Paxton+ Statcnient of Financial Actii'ities as at 27/03/2024 Pagel ofl Printed: 27/0312024 PRI 3rd Re iment Ro al Horse Artille Unreslricte(V Desigiiated/GPF Funds Restricted Funds Endowment Funds Total Funds Previous Period Total Funds Incoming Resources oluntary Income ctivities for Generating Funds Investment Income Income Resources from haritable Activities ther Tncomin Resources otal Incomin Resources Resources Expended Cost of enerating Funds nvestment Management Costs osts of Generating Funds haritable Activities overnance Costs rants and Donations ther Costs otal Resources Ex ended et Incoming/Outgoing esources Before Transfers ransfers 15,893.87 0.00" 1,572.17 / 13,352.23 723.21 0.00 0.00 0.00 0.00 29,246.10 723.21 1,572.17 34,487.70 1,438.00 4,870.86 22,738.37 40.00 40 244.41 1? 192.51 120.00 26 387.95 1 0.00 0.00 0.00 34,930.88 160.00 66 632.36 153,627.43 0.00 194 423.99 0.00 0.00 25,786.38 1,794.65 1,468.94- 12,818.84 41868.81 0.00 2,489.75 28,106.77 600.00 1,298.89 11,207.65 43 703.06 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,489.75 53,893.15 2,394.65 ? 767.83 24,026.49 85 571.87 10,000.00 2,725.04 131,760.09 4,295.47 10,480.37 65,507.76 224 768.73 0.00 -1,624.40 ~17,315.11 0.00 -18,939.51 -30J44.74 ross transfers between funds internal transfers) Net Incoming resources befor holdin% Rains and losses Holding Gains/Losses ains on revaluation of the harity's fixed assets Unrealised Gains/Losses on investment assets et Movement in Funds Reconciliation of Funds otal funds brought forward rom previous year otal funds carried forward 0.00 -132.00 0.00 -13?.00 -66.87 -1,624.40 -17,447.11 0.00 -19,071.51 -30,411.61 0.00 0.00 0.00 0.00 -9,593.80 4,126.87 -5,751.27 0.00 -17,447.11 0.00 0.00 4,126.87 -23,198.38 0.00 -40,005.41 184,054.19 78,289.79 0.00 262,343.98 178 302.92 60,842.68 0.00 239,145.60
ComdlSOS SPS- Independent Examiner's Report on the Accounts, and Comments for 3 RHA- Central Bank Disclosure Section (Only to be completed if the examiner needs to highlight material problems/discrepancies) Give here brief details of any items that the examiner wishes to disclose: On the notes to account for the Managing Trustee the course completion date is to be included under 'Trustee Induction and Training,. Fund Managers should be completed for the full period. Balances on SOFA missing pence so figures do not match. The FM and IA comments are acknowledged and thanked for being comprehensive. Comd/S02 SPS Comments I have reviewed the Fund's income over the last 3 Audit Periods and its genuine income has not exceeded £250,000 in any of these years. The operation and structure of the Charity is understood. In the completion of this report, I have referred to the Unit's annual G1 Audit Report. I have examined the AB397 balances at the end of the audit period. During the next Unit's annual assurance visit an appropriate level of sampling will be conducted on all accounts and subsidiary books. The Fund operates on the accrual's basis confirming with s.42(1). The accounting policies are consistent in application and appropriate to the activities of the Charity. There has been no event that has had an adverse impact on the worth of the Charity subsequent to this report. No Restricted Funds are overspent. Nothing further to report in addition to the comments made by the MT/IA. 10. There has been no deliberate act of misconduct in the administration of the Charity. Independent Examiner's Signature Name W01 E Ga Date: 26 Nov 24 Appointment VWO 1 DRS BCT
Service Non Public Funds Final Accounts, Managing Trustee's Report, Internal Audit Board Report and Independent Examiner's Report (SORP 2005 compliant) Regimental Accountant Scheme Army Form N1514 (Rev 11109) Unit: 3rd Regiment Royal Horse Artillery Address: Albemarle Barracks, Newcastle-Upon-Tyne, NE15 ORF In Respect of the President of the Regimental Institute Fund/Charity Charity Commission/Regulator registered number For the period from 1171260 1 31-Mar-24 01-Apr-23 to Managing Trustee(s) during the period: From 01-Apr-2023 to 15-Sep-2023 Name Lt Col J Hooper From 16-Sep-2023 to 31-Mar-2024 Name Lt Col T Palmer From to Name Fund Manager(s) during the period: From 01-Apr-23 to 27-Sep-2023 Name Maj Couchman From 28-Sep-2023 to 31-Mar-2024 Name Maj Axon From to Name Internal Auditor(s) during the period: From 01-Apr-2023 to 17-Mar-2024 Name Maj K Tatters From 18-Mar-2024 to 31-Mar-2024 Name Maj S Green From to Name Associate Auditor(s) during the period: Associate Auditor Ca t Hames W02 Nea SS t Armstron SS t Richardson Associate Auditor Associate Auditor Regimental Accountant(s) during the period: 01-Apr-2023 to 22-Jun-2023 From Name Ssgt Alderson From 23-Jun-2023 to 25-Sep-2023 Name W02 Brown From 26-Sep-2023 to 31-Mar-2024 Name Ssgt Darrington From to Name From to Name
Notes to the accounts (Paras 2 to 12 are to be completed by all funds whlch have a gross income of £100K or over and those funds already reglstered with the Charity Regulator, all other funds are to complete Paras 6 and 7 and the declarations at Para 12): Princi al Accountin Policies Accountin Conventlon. The financial statements are prepared under the historical cost convention as modified by the inclusion of investments at market value and in accordance with applicable accounting standards. In preparing the financial statements the charity follows best practice as set out in the Statement of Recommended Practice "Accounting and reporting by Charities. (SORP) 2005 (htt ://www.charit commission. ov.uk/investi ationslsor /sor 05docs.as Incomin Resources. Income is recognised in the period in which the charity Is entitled to receipt, and the amount can be measured wlth reasonable certalnty. Grants from other agencies including donations and other income from activities are in furtherance of the charitls objects and are part of the general funds of the charity. A restricted fund is only recognised where this is an agreed and explicit condition of the grant or donor. Intan ible Income. Due to the close collaborative relationship and the manner in which the charity's activities compliment those of the Army, intangible income, reflected in time and use of premises is not quantifiable or measurable and so is not recognised in the accounts. Resources Ex ended and Basis of Allocation of costs. Expenditure is included when incurred or exceptlonally where a commitment is made which requires an accrual when payment is to be made in the subsequent accounting period. Similarly, where prepayments are made in recognition of commitments falling due in a subsequent accounting period, the appropriate credit is entered in the accounts and reversed the following year. Grants payable are included in the SOFA when approved by the Managing Trustee. Expenditure is recognised in the period in which it is incurred. The majority of costs are directly attributable to specific activities. Irrecoverable VAT is charged to the annual report and accounts. Governance Costs. Governance costs are the costs of professional advice, holding trustee meetings or committee meetings associated with decision making, any fee for audit or independent examination and any fee incurred in the preparation, statutory filing, printing or copying of the annual report and accounts. Ca italisation and De ible Fixed Assets. All assets having a purchase value of more than £500 are capitalised. The cost of tangible fixed assets are written off by equal annual instalments over their expected useful lives using the following methods of depreciation: reciation of Tan Furniture, fixtures and equipment Motor vehicles Straight Line over a period of 2 - 10 years. Straight Line over a period of 2 - 10 years. Assets with a life of more than one year but with a purchase value of below £500 are included within the inventory but the cost is written off in the year it is incurred and is not depreciated over the useful life of the asset. Where the asset is depreciated over a period of more than 10 years, details of the item and period are to be provided following the notes on page 13. Fixed Asset Investment. Fixed asset investments are included at market value at the balance sheet date. Any gain or loss on revaluation is shown in the Statement of Financial Activities (SOFA) on page 2.
Stocks. Purchased stocks are valued at the lower cost or net realisable value making due allowance for any obsolete or slow-moving items. Funds Accountin Funds held by the charity are: (1) General Pu oselUnrestrictedlDesi nated Funds. These are funds that can be used in accordance with the charitable objects at the discretion of the Managing Trustee. Designated funds are unrestricted funds which have been allocatedlearmarked for a particular purpose by the Managing Trustee and are to be declared in the Managing Trustee's comments in accordance with Para 12 to these notes stating what they are intended to be used for and when. (2) Endowment Funds. Endowment funds are those investments and other gifts accepted by the unit, the capital sum or propety being held in perpetuity and the income only being available for charitable use. (3) Restricted Funds. These are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is to be included in the notes to the accounts. Herita e Assets. In the course of the unlt's history, the charity may have acquired gifts, memorabilia, regalia, silverware, antiques and other historical artefacts in the course of distinguished military service in service of the Crown. The value of these pieces is in large part derived from their close association with Regimental history which precludes the use of conventional valuation techniques being applied. Whilst the objects of the charity do not specifically include preservation and conservation, the pieces represent an essential element of celebrating the unit's history and foster esprit-de-corps. Consequently the Managing Trustee considers the charity to hold heritage assets both for functional use and as an element of national history on behalf of the nation. Heritage assets acquired prior to 1 Apr 06 are therefore not capitalised on the balance sheet but a description of those assets is disclosed as part of the notes to the accounts. Heritage assets acquired after 1 Apr 06 where the purchase price is known and which exceed £500.00 are included in the balance sheet at acquisition value but are not depreciated. Other Costs. Other costs are those costs not incurred in the undertaking of charitable activity in furtherance of the objects of the charity, i.e. the provision of facilities, recreational programmes or activities in furtherance of military efficiency. They are also costs incurred in the making of grants and donations, in the costs of generating funds, i.e. the costs incurred in trading or fundraising undertaken by the charity, or in governance costs.
Grants Made. (if total grants are over 5 % of the charitls total expenditure). The charity made the following grantsldonations: Grants to institutions Name of institutions Purpose Total number of grants given Total amount of grants paid NIA Total grants to institutions 0.00 Grants to individuals Purpose Total number of grants given Total amount of grants paid NIA Total 0.00 Related Pa Transactions & Remuneration and Ex enses Whilst the charity has a close working relationship with the Army, there are no transactions with the Army which require disclosure under SORP 2005. The only transactions made by the charity in favour of the unit are wholly attributable to the charitable activities of furthering military efficiency. The Managing Trustee is an officer or equivalent and fulfils the role as trustee in accordance with the applicable laws and regulations. No expenses have been paid to the trustee. In the event that expenses have been paid to the trustee these are disclosed under the Managing Trustee's comments. Anal sis of Ca ital Pro Fixtures fittings & equipment Motor vehicles Total Balance b/f Purchases Sales & W/Os Depreciation Balance clf 769.60 0.00 0.00 595.80 173.80 9,150.00 0.00 0.00 3,460.00 5,690.00 9,919.60 0.00 0.00 4,055.80 5,863.80
Total Value of Investments b Cate Carying value (market value at beginning of year Add additions to investments at cost (investments purchased) Less disposals at carying value (investments sold) Addl(deduct) net gainl(loss) on revaluation (gainlloss at end of accounting periodlaudit) Carrying value (market value) at end of year Value £ 54,507.00 0.00 0.00 4,126.87 50,380.13 Breakdown of Market Values at Year End GPFI Unrestricted Value £ Restricted Endowment Total value Value £ Income during yea- Value £ Investment properties Value £ Value £ Investments listed on a recognised stock exchange Investments held in unit trusts or other collective investment schemes Investments in subsidiary or connected -'ndertakings and companies Securities not listed on a recognised stock exchange Cash held as part of the investment portfolio Other investments 0.00 0.00 50,380,13 50,380.13 0.00 0.00 0.00 0.00 Total 50,380.13 0,00 0.00 50,38V I List of Debtors Debtor Date of Debt 01-Oct-23 Amount LBdr Waqanaceva 500.00 Total 500.00 There are no amounts falling due after more than one year (delete as appropriate). List of Creditors Creditor Reunion Dinner 2024 Date of Credit Nov-24 Amount £68 Total 68.00 There are no amounts falling due after more than one year (delete as appropriate). 10