2025-03-31-accounts

Winteringham Village Hall - Annual Statement 2024 2025

I first got involved with the Village Hall in September 2024 post a notice in the Winteringham Newsletter which stated that the Village Hall was in dire straights and under threat of closure if it continued along the path it was presently on. As a result of this and not wishing to see a valuable asset to the community in danger of closing down I attended the AGM at which much to my surprise I learned that both the chairman and treasurer were resigning and again very much to my surprise I was voted in as chair of the committee. This I agreed to do and stated that I would undertake the role for a year with the help of the rest of the trustees and committee members to achieve the aim of getting the Village Hall onto a sound footing financially.

The past year has been one of change for the Village Hall , not all smooth and there have been some bumps along the way but we are making real progress in achieving our goals of not only treating the Village Hall as a business which had to make money but as a community asset that by careful management of our costs primarily and by at least maintaining our level of hires etc we could improve the finances of the Hall as well as give something back to our local community to improve the village amenities for local people. In order to achieve control of expenses the actions that have been taken are as below

• The Utilities supply companies have been updated and we are now supplied by electricity from a company which will also buy our excess solar energy from us , although we will not potentially earn a surplus from this we should be in the position where our electricity costs will be substantially reduced possibly to a position of net zero. Our electricity costs have been reduced from estimated £2200 per annum to under £600 and due to continued challenge to the supplier we have achieved a refund of £940 ( currently £820 ) which leaves us in credit and should save us having to pay any electricity charges for at least the next 18months .We have had our meter changed and will be maintained at no cost ( initially quoted at £800 with annual maintenance of £500 ) thus enabling us to finally sell our excess solar energy 1 year after the system was installed. The past two usage bills since this change have been for £7 and £1.20 respectively ( we are unfortunately still paying standing charges. )

• The bank account for the hall has now been brought under only the control of the trustees and individuals who no longer had any connection with the hall do not now have access or visibility of our finances .

• Fire Extinguisher maintenance which previously happened at three different times of year ( incurring £60 call out charge each time ) have now been amalgamated which has saved the Hall £120 p.a.

• The container which was situated in the car park has been removed and we received a very substantial donation from the Parish Council of approximately £850

• The Website which was being accessed by the genuine public less than once per day ( but had been accessed by hackers more than 12000 times ) has been closed saving the Hall £180 p.a.

• Better use of the Facebook page ( initiated by Chrissy ) has meant that we have the same level of advertising at no cost .

• The full use of the Village Hall email address enables us still to receive booking queries and reply to same.

• The Village Hall Hangout which is free to the community has been running for nearly a year .

• We have obtained a gaming license which means for the first time we can legally run raffles etc and sell tickets prior to any event as well as independent raffles to raise funds for the hall.

• We improved safety and security of people using the hall by changing all the locks to thumb turn which enables the main doors to be locked when people are in the hall where previously they had to be left unlocked and we have control of who has keys again

• We have enabled online and cashless payments making it easier for people to use

• Communications have been improved by the introduction of a whats App group for the Village Hall trustees

• We have introduced video call facilities for people should they wish if unable to attend meetings

• We have installed a freezer in the kitchen saving us costs and wastage

• As you can see from above we have come a long way but there are still some improvements to be made , namely

1. The current Public liability insurance cost ( which is due to be renewed January 2026 ) has increased by 30% in the past year , this can be reduced substantially by seeking other quotes

2. The current Broadband contract which was negotiated June 2024 and continues to May 2026 costs us double what we could be paying as we are also paying for a landline which has never been used .

3. There are other cost areas still to be explored which can all help with keeping control of expenses and helping the Hall to remain solvent .

As stated at the start of this statement I was only intending to help in the position of chair for 1 year until the Hall got onto a sound footing and it was my intention to resign at the upcoming AGM, however given the current and short term future situation with Committee and trustees I will , if desired and voted in again at the AGM remain in position for another term, otherwise as soon as a new Chair is appointed I will hand over the paperwork , keys and access to websites .

Financial Accounts for the year ending 31[st] March 2025

Registered Charity Number: 1171259

Name of Group The Village Hall, Winteringham

Period of Accounts

Year ending 31[st] March 2025

Trustees

Trustees	Stephen Mitchell	Chair
	Alison Lofas	Trustee
	Una Hebblewhite	Trustee
	Emmie Bowers	Trustee
	Laurie Jeans	Trustee
	Matthew Bowers	Trustee
	Sarah Turner	Trustee
	Lorraine Carey	Trustee
	Lindsay Hutchinson	Trustee
	Chrissie Bowers	Trustee
Contact Address	Mr Stephen Mitchell
	The Village Hall Frost Close
	Winteringham
	Scunthorpe
	DN15 9PL
	Email: [e-mail]
Bankers	HSBC
	84 High Street
	Scunthorpe
	North Lincolnshire
	DN15 6HQ
Accountant	BSR Accountancy Ltd
	15 Crakedale Road
	Winterton
	DN15 9UT
	Email: [e-mail]

Accountants’ report to the Trustees of

The Village Hall Winteringham CIO Charity Number: 1171259

The organisation has elected to prepare its accounts on the Receipts and Payments basis in line with the Charities Act 2011 which allows non-company charities with an income of less than £250,000 to prepare their accounts on this basis.

In accordance with your instruction, I have prepared the financial statements which comprises of Receipts and Payments accounts and statement of Assets and Liabilities from the accounting records of the charity and the explanations you have given.

As the Charities income is more than £25,000 there is a requirement for an independent examination which is enclosed with this document.

Rebecca Rouse ACMA,CGMA, MIP

BSR Accountancy Ltd

15 Crakedale Road

Winterton

DN15 9UT

The Village Hall, Winteringham

Receipts and Payments Account For the period ending 31[st] March 2025

Receipts Lettings/Hire Events Fundraising and Donations Grant for Solar Panels Payments Cleaning/ Caretaking Supplies/Materials Solar Panels Maintenance Utilities Bank Charges Peppercorn Rent Licenses Waste Recycling Insurance Misc Charitable Donations Printing and Stationery Accountancy Net Surplus/ (Deficit) for the year Cash and Bank Balances Brought Forward Cash and Bank Balances Carried Forward	31st March 2025 Total £ 19,245 1,864 612 21,721 2,534 1,881 17,057 5,792 3,772 71 1 574 776 1,407 50 204 786 34,906 -13,185 29,938 16,753	31st March 2024 Total £ 11,505 3,464 1,196 17,640
		33,805
		2,438 1,049 3,820 4,726 82 1 309 437 1,081 45 210 100 870
		15,168
		18,637 11,301
		29,938

The Village Hall, Winteringham Statement of Assets and Liabilities For the period ending 31st March 2025

Monetary Assets Business Accounts - HSBC Petty Cash These accounts were approved by the Committee on and signed on its behalf by Print Sign	Monetary Assets Business Accounts - HSBC Petty Cash These accounts were approved by the Committee on and signed on its behalf by Print Sign	2025 £ 15,592 1,160 16,753 Date	2024 £ 29,674 264
			29,938

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