2022-12-31-accounts

Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
From	Period start date			To	Period end date
	1st	January	2022		31st	December	2022

Section A Reference and administration details

Charity nameLeigh Folk Arts Association CIO

Other names charity is known byLeigh Folk Festival

Registered charity number (if any)1171298

Charity's principal address20 Ceylon Road

Westcliff-on-Sea

Essex Postcode SS0 7HP

Names of the charity trustees who manage the charity

1 2 4 5 6 7 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Neil Harding	Chairman
	Keith Baxter	Secretary
	Simon Gentry		Resigned 15/11/22
	Paul Collier	Artistic Director
	John Batch	Treasurer
	Michael Davison
	Nick Dart
	Sarah-Jane Holmes
	Elliott Waters

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

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1

Type of adviser	Name Address	Name Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) New Trustees are appointed at the Annual General Meeting of the Trustee selection methods Association by way of a vote of members present at that meeting. (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Meetings of the trustee body separate from the festival organising committee were held during the year to evaluate activity in the time of COVID and when to again focus on the charitable objectives of the association.

• policies and procedures The trustees are assessing the risks the Charity faces and will then consider adopted for the induction and how to eliminate, mitigate or transfer the risks faced. training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C

Objectives and activities

The Trustees are empowered to hold the Association’s funds in trust for any purpose, which is charitable in accordance with the law of England and Wales, for the benefit of any individuals or group of people, or corporate bodies including the aim of organising and running the annual Leigh Folk Festival, and to preserve and advance the public education in the appreciation of traditional and contemporary folk music

Summary of the objects of the charity set out in its governing document

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2

The Association has been running the Leigh Folk Festival for over 30 years. However due to Covid the Festival was cancelled in 2020 and 2021. As an alternative the Frontroom Folk Festival was streamed in 2020 and the Garden Gatherings was organised on behalf of LFA in September 2021 in Leigh Library Gardens. The Festival returned in 2022.

During the year the Association has:

• Benefited society by provided much needed entertainment

• Provided artists the opportunity to perform, reach an audience and receive payment.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

• Raised Funds for Leigh Folk Arts.

• Provided a community event

• Maintained a lasting legacy on You Tube

• Additional Organisational, Life and IT skills were undoubtedly learnt or enhanced for those involved.

The Association has received grants, Sponsorship and donations during the period and disbursed these by way of operating expenses. The Association also raised funds during the period through the sale of merchandise and concert tickets.

The trustees have had regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grant-making;

• policy programme related investment;

• contribution made by volunteers.

March 2012

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3

Section D

Summary of the main achievements of the charity during the year

Achievements and performance

During 2022 the Charity achieved:

• Successfully arranging Leigh Folk Festival in June 2022 after a two year hiatus;

• Participating in a two day Folk and Ale event in April 2022

March 2012

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4

Section E

Financial review

Brief statement of the charity’s policy on reserves Details of any funds materially in deficit

The Trustees endeavour to maintain adequate resources to provide finance for the Folk Festival to take place. The money at the end of the year under review (£30,432) is shown on the Receipt and Payments accounts and, is considered adequate for the Associations activities in 2023 allowing for fund-raising activities which will take place during the year 2023. The trustees recognise that the increasing costs of organising the festival will require greater fund raising efforts. Funds for ongoing activities are held with the Association’s bankers in a current account and within our Pay Pal account. The charities reserves are held in a deposit account, and the trustees were able to increase the amount held in reserves, from £6,930 at the end of 2021 and they currently stand at at £7,874. These reserves are held rather than being immediately expended for our charitable aims:  to protect against the potential for drops in future income, for example because of poor weather over the festival weekend and other contingencies; and  to allow us the financial headroom to consider other charitable activities and be more ambitious with our fund-raising. While good progress has been made with strengthening the financial position and reserves of the charity, our short and medium term objectives are to increase reserves to cover the annual expenditure of the charity. Our reserves can be spent on any of our charitable aims.

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fund-raising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

The Charities principal sources of funding are grants, donations, street collections, sale of merchandise, sale of concert tickets and payments from concessionaires and advertisers.

• Unfortunately, the sale of concert tickets at some ticketed events was far lower than expected, leading to an overall loss on ticketed events during 2022. The Trustees had systems in place to identify potential loss and to continually monitor ticket sales and took remedial action to mitigate the loss by adjusting the price of tickets and undertaking additional advertising. Systems will be implemented by the Trustees to minimise any future risk of such a shortfall.

The committee have actively managed costs, this helped mitigate increases in operating costs identified. Systems have been implemented by the Trustees to minimise any future risk to assets. The Treasurer regularly monitors the financial position of the Charity and reports this to the Trustees. This has identified the need to increase fund-raising effort to protect the Trust’s assets and future. To enact this, a fund-raising committee seeks to widen the sources of funding and seeks funds locally and nationally.

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We have our back catalogue available on streaming services, encourage sponsored events and added newer channels for fund-raising over the past few years, such as a 50/50 club and text to donate with varying success.

It is the trustees’ opinion that continued discipline with expenditure and a significant increase in fund-raising effort can enable the Association to continue its activities in furtherance of is charitable aims and to grow.

The Trustees are concerned regarding the financial position of the Charity in the medium term if the additional fundraising is not successful, given the increased costs faced by the Charity.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s)John Batch PositionTreasurer Date13/02/23

March 2012

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Leigh Folk Arts Association CIO

1171298

Receipts and payments accounts

1/1/22

31/12/22

For the period from

To

CC16a

Section A Receipts and payments

A1 Receipts Grants Sponsorship Donations Merchandise sales Other Income Concert tickets Giftaid Concessions Advertising 50/50 club income Sub total(Gross income for AR)	Unrestricted funds to the nearest £	Restricted funds to the nearest £		Endowment funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
	13,500	-		-		13,500	7,500
	4,925	-		-		4,925	2,150
	12,353	-		-		12,353	3,169
	2,355	-		-		2,355	2,174
	-	-		-		-	49
	14,268	-		-		14,268	12,480
	942					942	-
	9,390	-		-		9,390	3,530
	1,090					1,090	-
	1,265	-		-		1,265	1,109
	60,088	-		-		60,088	32,161
				- - - -
A2 Asset and investment sales, (see table).	- - -
None		-				-	-
		- -				-	- -
Sub total						-
Total receipts A3 Payments Performers Security Equipment Hire/Professional Services Insurance Licences Promotional Cost of sales Other Income costs General expenses Storage Waste Clearance Concession costs Volunteer catering and costs Donations 50/50 club prizes **Sub total **
	60,088	-				60,088	32,161
	25,539 3,107 10,171 2,196 1,117 3,832 703 - 1,923 3,745 659 1,328 277			-		25,539	8,877
				-		3,107	2,998
				-		10,171	6,575
				-		2,196	1,669
				-		1,117	415
				-		3,832	1,376
				-		703	572
				-		-	3
				-		1,923	3,329
				-		3,745	2,160
			-	-		659	300
			-	-		1,328	700
				-		277	634
	200		-	-		200	200
	515			-		515	211
	55,312			-		55,312	30,019
				- - - - -
A4 Asset and investment purchases, (see table)	- - -
		-				-	-
		- -				-	- -
**Sub total **						-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end **
	55,312					55,312	30,019
	4,776 - 25,656			-		4,776	2,142
		-		-		-	-
		-		-		25,656	23,512
	30,432	-		-		30,432	25,654

CCXX R1 accounts (SS)

10/02/2023

1

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees	Details Current Account Reserves Cash Paypal Total cash funds (agree balances with receipts and payments account(s)) Details None Details None Details Equipment for Folk festival Details None Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 20,831 - 7,874 - - - 1,727 - 30,432 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) Unrestricted funds - Fund to which liability relates Amount due (optional) Print Name John Batch – Treasurer	Endowment funds to nearest £
			-
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			Current value (optional)
			-
			Current value (optional)
			-
			When due (optional)
			Date of approval
		John Batch – Treasurer	13/02/23

CCXX R2 accounts (SS)

10/02/2023

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Leigh Folk Arts Association CIO On accounts for the year 31/12/2022 Charity no 1171298 ended (if any) Set out on pages 1 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .

• Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect:

• accounting records were not kept in accordance with section 130 of the Act or

• the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

• Please delete the words in the brackets if they do not apply.

Date: 29/10/2023 Signed: Name: Dr. Derek J. Oliver Relevant professional PhD, DBA, CISA qualification(s) or body (if any): Address: Ravenswood, 148 Essex Way South Benfleet Essex, SS7 1LN

1

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER