## **Trustees' Annual Report for the period**
Period start date Period end date
**1 January 2020**
**31 December 2020**
**From**
**To**
## Section A Reference and administration details
**Charity name**
**Hartford Civic Society**
**Registered charity number 1171256**
**Charity's principal address** c/o Honorary Secretary, ‘White House’
23 Walnut Lane, Hartford, Northwich **Postcode** CW8 1QN
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Tracey Abbott Elected by Membership
2 David Barr Treasurer Elected by Membership
3 Brian Evans Elected by Membership
4 Margaret Gent Elected by Membership
5 Patricia Hatfield Elected by Membership
6 Rita Hollens Elected by Membership
7 Patricia Parkes Elected by Membership
8 Michael Pinchien Elected by Membership
9 John Swaffield Secretary Elected by Membership
10 John Szostek Chair Elected by Membership
11 Geoffrey Wilde Elected by Membership
**----- End of picture text -----**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution
How the charity is constituted Charitable Incorporated Organisation (CIO)
Trustee selection methods Elected by Members at the AGM, interim appointed by Trustees/Members.
## **Section C Objectives and activities**
In the Parish of Hartford: i. to promote high standards of planning and architecture, ii. to educate the public in the geography, history, natural history and **Summary of the objects of the** architecture of the area, **charity set out in its** iii. to secure the preservation, protection, development and improvement of the **governing document** environment and sites of features of historic or public interest in the area, iv. to provide recreational facilities and/or events for the public and v. to procure the maintenance, improvement or provision of public amenities.
**1**
**January 2021**
**TAR**
|**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|Covid-19 precautions limited our activities that were planned for the year and the
ability for our Trustees to meet, but we can report positively on the following:
1. Providing and maintaining colourful spring and autumn floral displays,
2. Organising 5 litter picks, renewing and sanitising our equipment and lending
the litter pick equipment out to individuals for ad-hoc picks,
3. Contributed to the Parish Council’s “Walk, Ride and Thrive” strategy, and
successfully applying for five “Assets of Community Value”,
4. Lodged objections to planning applications considered inappropriate for the
village, consistent with made policies in the Hartford Neighbourhood Plan,
5. Informed our Members with two hand-delivered newsletters, plus additional
emails, and sharing information with all, via blogs and new pages on our
website, which now includes our previous newsletter articles,
6. Invited all Members to take part in a telephone befriending scheme.
Fourteen individuals were linked, thus helping social contact.
7. Produced and sold a well-received calendar covering Hartford’s history,
together with a sheet of historical notes.
8. Launched our 2021 competition “Hartford Past in one hundred words”,
9. Prepared a tri-fold information sheet, which will be delivered to all residents
in 2021, encouraging them to walk and visit the locations of our blue plaques
Most of the above activities benefited local residents, not just our Members.
The charity’s trustees had regard to the Commission’s public benefit guidance
when choosing its projects.|
|---|---|
|||
|Section D|Achievements and performance|
|**Summary of the main**
**achievements of the charity**
**during the period.**||
||The list of public benefit projects listed above is evidence of our
continued achievements.|
|||
|**Section E**|**Financial review**|
|**Brief statement of the**
**charity’s policy on reserves**
**Further financial review details**
You**may choose**to include:
the charity’s principal
sources of funds;||
||The charity has a policy to keep £5,000 as a reserve for unplanned
activity such as fighting inappropriate planning decisions. It aims to
spend funds above this figure, after paying its running costs, on projects
that meet its charitable aims.|
||**(Optional information)**|
||The CIO received membership fees during the year of £2,095 from
existing and new members, on which it was able to claim £416 Gift Aid.
In addition, it generated a net income of £686 from running a lottery and it
received £37 from donations. Its biggest item of income was £30,000
from a single legacy. It will continue to apply these funds to achieve its
charitable objects. The aim of producing the calendar for sale, was to
promote the Society. Our surplus over costs on merchandise was £228.|
|||
|**Section G**|**Declaration**|
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)** John Anthony Szostek
David Christopher Barr
**Position** Chair
Treasurer
**Date** 18thJanuary, 2021|||
|---|---|---|
||John Anthony Szostek
David Christopher Barr||
||Chair
Treasurer||
|||18thJanuary, 2021|
|||18thJanuary, 2021|
**2**
**January 2021**
**TAR**
## **HARTFORD CIVIC SOCIETY**
Charity Commission Registered Number 1171256
## **Receipts and Payments Account for Year ending 31 December 2020**
||**Note**
|**Current Year **|**Previous Year**|
|---|---|---|---|
|**Receipts**||**£**|**£**|
|Subscriptions|1|2,095|_2,262_|
|Legacy|2|30,000|_0_|
|Donations||37|_54_|
|Gift Aid Refund|3|416|_438_|
|Interest||7|_20_|
|Lottery Income|5|1,426|_1,369_|
|Sale of Calendars|5|737|_626_|
|Sale of Coach Trips|5|0|_1,447_|
|Overpayments||19|_45_|
|||-----------------
|-----------------|
|Total Receipts||34,737|_6,261_|
|||-----------------
|-----------------|
|**Payments**||||
|Communications Cost||68|_137_|
|Meeting Expenses||0|_203_|
|Insurance||99|_285_|
|Civic Voice||0|_500_|
|Charitable Expenditure|4|608|_4,555_|
|Lottery Prizes & costs|5|740|_710_|
|Cost of Calendars|5|510|_385_|
|Cost of Coach Trips|5|0|_1,702_|
|||-----------------
|-----------------|
|Total Payments||2,025|_8,477_|
|||=========|=========|
|**Net Receipts less Payments**||32,712|_-2,216_|
|||=========|=========|
|**Balance Sheet as at 31st December 2019**||**£**|**£**|
|Barclays Bank - 10 day Notice account||8,181|_10,161_|
|Community account||951|_1,187_|
|||-----------------|_-----------------_|
|||9,132|_11,348_|
|**Surplus/ -Deficit**||32,712|_-2,216_|
|||-----------------|_-----------------_|
|**Net Worth at 1st January 2020**||41,844|_9,132_|
|||=========|_=========_|
|**Balance Sheet as at 31st December 2020**||||
|Barclays Bank - 10 day Notice account||38,188|_8,181_|
|Community account||3,656|_951_|
|||-----------------|_-----------------_|
|**Net Worth at 31st December 2020**||41,844|_9,132_|
|||=========
|_=========_|
David Barr CA
Hon Treasurer, 11 January 2021
## **HARTFORD CIVIC SOCIETY**
Charity Commission registered number 1171256
## **Receipts and Payments Account for the Year ended 31st December 2020 Notes to the Accounts**
These Accounts are prepared on the Receipts and Payment basis allowed for small charities.
1. Membership: Subscriptions of £2,095 represent 385 Adult and 8 Junior members in 232 households. Previous period: £2,262, representing 415 Adult and 12 Junior members in 247 households.
2. Legacy: The late Mr George Cain, a member, has left the Society a substantial legacy for use at its discretion. During this year, instalments of £30,000 have been received. The value of the remainder will not be known until the estate has been wound up.
3. Gift Aid: Claiming Gift Aid as a CIO has depended on receiving new declarations from Members. The sum of £416 in these accounts partly covers 4 years. We expect to receive more declarations and our next claim will therefore cover more than the 2021 income stream as members sign up retrospectively.
## 4. Charitable Expenditure
|4. Charitable Expenditure|||
|---|---|---|
||2020|2019|
||£|£|
|HCS Share of Redrow Appeal Costs|0|3,877|
|Upkeep of plants & bulb plantings|294|638|
|Display Equipment|214|0|
|Litter Picking Safety Equipment|60|0|
|Competition Prizes etc|40|40|
||--------|--------|
||608|4,555|
||=====|=====|
5. Lottery, Calendar and Coach Trip
||Current Year - 2020|Current Year - 2020|Current Year - 2020|_2019_|
|---|---|---|---|---|
||Cost|Sales|Surplus|_Surplus_|
||£
|£|/-Loss £|_/-Loss £_|
|Lottery|740|1,426|686|_650_|
|Calendar 2018|0|0|0|_111_|
|Calendar 2019|510|737|227|_130_|
|Coach Trips - 2020|1,537|1,447|-90|_-90_|
|Coach Trips - 2021|0|0|0|_-165_|
||------------------------||-------------|_-------------_|
||2,787|3,610|823|_636_|
||==============||=======|_=======_|
The loss of £165 in last year's accounts under "Coach Trips - 2021" was a deposit for the planned May 2021 coach trip to Lichfield which had to be postponed. It is expected that it will be valid against future Coach Trips.
## 6. Voluntary Time
Members and Trustees have been limited in their time on Society business by lockdowns. We estimate that a fair assessment is 50% of the previous year - 350 hours, valued at £3,500. (2019 - 700 hours worth £7,000).
## 7. Liabilities
There were no liabilities outstanding at the period end.
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Sectiori A
Independent Examiner s Report
Roport to the Irusleesl
members of
Hartfd Civic Society
On accounts for tho year
ended
Charity no
(If any)
1171256
31 st December 2020
Set out on pages
1and2
I report to the trustees on my examination of the aciJ)unts of the above
charity {Ihe Trusf) for the year ended 3111212020.
Rosp(wvsibililios and As the chaiity trustees of the Trust, you are respsIble for the preparation
basis of report of the a(Ants in aL¥than with the requirements of the Charities Act
2011 fthe Acf).
I repcKt in respert of my examinaliw of the Trust's accounts Caled out
under seL*on 145 of the 2011 Act and in carying out my examination. I
have followed the applicable Directions given by the Charity Commission
under section 145(5Kb> of the Act.
I have completed my examination. I confirm thal no malerial matter5 have
ome to my attention in connection with the examination which gives me
cause to belteve that in. any material res.
ac(x)unting re(x)rds *ere not kept in accordanc8 With section 130 of
Independent
examlnerfs statement
the ac(x)unts do r¥)t acJ>xd with the ac(x)unting records
I have no concems and have come acxoss no other matters in connection
th the examination to whith atten11( shoukl be drawn in order to enable a
proper understanding of the aco)unts to be reached.
' Please delete the words in the brnckels rfthey do not apply.
Slgned:
0910212021
Name:
Rachel Sterry
Relevant professlonal
qualificationls) or body
(If any):
ICB Diplcwna In Manual BkkeepIng
Address:
2 8(M)th Road. Hartf(wd. Northwich. CW8 1 R8
IER
October 2018
Section B
Disclosure
Only complete rf the examiner needs tr) highlight matter5 of concem (see CC32.
Inderdent examination of tharity ac(x)unts: directions and guidance for
examiners).
Glve here brfef detalls of
any ltsms that the
examlner wlshes to
dlsclose.
NIA
IER
October 2018