**Trustees' Annual Report for the period** Period start date Sept 19 Period end date Aug 2020 **From To** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1171257 Fulford Preschool CIO Fulford Preschool **Charity's principal address** c/o St Oswald’s School, Heslington Lane, Fulford, York **Postcode YO10 4LX** ## **Names of the charity trustees who manage the charity** |1
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19|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Katie Arrowsmith|Chair||| ||Nick Shipley|Treasurer||| ||Samantha
Hopwood|Secretary||| ||Sarah Urmston|||| ||Jesper Philips|||| ||Leigh Shipley|||| ||Neil Smith|||| ||Anna Riach|||| ||Simon Marsh|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |20||||| **TAR** March **2012** 1 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |||**Name**|||**Dates acted if not for whole year**| |---|---|---|---|---|---| ||||||| ||||||| ||||||| ||**Names and addresses of advisers (Optional information)**||||| |**Type of adviser**|||**Name**|**Address**|| |**Local Authority Early**|||||| |**Years Support Advisor**|||||| ||||Sue Clark|City of York Council, West Offices, Station Rise, York YO1|| |||||6GA|| ||||||| ||||||| **Name of chief executive or names of senior staff members (Optional information)** Marion Harvey( Manager ) Josie Handley ( deputy manager) ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** |Type of governing document
(eg. trust deed, constitution)
How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)|

Constitution| |---|---| ||
Charitable Incorporated Organisation| ||
Trustees are appointed/re-
appointed annually at our AGM,
held in October. They are elected
by parents.| - (eg. trust, association, company) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. The Pre-School is run by a management committee made up volunteers from our parent group, as volunteers from staff and the wider community in Fulford. The management committee is responsible for the overall management of the Pre-School, specifically including: Setting of fees and salaries and ensuring the viability of the Pre-School Fundraising Events Setting and reviewing of policies and procedures Ensuring compliance with all statutory guidelines. The Trustees are supported by the professional childcare staff employed to run the Pre-School, who are responsible for the smooth running of the setting on a day-to-day basis. The Trustees rely on the staff to implement the policies and procedures and act within statutory guidelines set out for pre-schools (day care standards etc). Regular committee meetings allow discussion and review of pre-school matters with staff. The Pre-School is registered with OFSTED. We are members of the PreSchool Learning Alliance (PSLA) and are supported by their local staff. The PSLA provides us with resources to ensure we comply with current OFSTED guidelines and within the Charities Act and visit the committee **TAR** March **2012** 2 and/or staff on request. We also receive support and guidance from the City of York Council's Early Years Team. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** Fulford Pre-School aims to enhance the individual child’s development through play, in partnership with parents/carers, to create an effective learning environment for all children in a safe, happy and stimulating day care setting. In order to achieve this we will: Provide a safe, healthy, stimulating and caring environment where children can learn through play and where all their developmental needs are met Promote caring attitudes, tolerance and respect for others and for special educational needs. Treat children with respect and as an individual to build their self-confidence and independence. Promote learning in the Early Years Foundation Stage Curriculum. Develop a successful and active partnership between parents and the Pre-School, supported by an elected committee. Clear all staff with the Disclosure and Barring Service. Support our staff through our staff development programmes. **Summary of the main activities** The focus of the Pre-School remains the desire to provide high quality, **undertaken for the public** affordable, flexible childcare for our local community. This benefits the **benefit in relation to these** parents by giving them local choice for childcare, which is of the highest **objects (include within this** quality and convenience, being on the same site as the local primary **section the statutory** school. **declaration that trustees have** In planning activities for the year, we have continued to keep in mind the **had regard to the guidance** Charity Commission's guidance on public benefit at our trustee **issued by the Charity** meetings. In particular, we have continued to regularly review our fee **Commission on public benefit)** structure and bad debt policies and considered carefully and at length our wider social responsibilities. Many of the children make use of the free 15 hours funding in line with City of York guidelines for early years funding. Early Years’ experience outside of the home develops self-confidence, social skills and provides a head start when starting school. Our inclusion policy ensures that these benefits are available to the local community and beyond, without discrimination. **TAR** March **2012** 3 ## **Additional details of objectives and activities (Optional information)** We encourage our volunteers to be involved through open committee meetings, termly newsletters, termly fundraising events, and participation in sessions. Unlike many local playgroups, we are proud that we do not have a mandatory parent rota. Many of our parents work, and this would not be achievable. If parents desire, we encourage them to come into the PreSchool as helpers. We also ask parents to help out at our fundraising events. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 **Summary of the main achievements of the charity during the year** Not applicable – please see notes above regarding operating under former charitable status during this period. **Section E Financial review** **TAR** March **2012** 5 ## **Brief statement of the** We maintain reserves of £20,000 to cover the cost of redundancies and a term’s running costs should we have to close the Pre-School. **charity’s policy on reserves** **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** > **[The trustees declare that they have approved the trustees’ report above. ]** **Signed on behalf of the charity’s trustees** **Signature(s)** Samantha Hopwood **Full name(s)** Samantha Hopwood **Position (eg Secretary, Chair,** Chair **etc)** **Date** 18/05/21 **TAR** March **2012** 6 FULFORD PRE￿cHOoL REGISTERED CHARITY NUMBER 1171257 STATEMENT OF ACCOUNTS For the ear ended 31st Au ust 2020 Fulford Pre4chool Receipts and Payments for the year ended 31st August 2020 Recei Year ended 31.0820 Year ended 31.08.19 Funding- 2, 3 & 4 yaar okls Fees Umbrella Charrtable Donation Lottery Communty Fund TSYS Donation 91,076.67 27.264.00 99.244 40,212 6.500 9.881 50 0.00 Fundraisin Christmas St Martins Income 10 124 Total Incomlng Recelpts 118,340.67 156.021 Pa Salaries and Staff Costs Rent Insurance Telephone. Postage. Printing & Ststionery Ofsted. DBS, Memberships and Licences Courses and Training Costs Uniforns Snacks Cleaning and Nappies Books. Toys. Play Materials and ActNit Bank Charges Premises Pre-scho￿ Events Fundraising Miscellaneous Expenditure C0￿￿1ttee Expenditure ICT Professional S8Ni 121.309.91 2.893.46 939.52 327.41 1,065.()4 319.02 118,791 4.284 929 582 174 632 416.63 1.010 248 574.67 121.46 193 628 420 229.92 0.00 429 36 2,012 976 8.10 1.709.08 8ndE ui ent Toys from Grants and Funding Equipment 636.36 2.571. 11.005 Total Payments 133,145.04 144,444 (Defi¢ll} I Surplus forthè year -14.804.37 11,577 Fulford Pre&hool Statement of Cash Résources as at 31st Jlugust 2020 2020 2019 Balance as at31st August2019 47.56121 35,984 (Deficltl I Surplvs forth# y -14.804.37 11.577 Balance as at 31st ￿gust20211 32.756.84 47,561 R•pr•••nt•d by. Unrestricted FU￿18 Current AGGount Deposrt Account Cash in HaRd 32.756.84 47.561 Re8trict8d Fun¢J3 CurTentAcu)Ltnt 31756.84 47.561 REPORT BY THE INDEPENDENT EXAMINER TO THE MEMBERS OF FULFORD PRE-SCHOOL This is to confimi that I have examined the Receipts and Payments Accy)unt for the year ended 31st August 2020. together wilh the Statement of Cash Resources in accordance wth th8 instructions given to m8. I confirm that these have been prepared from. and are in accx)rdance with the underfying books and records. Dawn Pa or - Accountant 19th November 2020 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report lo the trustsesl members of On accounts for the year ended Charity no (if any) Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust") for the year ended 31 Responsibilities and basis of report As the charivs trustees. you are responsible for the preparation of the accounts in aCc(Ydan￿ with the requirements of the Charities Act 2011 (Ihe Acf). I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in caryng out my examination, I have followed all the ap￿Icable Directions given by the Charity Commissic under section 145{5)(b) of the Act. Independent examiner's statement I have completed my examination. I ￿nf1m1 that no material matters have come to my attention in connection v￿th the examination dw1w￿"} which grves me cause to believe that in. any material respect.. the accounting records were not kept in accordance vAth section 130 of the Charities Ad" or the accounts dÉd not accord with the accounting records", or the accounts did not comply with the appli(xble requirements conceming the form and content of accounts set out in the Charities {AG￿unts and Reports) Regulations 2008 other than any r￿UireM8nI that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no (x)ncems and hwle LX)me no other matters in conne(*ion with the examination to which attention shoukl be drawn in this report in order to enable a proper undetstanding of the acrx)unts to be reached. . Please delete the words in the brackets rfthey do not apply. Signed: Date: Name- Relevant professional qualification{s) or body IER Oct 2018 (if any): Address: ULc>pf Lo ￿lL Section B Disclosure Only complete rf the examiner needs to highlight material matters of con￿rn (see CC32. Independent examination (rf charty accounts: directions and guidance for examinars). Glve here brief details of any items that the examiner wishes to disclosq. IER Oct 2018 FULFORD PRE￿cHOoL REGISTERED CHARITY NUMBER 1171257 STATEMENT OF ACCOUNTS For the ear ended 31st Au ust 2020 Fulford Pre4chool Receipts and Payments for the year ended 31st August 2020 Recei Year ended 31.0820 Year ended 31.08.19 Funding- 2, 3 & 4 yaar okls Fees Umbrella Charrtable Donation Lottery Communty Fund TSYS Donation 91,076.67 27.264.00 99.244 40,212 6.500 9.881 50 0.00 Fundraisin Christmas St Martins Income 10 124 Total Incomlng Recelpts 118,340.67 156.021 Pa Salaries and Staff Costs Rent Insurance Telephone. Postage. Printing & Ststionery Ofsted. DBS, Memberships and Licences Courses and Training Costs Uniforns Snacks Cleaning and Nappies Books. Toys. Play Materials and ActNit Bank Charges Premises Pre-scho￿ Events Fundraising Miscellaneous Expenditure C0￿￿1ttee Expenditure ICT Professional S8Ni 121.309.91 2.893.46 939.52 327.41 1,065.()4 319.02 118,791 4.284 929 582 174 632 416.63 1.010 248 574.67 121.46 193 628 420 229.92 0.00 429 36 2,012 976 8.10 1.709.08 8ndE ui ent Toys from Grants and Funding Equipment 636.36 2.571. 11.005 Total Payments 133,145.04 144,444 (Defi¢ll} I Surplus forthè year -14.804.37 11,577 Fulford Pre&hool Statement of Cash Résources as at 31st Jlugust 2020 2020 2019 Balance as at31st August2019 47.56121 35,984 (Deficltl I Surplvs forth# y -14.804.37 11.577 Balance as at 31st ￿gust20211 32.756.84 47,561 R•pr•••nt•d by. Unrestricted FU￿18 Current AGGount Deposrt Account Cash in HaRd 32.756.84 47.561 Re8trict8d Fun¢J3 CurTentAcu)Ltnt 31756.84 47.561 REPORT BY THE INDEPENDENT EXAMINER TO THE MEMBERS OF FULFORD PRE-SCHOOL This is to confimi that I have examined the Receipts and Payments Accy)unt for the year ended 31st August 2020. together wilh the Statement of Cash Resources in accordance wth th8 instructions given to m8. I confirm that these have been prepared from. and are in accx)rdance with the underfying books and records. Dawn Pa or - Accountant 19th November 2020 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report lo the trustsesl members of On accounts for the year ended Charity no (if any) Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust") for the year ended 31 Responsibilities and basis of report As the charivs trustees. you are responsible for the preparation of the accounts in aCc(Ydan￿ with the requirements of the Charities Act 2011 (Ihe Acf). I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in caryng out my examination, I have followed all the ap￿Icable Directions given by the Charity Commissic under section 145{5)(b) of the Act. Independent examiner's statement I have completed my examination. I ￿nf1m1 that no material matters have come to my attention in connection v￿th the examination dw1w￿"} which grves me cause to believe that in. any material respect.. the accounting records were not kept in accordance vAth section 130 of the Charities Ad" or the accounts dÉd not accord with the accounting records", or the accounts did not comply with the appli(xble requirements conceming the form and content of accounts set out in the Charities {AG￿unts and Reports) Regulations 2008 other than any r￿UireM8nI that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no (x)ncems and hwle LX)me no other matters in conne(*ion with the examination to which attention shoukl be drawn in this report in order to enable a proper undetstanding of the acrx)unts to be reached. . Please delete the words in the brackets rfthey do not apply. Signed: Date: Name- Relevant professional qualification{s) or body IER Oct 2018 (if any): Address: ULc>pf Lo ￿lL Section B Disclosure Only complete rf the examiner needs to highlight material matters of con￿rn (see CC32. Independent examination (rf charty accounts: directions and guidance for examinars). Glve here brief details of any items that the examiner wishes to disclosq. IER Oct 2018