## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 1[st] January 2022 **To** 31[st] December 2022
## Section A Reference and administration details
**Charity name**
Friends of Treorchy Park
**Other names charity is known by**
**Registered charity number (if any)** 1188657
**Charity's principal address** 129 High Street, Treorchy, RCT.
**Postcode CF42 6PA**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Gaynor Webster||From 20thMarch 2020|Friends of TreorchyPark|
||Natalie Ball||From 20thMarch 2020|Friends of TreorchyPark|
||Lee Cole||From 20thMarch 2020|Friends of TreorchyPark|
||ShayFisher||From 20thMarch 2020|Friends of TreorchyPark|
||Emyr Webster||From 20thMarch 2020|Friends of TreorchyPark|
||Helen Jones||From 15thJune 2022|Friends of TreorchyPark|
||Denise Ridgers||From 15thJune 2022|Friends of TreorchyPark|
||Owain White||From 15thJune 2022|Friends of TreorchyPark|
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|General guidance|Interlink|Glenview House, Courthouse Street, Pontypridd.|
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
**Section B Structure, governance and management**
**TAR**
2022
1
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by members Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where Each trustee is encouraged to undertake regular training on the relevant, about: expectations and legal requirements of being a charity trustee.
- policies and procedures adopted for the induction and The charity has a close working relationship with the council who work in training of trustees; partnership with us to reopen the paddling pool each year and to also make material improvements to the park environment.
- the charity’s organisational structure and any wider We work closely with Treorchy Town Centre to help increase footfall to the
- network with which the charity town. works;
- relationship with any related We work in close partnership with the local authority to ensure we operate parties; the paddling pool in a safe and effective manner.
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|Our group was formed in 2016 with the aim of improving Treorchy Park
and its surrounding area.|
|---|---|
||We operated as a community group since 2016, before registering as a
charity at the end of March 2020.
We host events at the park for the public and seek funding and
investment to help us make improvements to the park infrastructure.
We also operate the paddling pool each year during the summer holidays
which is a much-needed community resource which is free of charge.|
## **Additional details of objectives and activities (Optional information)**
**TAR**
2
2022
You **may choose** to include further statements, where relevant, about:
There were invaluable contributions made by our dedicated team of volunteers who gave their precious time with duties including shopping, cleaning, cooking, stock taking, entertaining, maintaining the toilets for public use during the summer and ensuring public safety and well-being.
- policy on grantmaking;
- policy programme related Some volunteers gained skills by attending course such as Food Hygiene Level 2, First aid and poolside emergency responding. We also facilitated
- investment; the training of four lifeguards from the local school, who each gained
- contribution made by NPLQ qualifications. volunteers.
## Section D Achievements and performance
**Summary of the main** 2022 was our comeback year after the devastating pandemic. **achievements of the charity during the year** We were able to open the paddling pool as normal and we had a great summer with entertainment for the children throughout the summer holidays and we were also able to provide a free meal once a week for the children. We opened and maintained the park toilets for the duration of the summer. We held our Park in the Dark Halloween event again this year. The weather held out until halfway through the evening upon when the ‘heavens opened’ and torrential rain curtailed the night. Before the turn in the weather, we were able to hold our lantern parade, best costume and best pumpkin competition. Overall, the night was a great success although our food van struggled to cope with the demand for our ‘kids eat free’ offer. We installed a new metal bench in the park with the help of Treorchy Rugby Club.
We were able to open the paddling pool as normal and we had a great summer with entertainment for the children throughout the summer holidays and we were also able to provide a free meal once a week for the children.
We opened and maintained the park toilets for the duration of the summer.
We held our Park in the Dark Halloween event again this year. The weather held out until halfway through the evening upon when the ‘heavens opened’ and torrential rain curtailed the night. Before the turn in the weather, we were able to hold our lantern parade, best costume and best pumpkin competition. Overall, the night was a great success although our food van struggled to cope with the demand for our ‘kids eat free’ offer.
We installed a new metal bench in the park with the help of Treorchy Rugby Club.
|**Section E Financial review**|**Section E Financial review**|
|---|---|
|**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**||
||The charity will not operate in a deficit and try to maintain a minimum
unrestricted reserves of £2,000|
||The charity has no funds materially in deficit.|
## **Further financial review details (Optional information)**
The charity, at the end of 2022, continues to remain ‘in the black’ and You **may choose** to include maintain our usable funds above our reserve. additional information, where relevant about: We continue to have great support from local businesses and groups. We the charity’s principal would like to thank all those who have supported us with their generous sources of funds (including donations. any fundraising); how expenditure has A big thank you to our ‘Friends of Treorchy Park’ members for their supported the key objectives subscriptions..
**TAR**
3
2022
of the charity;
- investment policy and objectives including any ethical investment policy adopted.
Our volunteers worked very hard at our food van again this year and this provided us with a significant proportion of our income, roughly 50%! The charity’s trustees did not receive any renumeration and received no expense payments.
We once again sold Christmas trees to the community and provided, and put up, the Christmas trees along the Treorchy High Street. We also donated some trees to local schools.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Gaynor Webster **Position (eg Secretary, Chair,** Chair **etc) Date** 20th October 2023
**TAR**
2022
4
## Friends of Treorchy Park
## Profit and Loss
Basis: Accrual
From 01/01/2022 To 31/12/2022
|**Account**|**Account Code**||**Tota**|
|---|---|---|---|
||||**l**|
|**Operating Income**||||
|Christmas Trees|||4,087.2|
||||3|
|Donations|||1,958.2|
||||5|
|Food business|||11,326.3|
||||4|
|Fundraising|||530.5|
||||7|
|Grants|||20,800.0|
||||0|
|Membership|||145.8|
||||0|
|Sales|||890.0|
||||0|
|**Total for Operating Income**|||**39,738.**
**19**|
|**Cost of Goods Sold**||||
|**Total for Cost of Goods Sold**|||**0.0**
**0**|
|**Gross Proft**|||**39,738.**
**19**|
|**Operating Expense**||||
|Christmas Trees purchases|||3,425.6
0|
|Event costs|||6,737.6|
||||6|
|Food Business Capital Costs|||12,748.5|
||||9|
|Food business fees and insurance|||3,277.5|
||||3|
|Food business supplies|||5,485.7|
||||5|
|Insurance and fees|||615.4|
||||8|
|IT and Internet Expenses|||4.2|
||||0|
|Meals and Entertainment|||469.7|
||||0|
|Ofce Supplies|||10.4|
||||5|
|Park equipment|||1,774.2|
||||9|
|Repairs and Maintenance|||4,413.6|
||||0|
|Telephone Expense|||65.0|
||||0|
|Training|||55.0|
||||0|
|**TAR**||5|2022|
|Volunteer clothing||399.3|
|---|---|---|
|||0|
|**Account**|**Account Code**|**Tota**|
|||**l**|
|**Total for Operating Expense**||**39,482.**
**15**|
|**Operating Proft**||**256.**
**04**|
|**Non Operating Income**|||
|**Total for Non Operating Income**||**0.0**
**0**|
|**Non Operating Expense**|||
|**Total for Non Operating Expense**||**0.0**
**0**|
|**Net Proft/Loss**||**256.**
**04**|
**Amount is displayed in your base currency **GBP**
**TAR**
6
2022
## **IBD PASSPORT C.I.O.**
## **FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31[ST] DECEMBER 2022**
|**CONTENTS**|**PAGE**|
|---|---|
|Legal and Administrative Information|1|
|Trustees’ Report|2 - 4|
|Independent Examiners Report|5|
|Receipts and Payments Account|6|
|Statement of Assets and Liabilities|7|
|Notes to the Financial Statements|8|
## **IBD PASSPORT C.I.O.**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
## **FOR THE YEAR ENDED 31[ST] DECEMBER 2022**
**Registered Charity number Principal address**
1171268
Flat 48 Camberley House Redhill Street London NW1 4AX
**Chairman**
K Greveson
**Secretary**
C Durcan
**Treasurer**
K Greveson
**Charity Trustees**
Dr P Smith Dr C Murray I Mason
**Corporate Trustees**
K Greveson Professor S Ben-Horin
**Accountants**
Ashworth Bailey Limited 20a Racecommon Road Barnsley S70 1BH
**Bankers**
Natwest 1 Hardman Blvd Manchester M3 3AQ
page 1
## **IBD PASSPORT C.I.O.**
## **TRUSTEES’ REPORT**
## **FOR THE YEAR ENDED 31[ST] DECEMBER 2022**
The trustees present their report and accounts for the year ended 31 December 2022.
## **Structure, governance and management**
IBD Passport is a Charitable Incorporated Organisation (CIO) registered with the Charity Commission and governed by its constitution. The affairs of the charity are managed by the charity trustees who exercise all the powers of the CIO. The trustees are appointed at the Annual General Meeting by the membership.
Membership is open to anyone who is interested in furthering the aims of the charity and who has agreed to become a member and accept the duties of a member as set out in the constitution.
The members of the CIO have no liability to contribute to assets and no personal responsibility for settling debts and liabilities in the event of winding up.
## **Appointment of trustees**
In accordance with the terms of the constitution there must be at least three trustees. If the number falls below this the remaining trustees can only act to call a meeting of the trustees or appoint a new trustee. The maximum number of trustees is 8. Each new trustee is given a copy of the constitution and a copy of the latest accounts on appointment.
The serving Trustees at the year end are shown on page 1.
## **Charitable aims and objectives**
1. To promote the good heath of people with Crohn’s Disease and ulcerative colitis (Inflammatory Bowel Disease) who plan to travel by educating and informing sufferers of these diseases through providing information and advice.
2. The provision of logistical advice and information to support good health in those with Inflammatory Bowel Disease who plan to travel.
## **Activities undertaken for the public benefit**
In shaping the objectives for the year, the trustees have paid due regard to the public benefit guidance published by the Charity Commission.
page 2
## **IBD PASSPORT C.I.O.**
## **TRUSTEES’ REPORT (continued)**
## **FOR THE YEAR ENDED 31[ST] DECEMBER 2022**
## **Achievements and performance during the year**
Activities and achievements in the current year have included:
- We have continued social media presence on both Twitter and Instagram.
- Recruited 24 new IBD centers to the network
- Reviewed website content for any updates or broken links and corrected several such.
- Improving the registration process to encourage more registrations.
- Updating background metatags and updating URL
- Implementing background website security updates (done quarterly).
- Ensuring the website is GDPR compliant.
- Updated donations button on the website
- Obtained Google ad words grant of £10,000
- Increased charity user engagement and help with logistical support to connect patients with IBD services overseas so they can have no disruption in their care whilst travelling.
page 3
**IBD PASSPORT C.I.O.**
**TRUSTEES’ REPORT (continued)**
## **FOR THE YEAR ENDED 31[ST] DECEMBER 2022**
## **The Charity’s policy on reserves**
This is unchanged and we remain committed to setting aside funds that will enable us to meet any contractual obligations and provide us with three months running costs.
## **Related Parties**
There are no related parties.
## **Trustees responsibilities for the financial statements**
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity at any time and enable the trustees to prepare financial statements each year. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregular activities.
The trustees declare that they have approved the report above.
Signed on behalf of the charity’s trustees:
Signed....................................................... DATE
## **K Greveson, Corporate Trustee**
page 4
## **Independent Examiners report on the unaudited accounts of**
## **IBD PASSPORT C.I.O.**
I report on the accounts for the year ended 31[st] December 2022 set out on pages 6 to 8.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of independent examiners report**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out in the statement below. My work was conducted in accordance with the Statement of Standards for Reporting Accountants, and so my procedures consisted of comparing the accounts with the accounting records kept by the club, and making such limited enquiries of the officers of the club as I considered necessary for the purposes of this report. These procedures provide the only assurance expressed in our opinion.
## **Independent Examiners Statement**
In connection with my examination, no matter has come to my attention.
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Martin Ashworth FCCA Ashworth Bailey Limited Chartered Certified Accountants 20a Racecommon Road Barnsley S70 1BH
DATE
page 5
## **IBD PASSPORT C.I.O.**
## **Receipts and Payments Account**
## **Year ended 31[st] December 2022**
|**Notes** **Unrestricted Restricted**
**Funds**
**Funds**
**Receipt**
Donations
-
-
Grants received 4
-
-
Total receipts -
-
**Payments**
Advertising and marketing
-
16,758
Website and updates
-
458
Computer software
-
458
Independent examiner fee
-
960
Professional fees
-
13,843
Corporate Trustee fees
-
9,375
Secretary fees
-
4,200
Total payments -
46,052
Surplus/(deficit)
-
(46,052)
Total funds brought forward
-
63,393
**Total funds carried forward**
**-**
**17,341**|**Total**
**2022**
-
-
-
16,758
458
458
960
13,843
9,375
4,200
46,052
(46,052)
63,393
**17,341**|**2021**
8
-
8
28,728
16,172
395
-
10,926
10,236
9,374
75,831
(75,823)
139,216
**63,393**|
|---|---|---|
page 6
|**IBD PASSPORT C.I.O.**
**Statement of assets and liabilities**
**31st December 2022**
**Notes**
**Monetary assets**
Current account
**Assets retained for the charity’s own use**4
**Liabilities at the year end**
Independent examiner fee
Approved by the Trustees on DATE and signed on its behalf.
………………………… - K Greveson|**2022**
**2021**
17,341
63,393
1,920
1,920
Corporate Trustee|
|---|---|
The notes on page 8 form part of these financial statements
page 7
## **IBD PASSPORT C.I.O.**
## **Notes to the financial statements**
**Year ended 31[st] December 2022**
## **1. Accounting policies**
## **1.1 Basis of preparation**
The financial statements have been prepared on a Receipts and Payments basis which summarises the movement of cash in and out of the organisation. This format is available to non-company charities with gross annual income of £250,000 or less.
## **1.2 Funds structure**
The charity maintains an unrestricted fund which represents funds which are expendable at the discretion of the Trust in furtherance of the objectives of the charity. Unrestricted funds may arise from grants and donations of a general nature, fees or goods and services provided and payments for service contracts.
Restricted funds may be provided to the charity for particular purposes and may only be spent for the purposes for which they are given. Any balance outstanding on a restricted fund at the end of the year is carried forward as a balance on the fund, unless permission has been given by the funder to remove the restriction on the balance outstanding. Restricted funds will arise from grants and donations given to the charity for specific purposes.
## **2. Trustee payments, benefits and expenses**
Payments were made to Corporate Trustees during the year of £9,375.50 (2021 – £10,236.50).
## **3. Restricted Funds**
|**Balance Incoming**
**bfwd resources**
Helmsley Trust
61,505
-
Janssen Pharmaceuticals
1,888 -
63,393
-|**Resources**
**expended**
46,052
-
46,052|**Funds Balance**
**transfer cfwd**
- 15,453
-1,888
-
17,341|**Funds Balance**
**transfer cfwd**
- 15,453
-1,888
-
17,341|
|---|---|---|---|
||||17,341|
## **4. Assets retained for the charity’s own use**
There are no assets for the charity’s own use.
page 8