WHITBY LITERARY & PHILOSOPHICAL SOCIETY
TRUSTEES’ REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED
30 SEPTEMBER 2020
Charity registration number 1171266
| WHITBY LITERARY AND PHILOSOPHICAL SOCIETY | |
|---|---|
| I N D E X | P A G E |
| _______________ | |
| TRUSTEES’ REPORT | 1 - 5 |
| INDEPENDENT EXAMINER’S REPORT | 6 |
| STATEMENT OF FINANCIAL ACTIVITIES | 7 |
| BALANCE SHEET | 8 |
| NOTES TO THE FINANCIAL STATEMENTS | 9 - 16 |
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WHITBY LITERARY AND PHILOSOPHICAL SOCIETY
TRUSTEES’ REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2020
The members of the Board of Trustees present their report along with the financial statements of the charity for the year ended 30 September 2020. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” in preparing the annual report and financial statements of the charity.
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
OBJECTIVES AND ACTIVITIES
Charitable Objectives
The Society’s objects are to educate the public in the interests of Science, the Humanities and Literature by the provision of a Museum, a Library and Archives and by such charitable means as may be practicable.
In pursuit of that overall objective, the Society continues to maintain and develop the Museum, which continues to attract visitors from all parts of the UK and overseas, including a number of educational visits from school parties. It is staffed by a team of volunteers, including the sectional curators, supported by paid part-time staff comprising a documentation officer, an operations manager and three museum assistants.
The Library and Archives, amassed over the Society’s life, amount to over 7,500 volumes covering a wide range of topics of local interest and at least as many archives. The Museum also has some 15,000 photographs, pictures and prints, and roughly 600 maps. Stewardship of the photographs, pictures and maps is shared with the Library and Archive. The Museum, Library and Archive has approximately 90,000 artefacts in total.
The trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties.
ACHIEVEMENTS AND PERFORMANCE
At the AGM on 8[th] March 2020, it was proposed and agreed by the membership, that Mrs Susan Morton, Mr Colin Pyrah OBE and Dr David Rodwell be elected as trustees of the Society. It is with sadness we report the death of Mr Michael Turver, Maps Curator.
Due to the COVID-19 pandemic, the Museum closed in March 2020 and re-opened in August on reduced hours and limited capacity. As a result our admission figures were greatly reduced, as was our income. Grants received from the TWVR Fund; government funding via Scarborough Borough Council and Museum Development Yorkshire, helped us mitigate some of our losses and fund the COVID-19 adjustments required for re-opening and operating the Museum in accordance with our risk assessments. Three of our staff were placed on the Government’s Furlough Scheme for various periods. Our losses due to Covid-19 for this financial year have been mitigated by grants received and government support via the Furlough Scheme. However, the cash flow forecast for the next financial year ending 2021, is predicting substantial operating losses. To address this, work is underway to review all aspects of the Charity’s operation and we expect to take what action we reasonably can to mitigate predicted losses.
During the closure our social media presence on Facebook, Twitter and Instagram was increased with regular postings to raise the Museum’s profile. Visitors to our website and other social media outlets continue to rise.
A Museum Supporters Scheme was established at the end of 2017 and so far, has attracted twenty-three Museum Patrons. Further Patrons are being sought and an increase in membership actively promoted.
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WHITBY LITERARY AND PHILOSOPHICAL SOCIETY
TRUSTEES’ REPORT FOR THE YEAR ENDING 30 SEPTEMBER 2020
Training
The trustees remain aware of the importance of training and take advantage of opportunities as they occur. Several training courses have been attended by staff and volunteers covering a number of topics such as: Interpretive Writing; Family Friendly Interactions; Digital Leadership; Inclusive Practice and numerous COVID-19 briefings. The majority have occurred on-line through Zoom or equivalent platforms.
FINANCIAL REVIEW
Reserves Policy
The Society has funds from historic donations and legacies which are invested to maintain sufficient reserves to enable the Society to be sustainable. Additional funds will be held in a quick access account to meet immediate needs.
The free reserves at 30 September 2020 were £516,505 (2019: £474,745).
PLANS FOR FUTURE PERIODS
A Forward Plan is currently under review and Museum Development Yorkshire is helping us with this exercise. This was interrupted by the pandemic but will continue in due course.
Continuing conservation work is planned in the coming year to preserve the collections for future generations. Private funding is enabling us to upgrade specific facilities and functions to improve certain aspects of the Museum and its operation.
Staff regularly attend regional meetings with other museums, currently on-line. Training opportunities will continue to be sought in the coming year.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The Society is governed by its Constitution, approved by the Members on 12 March 2017.
Summary of Powers
The Society’s Constitution provides for the appointment of a Committee, whose powers include:
-
Power to raise funds
-
Power to acquire and dispose of the property of the Society
-
Power, subject to any consent required by law, to borrow money
-
Power to appoint advisory committees
-
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WHITBY LITERARY AND PHILOSOPHICAL SOCIETY
TRUSTEES’ REPORT FOR THE YEAR ENDING 30 SEPTEMBER 2020
Nominees
As a CIO, the Society is now a legal entity that can hold its own investments and property. The Committee may also permit any investment held by or in trust for the Society to be held in the name of a clearing bank, trust, corporation or any stockbroking company which is a member of the International Stock Exchange as a nominee of the Committee. The investments are managed by a nominee company.
Trustees
The number of trustees shall not be less than six and not more than fourteen.
Charity name Whitby Literary and Philosophical Society Charity number 1171266 Business address The Museum Pannett Park Whitby North Yorkshire YO21 1RE
TRUSTEES
The trustees (Management Committee) during the year were:
Officers
Sarah Booth Chair & Treasurer Wendy Price Secretary Ruth Smith Membership Secretary Steve Barnard Librarian Marion Berry Archivist Sue Morton Trustee Colin Pyrah OBE Trustee Alison Roberts Trustee David Rodwell Trustee – Co-opted February 2020 Mike Shaw Trustee
Trustees resigning during the period
Julia Buck November 2019
Patrons of the Whitby Literary and Philosophical Society
The Marquis of Normanby The Marchioness of Normanby
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WHITBY LITERARY AND PHILOSOPHICAL SOCIETY
TRUSTEES’ REPORT FOR THE YEAR ENDING 30 SEPTEMBER 2020
| ADVISERS | |
|---|---|
| Museum mentor | Victoria Harrison, Wildfire Heritage Consultancy |
| Bankers | HSBC Bank plc |
| 4 Baxtergate | |
| Whitby | |
| North Yorkshire | |
| YO21 1BD | |
| Financial advisors | Anderson Brown, (Whitby) Ltd |
| Victoria House | |
| 7 Victoria Square | |
| Whitby | |
| North Yorkshire | |
| YO21 1EA | |
| Investment managers | Brewin Dolphin |
| 12 Smithfield Street | |
| London | |
| EC1A 9BD | |
| Independent examiner | J L Campbell FCCA, BSc (Hons), MAAT |
| JWPCreers LLP | |
| Chartered Accountants | |
| Genesis 5 | |
| Church Lane | |
| York | |
| YO10 5DQ |
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WHITBY LITERARY AND PHILOSOPHICAL SOCIETY
TRUSTEES’ REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2020
Trustees’ responsibilities in relation to the financial statements
The trustees (management committee) are responsible for preparing the trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of income and expenditure of the charity for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP 2019 (FRS 102);
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
STAFF
The committee wishes to place on record its thanks and appreciation to all staff, curators and volunteers on whose hard work the museum depends.
Approved by the trustees on 9 December 2020 and signed on their behalf by:
Sarah Booth Chair
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF
WHITBY LITERARY AND PHILOSOPHICAL SOCIETY
I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 September 2020, which comprise the statement of financial activities, balance sheet and relevant notes.
Responsibilities and basis of report
As the charity’s trustee you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts to not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J L Campbell FCCA, BSc (Hons), MAAT JWPCreers LLP Chartered Accountants Genesis 5 Church Lane Heslington York YO10 5DQ
10 December 2020
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WHITBY LITERARY AND PHILOSOPHICAL SOCIETY
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2020
| Notes | Unrestricted | Unrestricted | Restricted | Total | Total | |
|---|---|---|---|---|---|---|
| funds | funds | funds | funds | |||
| 2020 | 2020 | 2020 | 2019 | |||
| £ | £ | £ | £ | |||
| INCOME | ||||||
| Donations and legacies | 2 | 67,604 | 138,538 | 206,142 | 138,699 | |
| Charitable activities | 3 | 70,937 | - | 70,937 | 37,533 | |
| Other trading income | 4 | 10,424 | - | 10,424 | 13,594 | |
| Investment income | 5,292 | - | 5,292 | 7,390 | ||
| Other income | 388 | - | 388 | 1,713 | ||
| ______ | ______ | ______ | ______ | |||
| Total income | 154,645 | 138,538 | 293,183 | 198,929 | ||
| ______ | ______ | ______ | ______ | |||
| EXPENDITURE | ||||||
| Raising funds | ||||||
| Cost of goods sold | 2,298 | - | 2,298 | 5,441 | ||
| Investment fees | 3,456 | - | 3,456 | 3,482 | ||
| Charitable activities | 5 | 160,542 | 11,312 | 171,854 | 162,048 | |
| ______ | ______ | ______ | ______ | |||
| Total expenditure | 166,296 | 11,312 | 177,608 | 170,971 | ||
| ______ | ______ | ______ | ______ | |||
| Net income/(expenditure) before | ||||||
| other recognised gains and losses | (11,651) | 127,226 | 115,575 | 27,958 | ||
| Gains on investment assets | 10 | 172 | - | 172 | 11,931 | |
| ______ | ______ | ______ | ______ | |||
| Net income/(expenditure) before transfers | (11,479) | 127,226 | 115,747 | 39,889 | ||
| Transfers between funds | 13 | (274) | 274 | - | - | |
| Net movement in funds | (11,753) | 127,500 | 115,747 | 39,889 | ||
| Reconciliation of funds: | ||||||
| Funds brought forward at 1 October 2019 | 982,968 | - | 982,968 | 943,079 | ||
| ______ | ______ | ______ | ______ | |||
| Funds carried forward at 30 September 2020 | 971,215 | 127,500 | 1,098,715 | 982,968 |
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WHITBY LITERARY AND PHILOSOPHICAL SOCIETY
BALANCE SHEET AT 30 SEPTEMBER 2020
| Notes | 30 | September | 30 September | |
|---|---|---|---|---|
| 2020 | 2019 | |||
| £ | £ | £ | ||
| FIXED ASSETS | ||||
| Tangible fixed assets | 9 | 451,581 | 507,111 | |
| Investments | 10 | 269,005 | 267,254 | |
| ______ | ______ | |||
| 720,586 | 774,365 | |||
| CURRENT ASSETS | ||||
| Stocks | 3,792 | 3,623 | ||
| Debtors | 11 | 53,034 | 6,506 | |
| Cash at bank and in hand | 326,704 | 211,013 | ||
| _ | _ | |||
| 383,530 | 221,142 | |||
| CREDITORS: amounts falling | ||||
| due within one year | 12 | (5,401) | (12,539) | |
| _ | _ | |||
| NET CURRENT ASSETS | 378,129 | 208,603 | ||
| __ | __ | |||
| NET ASSETS | 1,098,715 | 982,968 | ||
| THE FUNDS OF THE CHARITY | ||||
| Unrestricted funds | 13 | 971,215 | 982,968 | |
| Restricted funds | 127,500 | - | ||
| __ | __ | |||
| TOTAL CHARITY FUNDS | 1,098,715 | 982,968 |
The financial statements were approved by the trustees on 9 December 2020 and signed on their behalf by:
………………………………………………… Sarah Booth Chair
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WHITBY LITERARY AND PHILOSOPHICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2020
1. ACCOUNTING POLICIES
Basis of accounting
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.
The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies are consistently applied to all years presented unless otherwise stated.
Fund accounting
The charity maintains a general unrestricted fund which is expendable at the discretion of the trustees in furtherance of the objects of the charity.
Restricted funds are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the funder or when funds are raised for a specific purpose.
Income
All income is included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Donations and legacies are received by way of grants, donations and gifts and are included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity are recognised when the charity becomes unconditionally entitled to the grant.
Income from investments is included in the year in which it is receivable.
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WHITBY LITERARY AND PHILOSOPHICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2020
1. ACCOUNTING POLICIES (continued)
Expenditure
Expenditure is recognised on an accruals basis as a liability is incurred.
Raising funds comprise the costs associated with attracting donations and legacies. The costs of trading for fundraising purposes includes the charity’s shop.
Charitable expenditure comprises those costs incurred by the charity on the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities.
Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management.
Fixed Assets
Expenditure on fixed assets costing more than £1,000 is capitalised. Assets are depreciated over their estimated useful lives on a straight line basis as follows:-
| Leasehold improvements | 25 years |
|---|---|
| Fixtures | 20 years |
| Furniture and equipment | 8 years |
| Computer equipment | 4 years |
Investments
Investments held as fixed assets are revalued at mid-market value at the balance sheet date and any gains or losses taken to the statement of financial activities.
Stock
Stock is valued at the lower of cost and net realisable value.
Operating Leases
Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain with the lessor are charged in the statement of financial activities on a straight line basis over the period of the lease.
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WHITBY LITERARY AND PHILOSOPHICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2020
2. DONATIONS AND LEGACIES
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | |
|---|---|---|---|---|---|---|
| funds | funds | funds | funds | funds | fund | |
| 2020 | 2020 | 2020 | 2019 | 2019 | 2019 | |
| £ | £ | £ | £ | £ | £ | |
| Legacies | - | - | - | 102,509 | - | 102,509 |
| Patrons donations | 25,050 | - | 25,050 | - | - | - |
| Development donations |
- | 100,000 | 100,000 | - | - | - |
| Other donations | 5,234 | - | 5,234 | 8,458 | 2,820 | 11,278 |
| Members subscriptions |
9,668 | - | 9,668 | 18,761 | - | 18,761 |
| Grant income | 27,000 | 1,340 | 28,340 | - | - | - |
| HMRC grant | - | 9,698 | 9,698 | - | - | - |
| Gift aid | 652 | 27,500 | 28,152 | 6,151 | - | 6,151 |
| ______ | _ | _ | _ | ______ | ______ | |
| 67,604 | 138,538 | 206,142 | 135,879 | 2,820 | 138,699 |
3. CHARITABLE ACTIVITIES
| Unrestricted Restricted funds funds 2020 2020 £ £ Income from admissions 11,855 - Thomas William Varley Roe Deceased 58,935 - Library sales 147 - __ _ 70,937 - The amount credited to admissions was as follows: Museum admission charges 27,579 - Less amount paid to Whitby Town Council (15,724) - ___ 11,855 - |
Unrestricted Total & total funds funds 2020 2019 £ £ 11,855 25,129 58,935 12,376 147 28 __ _ 70,937 37,533 27,579 66,210 (15,724) (41,081) ___ 11,855 25,129 |
|---|---|
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WHITBY LITERARY AND PHILOSOPHICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2020
4. OTHER TRADING INCOME
| Unrestricted | ||||
|---|---|---|---|---|
| Unrestricted | Restricted | Total | & total | |
| funds | funds | funds | funds | |
| 2020 | 2020 | 2020 | 2019 | |
| £ | £ | £ | £ | |
| Museum shop | 4,709 | - | 4,709 | 11,544 |
| Café fee | 4,915 | - | 4,915 | 937 |
| Room hire | 800 | - | 800 | 1,113 |
| ______ | ______ | ______ | ______ | |
| 10,424 | - | 10,424 | 13,594 |
5. CHARITABLE ACTIVITIES EXPENDITURE
| Direct | Staff | Support | 2020 | 2019 | |
|---|---|---|---|---|---|
| Costs | Costs | Costs | Total | Total | |
| £ | £ | £ | £ | £ | |
| Unrestricted | 15,070 | 51,830 | 93,642 | 160,542 | 159,228 |
| Restricted * | 1,149 | 9,698 | 465 | 11,312 | 2,820 |
| _____ | _____ | ______ | ______ | ______ | |
| 16,219 | 61,528 | 94,107 | 171,854 | 162,048 |
- 2019 restricted expenditure is all direct costs.
6.
SUPPORT COSTS
| SUPPORT COSTS | ||
|---|---|---|
| 2020 | 2019 | |
| Total | Total | |
| £ | £ | |
| Printing, postage and stationery | 2,214 | 3,770 |
| Subscriptions and journals | 433 | 1,003 |
| Legal and professional fees | 1,958 | 1,374 |
| Accountancy fees | 1,200 | 1,860 |
| Sundry | 2,353 | 4,794 |
| Insurance | 3,801 | 3,385 |
| Computer expenses | 5,440 | 3,596 |
| Communication with members | 1,746 | 87 |
| Lecture costs | 81 | 76 |
| Advertising and publicity | 2,142 | 5,402 |
| TWV Roe expenditure | 16,686 | 14,014 |
| Bank charges | 523 | 861 |
| Depreciation | 55,530 | 55,530 |
| _____ | _____ | |
| 94,107 | 95,752 |
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WHITBY LITERARY AND PHILOSOPHICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2020
| 7. STAFF COSTS Gross wages Average number of employees during the period |
2020 £ 61,361 2020 5 |
2019 £ 52,791 |
|---|---|---|
| 2019 5 |
8. TRUSTEES REMUNERATION AND EXPENSES
No remuneration directly or indirectly has been paid or is payable, for the period to any trustee or to any person or persons known to be connected with any of them.
9. TANGIBLE FIXED ASSETS
| Leasehold improvements £ Cost or valuation At 1 October 2019 1,162,278 Additions - _ At 30 September 2020 1,162,278 Depreciation At 1 October 2019 743,859 Charge for the period 46,491 _ At 30 September 2020 790,350 Net book value at 30 September 2020 371,928 Net book value at 30 September 2019 418,419 |
Furniture and Fixtures equipment £ £ 127,233 31,900 - - _ _ 127,233 31,900 48,938 21,503 6,362 2,677 _ _ 55,300 24,180 71,933 7,720 78,295 10,397 |
Computer equipment Total £ £ 19,303 1,340,714 - - _ _ 19,303 1,340,714 19,303 833,603 - 55,530 _ _ 19,303 889,133 - 451,581 - 507,111 |
|---|---|---|
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WHITBY LITERARY AND PHILOSOPHICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2020
| 10. | FIXED ASSET INVESTMENTS | ||
|---|---|---|---|
| 30 September | 30 September | ||
| 2020 | 2019 | ||
| £ | £ | ||
| UK investments | |||
| Market value at 1 October 2019 | 267,254 | 256,971 | |
| Additions | 35,450 | 76,383 | |
| Disposal proceeds | (45,915) | (75,261) | |
| Net (losses) on disposals | (2,003) | (1,574) | |
| Unrealised gains | 2,175 | 13,505 | |
| Movement in income account | 12,323 | (1,064) | |
| Movement in capital account | (279) | (1,706) | |
| ______ | ______ | ||
| Market value at 30 September 2020 | 269,005 | 267,254 | |
| Historical cost at 30 September 2020 | 222,071 | 219,383 | |
| 11. | DEBTORS | ||
| 30 September | 30 September | ||
| 2020 | 2019 | ||
| £ | £ | ||
| Trade debtors | 356 | 473 | |
| Other debtors | 29,762 | 295 | |
| Prepayments and accrued income | 22,916 | 5,738 | |
| ______ | ______ | ||
| 53,034 | 6,506 |
Included in the prepayments is £16,678 (2019: nil) of fixed assets purchased for the Tindale exhibition. The income for these purchases was received in the year through Thomas William Varley Roe Deceased fund.
12. CREDITORS: amounts falling due within one year
| 30 September | 30 September | |
|---|---|---|
| 2020 | 2019 | |
| £ | £ | |
| Other creditors | 931 | 4,820 |
| Accruals | 4,470 | 7,719 |
| ______ | ______ | |
| 5,401 | 12,539 |
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WHITBY LITERARY AND PHILOSOPHICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2020
13. FUNDS
| Unrestricted funds Restricted funds Coronavirus Job Retention Scheme Development fund Yorkshire Museum Trust Unrestricted funds Restricted funds Place of science |
Fund balance 1 October 2019 £ 982,968 _ 982,968 _ - - - _ - _ - Fund balance 1 October 2018 £ 943,079 _ 943,079 _ - _ - _ 943,079 |
Income Expenditure £ £ 154,645 166,296 _ _ 154,645 166,296 _ _ 9,698 9,698 127,500 - 1,340 1,614 _ _ 138,538 11,312 _ _ 293,183 177,608 Income Expenditure £ £ 196,109 168,151 _ _ 196,109 168,151 _ _ 2,820 2,820 _ _ 2,820 2,820 _ _ 196,109 168,151 |
Gains and losses £ 172 _ 172 _ - - - _ - _ 172 Gains and losses £ 11,931 _ 11,931 _ - _ - _ 11,931 |
Transfer between funds Fund balance 30 September 2020 £ £ (274) 971,215 _ _ (274) 971,215 _ _ - - - 127,500 274 - _ _ 274 127,500 _ _ - 1,098,715 Transfer between funds Fund balance 30 September 2019 £ £ - 982,968 _ _ - 982,968 _ _ - - _ _ - - _ _ - 982,968 |
|---|---|---|---|---|
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WHITBY LITERARY AND PHILOSOPHICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2020
13. FUNDS (continued)
Places of science (2019 only): This fund was provided by the Royal Society for a science focused exhibition, Whitby & the Cosmos: the search for dark Matter. The exhibit includes ZEPLIN III which contains a xenon chamber to detect WIMPS (Weakly Interacting Massive Particles).
Coronavirus job retention scheme: This fund represents the HMRC grants claimed through the furlough scheme.
Development fund: This fund represents restricted monies donated for specific development projects at the museum approved by the donor.
Yorkshire Museum Trust: This fund represents monies received from Yorkshire Museum Trust to purchase protective screening.
14. COMMITMENTS
At 30 September 2020 the charity had the following total commitments under non-cancellable operating leases.
operating leases. |
||||||
|---|---|---|---|---|---|---|
| 2020 | 2019 | |||||
| £ | £ | |||||
| Land and | Land and | |||||
| Buildings | Other | Buildings | Other | |||
| Amounts payable under 1 year | 1 | 979 | 1 | 185 | ||
| Amounts payable between 2-5 years | 4 | 1,224 | 4 | - | ||
| Amounts payable over 5 years | 921 | - | 922 | - | ||
| ___ | ___ | ___ | ____ | |||
| 926 | 2,203 | 927 | 185 |
The building is on a peppercorn rent for 999 years from 5 November 1948. This lease is with Whitby Town Council and is in the process of being transferred from the unincorporated charity to this CIO.