Annual Report on the work of the Red Kite Family Centre 2021-22
Brief historical context
Following the decision of Oxfordshire County Council to cut funding to the majority of its locally-based Children’s Centres and to concentrate its statutory services in a few regional hubs, it was decided to establish a local community run charity to continue the work of our local Children’s Centre. The Red Kite Family Centre (RKFC) charity was set up in January 2017, trustees were appointed, and the centre opened with its new leader and staff team in place in April 2017. Since then it has been operating very successfully and this report highlights its main achievements and the value it brings to all families with young children in our area.
Trustees (as at end March 2022)
Katie English (co-Chair) Amy Spicer (co-Chair) Lottie Curry (Secretary) Rosie Pearce (co-Treasurer) Sarah Bradford (co-Treasurer) John Hulett Sarah Roberts Rebecca Matthews
This year, we welcomed Sarah Bradford and Amy Spicer to the Board of Trustees, both of whom were previous employees of the RKFC and therefore bring invaluable insight to the Board.
Mary Stiles stepped down from the Board during the year, having supported the Centre tirelessly since it reopened as a Charity, and we are extremely grateful for the time that she so generously gave. John Hulett also stepped down from his role as Chairman, having led the Board for over five years and established a flourishing community-led charity. Katie-Lee English and Amy Spicer jointly took on the role as Chair from this year.
The Trustees have continued to hold regular meetings during the year and these are fully recorded and notes of outcomes are available on request.
Post year end note: As at the time of Annual Report submission, Sarah Roberts and Rebecca Matthews have stepped down. We are grateful to them both for their contributions over the years.
Staff Team
The RKFC employs a small team of staff, all on permanent, part-time contracts. As at January 2023, we have five employees.
The provision offered by RKFC
There are two main bases for our activities, the main site in Southern Road, Thame and the satellite location in at Chinnor Library, Chinnor. Through these bases RKFC offers a full programme of universal (open to all parents of under 5s) and targeted activities each week and our sites are also used regularly by NHS midwives, health visitors and speech and language therapists. These partnerships with health professionals mean that we can provide a ‘one-stop shop’ of advice, support and activities for all parents with pre-school children from birth to 4yrs old. Our
staff continue to work closely with Oxfordshire Early Help support team and Children’s Services and our sites are often hired by social services for contact and other case review meetings.
Towards the end of the period covered by this report our agreement with a local landowner in the neighbouring village of Moreton came to an end, and with it our ability to offer our Outdoor Explorers sessions. Whilst this was a big loss for the RKFC, we hope to identify a new site in future and re-start these sessions.
Statement from the Chairs
The Trustees and Family Centre staff team acknowledge that the future sustainability of the Family Centre is dependent on two key factors:
-
The local community recognising the positive impact that the work of the centre is having on the lives of all parents and pre-school children in our area.
-
Attracting the funding needed to manage the running of the centres in Thame and Chinnor and having effective plans in place to achieve this.
The year covered by this report was dominated by recovery from the COVID-19 pandemic. Over the course of the year we began to lift some of the restrictions on our activities (e.g. the caps of the number of people using the RKFC), but our ability to operate was significantly impacted by illness and self-isolation requirements, which limited staff availability. Nonetheless, we remained open to those who needed us throughout.
Fundraising and Financial Position
RKFC, like so many other charities suffered significantly during and post-COVID-19, as many fundraising events were cancelled. Most subscribers to our ‘Friends’ scheme continued their support which was gratifying. Overall financial support for the Family Centre was however sustained during the year with grants being received from the Town Council, local businesses, Covid support grant and other grant making bodies.
The rising cost of energy and the rising cost of living are significantly, and adversely affecting our financial position and we are continuing to work on increasing our income to cover rising expenses.
Post- year end note: In January 2023 we were made aware that our largest business Sponsor has gone into Administration. This means that £24,000 of our budgeted annual income stream will now not be received. Whilst the loss of a quarter of the RKFC’s income presents a serious risk to our ability to continue providing services at our current level, the Trustees are prioritising securing a new funding stream to protect the future of RKFC and the support it provides to our Community.
K. English and A. Spicer, Joint Chairs of the Board of Trustees.
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RED KITE FAMILY CENTRE
BALANCE SHEET AT 31 MARCH
2022 2021
£ £ £ £
CURRENT ASSETS
Debtors 3429 555
Bank 73404 106898
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CURRENT LIABILITIES 76832 107453
Accrued Expenses -1297 -2138
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NET CURRENT ASSETS 78129 109591
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NET ASSETS 78129 109591
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ACCUMULATED FUNDS
Brought Forward 109591 93839
Defecit/Surplus for the year -31462 15752
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78129 109591
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE RED KITE FAMILY CENTRE
I report to the trustees on my examination of the accounts of The Red Kite Family Centre
[The Trust] for the year ended 31st March 2022
RESPONSIBILITIES AND BASIS OF REPORT
As the charity trustees of the Trust you are responsible for the preparation of the accounts.
in accordance with the requirements of the Charities Act 2011 [The Act]
I report in respect of my examination of the Trust's accounts carried out under
section 145 of the Actand in carrying out my examination I have followed all the applicable
directions given by the Charity Commission under section 145 [5][b] of the Act
INDEPENDANT EXAMINER'S STATEMENT
I have completed my examination and confirm that no material matters have come to my
attention in accordance with the examination giving me cause to believe that in any
material respect;
1. accounting records were not kept in respect of the Trust
as required by Section 130 of the Act;or
2. the accountsdo not accord with those records.
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached
Keith Tattersfield FCA 1 Dec 2022
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RED KITE FAMILY CENTRE
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st MARCH
2022 2021
£ £ £ £
INCOME
Donations;
Individuals 43 10046
Companies/Trusts etc 31790 47052
--------- 31883 -------- 57098
Grants 16188 31157
Subscriptions[Friends Scheme] 4516 2672
Fundraising Events 148 2265
Off site Activities 2020
Room Hire 6120 3122
Courses 327 --
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Total Income 59182 98334
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EXPENDITURE
Salaries 59466 57270
Start up Costs -- 2186
Rent 8650 5050
Insurance 331 56 Sundries
Utilities 2736 2391
Repairs and Maintenance 6131 3683
Sundries 7486 --
Off site Expenses 4408 7450
DBS Checks 102 33
Staff Training 129
Session Costs 570 3030
Depreciation -- 348
Telecom 635 1085
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Total Expenditure 90644 82582
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Deficit/Surplus for the year -31462 15752
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2022
Profit and Loss
Red Kite Family Centre For the year ended 31 March 2022
Turnover
| Turnover | |
|---|---|
| CENTRE FUNDRAISING | 148.19 |
| COMMUNITY & ADULT LEARNING | 326.50 |
| COMMUNITY FUNDRAISING | 6,232.25 |
| COMPANY DONATIONS | 25,603.77 |
| FRIENDS OF RED KITE | 4,515.75 |
| GRANTS | 16,187.56 |
| INDIVIDUAL DONATIONS | 42.91 |
| Interest Income | 3.77 |
| ROOM HIRE | 6,120.97 |
| Total Turnover | 59,181.67 |
| Gross Profit | 59,181.67 |
Administrative Costs
| Administrative Costs | |
|---|---|
| ACCOUNTANCY | 1,116.00 |
| Advertising & Marketing | 452.50 |
| CENTRE COSTS - inc Play equipment | 433.10 |
| Centre Resources | 310.34 |
| CLEANING COSTS | 3,966.29 |
| DBS CHECKS | 102.00 |
| Entertainment-100% business | 298.69 |
| Health & Safety | 405.08 |
| Insurance | 331.29 |
| IT SERVICES | 2,789.38 |
| Maintenance Contracts | 2,710.95 |
| Outdoor Explorers - Moreton | 1,618.82 |
| Pensions Costs | 527.23 |
| PREMISES COSTS - Grounds Maintenance & Repairs | 2,165.05 |
| Printing & Stationery | 655.06 |
| Rent | 8,650.00 |
| Salaries | 59,465.74 |
| Session Resources | 569.68 |
| STAFF TRAINING | 129.24 |
| Subscriptions | 533.38 |
| TELEPHONE | 634.73 |
| UTILITIES - ELECTRICITY | 1,412.17 |
| UTILITIES - GAS | 426.51 |
| WASTE COLLECTION | 896.56 |
| Total Administrative Costs | 90,599.79 |
Operating Profit
(31,418.12)
Profit and Loss Red Kite Family Centre
Profit and Loss
2022
| Other Income | |
|---|---|
| Donation | 155.00 |
| Total Other Income | 155.00 |
| Profit on Ordinary Activities Before Taxation | (31,263.12) |
| Profit after Taxation | (31,263.12) |
Profit and Loss Red Kite Family Centre
Balance Sheet
Red Kite Family Centre As at 31 March 2022
| Balance Sheet Red Kite Family Centre As at 31 March 2022 |
Balance Sheet Red Kite Family Centre As at 31 March 2022 |
|---|---|
| 31 MAR 2022 | |
| Current Assets | |
| Cash at bank and in hand | |
| Red Kite Family Centre 61,331.88 |
|
| RED KITE FAMILY CENTRE RESERVE 12,072.00 |
|
| Total Cash at bank and in hand 73,403.88 |
|
| Accounts Receivable 3,429.00 |
|
| Total Current Assets 76,832.88 Creditors: amounts falling due withinone year |
|
| Accounts Payable 1,123.59 |
|
| PAYE Payable 139.43 |
|
| Pensions Payable 107.51 |
|
| Suspense (2,163.31) |
|
| VAT (166.65) |
|
| Wages Payable - Payroll (336.77) |
|
| Total Creditors: amounts falling due within one year (1,296.20) |
|
| Net Current Assets (Liabilities) 78,129.08 |
|
| Total Assets less Current Liabilities 78,129.08 |
|
| Net Assets 78,129.08 Capital and Reserves |
|
| Current Year Earnings (31,263.12) |
|
| Opening balances 91,496.27 |
|
| Retained Earnings 17,895.93 |
|
| Total Capital and Reserves 78,129.08 |
Balance Sheet Red Kite Family Centre