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← St Mary's Catholic Primary School PTA

2024-07-31-accounts

CHARITY NUMBER 1171201

ST MARY’S CATHOLIC PRIMARY SCHOOL PTA

ANNUAL REPORT

YEAR ENDED 31 JULY 2024

ST MARY’S CATHOLIC PRIMARY SCHOOL PTA

CONTENTS

Page
CHARITY INFORMATION 1
REPORT OF THE TRUSTEES 2 – 4
INDEPENDENT EXAMINER’S REPORT 5
RECEIPTS AND PAYMENTS ACCOUNT 6 - 8
STATEMENT OF ASSETS AND LIABILITIES 9

ST MARY’S CATHOLIC PRIMARY SCHOOL PTA

CHARITY INFORMATION

Trustees Gemma Chalker Trevor Watts Emma Naguib Lisa Nagle Leyla Portlock Martha Balazs Kate Higgins Tolu Lawal Charlotte Pereira Gemma Lay Alison Kinnane Charity Number 1171201 Registered Office St Mary’s Catholic Primary School Hornchurch Road Hornchurch RM12 4TL Bankers Natwest Bank 17 High Street Grays Essex RM17 6NP Independent Advisor Sarah Smith

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ST MARY’S CATHOLIC PRIMARY SCHOOL PTA

TRUSTEES REPORT

The trustees ("the PTA trustees") submit their report and the financial statements for the year ended 31 July 2024.

STRUCTURE, GOVERNANCE AND MANAGEMENT

This is the eighth annual report of the St Mary’s Catholic Primary School Parent and Teachers Association ("the PTA"). The PTA was formed in 2016 and is governed by a Constitution adopted on 9[th] September 2016. It is registered as a charity with the Charity Commission with the registered charity number 1171201.

The trustees of the PTA hold regular committee meetings.

The PTA trustees are elected at the Annual General Meeting and hold office until the next Annual General Meeting.

OBJECTIVES AND ACTIVITIES

The objectives of the PTA are to organise fund-raising activities with the help of all parents, children, carers and guardians of children at the school and the wider community. The PTA have developed effective relationships between the staff, parents and others associated in the form of regular communication, transparency of information and effective management of events. The PTA fund-raising has resulted in the procurement of extra resources and equipment to support the general facilities of the school and the enhancement of the children's education.

Statement on public benefit

The PTA trustees declare that they have throughout their activities, had regard to the guidance issued by the Charity Commission on public benefit.

ACHIEVEMENTS AND PERFORMANCE

A highly successful fundraising year with the most raised in a year since the pandemic. Fundraising events raised over £25,000, with many regular events, including Fireworks Night, Inflatables Day, Pancake Flip and the Discos continuing to be popular.

The total raised from fundraising events was an impressive £25,056.45.

Donations to the School from the PTA Funds

Following two years where funds were in surplus there were two major donations to the school in the financial year.

The PTA donated £13,000 for the playground development project as well as £16,249 for the school hall renovation.

These donations transformed the playground and hall and would not have been possible without the support of the community to enable the PTA to raise the funds.

Donations to the school totalled £30,896.56.

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ST MARY’S CATHOLIC PRIMARY SCHOOL PTA

TRUSTEES REPORT

Aside from the financial benefits, the various activities help to build closer relationships between the parents, teachers and children, help incorporate new starters, both children and parents, into the school and created lifelong memories. The PTA promotes inclusivity and aims to provide a fun-filled experience for the community.

OFFICERS

The PTA trustees who served during the year were:

Gemma Chalker (Chair) Trevor Watts (Treasurer) Emma Naguib (Secretary) Lisa Nagle Leyla Portlock Yvette Madden – Resigned 15[th] September 2023 Martha Balazs Kate Higgins Tolu Lawal Charlotte Pereira Gemma Lay – Appointed 29[th] September 2023 Alison Kinane – Appointed 24[th] January 2024

FINANCIAL REVIEW

Financial Results

The results for the year are set out on pages 6 - 8. The PTA had a net deficit of £6,187.80 for the year. The balance at the end of the year was still healthy despite the net deficit due to large donations. The net asset position was £26,321.92, made up of cash in the bank as detailed on page 9.

Reserves Policy

The charity does not have a policy on reserves. The treasurer looks to maintain enough money in the bank account to fund all expenses and floats for forthcoming fundraising events as well as any commitments to donations to the school.

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The PTA Trustees are responsible for preparing a receipts and payments account and a statement of assets and liabilities for each financial period that properly represent the state of affairs as at the end of the financial period and of the receipts and payments of the Charity for that period. In preparing the financial statements the Trustees are required to:

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ST MARY’S CATHOLIC PRIMARY SCHOOL PTA

TRUSTEES REPORT

The PTA trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

On behalf of the Trustees

Gemma Chalker Chair

Trevor Watts Treasurer

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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

ST MARY’S CATHOLIC PRIMARY SCHOOL PTA

I report on the accounts of the St Mary’s Catholic Primary School Parent Teachers Association ("the PTA") for the year ended 31 July 2024, which are set out on pages 6 to 9.

Respective responsibilities of trustees and examiner

The charity's trustees ("the PTA trustees") are responsible for the preparation of the accounts. The PTA trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

to state whether particular matters have come to my attention

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Sarah Smith

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ST MARY’S CATHOLIC PRIMARY SCHOOL PTA

RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024

Receipts

Fundraising Events
90th Celebration
Cake Sales
Christmas Cards
Coffee Mornings
Easter Egg Hunt
Easy Fundraising
Father’s Day
Fireworks Night
Happy School Bag Collection
Ice-Cream Sales
Inflatables Day
Lottery
Miscellaneous
Mother's Day
Pancake Flip
Rainbow raffle
School Disco
Sports Day
Theatre Trips
Uniform Sale
Wristband sales
Total Receipts		 2024
2023
£
£
2,600.95
2,077.88
1,898.01
332.94
575.19
328.65
733.30
20.55
1,113.45
953.08
12,162.35
11,859.31
614.00
348.70
428.15
957.44
5,522.43
4,722.72
1,033.30
1,193.70
797.10
379.27
1,258.11
956.75
1,549.56
1,454.75
1,214.36
907.30
5,320.10
1,655.39
751.94
628.50
55.00
3,440.00
225.05
385.69
1,571.82
823.00
36,027.54
36,822.25
36,027.54
36,822.25

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ST MARY’S CATHOLIC PRIMARY SCHOOL PTA

RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024

Payments

Fundraising Events
90th Celebration
Cake Sales
Christmas Cards
Coffee Mornings
Easter Egg Hunt
Easy Fundraising
Father’s Day
Fireworks Night
Happy School Bag Collection
Ice-Cream Sales
Inflatables Day
Lottery
Miscellaneous
Mother's Day
Pancake Flip
Rainbow raffle
School Disco
Sports Day
Theatre Trips
Uniform Sale
Wristband sales		 2024
£
318.43
3,988.75
126.75
2,265.19
94.05
575.00
20.75
113.56
2,111.52
157.09
1,200.00
10,971.09		 2023
£
2,444.03
361.50
439.49
4,290.33
186.50
3,126.74
20.00
711.39
21.20

129.30
619.56
137.30
2,655.00
1,200.00
16,342.34

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ST MARY’S CATHOLIC PRIMARY SCHOOL PTA

RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024

Miscellaneous and Administration Costs
Parentkind Membership
Other income and expenses
Donations
School - Playground Project
School - Hall Renovation
School - World Teacher's Day
School - Childrens's Christmas Selection Boxes
School - Childrens's Easter Eggs
School - Year 6 leavers
Macmillan Coffee Morning
Total Payments
Surplus/(Deficit) for the year		 2024
2023
£
£
153.00
140.00
194.69
316.74
347.69
456.74
13,000.00
8,500.00
16,249.00
112.00
615.72
383.59
519.84
400.00
440.28
282.55
30,896.56
9,606.42
42,215.34
26,405.50
(6,187.80)
£10,416.75

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ST MARY’S CATHOLIC PRIMARY SCHOOL PTA

STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 JULY 2024

2024 2023 £ £ Assets Cash at bank and in hand 26,321.92 32,509.72 Stock - - Debtors - - 26,321.92 32,509.72 Liabilities Other Liabilites - - - - Net Assets 26,321.92 32,509.72 Financed By 2024 2023 £ £ Balance as at 1st August 2023 32,509.72 22,092.97 Surplis/(Deficit) for the year (6,187.80) 10,416.75 Balance as at 31st July 2024 26,321.92 32,509.72

These accounts were approved on 26[th] May 2025 and signed on behalf of the trustees by:

Gemma Chalker Trevor Watts Chair Treasurer

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