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Trustees' Annual Report for the period
Period start date Sept Period end date Aug 2021
20
T
01 09 2020 31 Aug 2021
From o
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Section A Reference and administration details
**Charity name** Fulford Preschool CIO **Other names charity is known by** Fulford Preschool **Registered charity number (if** 1171257 **any) Charity's principal address** c/o St Oswald’s School, Heslington Lane, Fulford, York **Postcode YO10 4LX**
## **Names of the charity trustees who manage the charity**
**Name of person (or Dates acted if not for body) entitled to Trustee name Office (if any) whole year appoint trustee (if any)** Samantha Chair 1 Hopwood Tracey Shield Treasurer 2 3 Anna Riach Secretary 4 Julie Davis 5 Simon Marsh 6 Emiliana Fois Emma 7 McLoughlin 8 9 10 11 12 13 14 15 16
1 March **2012**
**TAR**
17 18 19 20
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Local Authority** Sue Clark City of York Council, West Offices, Station Rise, York **Early Years Support** YO1 6GA **Advisor**
## **Name of chief executive or names of senior staff members (Optional information)**
Marion Harvey( Manager ) Josie Handley ( deputy manager)
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)
Trustees are appointed/reappointed annually at our AGM, held in October/November. They are elected by parents.
## **Additional governance issues (Optional information)**
2 March **2012**
**TAR**
You **may choose** to include additional information, where relevant, about:
- ●policies and procedures adopted for the induction and training of trustees;
- ●the charity’s organisational structure and any wider network with which the charity works;
- ●relationship with any related parties;
- ●trustees’ consideration of major risks and the system and procedures to manage them.
The Pre-School is run by a management committee made up volunteers from our parent group, as volunteers from staff and the wider community in Fulford. The management committee is responsible for the overall management of the Pre-School, specifically including: Setting of fees and salaries and ensuring the viability of the Pre-School Fundraising Events Setting and reviewing of policies and procedures Ensuring compliance with all statutory guidelines.
The Trustees are supported by the professional childcare staff employed to run the Pre-School, who are responsible for the smooth running of the setting on a day-to-day basis. The Trustees rely on the staff to implement the policies and procedures and act within statutory guidelines set out for preschools (day care standards etc). Regular committee meetings allow discussion and review of pre-school matters with staff. The Pre-School is registered with OFSTED. We are members of the Pre-School Learning Alliance (PSLA) and are supported by their local staff. The PSLA provides us with resources to ensure we comply with current OFSTED guidelines and within the Charities Act and visit the committee and/or staff on request. We also receive support and guidance from the City of York Council's Early Years Team.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
Fulford Pre-School aims to enhance the individual child’s development through play, in partnership with parents/carers, to create an effective learning environment for all children in a safe, happy and stimulating day care setting.
3 March **2012**
**TAR**
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
In order to achieve this we will: Provide a safe, healthy, stimulating and caring environment where children can learn through play and where all their developmental needs are met Promote caring attitudes, tolerance and respect for others and for special educational needs. Treat children with respect and as an individual to build their self-confidence and independence. Promote learning in the Early Years Foundation Stage Curriculum. Develop a successful and active partnership between parents and the Pre-School, supported by an elected committee. Clear all staff with the Disclosure and Barring Service. Support our staff through our staff development programmes.
The focus of the Pre-School remains the desire to provide high quality, affordable, flexible childcare for our local community. This benefits the parents by giving them local choice for childcare, which is of the highest quality and convenience, being on the same site as the local primary school.
In planning activities for the year, we have continued to keep in mind the Charity Commission's guidance on public benefit at our trustee meetings. In particular, we have continued to regularly review our fee structure and bad debt policies and considered carefully and at length our wider social responsibilities.
Many of the children make use of the free 15 hours funding in line with City of York guidelines for early years funding. Early Years’ experience outside of the home develops self-confidence, social skills and provides a head start when starting school. Our inclusion policy ensures that these benefits are available to the local community and beyond, without discrimination.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- ●policy on grantmaking;
- ●policy programme related investment;
- ●contribution made by volunteers.
We are run by and for the local parents. We encourage our volunteers to be involved through open committee meetings, termly newsletters, termly fundraising events, and participation in sessions.
Unlike many local playgroups, we are proud that we do not have a mandatory parent rota. Many of our parents work, and this would not be achievable. If parents desire, we encourage them to come into the Pre-School as helpers. We also ask parents to help out at our fundraising events.
4 March **2012**
**TAR**
Section D Achievements and performance
5 March **2012**
**TAR**
## **Summary of the main achievements of the charity during the year**
The pre-school have continued to have good practises to ensure that the staff and children remain well from covid 19.
We have retained most staff which is a positive element for the children so they are familiar faces.
We achieved the Arnold Clark grant of £1000 and we are excited to start a sensory room for the children in the next academic year.
We have had to adapt our practice due to more challenging children joining the setting. This is because some social housing has been built in the catchment area.
## **Section E Financial review**
6 March **2012**
**TAR**
## **Brief statement of the charity’s policy on reserves**
We maintain reserves of £20,000 to cover the cost of redundancies and a term’s running costs should we have to close the Pre-School.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Josh Igoe
**Full name(s)** Jogh Igoe
**Position (eg Secretary,** Chair **Chair, etc)**
**Date** 31/05/2022
7 March **2012**
**TAR**
FULFORD PRE-SCHOOL
REGISTERED CHARITY NUMBER 1171257
STATEMENT OF ACCOUNTS
For the
ear ended 31 Au
ust 2021
Fulford Pre-school
Recelpts and Payments for the year ended 31 August 2021
Recel
Year ended
31.08.21
Year ended
31.08.20
Funding - 2, 3 & 4 year olds
Fees
101,962.16
29.942.00
91,077
27.264
Fundraisin
Income
Raffle
Tote
Amazon Funding
Arnold Clark
153.51
355.22
29.81
1,000.00
Total Incomlng Recelpts
133,442.70
118,341
Pa
ments
Salaries and Staff Costs
Rent
Insurance
Office. Postage, Printing & Stationery
Ofsted. DBS. Memberships and Licen8
Courses and Training Costs
Uniforms and Book Bags
Snaeks
Cleaning. Nappies & FiTSt Aid
Books. Toys. Play Materials & Activilles
Bank Charges
Premises
Pre-school Events
Fundraising
Miscellaneous Expenditure
Committee Expenditure
ICT
Professional Services
116,795.72
5,860.92
940.78
725.97
687.78
56.00
1,028.29
598.61
107.24
319.83
142.10
166.18
99.46
318.51
25.00
8.10
386.98
1.350.25
121.310
2,893
940
327
1,065
319
417
23
575
121
230
1,709
To
sandE
ment
Toys from Grants and Fundraising
Equipment
373.49
79.31
636
2,672
Total Payments
130.070.52
133.145
Surplu5 1 (Deflcltl for the ygar
3,372.18
-14.804
Fulford Pre-school
Statement of Cash Resources as at 31 August 2021
2021
2020
Balance as at 31st August 21J20
32.756.84
47,561
Surplus l {Dgflclt) forth8 year
3.372.18
-14,804
Balance as at 31stAugust 2021
36,129.02
Represented by..
un$tcted Funds
Current Account
Deposit Account
Cash In Hand
36,129.02
0.00
0.00
32.757
Resldcted Funds
Curr8nt Account
0.00
36,129.02
32.757
REPORT BY THE INDEPENDENT EXAMINER TO THE
MEMBERS OF FULFORD PRE-SCHOOL
This is lo confirm that I have examined the Receipts and Payments Account for
the year ended 31 August 2021, together wlh the Statement of Cash Resources
in accordance with the instructions given to me.
I confirm that these have been prepared from. and are in accordance with the
under5ying books and records.
Dawn Pa
lor - Accountant
3 November 2021
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
PIiÉ - ScH)L
On a¢¢ounts for the yoar
ended
Charity no
Ilf any}
11ILS
Set out on pages
I report lo the Iruslees on my examination of the accounts of the above
charity ('the Trust") for the year ended
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the reqLAirements of the Charities Act 2011
{'Ihe Act").
I report in respect of my examination of the Trust's accounts carried oul
under sedion 145 of the 2011 Act and in caTrying out my examination, I
have followed all the 8pplieable Direclions given by the Charity Commlssion
under section 145151(b} of the Act.
Independent
examiner's statement
of
appli8)]. D818te I l ifnot applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination {olkn
d1•gI) which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordance with section 130
of the Charities Act., or
Ihe accounts did not accord with the accounting re¢ords- or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charilies
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'lrue and fair, view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examinalion to which allenlion should be drawn in this report in
order lo enable a proper understanding of the accounts to be reached.
Please delete thg words in the brackefs if they do not apply.
Signed:
Dato:
Name:
Relevant professlonal
qualiflcatlon{sl or body
IER
Oct 2018
(If any):
Address:
A S%4 OP Tr04Lp
Section B
Disclosure
Only complete if the examiner needs lo highlight material malteis of concern
(see CC32, Independent examination of charity accounts: directions and
guidance for examiners).
Give horo briof details of
any items that the
examSner wlshes to
disclose.
IER
Oct 2018