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Surrey Hills International Music Festival
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
For the year ended
30 September 2023
Charitable Incorporated Organisation (CIO) number 1171264
Surrey Hills International Music Festival REFERENCE AND ADMINISTRATION DETAILS
| CIO name | Surrey Hills International | Music Festival |
|---|---|---|
| CIO number | 1171264 | |
| Principal office | The Lodge | |
| Upper Street | ||
| Shere | ||
| Surrey GU5 9JA | ||
| Trustees | Julia Pearson | Chairman |
| Gary Lloyd | ||
| Henry Pearson | ||
| George Burnett | ||
| Lyn Litchfield | ||
| Cindy Peck | ||
| Committee | Julia Pearson | Chairman |
| Gary Lloyd | Treasurer | |
| Patricia Jubert | Secretary and Friends’ Administrator | |
| Henry Pearson | Adviser on Governance and IT matters | |
| Wu Qian | Artistic Director | |
| George Burnett | ||
| Lyn Litchfield | ||
| Cindy Peck | ||
| Festival Management Services | Tracy Lees | |
| Bank | Lloyds Bank plc | |
| CONTENTS | Page | |
| Trustees' report | 1 | |
| Independent examiner's report | F1 | |
| Statement of financial activities | F2 | |
| Balance sheet | F3 | |
| Notes to the financial statements | F4 |
Trustees’ Re ort for the ear to 30 Se tember 2023 p y p
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1. About the Festival
The Surrey Hills International Music Festival (SHIMF) is a Charitable Incorporated Organisation (CIO) with Registered Charity No. 1171264.
The address of the Festival is:
The Lodge Upper Street Shere, Guildford Surrey, GU5 9JA
The Festival was founded by international pianist Wu Qian, our Artistic Director, and co-founded by professional musician and entrepreneur Tessa Marchington.
The Trustees during the year to 30 September 2023 were:
Mrs Julia Pearson Chairman Mr Gary Lloyd Treasurer Dr Henry Pearson Adviser on Governance and IT matters Mr George Burnett Mrs Lyn Litchfield Mrs Cindy Peck
2. The Festival’s management structure
SHIMF is run daily by a Management Committee, which meets regularly and comprises the Festival Trustees, Wu Qian (Artistic Director) and Patricia Jubert (Committee Secretary). Until August 2023, Isabel Dawson (provided by Roseland Services Ltd) continued as the paid part-time Festival Manager. In early September 2023, Tracy Lees took over from Isabel Dawson as Festival Manager. The Festival Manager also attends Management Committee meetings.
The Festival is very grateful for Isabel Dawson's loyal, energetic, and expert services over her five-year tenure in the Festival Manager position and the practical and professional way she handed the role to Tracy.
3. The Festival’s activities and objectives in the year
The Festival has brought world-class artists to perform annually in intimate venues in the Surrey Hills and surrounding area for the past 14 years. It is seen by many of its regular audience as a highlight of their musical calendar. A vital adjunct is providing young and emerging artists with performance opportunities, supporting the teaching of violin or cello to whole-year groups at two local primary schools and promoting a biennial Composition competition for Surrey-based students aged 18 or younger.
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The withdrawal of Investec Wealth & Investment as the headline sponsor in August 2022 posed the Festival with the challenge of developing a fund-raising programme. The campaign was started with a reception and exclusive piano performance by Artistic Director Wu Qian and Festival favourite Juho Pohjonen held at the Chairman’s home on 29 November 2022. The campaign aimed to develop new corporate sponsors and individuals to support concerts or individual artists to replace the sponsorship of Investec. The fundraising efforts in 2023 were successful in replacing a significant fraction of the Investec W&I sponsorship with several smaller donations from both companies and individuals.
October 2022 saw the final element of the Festival’s celebration of the 150[th] anniversary of the birth of Surrey composer Ralph Vaughan Williams (RVW), with a talk at the Watts Gallery by celebrated historian and biographer Simon Heffer on the life and influence of RVW, followed by a dinner with Simon Heffer.
The very well-attended 2023 season was launched on Tuesday, 2 May, with a Young Artists’ concert in the Stone Hall at West Horsley Place with the first of two sold-out Pilgrims’ Guided Walks beforehand. Allianz Musical Insurance, our 2023 Young and Emerging Artists Sponsor, supported the concert. Then, the Coronation weekend saw the return of Tenebrae to Holy Trinity, Guildford, to perform sacred choral works by Bach and Macmillan on Friday, 5 May. This was followed on Sunday, 7 May, by the Julian Bliss Quintet, a jazz ensemble, presenting some of the greatest Hollywood tunes from the 1930s to the present day in the Garden Room in the stunning RHS Hilltop building at Wisley.
The second week of the Festival, Tuesday, 9 May, saw the second Lunchtime Young Artists’ Concert and Pilgrims’ Walk, centred on the Norman church of St James in Shere. This featured students from the Menuhin School and again was sponsored by Allianz Musical Insurance. The final two concerts were held at the Menuhin Hall with the return of the cello and piano duo Gary Hoffman and Wu Qian on Thursday, 11 May. The Festival Finale on Saturday, 13 May, featured the Sitkovetsky Trio & Friends playing Beethoven and Dvořák. This performance was in conjunction with our publicity partners, The Arts Society in Surrey.
An essential element of the Festival’s charitable support is the continuing String Scheme administered by the Royal Grammar School Guildford. The Scheme, to which the Festival contributes up to £4,000 per annum, provided violin and cello tuition to year four pupils at three Guildford primary schools under the expert tuition of professional music teachers. The Scheme has created a string orchestra of pupils from years 5 and 6 who decide to continue learning. Recognising its tremendous success, the String Scheme has been restructured from the 2023-24 academic year onwards. Boxgrove School and Sandfields are, for the first time, providing some of the funding from their budgets to supplement the support from SHIMF. The third primary school, St Thomas of Canterbury, has decided to create and fund their own music programme to replace their element of the String Scheme.
A ticketed reception and concert by Wu Qian and Italian clarinettist Tommaso Lonquich was held on 10 November 2023 to kick off the fundraising campaign for the 2024 season—an associated online and live auction of donated prizes raised over £3,000.
4. Financial review and statement on reserves
The Festival carefully manages its budgets, as ticket sales only sometimes cover concert costs. The Committee members serve voluntarily and for no remuneration and are
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expected to pay for their attendance at the Festival and subscribe as Friends or higherlevel supporters of the Festival.
With careful husbandry and the generosity of sponsors, Friends and other donors, the Festival’s financial position has improved during the year to 30 September 2023, with a net increase in Unrestricted funds of £14,954 and a reduction in Restricted funds by £1000 to zero.
Principal sources of funds were:
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Corporate sponsors (Allianz Musical Insurance, Maybrook Properties, Croudace Homes, and RBC Brewin Dolphin) provide a total of £8,500, and seven other companies provide a total of £3,500.
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Individual sponsorship of artists and concerts.
-
Contributions from Festival Friends, the Director’s Circle and Circle of Angels.
The principal expenditure has been concert advertising and promotion, the String Scheme, and the cost of £14,640 for the Festival Manager. Governance costs consisted entirely of necessary expenses incurred during committee duties and the cost of the Festival Manager.
Consistent with the Festival’s policy of retaining sufficient cash reserves to act as working capital for each year’s activities and as a buffer against uncertainties in sponsorship income, an Unrestricted balance of £91,002 has been carried forward as of 30 September 2023.
5. The outlook for the future
The Surrey International Music Festival continues to be a much-loved local event with an increasing audience base. We look forward to an exciting future with a rising profile on the national scene, enthusiastic audiences, and exciting programming for the seasons to come. At the same time, we will maintain our focus on the importance of commissioning new works by established composers, encouraging the next generation of composers, providing performance opportunities for emerging musicians and supporting music education in local schools.
2024 sees the Festival celebrate its 15[th] season with a beautiful programme of concerts, kicking off on Tuesday, 7 May, with a guided walk and talk with music for soprano, theorbo and viola da gamba at West Horsley Place with music historian Anna Beer and The Portrait Players. Thursday, 9 May, will see the Sitkovetsky Trio with Sharon Kam and Friends perform at the Menuhin Hall, Cobham, with a world premiere by Huw Watkins and a pre-concert talk by Kate Kennedy. On Saturday, 11 May, an evening of chamber music, including Mendelssohn's Octet, will be presented at RHS Garden Wisley.
The second week starts on Monday, 13 May, at St Michael's Church, Betchworth, a new venue for the Festival, with a guided walk and Young Artists Concert performed by students from Yehudi Menuhin School. Thursday, 16 May, sees the Piano Extravaganza, a spectacular evening of music for two pianos at the Menuhin Hall, Cobham, including the winning entry in the SHIMF 2024 Young Composer Competition. The finale is on Saturday, 18 May, with Dame Sarah Connolly and the English Concert at Holy Trinity Guildford performing arias and orchestral music by Bach and Handel.
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Surrey Hllls International Musk Festhrnl INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES ON THE FINANCIAL STATEMENTS OF THE CHARITY For the year ended 30 September 2023 I report on the accounts of the charity for the year ended 30 September 2023. which are set out on pages Fl to F4. Respertlve responslbllities of trustees and examiner The charity's trustees are reswnsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144121 of the Charities Act 2011 (the 2011 Artl and that an independent examination is needed. It Is my responslbillty to: exam5ne the accounts under sertlon 145 of the 2011 Act; to follow the procedures laid down in the general directions given by the Charity Commission under sertion 1451511bl of the 2011 Art,. and to state whether particular matters have corne to my attention. 8a$l$ of Independent eM•mlne¢s report My examination was carried out in accordance with the general dlrections glven by the Charity Commlsslon. An examlnatlon includes a revlew of the accountlng records kept by the charlty and a comparison of the accounts presented with those records. It also includes conslderation of any unusual Items or dlsclosures in the accounts, and seekln8 explanatlons from you as trustees concerning any such matters. The procedures undertaken do not provide all the evldence that would be requlred In an audlt and consequently no oplnlon Is 8lven as to whether the accounts present a 'true and fair view, and the report Is limlted to those matters set out In the statement below. Independent examlner's statement In connection with my examination. no matter ha5 come to rny attention: 111 which gives me reasonable cause to believe that in any material respect the requirements.. to keep accounting records in accordance with section 130 of the 2011 Act. and to prepare accounts which accord with the accountin8 records and comply with the accounting requirements of the 2011 Act have not been met: or 121 to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. GJ Revill ACIB 8January 2024 Falrvlew. Pll8rlm5 Westhumble, Surrey RH5 W Fl
Surrey Hills International Music Festival
STATEMENT OF FINANCIAL ACTIVITIES
For the year ended 30 September 2023
| Notes Incoming resources 1 Incoming resources from charitable activities Concert ticket sales Programme sales & advertising revenues Merchandise sales Contributions from Friends Contributions from Director's Circle Contributions from Circle of Angels Incoming resources from generated funds Sponsorship & other donations Grants Income tax recoverable through Gift Aid Total incoming resources Resources expended Charitable activities Concert performers' fees Hire of concert venues & instruments Ticket agent sales commission & website fees New commissioned work Promotion, advertising & programme costs Concert food, drink & other costs Support of Strings Scheme in Schools Young Composer Awards Governance costs Total resources expended Net incoming/(outgoing) resources and net movement in funds Transfers Fund balances brought forward Fund balances carried forward |
Unrestricted funds £ 32,820 1,228 162 4,890 3,350 2,000 29,563 8,100 6,842 88,955 21,349 14,992 3,554 0 8,401 780 8,856 0 17,069 75,001 13,954 1,000 76,048 91,002 |
Restricted funds £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (1,000) 1,000 0 |
Total 2023 £ 32,820 1,228 162 4,890 3,350 2,000 29,563 8,100 6,842 88,955 21,349 14,992 3,554 0 8,401 780 8,856 0 17,069 75,001 13,954 0 77,048 91,002 |
Total 2022 £ 26,117 1,185 30 3,670 4,700 0 39,107 13,100 1,743 |
|---|---|---|---|---|
| 89,652 | ||||
| 37,990 6,005 2,917 0 15,135 2,384 9,400 850 15,396 |
||||
| 90,077 | ||||
| (425) 0 77,473 |
||||
| 77,048 |
The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.
The notes on page 4 form part of these financial statements.
F2
Surrey Hills International Music Festival
BALANCE SHEET
As at 30 September 2023
| Notes Current assets Debtors & prepayments 3 Cash at bank Creditors & accruals 4 Net current assets/(liabilities) Total assets less current liabilities Capital & reserves Restricted income funds Unrestricted income funds Total charity funds 5 Creditors falling due within one year |
£ £ 12,771 79,928 92,699 (1,697) 91,002 91,002 0 91,002 91,002 2023 |
£ £ 2,743 84,733 87,476 (10,428) 77,048 77,048 1,000 76,048 77,048 2022 |
£ £ 2,743 84,733 87,476 (10,428) 77,048 77,048 1,000 76,048 77,048 2022 |
|---|---|---|---|
| 92,699 (1,697) |
87,476 (10,428) |
||
| 77,048 | |||
| 1,000 76,048 |
|||
| 77,048 |
The notes on page F4 form part of these accounts.
The financial statements were approved by the trustees on 12 January 2024.
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Julia P Pearson Chairman of trustees on behalf of the trustees
F3
Surrey Hills International Music Festival NOTES TO THE FINANCIAL STATEMENTS
For the year ended 30 September 2023
1 Accounting policies
Accounting convention
The financial statements are prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008). They comply with the 2005 Statement of Recommended Practice for Accounting and Reporting by Charities. Charitable status was granted on 20 February 2012. The Festival became registered as a Charitable Incorporated Organisation (CIO) on 24 January 2017 and all activities of the previous charity were absorbed into the CIO with effect from that date.
Incoming resources
Incoming resources are accounted for when the charity has entitlement to the funds, certainty of receipt and the amount is measurable. Income is generated principally from the sale of tickets, programmes and refreshments at the festival concerts, together with donations from the Friends of the Surrey Hills International Music Festival and other donors and sponsors.
Fund accounting
Unrestricted funds are available to use to further any of the purposes of the charity. Designated funds are unrestricted funds which have been set aside to fund particular future activities of the charity. Restricted funds are donated for particular areas of the charity work or for specific projects.
Resources expended
Resources expended are recognised once there is a legal or constructive obligation to make a payment to a third party. The costs of each category of charitable activity are the direct costs of that activity, including any attributable VAT that cannot be recovered. Governance costs include all costs of compliance with constitutional and statutory requirements, including legal fees, insurance, the costs of meetings and other administrative support costs.
2 Taxation
The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.
| 3 Debtors Gift Aid recoverable Advance on commissioned work Sundry debtors & prepayments 4 Creditors falling due within one year Creditors & accruals 5 Charity funds Unrestricted funds £ Closing balances made up as follows: Net incoming/(outgoing) resources 91,002 Restricted funds brought forward: Commissioned work 0 91,002 |
Restricted funds £ 0 0 0 |
2023 £ 6,841 5,000 930 12,771 2023 £ 1,697 1,697 Total 2023 £ 91,002 0 91,002 |
2022 £ 1,743 0 1,000 |
|---|---|---|---|
| 2,743 | |||
| 2022 £ 10,428 |
|||
| 10,428 | |||
| Total 2022 £ 76,048 1,000 |
|||
| 77,048 |
F4