CHARITY NUMBER 1171201
## **ST MARY’S CATHOLIC PRIMARY SCHOOL PTA**
**ANNUAL REPORT**
**YEAR ENDED 31 JULY 2020**
## **ST MARY’S CATHOLIC PRIMARY SCHOOL PTA**
## **CONTENTS**
||**Page**|
|---|---|
|CHARITY INFORMATION|1|
|REPORT OF THE TRUSTEES|2 – 4|
|INDEPENDENT EXAMINER’S REPORT|5|
|RECEIPTS AND PAYMENTS ACCOUNT|6 - 8|
|STATEMENT OF ASSETS AND LIABILITIES|9|
## **ST MARY’S CATHOLIC PRIMARY SCHOOL PTA**
## **CHARITY INFORMATION**
**Trustees** Gemma Chalker Trevor Watts Emma Naguib Katie Heaphy Lisa Nagle Leyla Portlock Yvette Madden Martha Balazs Jenny Guy Sarah Dunham Allison Inglefield **Charity Number** 1171201 **Registered Office** St Mary’s Catholic Primary School Hornchurch Road Hornchurch RM12 4TL **Bankers** Natwest Bank 17 High Street Grays Essex RM17 6NP **Independent Advisor** Sarah Smith
1
## **ST MARY’S CATHOLIC PRIMARY SCHOOL PTA**
## **TRUSTEES REPORT**
The trustees ("the PTA trustees") submit their report and the financial statements for the year ended 31 July 2020.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
This is the fourth annual report of the St Mary’s Catholic Primary School Parent and Teachers Association ("the PTA"). The PTA was formed in 2016 and is governed by a Constitution adopted on 9[th] September 2016. It is registered as a charity with the Charity Commission with the registered charity number 1171201.
The trustees of the PTA hold regular committee meetings.
The PTA trustees are elected at the Annual General Meeting and hold office until the next Annual General Meeting.
## **OBJECTIVES AND ACTIVITIES**
The objectives of the PTA are to organise fund-raising activities with the help of all parents, children, carers and guardians of children at the school and the wider community. The PTA have developed effective relationships between the staff, parents and others associated in the form of regular communication, transparency of information and effective management of events. The PTA fund-raising has resulted in the procurement of extra resources and equipment to support the general facilities of the school and the enhancement of the children's education.
## **Statement on public benefit**
The PTA trustees declare that they have throughout their activities, had regard to the guidance issued by the Charity Commission on public benefit.
## **ACHIEVEMENTS AND PERFORMANCE**
Like most charities in the country following the Covid-19 global pandemic, the PTA’s ability to hold fundraising events was limited. This led to the cancellation of many events and reduced our surplus. Despite this the PTA still raised an impressive £16,515.71 in the year from fund-raising events after expenses.
We were also proud to be able to support the teachers and the children of key workers during the lockdown with crafts, equipment, gardening supplies, games and treats.
The Christmas Bazaar was a joint parish event with funds split equally between the school and the church.
## **Donations to the School from the PTA Funds**
Donations to the school, using current and prior years surplus funds, totalled £16,316.19 and included:
- £5,000.00 on new books for all year groups
- £4,898.00 on sign-in system to keep the school secure
- £1,500.00 on teacher supplies
- £1,416.50 donated to each class teachers on Teachers Day for classroom supplies
- £1,123.96 on laptops for the school
- £1,027.61 on lockdown crafts, equipment, gardening supplies, games and treats.
- £1,000.00 on sensory toys for SEND children
2
## **ST MARY’S CATHOLIC PRIMARY SCHOOL PTA**
## **TRUSTEES REPORT**
## **Donations to the Church from the PTA Funds**
Church donations totalled £2,733.83. Profits from the Christmas Bazaar were split equally with St Mary’s church.
Aside from the financial benefits, the various activities help to build closer relationships between the parents, teachers and children, help incorporate new starters, both children and parents, into the school and created life long memories. The PTA promotes inclusivity and aims to provide a fun-filled experience for the community.
## **OFFICERS**
The PTA trustees who served during the year were:
Gemma Chalker (Chair) Trevor Watts (Treasurer) Emma Naguib (Co-Secretary) Katie Heaphy (Co-Secretary) Lisa Nagle Leyla Portlock Yvette Madden Martha Balazs Jenny Guy Sarah Dunham Allison Inglefield – Appointed 4[th] February 2020
## **FINANCIAL REVIEW**
## **Financial Results**
The results for the year are set out on pages 6 - 8. The PTA has a net deficit of £5,175.67 for the year. The balance at the end of the year was £22,254.26.
## **Reserves Policy**
The charity does not have a policy on reserves. The treasurer looks to maintain enough money in the bank account to fund all expenses and floats for forthcoming fundraising events as well as any commitments to donations to the school.
## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES**
The PTA Trustees are responsible for preparing a receipts and payments account and a statement of assets and liabilities for each financial period that properly represent the state of affairs as at the end of the financial period and of the receipts and payments of the Charity for that period. In preparing the financial statements the Trustees are required to:
- select suitable accounting policies and apply them consistently
- make judgements and estimates that are reasonable and prudent; and
3
ST MARY'S CATHOLIC PRIMARY SCHOOL PTA
TRLSTEES REPORT
prcparc th¢ financial slal¥ThLnl% lin a g()ing o)ncirn basis unl¢s% il is inapprDpriatc to
prLsumL thal thi chariry. H'ill Ll)ntinuL in ClPLfdlicin.
'[( IYI'A tru51L'i5 arc T¢S51b1¢ for kLL'ping pr()IKT aL¢ountine rLLords" which di1{)* 1th
rL'd)nah1L a¢LiiracN' al an) (ime ihe lin4mLial tx)4iliiin ()f thL" charit).. and lo ¢ndbl¢ IhLm [() LnsurL that
thL 'L(lUn(S Lompl! M ith thi L'hariiiLS ALI *OI I. "IThLN' arn, als(7 rL'sw)nsibl¢ tL)r sat¢guardingJ lh¥
()f ihL LhIEY and hillii tor uking rLasonablL sILPb" fur thc prv•'cntion and diiLL"lii)n i)t fraud and other
irrL'gulariliLs.
()n IK'halt-i)t-thL "IrusK'LS
Gemma Chalker
L'hair
TreTror Watts
I rcasurkr
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF**
## **ST MARY’S CATHOLIC PRIMARY SCHOOL PTA**
I report on the accounts of the St Mary’s Catholic Primary School Parent Teachers Association ("the PTA") for the year ended 31 July 2020, which are set out on pages 6 to 9.
## **Respective responsibilities of trustees and examiner**
The charity's trustees ("the PTA trustees") are responsible for the preparation of the accounts. The PTA trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Sarah Smith**
5
## **ST MARY’S CATHOLIC PRIMARY SCHOOL PTA**
## **RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020**
## **Receipts**
|**Fundraising Events**
Christmas Bazaar
Christmas Cards
Circus
Coffee Mornings
Dress Down Days
Easter Egg Hunt
Easy Fundraising
Father’s Day
Fireworks Night
Happy School Bag Collection
Hot Chocolate
Ice-Cream Sales
Inflatables Day
Miscellaneous
Mother's Day
Pancake Flip
School Disco
Skittleman
Sports Day
Summer Fayre
Theatre Trips
Matchfunding
**Total Receipts**|**2020**
**2019**
**£**
**£**
6,542.18
2,559.01
2,407.05
2,709.45
5,213.19
558.12
466.40
265.95
546.40
839.85
37.38
42.69
736.21
7,645.25
835.90
1,654.26
263.80
213.10
749.95
3,213.69
1,370.41
754.54
808.90
763.00
1,808.00
1,350.90
894.25
1,610.98
321.11
1,003.36
4,606.63
8,353.00
12,010.00
**32,513.13**
**40,641.78**
233.00
3,250.00
**32,746.13**
**43,891.78**|
|---|---|
6
## **ST MARY’S CATHOLIC PRIMARY SCHOOL PTA**
## **RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020**
## **Payments**
|**Fundraising Events**
Christmas Bazaar
Christmas Cards
Circus
Coffee Mornings
Dress Down Days
Easter Egg Hunt
Easy Fundraising
Father’s Day
Fireworks Night
Happy School Bag Collection
Hot Chocolate
Ice-Cream Sales
Inflatables Day
Miscellaneous
Mother's Day
Pancake Flip
School Disco
Skittleman
Sports Day
Summer Fayre
Theatre Trips|**2020**
**2019**
**£**
**£**
1,074.53
8.00
1,858.53
2,106.30
2,874.11
36.00
0.99
456.80
299.37
400.00
3,529.39
17.80
217.28
727.84
856.24
676.70
380.00
371.06
67.15
28.42
281.99
450.50
226.28
35.96
7,474.00
10,487.00
**15,997.42**
**18,944.82**|
|---|---|
7
## **ST MARY’S CATHOLIC PRIMARY SCHOOL PTA**
## **RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020**
|**Miscellaneous and Administration Costs**|**2020**|**2019**|
|---|---|---|
||**£**|**£**|
|PTA UK Membership|122.00|117.00|
|Shed, Furniture and Concrete Base|2,339.00||
|Other income and expenses|413.36|151.80|
||**2,874.36**|**268.80**|
|**Donations**|||
|School - Playground Equipment||2,649.28|
|School - KS2 Bibles||1,292.80|
|School - Childrens Christmas Dinner|165.13|267.59|
|School - Allotments Maintenance||250.00|
|School - Sports Kit Container||55.21|
|School - Teacher's Day Class Donation & Gift|1,416.50||
|School - Books|5,000.00||
|School - Teacher's Supplies|1,500.00||
|School - Sensory Toys|1,000.00||
|School - Magazine Subscription|56.99||
|School - Lockdown Activities, Games & Treats|1,027.61||
|School - Laptops|1,123.96||
|School - InVentry sign in system|4,898.00||
|School - Year 6 year book and leaving balloons|128.00||
|Church - Christmas Bazaar|2,733.83||
||**19,050.02**|**4,514.88**|
|**Total Payments**|**37,921.80**|**23,728.50**|
|**Surplus/(Deficit) for the year**|**(5,175.67)**|**£20,163.28**|
8
ST MARY'S CATHOLIC PRIMARY SCHOOL PTA
STATEMENT OF ASSETS .4ND LIABILITIES
FOR THE I'EAR ENDED 31 JL'LY 2020
?o?o
2019
Assets
Cash at bank and in hand
st(k
Debtors
?1.921.80
1.7?.j.IK)
?? ?)4.?6
i.508.13
?7.4?9.93
Liabilities
Other LbiliteS
Net Assets
?? ?>4.?6
?7,4?9.93
FiTranced By
?o?o
2019
Balance as at I st Aiigusi ?019
SurplisllDefrit) for the year
?7.4?9.9j
(i.17i.67)
?0,16J.?8
BaLgnce as at ) 1st Julj, ?0
?? ?i4.?6
?7.4?9.93
'IhLSL account8 apprc)v