Docusign Envelope ID: 93461716-CC1B-4AE7-A874-F5E839347A38
EAST DORSET LAWN TENNIS & CROQUET CLUB LIMITED
Charity Registered Number 1171297
Company Registered in England and Wales Number 10465307
ANNUAL REPORT (INCLUDING TRUSTEES' REPORT)
AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2024
PRINCIPAL ADDRESS AND REGISTERED OFFICE
Salterns Road, Poole BH14 8BL
TRUSTEES
A J Crowe S Graham S D Gribbin S Hobden J J Powe P Nation C K Richardson P A Simmonds L A Webb
INDEPENDENT EXAMINER
Hill Osborne
Docusign Envelope ID: 93461716-CC1B-4AE7-A874-F5E839347A38
EAST DORSET LAWN TENNIS & CROQUET CLUB LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR TO 31 MARCH 2024 INCLUDING DIRECTOR’S REPORT
The trustees, who are also directors for the purposes of the Companies Act 2006, have pleasure in presenting their report and the unaudited financial statements of the Charity for the year to 31 March 2024. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives
The primary purpose of the Charity as set out in the governing document is to provide sporting facilities for the benefit of the inhabitants of Poole and district and hence to improve their social welfare and condition. To this end, the Charity maintains and manages sports facilities comprising tennis courts, croquet courts and the organising of sporting activity including coaching, together with a function room, bar and cafe.
Activities and achievements
The Charity provides playing facilities which are unrivalled in the area and are not only available for use by schools and community interest groups but are able to host tennis and croquet events up to national level providing inspiration to aspiring champions. In addition to the annual Dorset Open Tennis Tournament, which is available to both juniors and adults, the tennis section organises a number of tournaments throughout the year at different levels. The Croquet Section runs a similarly broad range of events for both Golf and Association players. The Charity is located in a geographical area characterised by a high proportion of retired residents, it is a friendly and inclusive club that contributes significantly to the physical and mental health of its members.
The Charity held a number of major tennis tournaments and external competitions during the year. The tennis section was again awarded as a host venue for the LTA Summer County Cup as well as a hosting venue for qualifying rounds of the Junior County Cup and participation in the national Road to Wimbledon event.
We welcomed a number of tennis holiday weekend breaks during the grass court season and held our annual tennis club championship finals in July. Our coaching team under the banners East Dorset Tennis Academy and Friday Nite Little Stars offers support and recreational opportunities for adults and juniors from as young as 3 years old.
The Croquet section continued to thrive in terms of activities and competitive success. By the end of the year, player numbers were just above the maximum recommended by Croquet England for the number of courts, despite quite a few non-renewals at the start of the season. Most new members were at the ‘senior’ end of the age range, but a few bucked the trend, including one who was under 25. Given their recent recruiting success, the section has now decided to set a maximum of 130 members, which means that a waiting list may be necessary next season.
The five croquet courts continue to improve under the careful eye of our talented groundsman, but there is a growing recognition of the need to initiate a refurbishment programme in order to bring four of the courts up to the same standard as Court 1. This will start during the 2024/25 season. Wider improvements within the club (removal of bamboo and the construction of a gabion wall) disrupted play at the start of the year, but the work has been a success and it is hoped that it will have a positive longer-term effect on the drainage for two of the courts.
The croquet section hosted one of Croquet England’s end-of-season finals (the Golf Croquet A-Level Series) in September, which is testament to the club’s growing reputation as a reliable and welcoming venue for high-level events.
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Docusign Envelope ID: 93461716-CC1B-4AE7-A874-F5E839347A38
EAST DORSET LAWN TENNIS & CROQUET CLUB LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR TO 31 MARCH 2024 (CONTINUED)
During the competitive season, the section fielded ten teams; four in national knock-out events; three in the South West Federation Leagues; and three in the Southern Federation leagues. Their playing record was impressive; between them the teams played 39 matches and won 28, achieving a remarkable win rate of 72%. They also brought back some trophies. The stand-out achievement was from the GC Murphy Shield team, who won the national event for the third time in five years (previously in 2019 and 2020), while our AC Longman Cup team did extremely well to reach the national final. In addition, the AC Federation team won the South West League, our GC Open team won the Southern Federation League, and our Short Croquet team won their divisions in both the Spring Tournament at Nailsea and the Autumn Tournament at Budleigh.
For Bridge, membership numbers continue to grow, we now run four popular sessions a week. We increased table money fees to £2 to help cover the costs of a Duplicate Dealing machine and various equipment to help automate the preparation of bridge hands and to assist with automated scoring with tablets. Two of our members voluntarily covered the costs for themselves to become bridge teachers, successfully passing the English Bridge Education & Development 2-day course. We’ve since started two sessions a week teaching 27 people to learn to play bridge, bringing in new people, and giving existing tennis and croquet members opportunities to expand their use of the club facilities. Overall, the bridge section is a very friendly and welcoming part of the Charity.
For a number of years we have researched the introduction of new sports to enhance our offering to members, the local community and further develop the charity’s facilities. In June 2022, we submitted a planning application to erect two covered Padel Tennis courts which was approved in November 2022. We submitted a revised application in March 2023 to increase to three courts. Our plans were approved at a council planning meeting in January 2024. We started construction in the spring and opened to the public in July 2024.
Public benefit
As trustees we have regard to the Charity Commission's public benefit guidance and have taken it into account in all decision making. We are fully aware of our place in the wider community and believe that we have complied with our duty to have due regard to the published guidance on public benefit. Membership is open to all, including those with restricted ability to pay, who are part of the BCP Council Access to Leisure scheme.
FINANCIAL REVIEW
Position at year end
The Charity recorded slightly reduced net income of £65,454 for the year before transfer to the sinking fund. Total income increased slightly to £274,053 benefiting from an increase in donations and subscriptions which more than offset a decrease in grants. The largest element of income was from charitable activities of £183,825, which comprised subscriptions of £149,115 and income from sports activities of £34,710.
However, as with many businesses we battled against significant cost rises during the year and our expenses increased by 30% to £208,599 although this includes one off costs including £30,846 associated with bamboo removal to prevent costly damage to tennis courts and croquet lawns. Excluding these one off costs, the increase was 10% of which the principal elements were the upkeep and maintenance of the grounds £46,146, clubhouse £49,998 and depreciation of £52,286.
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Docusign Envelope ID: 93461716-CC1B-4AE7-A874-F5E839347A38
EAST DORSET LAWN TENNIS & CROQUET CLUB LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR TO 31 MARCH 2024 (CONTINUED)
After deducting costs from income, there was a surplus of £65,454 for the year which has been transferred to reserves. The closing reserves were £806,482 and are represented principally by the fixed assets of the club and the sinking funds.
As at year end, we capitalised £116,641 of costs relating to the “in progress” installation of three new Padel Tennis Courts, which were opened to the public in July 2024.
Further details of the above items are set out in the accompanying financial statements.
Looking forward, there is no doubt that attracting new members and retaining them in future years forms the foundation of ensuring the ongoing success of the Charity in meeting its objectives. The cost of the facilities provided is far from insignificant and while there are always ways in which they can be enhanced the Charity must build the necessary funds after paying for day-to-day operations so that it can manage any downturns.
The Charity owes a great deal to volunteers, both players and non-players. Apart from contributing to the smooth running of the facilities and activities, their work saves the Charity a great deal of money that would otherwise have to be spent on outside help.
Reserves policy, reserves held and going concern
The reserves of the Charity are set out in note 9 of the accompanying financial statements. The largest elements of these reserves are fixed assets and the tennis sinking fund. These are commented on below.
The Charity's freehold land is held under covenant and by its nature, neither the land nor buildings are expected to be realisable.
In order to maintain LTA recognition and support, the Charity is expected to maintain a tennis sinking fund sufficient to finance the periodic replacement of the tennis playing surfaces and associated infrastructure. The fund is recalculated annually on the basis of the relevant expected lifespans and replacement costs. It is financed from the general fund and is maintained as a designated fund by the trustees.
After these elements are taken into account, the Charity had a deficit of general reserves (ie total reserves less those reserves represented by fixed assets or allocated for designated purposes) of £48,407. The general reserve represents the reserves of the Charity after excluding specific reserves which are either identified for future development purposes (such as the tennis sinking fund) or used to match not readily realisable assets such as the Charity’s fixed assets, or funds received by the Charity but restricted to specific uses. This is why the general reserve is sometimes called the ‘’free reserve”.
The trustees consider that the financial statements can be prepared on a going concern basis principally because of the and the Charity’s high level of liquidity due to (1) the bulk of subscriptions are paid at the beginning of the year and (2) the tennis club sinking fund represents liabilities which are due, on average, a material way in the future.
STRUCTURE GOVERNANCE AND MANAGEMENT
Over the last few years, the trustees have planned the Charity’s budgets in order to steadily improve the level of general reserves from deficit to surplus, which we believe is the prudent and correct course of action to adopt, however we have had to allocate funds to a major driveway refurbishment which has caused the general fund to fall into deficit. The driveway project is now underway and we are confident that the general reserves will move into surplus in the coming years.
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Docusign Envelope ID: 93461716-CC1B-4AE7-A874-F5E839347A38
EAST DORSET LAWN TENNIS & CROQUET CLUB LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR TO 31 MARCH 2024 (CONTINUED)
The Charity is governed by its Board of trustees who are responsible for the overall strategy and control of the Charity and who meet at least six times a year. A list of trustees who have served during the year is set out below. All trustees give their time freely and no remuneration is paid although direct expenses are reimbursed.
The trustees are chosen to ensure the board has a mix of skills, experience and qualifications, as recommended by the Charity Commission. The board acknowledges the need for diversity on the board and is aware of the Charity Commissions' policies, procedures for recruitment, appointment, induction and training of its trustees. Trustees are elected at the Annual General Meeting which is normally held in the autumn. Under the rules of the Articles, the number of trustees should not be less than three and is not subject to any maximum. One trustee is nominated as Chairperson. Decisions are made at minuted board meetings.
RISK MANAGEMENT
The Board is responsible for overseeing the risks faced by the Charity and a formal review of risks is undertaken every 12 months. In doing this, the trustees have considered the risks faced by the Charity which include not only operational risks such as fire and accident but risks arising from everchanging legislation and an increasingly litigious society.
The trustees have considered the impact of laws on safeguarding, equality of opportunity and disability access. The safety of the building is constantly under review. They believe that they have identified the major risks which the Charity faces and business and operational risks are as far as practicable covered by commercial insurances. Strategic risks are thought potentially to arise from legislative changes at either local or national level and these are monitored to the extent that the trustees are able.
TRUSTEES
The elected trustees at the date of this report and holding office during the period were as follows:
A J Crowe S Graham appointed 16 July 2024 S D Gribbin S Hobden J J Powe P Nation C K Richardson P A Simmonds L A Webb
DECLARATION
In preparing this report the Charity has taken advantage of the small companies exemption provided by Section 415a of the Companies Act 2006.
This report was approved by the trustees on 29 November 2024 and signed on their behalf by:
==> picture [91 x 37] intentionally omitted <==
S D Gribbin (Trustee)
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Docusign Envelope ID: 93461716-CC1B-4AE7-A874-F5E839347A38
EAST DORSET LAWN TENNIS & CROQUET CLUB LIMITED
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF EAST DORSET LAWN TENNIS AND CROQUET CLUB LIMITED (Charity Registered Number 1171297)
FOR THE YEAR TO 31 MARCH 2024
I report to the trustees on my examination of the financial statements of the East Dorset Lawn Tennis & Croquet Club Limited (The Charity) for the year to 31 March 2024.
RESPONSIBILITIES AND BASIS OF REPORT
Responsibilities and basis of report As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
INDEPENDENT EXAMINER’S STATEMENT
Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: Accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
The financial statements do not accord with those records; or The financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
The financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Lucia Ball BFP FCA
Hill Osborne Chartered Accountants
Tower House Parkstone Road Poole BH15 2JH
29/11/2024
Dated: ……………………….
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Docusign Envelope ID: 93461716-CC1B-4AE7-A874-F5E839347A38
EAST DORSET LAWN TENNIS & CROQUET CLUB LIMITED
EAST DORSET LAWN TENNIS & CROQUET CLUB LIMITED
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR TO 31 MARCH 2024
| Notes INCOME FROM : 1(d) Donations and legacies 2 Income from charitable activities 3 Income from fundraising 4 Investment income - deposit interest TOTAL INCOME EXPENDITURE ON : Raising funds 5 Charitable activities : 6 TOTAL EXPENDITURE NET INCOME and NET MOVEMENT IN FUNDS Total funds brought forward Other Movements 9 TOTAL FUNDS CARRIED FORWARD |
2024 2024 2024 2023 Unrestricted Restricted Funds Funds TOTAL TOTAL £ £ £ £ 7,370 26,455 33,825 26,746 183,825 0 183,825 173,259 46,598 0 46,598 49,408 9,805 0 9,805 5,317 |
|---|---|
| 247,598 26,455 274,053 254,730 |
|
| 6,737 0 6,737 7,553 196,862 5,000 201,862 155,182 |
|
| 203,599 5,000 208,599 162,735 |
|
| 43,999 21,455 65,454 91,995 741,028 0 741,028 649,033 1,455 (1,455) 0 0 |
|
| 786,482 20,000 806,482 741,028 |
The Notes on pages 8 to 12 form part of these financial statements.
The statement of financial activities includes all gains and losses recognised in the year.
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Docusign Envelope ID: 93461716-CC1B-4AE7-A874-F5E839347A38
EAST DORSET LAWN TENNIS & CROQUET CLUB LIMITED
STATEMENT OF FINANCIAL POSITION AT 31 MARCH 2024
| FIXED ASSETS Notes Tangible fixed assets 1(g) and 7 Freehold land and buildings Tennis courts Fixtures and equipment TOTAL FIXED ASSETS Current assets Debtors and payments in advance Cash at bank and in hand Creditors : Amounts falling due within one year 8 NET CURRENT ASSETS TOTAL NET ASSETS THE FUNDS OF THE CHARITY 9 Restricted Unrestricted |
2024 2024 2024 2023 2022 Unrestricted Restricted Funds Funds TOTAL TOTAL £ £ £ £ 129,288 0 129,288 138,468#### 251,376 0 251,376 156,687#### 36,591 0 36,591 48,271#### 417,255 0 417,255 343,426#### 1,460 0 1,460 1,370#### 499,159 20,000 519,159 514,422#### 500,619 20,000 520,619 515,792#### 131,390 0 131,390 118,190#### 369,229 20,000 389,229 397,602#### 786,484 20,000 806,484 741,028#### 0 20,000 20,000 0 0 786,484 0 786,484 741,028 #### 786,484 20,000 806,484 741,028#### |
|---|---|
The Notes on pages 8 to 12 form part of these financial statements.
For the year ending 31 March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
Approved by the trustees on 26 November 2024 and signed on their behalf by :
A J Crowe (Trustee)
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Docusign Envelope ID: 93461716-CC1B-4AE7-A874-F5E839347A38
EAST DORSET LAWN TENNIS & CROQUET CLUB LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2024
1 ACCOUNTING POLICIES
(a) Basis of accounting
The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The financial statements have been prepared under the historical cost convention as modified by the inclusion of the Charity’s fixed assets at commencement of operations at fair value in accordance with the Companies Act 2006.
(b) Going concern
At the time of approving the financial statements the trustees have a reasonable expectation that the Charity has adequate resources to continue its operational existence for the foreseeable future. Thus the Trustees have adopted the going concern basis of accounting in preparing the financial statements.
( c) Company status
The Charity is a company which is a company limited by guarantee. In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company.
(d) Restricted funds
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The cost of raising and administering such funds is charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
( e) Incoming resources
Income is recognised once the Charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. All income and expenditure is recognised in the period to which it relates. New-members subscriptions received after the main playing season and partly relating to the following season are deferred to the following year. Income received in respect of life-membership subscriptions is credited in total on receipt. Legacies are included on receipt, or when there is reasonable certainty of receipt and a reliable indication of the amount. Income tax recoverable is recognised on receipt in relation to donations received under Gift Aid but is not specifically related to the original donation.
(f) Expenditure
Liabilities are recognised as soon as there is a legal or constructive obligation committing the Charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs can not be directly attributable to particular headings they have been allocated to activities on a basis consistent with the use of resources. Charitable expenditure comprises those costs incurred by the Charity in the delivery of its activities and services for its beneficiaries and those costs associated with meeting the constitutional and statutory requirements of the Charity.
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Docusign Envelope ID: 93461716-CC1B-4AE7-A874-F5E839347A38
EAST DORSET LAWN TENNIS & CROQUET CLUB LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2024 (CONTINUED)
1 ACCOUNTING POLICIES (continued)
(g) Tangible fixed assets
The Charity’s freehold property is stated at historical cost as modified by the inclusion of the Charity’s fixed assets at commencement of operations at fair value. No value is attached to the land as it is not expected to be realisable. The land is held under covenant and any proceeds are required to be donated to a similar Charity.
Functional assets used by the Charity are capitalised and written off over the trustee's best estimate of their useful lives at rates in the range 2-25% of cost. Assets costing less than £1,000 are written off as expenditure in the period of acquisition.
At each reporting end date the Charity reviews the carrying amounts of all tangible assets to determine whether there is any indication that their recoverable amounts have suffered any impairment loss, and the extent of those losses if appropriate.
(h) Retirement benefit obligations
The Charity operates a defined contribution pension plan for its employees, the cost for which is recognised in the statement of financial activities in the period in which the related service is provided.
| 2 DONATIONS AND LEGACIES Donations: Donations and legacies Grants 3 INCOME FROM CHARITABLE ACTIVITIES Subscriptions : Income from sports activities 4 INCOME FROM FUNDRAISING Fireworks Room and facility hire Sponsorship and advertising Bar/catering 5 FUNDRAISING COSTS Fireworks |
2024 2024 2024 2023 Unrestricted Restricted Funds Funds TOTAL TOTAL 5,795 26,455 32,250 5,705 1,575 0 1,575 21,041 |
|---|---|
| 7,370 26,455 33,825 26,746 |
|
| 149,115 0 149,115 138,950 34,710 0 34,710 34,309 |
|
| 183,825 0 183,825 173,259 |
|
| 20,120 0 20,120 22,052 14,734 0 14,734 16,487 3,100 0 3,100 1,500 8,644 0 8,644 9,369 |
|
| 46,598 0 46,598 49,408 |
|
| 6,737 0 6,737 7,553 |
|
| 6,737 0 6,737 7,553 |
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Docusign Envelope ID: 93461716-CC1B-4AE7-A874-F5E839347A38
EAST DORSET LAWN TENNIS & CROQUET CLUB LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2024 (CONTINUED)
6 COST OF CHARITABLE ACTIVITIES
| Upkeep and maintenance Grounds Employment costs Grass treatment Contractors Fuels Other grounds upkeep Projects Bamboo removal Croquet lawn upgrade Grass court improvements Clubhouse Rates Heat light and water Insurance Maintenance Cleaning Refuse collection Security Miscellaneous Total upkeep and maintenance Costs of sports activities Association fees Matches and tournaments Small equipment Administration Telephone Bank charges Licenses Miscellaneous Depreciation Buildings Equipment Tennis Courts Total cost of charitable activities |
2024 2024 2024 2023 Unrestricted Restricted Funds Funds TOTAL TOTAL 27,302 0 27,302 26,267 14,187 0 14,187 10,459 0 0 0 273 301 0 301 385 4,356 0 4,356 4,012 |
|---|---|
| 46,146 0 46,146 41,396 25,846 5,000 30,846 0 4,157 0 4,157 0 0 0 0 7,956 |
|
| 76,149 5,000 81,149 49,352 |
|
| 1,824 0 1,824 4,674 16,756 0 16,756 16,029 5,479 0 5,479 4,940 7,701 0 7,701 4,855 7,820 0 7,820 8,668 5,529 0 5,529 4,473 1,755 0 1,755 2,249 3,134 0 3,134 0 |
|
| 49,998 0 49,998 45,888 |
|
| 126,147 5,000 131,147 95,240 |
|
| 3,441 0 3,441 1,962 6,869 0 6,869 5,101 4,755 0 4,755 1,965 |
|
| 15,065 0 15,065 9,028 |
|
| 857 0 857 726 264 0 264 246 159 0 159 826 2,084 0 2,084 1,836 |
|
| 3,364 0 3,364 3,634 |
|
| 9,180 0 9,180 6,403 17,145 0 17,145 25,560 25,961 0 25,961 15,317 |
|
| 52,286 0 52,286 47,280 |
|
| 196,862 5,000 201,862 155,182 |
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Docusign Envelope ID: 93461716-CC1B-4AE7-A874-F5E839347A38
EAST DORSET LAWN TENNIS & CROQUET CLUB LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2024 (CONTINUED)
| 7 TANGIBLE FIXED ASSETS (Unrestricted) Cost/valuation : At 01.04.23 Additions Disposals At 31.03.24 Depreciation : At 01.04.23 Charge for the year Disposals At 31.03.24 Net book value : At 01.04.23 At 31.03.24 8 CREDITORS : Amounts falling due within one year Trade creditors and accruals Deferred subscription income Deferred asphalt levy 9 STATEMENT OF FUNDS At 01.04.23 Net income for the year Transfer to Tennis Sinking Fund Transfer to Croquet Sinking Fund Transfer to Other Sinking Funds Depreciation Fixed asset additions Restricted Fixed asset additions Unrestricted At 31.03.24 |
Tennis Freehold courts/ buildings floodlights Equipment Total 172,029 263,631 108,480 544,140 120,650 5,465 126,115 |
|---|---|
| 172,029 384,281 113,945 670,255 |
|
| 33,561 106,944 60,209 200,714 9,180 25,961 17,145 52,286 |
|
| 42,741 132,905 77,354 253,000 |
|
| 138,468 156,687 48,271 343,426 |
|
| 129,288 251,376 36,591 417,255 |
|
| 2024 2024 2024 2023 Unrestricted Restricted Unrestricted Funds Funds TOTAL Funds 4,571 0 4,571 1,879 103,342 0 103,342 92,834 23,477 0 23,477 23,477 131,390 0 131,390 118,190 Fixed Assets Sinking Funds General Fund Total Funds 343,426 383,634 13,968 741,028 0 0 65,454 65,454 0 24,000 (24,000) 0 20,000 (20,000) 0 10,000 (10,000) 0 (52,286) 0 52,286 0 1,455 0 (1,455) 0 124,660 0 (124,660) 0 417,255 437,634 (48,407) 806,482 |
Sinking funds include the Tennis Sinking Fund of £232,634, a designated fund for the replacement of tennis courts, including floodlighting and fencing, a Croquet Sinking Fund of £20,000 and a Club Sinking Fund for non sports related improvements such as the clubhouse and roadway. Other Sinking Funds amount to £185,000 relating to the board's commitment to resurface the driveway and car park (£145,000) and for other non sports related improvements (£40,000).
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Docusign Envelope ID: 93461716-CC1B-4AE7-A874-F5E839347A38
EAST DORSET LAWN TENNIS & CROQUET CLUB LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR TO 31 MARCH 2024 (CONTINUED)
10 EMPLOYEES
The average number of persons, including directors, employed by the company during the year was as follows:
| FY24 | FY23 | |
|---|---|---|
| Number | Number | |
| Employees | 1 | 1 |
During the year there were no employees whose annual remuneration was more than £60,000.
11 CAPITAL COMMITMENTS
The total amount of capital commitments as at 31 March 2024 that are not included in the balance sheet total £220,065.
12 RELATED PARTY DISCLOSURES
In the course of its normal business activities, the Charity transacts with members of the company and companies controlled by members of the company. The trustees consider that these transactions are carried out on an arms length basis on normal commercial terms.
13 TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or benefits for the year ended 31 March 2024.
Trustees' Expenses
For the year ended 31 March 2024, six trustees received reimbursement of expenses for items shown below:
| FY24 | FY23 | |
|---|---|---|
| Maintenance | 900 | 273 |
| Telephone | 58 | 81 |
| Equipment | 1,107 | 2,081 |
| Other grounds upkeep | 286 | 133 |
| Matches and tournaments | 1,121 | 874 |
| Administration miscellaneous | 212 | 105 |
| Fireworks | 0 | 21 |
| Association fees | 1,486 | 0 |
| 5,170 | 3,568 |
14 CONTROL
The Charity is controlled by its trustees acting in accordance with the terms of the governing documents.
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