## **Trustees’ Annual Report for the period**
**From** 01/09/2021 **Period start date To** 31/08/2022 **Period end date**
**Charity name:** Radio DGH Eastbourne
**Charity registration number:** 1171192
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1. The relief of sickness, poor health and
old age amongst people living in the
Eastbourne area by providing a local music
broadcasting service for hospitals,
residential homes and similar institutions,
and for patients receiving community care;
and
2. To provide connection within the local
area between family, friends and support
network by enabling requests and
dedications to be broadcast;
and
3. The advancement of health ad
prevention or relief of sickness for the
public benefit through the promotion of the
benefits of living a healthy lifestyle, and the
importance of maintaining good personal
mental and physical health by (mainly, but
not exclusively) the means of broadcasting
health education messages to people living
in the Eastbourne area.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Charity provides a radio service within
Eastbourne DGH to the bedside via the in-
house ‘Hospedia’ network and more
extensively to the local and national
community via the Internet. The service is
on-air 24 hours a day, 7 days a week.
The output includes news and stories of
local and national interest and a range of
health and wellbeing related issues of
potential interest to patients, staff, relatives
and potential users of the Hospital’s
services.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees continually ensure that, as a
member of the Hospital Broadcasting
Association, the Charity follows their
guidelines and procedures as appropriate.
All active members must be accepted
through the Hospital’s volunteer
programme which provides appropriate
vetting and training for volunteers within the
Hospital environment.|
## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|The Charity is operated entirely by
volunteers.
The Trustees are particularly conscious of
the role of our volunteer engineers and the
many hours spent in maintaining, repairing
and – at times – replacing studio
equipment and computers.
The Trustees are also very grateful to
those members who, as well as producing
programmes, give their time to serve on the
Station Committee to assist in delivering a
diverse and well-received service to our
listeners.|
|Other||Fundraising is undertaken by the members
who pay an annual subscription. Other
funds come from sponsorship and
donations.|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Continuity of the Internet Service
(established in November 2017), making it
possible for friends and relatives to place
requests and make dedications for their
loved ones. This facilitates a valued
connection between those who have been
admitted to the Hospital and those in the
community – local and national – and is
hugely appreciated.
The Trustees and Committee continually
consider the future development of the
service. This includes successful volunteer
recruitment and training programme, thus
increasing the proportion of ‘actual’ hours
of personal programme presenting, as
opposed to pre-recorded/automated
broadcasting.
Through enthusiastic fundraising,
sponsorship and donations from local
companies serve to increase publicity for
the service that the Charity provides.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Performed by Trustees and Committee at
each AGM|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Repair and replacement of the equipment
is time-critical so as to avoid / minimise
‘down time’. Reserves are maintained in
order to fund such repairs, including
professional, specialist fees should the
need arise.|
|Amount of reserves held|Para 1.22|£4065|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Member subscriptions and donations or
sponsorship by local businesses|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|Maintain broadcasting platforms via the in-
Hospital‘Hospedia’and the Internet|
|Other|||
**Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election by members|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Radio DGH Eastbourne|
|---|---|
|Other name the charity uses|Radio DGH|
|Registered charity number|1171192|
|Charity’s principal address|Eastbourne District General Hospital
Kings Drive
Eastbourne
East Sussex BN21 2UD|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||PhilipMoon|President||Radio DGH Members|
||Shaun Crowhurst|Programme
Controller||Radio DGH Members|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name** N/A
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|N/A|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
**Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)**
**Exemptions from disclosure** Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**Signature(s)**
|**Full name(s)**|Philip Moon|Shaun Best Crowhurst||
|---|---|---|---|
|**Position (eg Secretary,**
**Chair, etc)**|President|Programme Controller||
|**Date**|20/03/2023|20/03/2023||
## **Sept 2021 to August 2022**
|**Sept 2021 to August 2022**|**Sept 2021 to August 2022**|**Sept 2021 to August 2022**|
|---|---|---|
|Member Subscriptions 2021
Oct onwds
Annual
Oct onwds
**640.00**
Eclipse (Broadband Support)
Sept onwds
Monthly
Mly
**188.72**
PRS for Music (12months Online Music Licence)
November
Annual
Nov-21
**175.20**
Friends' Annual Donation
December
Annual
Dec-21
**500.00**
PPL 1/1-31/12 (Licence for less than 5000 tracks)
January
Annual
Jan-22
**33.00**
PPL 1/1-31/12 (Licence Hardwire)
January
Annual
Jan-22
**147.00**
PPL 1/1-31/12 (Licence Linear Webcast Band 1)
January
Annual
Jan-22
**157.00**
PPL 1/1-31/12 (vat on the above total £337)
January
Annual
Jan-22
**67.40**
HBA Membership (Hospital Broadcasting)
March
Annual
Mar-22
**50.00**
Access Insurance (Public Liability)
April
Annual
Apr-22
**523.32**
EEBP (Donation towards Early Years Radio)
May
Annual
May-22
**75.00**
BFJ Engraving (Trophy/Shield Award)
June
Annual
Jun-22
**20.00**
AGM Refreshments
June
Annual
Jun-22
**62.30**
IRN Ltd (Independent Radio News)
July
Annual
Jul-22
**436.36**
**1935.30**
**1140.00**
**Total 1 Sept 2021 to 31 Aug 2022**|||
||**Total 1 Sept 2021 to 31 Aug 2022**|**1935.30**
**1140.00**|
## **Sept 2021 to August 2022**
|**Sept 2021 to August 2022**||||
|---|---|---|---|
|Impress Publishing (Christmas Cards to Sell)|Sep-21|**130.68**||
|Christmas Card Sales (Cash)|Oct-21||**65.00**|
|Donation M Funnell|Oct-21||**70.00**|
|Christmas Card Sales (Transfer)|Oct-21||**6.00**|
|Recycle for Charity (BCMY Ltd)|Oct-21||**7.25**|
|Christmas Card Sales and Coaster Sales|Nov-21||**30.00**|
|Christmas Card Sales|Nov-21||**20.00**|
|Credit/Debit Card Reader|Nov-21|**34.80**||
|SumUp Receipts 2.18+6.88+1.97|Nov-21||**11.03**|
|Amazon Europe|Dec-21||**11.90**|
|Christmas Card Sales|Dec-21||**44.00**|
|Christmas Card Sales|Dec-21||**45.00**|
|Recycle for Charity (BCMY Ltd)|Jan-22||**3.25**|
|Coins Collected from Donation Boxes|Jan-22||**32.93**|
|The Langham Hotel (re John Newton)|Feb-22||**200.00**|
|Amazon Europe|Feb-22||**13.69**|
|Recycle for Charity (BCMY Ltd)|Apr-22||**5.00**|
|Amazon Europe|May-22||**15.73**|
|Cash Sales Phone Bags|Jun-22||**10.00**|
|Independent Heating and Cooling|Jul-22|**238.06**||
**Total 1 Sept 2021 to 31 Aug 2022**
**403.54 590.78**
Bank Accounts Lloyds 28/7/2022 1229.67 Lloyds 09/08/2022 2000.37 NW 31/08/2022 334.33 NW 31/08/2022 500.53 Total 4064.90
|Both|Received by BACs and Cheques to 9 May 2022|
|---|---|
|NW|Direct Debit Sept to 30 Aug (monthly £15.31) Raising to £16.56 from May|
|NW|Paid by Debbie 3/11/21 Reimbursed Debbie 3/11/21 NatWest|
|Lloyds||
|NW||
|NW||
|NW||
|NW||
|NW|Hospital Broadcasting Associations|
|Lloyds|Paid by BACs|
|NW|Paid by BACs|
|Lloyds|Cheque payment to Pam to reimburse her for BFJ|
|Lloyds|Cheque Payment to John to reimburse him for refreshments bought|
|NW||
|NW|Cards to Sell agreed by Committee|
|Lloyds|Cash collected by Pam|
|Lloyds|In addition to subs|
|NW|D Bishop purchased cards|
|NW|Ink Cartridges etc.|
|Lloyds|Cards 20 Coasters 10|
|Lloyds|Cards|
|NW|Reimburse John Newton|
|NW|Pam's Sales in DGH Reception (2.18+6.88+1.97)|
|NW||
|Lloyds|Cards|
|Lloyds|Cards|
|NW|Ink Cartridges etc.|
|Lloyds|Coins|
|NW|Donation|
|NW||
|NW||
|NW||
|Lloyds|Pams Sales|
|Lloyds|Invoice 34564|