Trustees Annual Report 2019-2020
2019/2020 was a very difficult year for the setting as a result of the Covid-19 Coronavirus Pandemic.
In March 2020, the pre-school was shut during the first 'lockdown' and staff furloughed to protect the NHS and save lives. The Covid-19 pandemic was unprecedented and had a severe impact on all aspects of education, children, staff and parents. The uncertainty and rapid spread of the virus, affected us all by increasing our anxiety levels and affecting our mental wellbeing.
In June 2020, we were able to open our doors for a limited number of children to return and we did this by prioritising those children who were due to attend mainstream education in September 2021.
All Risk Assessments and Government Guidance was followed to facilitate this and despite concerns by staff, children and parents, the return to the setting was successful.
Our aim was to ensure the children who attended had the same learning experiences and opportunities as prior to the Covid-19 pandemic. The setting was proud of how quickly the children adapted to the increased hygiene routines and limited resources. Fortunately, the weather allowed us to use our outdoor space to its full extent. The small classes, consistency of staff and the reduced number of resources had a positive impact on the children and staff. Those children who attended benefitted from smaller class numbers and were better equipped to begin their journey into mainstream school than those children who did not return.
With regard to our financial income, this was severely affected by the Coronavirus Pandemic. Whilst our Nursery Education Funding was honoured, on our projected numbers, we lost vital parental income as well as the income generated from the After-School Club, Bibbles.
Covid-19 also had an impact on staff morale as it seemed that we were 'The Forgotten Sector' by the Government, falling neither in social care or education, although we provided a vital role in making life as normal as possible for those in our care.
Sarah Wallis Manager/Trustee
Threemilestone Pre-School CIO
Trading and Profit & Loss Account for the Year ending to 31st August 2020
| 2020 | 2019 | 2019 | ||
|---|---|---|---|---|
| Income | £ | £ | £ | £ |
| Fees from Parents | 8,528.00 | 16,727.02 | ||
| Fees for Lunches | 3,224.99 | 4,669.00 | ||
| Fees for Bibbles | 15,043.00 | 21,477.00 | ||
| Funded Fees | 74,992.23 | 80,983.72 | ||
| Polo Tops | 86.00 | 168.50 | ||
| 1:1 Funding | 620.20 | |||
| Fundraising | 75.74 | 1,107.48 | ||
| Grants | 1,108.20 | |||
| JRS Grant | 8,092.61 | |||
| Donations | 8.00 | 25.00 | ||
| Photo Commision | 10.78 | 12.29 | ||
| Staff Christmas Party | 312.15 | |||
| Bank Interest | 86.67 | 67.61 | ||
| Bank Loyalty Rewards | 9.66 | 17.17 | ||
| Other Income | - | - | ||
| Expenses | 112,198.23 | 125,254.79 | ||
| Salaries | 87,237.53 | 98,619.05 | ||
| Catering | 2,295.76 | 3,149.83 | ||
| Professional Fees | 907.60 | 1,144.10 | ||
| Accountancy Services | 420.00 | 1,040.00 | ||
| Payroll | 420.00 | - | ||
| Fundraising | 287.22 | 400.03 | ||
| Uniform | - | 647.59 | ||
| Training | 516.60 | 777.80 | ||
| Telephone/Broadband | 1,008.71 | 921.39 | ||
| Website | 163.49 | - | ||
| Utilities | 1,930.10 | 1,695.83 | ||
| Insurance | 1,325.44 | 1,363.07 | ||
| Office Costs | 1,284.20 | 1,243.71 | ||
| Consumables | 885.71 | 1,170.34 | ||
| Resources | 1,130.22 | 2,634.68 | ||
| Repairs & Maintenance | 704.36 | 3,648.47 | ||
| Cleaning | 630.88 | 952.52 | ||
| Miscellaneous | 697.74 | 1,422.68 | ||
| Staff Christmas party (net cost) | 379.00 | - | ||
| Subscriptions & Professional memberships | 212.60 | 72.60 | ||
| Bank Charges | 710.17 | 103,147.33 | 144.51 | 121,048.20 |
| Net Profit (Loss) | 9,050.90 | 4,206.59 | ||
| Balance of Barclays Current a/c at close of business 31st August 2020 | £61,914.24 | |||
| Balance of Barclays Savings a/c at close of business 31st August 2020 | £53,671.78 |
I approve these accounts and confirm that I have made available all relevant records and information in their preparation.
Signed …………………………………………………………………
MRS SARAH WALLIS
| Threemilestone Pre School CIO | Threemilestone Pre School CIO | Threemilestone Pre School CIO | Threemilestone Pre School CIO | Threemilestone Pre School CIO | Threemilestone Pre School CIO | Threemilestone Pre School CIO | 1171194 | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Receipts and payments accounts | CC16a | |||||||||||||||||
| For the period from |
For the period | 01/09/2019 | To | 31/08/2020 | ||||||||||||||
| Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Donations and Grants 9,209 - - 9,209 25 Fundraising 620 - - 620 1,107 Pre School Fees 101,788 - - 101,788 124,123 Other Income 581 - - 581 - - - - - Sub total(Gross income for AR) 112,198 - - 112,198 125,255 A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 112,198 - - 112,198 125,255 A3 Payments SS~~S~~ = Ss=S —SSS~~S=~~ |
||||||||||||||||||
| Wages, Salaries & NI | 87,238 | 87,238 | - | - | - | - | - | - | - | 87,238 | 98,619 | |||||||
| Fundraising Costs | 287 | 287 | - | - | - | - | - | - | - | 287 | 400 | |||||||
| Catering | 2,296 | 2,296 | - | - | - | - | - | - | - | 2,296 | 3,150 | |||||||
| Consumables | 886 | 886 | - | - | - | - | - | - | - | 886 | 1,170 | |||||||
| Insurance | 1,325 | 1,325 | - | - | - | - | - | - | - | 1,325 | 1,363 | |||||||
| Utilities | 1,930 | 1,930 | - | - | - | - | - | - | - | 1,930 | 1,696 | |||||||
| Training Costs | 517 | 517 | - | - | - | - | - | - | - | 517 | 778 | |||||||
| Telephone | 1,009 | 1,009 | - | - | - | - | - | - | - | 1,009 | 921 | |||||||
| Office Costs | 1,284 | 1,284 | - | - | - | - | - | - | - | 1,284 | 3,878 | |||||||
| Repairs and Renewals | 704 | 704 | - | - | - | - | - | - | - | 704 | 3,649 | |||||||
| Professional Fees | 1,748 | 1,748 | - | - | - | - | - | - | - | 1,748 | 2,184 | |||||||
| Other Expenses | 3,924 | 3,924 | - | - | - | - | - | - | - | 3,924 | 3,230 | |||||||
| **Sub total ** | 103,147 | 103,147 | - | - | - | - | - | - | - | 103,147 | 121,038 |
A4 Asset and investment purchases, (see table) - - - - - - - - Sub total [ - ] - - - - ———— Total payments 103,147 - - ~~——~~ 103,147 — 121,038 Net of receipts/(payments) 9,051 - - 9,051 4,217 A5 Transfers between funds - - - - - A6 Cash funds last year end 106,535 - - 106,535 102,318 Cash funds this year end_ ———— 115,586 - - 115,586 106,535
CCXX R1 accounts (SS)
01/06/2021
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Barclays Current Account Barclays Savings Account Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 61,914 - 53,672 - - - 115,586 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval |
CCXX R2 accounts (SS)
01/06/2021
2