hand | 340,159 | 235,544 | |
| 349,255 | 244,683 | ||
| Current liabilities | |||
| Creditors:amountsfalling duewithinone year | 9 | (14,705) | (5,256) |
| Current assets less current liabilities | 334,550 | 239,427 | |
| Total assets less current liabilities | 334,550 | 239,427 | |
| **Represented by: ** | |||
| Total Funds | 10 | 334,550 | 239,427 |
The notes form part of these financial statements.
The Trustees acknowledge their responsibilities for complying with the requirements of the Charity Act with respect to accounting records and the preparation of accounts.
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Signed on behalf of the board by:
Ben McEwen (Chair)
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No. 5 YOUNG PEOPLE
Notes to financial statements
For the year ended 31 March 2021
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1 Accounting policies
1.1 Accounting convention
The Financial Statements are prepared under the historical cost convention and in accordance with the Charities Act 2011. They have been prepared in accordance with the “Accounting and Reporting by Charities: Statement of Recommended Practice.
1.2 Incoming resources
Income from donations and grants is included in incoming resources when these are receivable, except as follows:-
when donors specify that the donations and grants must be used in future accounting periods.
when donors impose conditions which have to be fulfilled before the charity becomes entitled to such income, the income is deferred and is not included until the preconditions for use have been met.
when donors specify that donations and grants are for particular restricted purposes, which do not amount to preconditions regarding entitlement, this income is included in incoming resources of restricted funds when receivable.
1.3 Resources expended
All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to pay for expenditure. All costs have been directly attributed to one of the functional categories of resources expended in the Statement of Financial Activities .
The Charity is not registered for VAT purposes and accordingly expenditure is shown gross of irrecoverable VAT.
Charitable activities comprise activities undertaken to further the purposes of the Charity. Governance costs represent the costs of the management of the Charity and complying with constitutional and statutory requirements.
1.4
Tax Status
The Charity is entitled to exemption from taxation on income or capital gains to the extent that its funds are applied for the purpose of community interest.
1.5
Fund Accounting
Funds held by the Charity are either:-
Unrestricted funds – these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes
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No. 5 YOUNG PEOPLE
Notes to financial statements (continued)
For the year ended 31 March 2021
2 Investment Income 2021 2020 £ £ Bank interest 644 881 644 881
| 3 Charitable Activities Costs Staff costs | 3 Charitable Activities Costs Staff costs | Support | & | TOTAL |
|---|---|---|---|---|
| Overheads | ||||
| 2021 | 2021 | 2021 | ||
| £ | £ | £ | ||
| Raising Funds | 5,838 | 28,336 | 34,174 | |
| Charitable Activities | 171,763 | 125,205 | 296,968 | |
| Total Resources Expended | 177,601 | 153,541 | 331,142 |
The comparative figures for 2020 were: Staff costs £10,986 and £145,811, totalling £156,797. Support and overheads £22,130 and £99,458, totalling £121,588. Total Raising Funds £33,116 and Charitable Activities £245,269. Grand total £278,385.
The notes form part of these financial statements
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No. 5 YOUNG PEOPLE
Notes to financial statements (continued)
For the year ended 31 March 2021
| 4 Allocation of Support Costs | Raising Funds |
Charitable | TOTAL |
|---|---|---|---|
| and Overheads | Activities | ||
| 2021 | 2021 | 2021 | |
| £ | £ | £ | |
| Premises | - | 41,162 | 41,162 |
| Communications and IT | - | 16,853 | 16,853 |
| Professional support costs | - | 1,708 | 1,708 |
| Marketing and promotion costs | 28,336 | - | 28,336 |
| Printing, postage and stationery | - | 360 | 360 |
| Employee related costs | - | 11,031 | 11,031 |
| Total Support Costs | 28,336 | 71,114 | 99,450 |
The comparative figures for 2020 were – Raising Funds £22,130 and Charitable Activities £99,458, totalling £121,588.
| 5 Staff Costs | 2021 |
|---|---|
| £ | |
| Wages and salaries | 161,224 |
| Social security costs | 13,157 |
| Pension costs | 3,220 |
| Total | 177,601 |
| The average number of employees during the period was 9. | |
| Management | 2 |
| Clinical | 4 |
| Support Staff | 2 |
| Total Staff | 8 |
The 2020 comparative figures are 2,4 and 3 respectively. Two employees are employed on a full time basis.
The notes form part of these financial statements
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No. 5 YOUNG PEOPLE
Notes to financial statements (continued)
For the year ended 31 March 2021
| 6 | Governance costs | 2021 | 2020 | |
|---|---|---|---|---|
| Accountancyfees | 3,175 | 1,066 |
7 Trustees’ remuneration
The trustees received no remuneration during the period. There were no expense reimbursements to any of the trustees.
8 Debtors and prepayments
| 2021 2020 £ £ Prepayments 9,096 9,139 9,096 9,139 |
|
|---|---|
9 Creditors and accruals
| 2021 2020 £ £ Trade creditors and accruals 14,705 5,256 14,705 5,256 |
|
|---|---|
The notes form part of these financial statements
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No. 5 YOUNG PEOPLE
Notes to financial statements (continued) For the year ended 31 March 2021
| 10 Statement of Funds | At 1 April | At 31 |
|||
|---|---|---|---|---|---|
| 2020 | Income | Expenditure | Transfers | March | |
| 2021 | |||||
| £ | |||||
| Unrestricted funds | |||||
| Surplus for the year | 141,126 | -99,000 | 42,126 | ||
| Unrestricted funds | 150,056 | - | - | - | 150,056 |
| Designated property lease | |||||
| reserve | 12,000 | - | 12,000 | ||
| Restricted funds (Note 11) | 77,371 | 288,314 | -235,317 | 130,368 | |
| Total | 239,427 | 429,440 | -334,317 | 0 | 334,550 |
The notes form part of these financial statements.
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| 11 | Restricted Funds | |||||
|---|---|---|---|---|---|---|
| Funder | Project | Balance | Incoming | Resources | Balance | at |
| 1.4.20 | Resources | Expended | 31.3.21 | |||
| First Growth | Clinical Salaries | - | 46,795 | 31,000 | 15,795 | |
| NHS Berkshire | Supervision and |
- | 29,345 | 29,345 | - | |
| West CCG | training | |||||
| Berkeley | Reducing the risk of | 29,085 | 38,066 | 21,901 | 45,250 | |
| Foundation | permanent | |||||
| exclusion from |
||||||
| school in Reading | ||||||
| First Growth | Capacity Building | 15,000 | - | 15,000 | - | |
| Blagrave Trust | Hearing the voices | 15,000 | 27,673 | 20,000 | 22,673 | |
| of young people | ||||||
| Postcode | Outreach – Mental | 6,536 | 19,540 | 6,536 | 19,540 | |
| Community | Health workshops in | |||||
| Trust – People’s | Reading schools | |||||
| Postcode | ||||||
| Lottery | ||||||
| First Growth | Early Response |
- | 6,160 | 1,800 | 4,360 | |
| sessions | ||||||
| CHK | Parent | 5,000 | - | - | 5,000 | |
| Foundation | Ambassadors, | |||||
| workshops and |
||||||
| group work | ||||||
| Berkshire | Zoom counselling | - | 10,000 | 10,000 | - | |
| Community | ||||||
| Fund | ||||||
| Global Make |
Covid support | - | 35,000 | 35,000 | - | |
| Some Noise | ||||||
| Edward | Performing Arts |
3,000 | - | - | 3,000 | |
| Gostling | Concert 2020 |
|||||
| Foundation | (Postponed to 2021) | |||||
| Englefield | Performing Arts |
2,500 | - | - | 2,500 | |
| Charitable Trust | Concert 2020 |
|||||
| (Postponed to 2021) | ||||||
| CAF Resilience | Overheads | - | 34,326 | 29,326 | 5,000 | |
| Fund | ||||||
| Shanly Group | Performing Arts |
1,250 | - | - | 1,250 | |
| Concert 2020 |
||||||
| (Postponed to 2021) | ||||||
| TOTAL | 77,371 | 288,314 | 235,317 | 130,368 |
The notes form part of these financial statements.
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