## **Trustees’ Annual Report for the period** **From 1/1/2022 Period start date To 31/12/2022 Period end date** ## **Charity name: IBD PASSPORT** ## **Charity registration number: 1171268** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Promotion of good health of people with
crohns disease and ulcerative colitis
(inflammatory bowel disease) who plan to
travel by educating and informing sufferers
of these diseases through providing
information and advice**.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Provision of logistical advice and**
**information to support good health in**
**those with IBD who plan to travel**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All trustees have read and understand**
**the charity commission guidance**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|-
We have contnued social media
presence on both Twiter and
Instagram.
-
Reviewed website content for
any updates or broken links and
corrected several such.
-
Improving the registraton
process to encourage more
registratons.
-
Updatng background metatags
and updatng URL
-
Implementng background
website security updates (done
quarterly).
-
Updated donatons buton on the
website
-
Maintained Google ad words
grant of £10,000using Insight
marketng company
-
Increased charity user
engagement and help with
logistcal support to connect
patents with IBD services
overseas so they can have no
disrupton in their care whilst
travelling.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Bank balance as of 31/12/2022: £17,340.92| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The balance in this account is grant money
remaining from The Helmsley Trust.| |Amount of reserves held|Para 1.22|Reserves of £5,000 ideally to be
maintained| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No Further Helmsley grant funding there
fore we have approached AOIBD and
various pharmaceutical companies for
ongoing assistance. Plan to scale back
running costs to minimum Ad words costs
to prolong existing funding.| **Additional information (optional)** You may choose to include further statements where relevant about: ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees appointed for their skills and
knowledge of Inflammatory bowel disease
and previous experience as a trustee for
other charities| ## **Additional information (optional)** You may choose to include further statements where relevant about: ## **Reference and Administrative details** |Charity name|IBD PASSPORT| |---|---| |Other name the charity uses|| |Registered charitynumber|**1171268**| |Charity’s principal address|48 CAMBERLEY HOUSE, REDHILL ST, LONDON, NW1
4AX| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Isobel mason||Wholeyear|| ||Dr Charles Murray||Wholeyear|| ||Dr PhillipSmith||Wholeyear|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** KAY GREVESON Professor shomron Ben-horin ## Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** KAY GREVESON **Position (eg Secretary,** CHAIR **Chair, etc)** **Date** 12/11/2024 IBD PASSPORT C.I.O. FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023 CONTENTS PAGE Legal and Administrative Infomation Trustees, Report Independent Examiners Report Receipts and Payments Account ststement of Assets and Liabilities Notes to the Financial Statements IBD PASSPORT C.I.O. LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31ST DECEMBER 2023 Registered Charlty number 1171268 Principal addrèss Flat 48 Camberley House Redhill Street London NW14AX Chairnian K Greveson Sacretary C Durcan Trgasurer K Greveson Charlty Trust008 Dr P Smith Dr C Murray l Mason Corporate Trustees K Greveson Professor S Ben-Horin Accountants Ashworth Bailey Llmited 20a Ra￿CoMmon Road Barnsley S701BH Bankers Natwest 1 Hardman Blvd Manchester M3 3AQ page 1 IBD PASSPORT C.I.O. TRUSTEES, REPORT FOR THE YEAR ENDED 31ST DECEMBER 2023 The trustees present their report and accounts for the year ended 31 December 2023. Structure, governance and management IBD Passport is a Charitable Incorporated Organisation (CIO) registered with the Charity Commission and governed by its constitution. The affairs of the charity are managed by the charity trustees who exercise all the powers of the CIO. The trustees are appointed at the Annual General Meeting by the membership. Membership is open to anyone who is interested in furthering the aims of the charity and who has agreed to become a member and accept the duties of a member as set out in the constitution. The members of the CIO have no liability to contribute to assets and no personal responsibility for settling debts and liabilities in the event of winding up, Appolntment of trustees In accordance with the terms of the constitution there must be at least three trustees. If the number falls below this the remaining trustees can only act to call a meeting of the trustees or appoint a new trustee. The maximum number of trustees is 8. Each new trustee is given a copy of the constltution and a copy of the latest a￿oUnts on appointment. The serving Trustees at the year end are shown on page 1 . Charltablo aim8 and objectlves 1. To promote the good heath of people with Crohn's Disease and ulcerative colitis {Inflamrnatory Bowel Disease) who plan to travel by educating and informing sufferers of these diseases through providing infomiation and advice. 2. The provision of logistical advice and information to support good health in those with Inflammatory Bowel Disease who plan to travel. A¢tivitles undertaken for the public beneflt In shaping the objectives for the year, the trustees have paid due regard to the public benefit guidance published by the Charity Commission. page 2 IBD PASSPORT C.I.O. TRUSTEES, REPORT (contlnued) FOR THE YEAR ENDED 31ST DECEMBER 2023 Achlevements and perfomiance durlng the year Activities and achievements in the current year have included: We have continued social media presence on both Twitter and Instagram. Reviewed website content for any updates or broken links and cO￿eCted several such. Improving the registration process to encourage more registrations. Updating background metatags and updating URL Implementing background website security updates (done quarterly). Updated donations button on the website Maintained Google ad words grant of £10,000 using Insight Marketing Company Increased charity user engagement and help with logistical support to connect patients with18D services overseas so they can have no disruption in their care whilst travelling. page 3 IBD PASSPORT C.I.O. TRUSTEES, REPORT (continued) FOR THE YEAR ENDED 31ST DECEMBER 2023 The Charlty's pollcy on reserves This is unchanged and we remain committed to setting aside funds that will enable us to meet any contractual obligations and provide us with three months running costs. Related Partle8 There are no related parties. Truste•s responslbllltles for the flnanclal 8tstements The trustees are responsible for kaeping proper accounting records which disclose with reasonable accuracy the financial position of the charity at any time and enable the trustees to prepare financial statements each year. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for th8 prevention and detection of fraud or other irregular activities. The trustees declare that they have approved the raport above, Signed on behalf of the charity's trustees: Signed........,.............................................. 14th February 2025 K Greveson, Corporate Trustee page 4 Independent Examiners report on the unaudited accounts of IBD PASSPORT C.I.O. I report on the accounts for the year ended 31&1 December 2023 set out on pages 6 to 8. Resp8ctive responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5}(b) of the Charities Act, and to slate whether particular matters have come to my attention. Basls of Independent examlnors report My examination was carried oul in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequ8ntly no opinion is given as to whether the accounts presenl a 'true and fair, view, and the report is limited to those matters set out in the statement below, My work was conducted in accordance with the Stalement of Standards for Reporting Accountants, and so my procedures consisted of comparing the accounts with the accounting records kept by the club, and making such limited 8nquiries of the officers of the club as I considered necessary for the purposes of this report. These procedur88 provide the only assurance expressed in our opinion. Independent Examlners Statement In conn8Ction with my examination, no matter ha5 come to my attention. 1. which gives me reasonable cause to believe that in, any material respecl, the requirements.. to keep accounting records in accordance with section 130 of the Charities Act., and lo prepare accounts which accord wilh the accounting records and comply with the accounting requirements of the Charities Act have not been mel., or 2. lo which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Martin Ashworth FCCA Ashworth Bailey Limited Chartered Certified Accountants 20a Racecommon Road Barnsley S70 1BH 17th February 2025 page 5 IBD PASSPORT C.I.O. Receipts and Payments Account Year ended 31 St Decembor 2023 Notes Unrestricted Restrlcted Funds Funds Total 2023 2022 Rocelpt Donations Grants received 114 114 Totsl receipts 114 114 Payments Advertising and marketing Website and updates Computer software Independent examiner fee Professional fees Corporate Trustee fees Secretary fees 7,260 2,185 482 960 7.260 2,185 458 960 16,758 458 458 960 13,843 9,375 Total payments 46 10887 ￿7 ￿52 Surplusl(deficit) 114 (10.887) (10,773) (46,052) Total funds brought fop•vard Total funds Carrled forward page 6 IBD PASSPORT C.I.O. Statement of assets and liabllltles 31st December 2023 NotOS 2023 2022 Monetary assets Current account Assets retained for the char5ty's own use Llabllltles at the year end Independent examiner fee Approved by the Trustees on 14th February 2025 and signed on Its behalf. - K Greveson Corporate Trustee The notes on page 8 fomi part of these financial statements page 7 IBD PASSPORT C.I.O. Notes to the financlal ststements Year ended 31°, December 2023 Accounting policies 1.1 Basls of preparation The financial statements have been prepared on a Receipts and Payments basis which summarises the movement of Cash in and out of the organisation. This format is available to non-company charities with gross annual income of £250,000 or less. 1.2 Funds structure The charity maintains an unrestricted fund which represents funds which are expendable at the discretion of the Trust in furtherance of the objectives of the charity. Unrestricted funds may arise from grants and donations of a general nature, fees or goods and services provided and payments for service contracts. Restricted funds may be provided to the charity for particular purposes and may only be spent for the purposes for which they are given. Any balance outstanding on a restricted fund at the end of the year is carried forward as a balance on the fund, unless pemission has been given by the funder to remove the restriction on the balance outstanding. Restricted funds will arise from grants and donations given to the charity for specific purposes. 2. Trustee payments. boneflts and expenses Payments were made to Corporate Trustees during the year of NIL (2022- £9,375.50). 3. Restrlcted Funds Balance Incomlng Resources Funds bfwd resources expended transfer Balance cfwd Helmsley Trust Janssen Pharmaceuticals 15,453 10,887 4,566 4. Assets retained for tho charity's own use There are no assets for the charity's own use. page 8