## **Trustees’ Annual Report for the period** **From** 01/09/2020 **Period start date To** 31/08/2021 **Period end date** **Charity name:** Radio DGH Eastbourne **Charity registration number:** 1171192 ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 1. The relief of sickness, poor health
purposes of the charity and old age amongst people living in
as set out in its the Eastbourne area by providing a
governing document local music broadcasting service for
hospitals, residential homes and
similar institutions, and for patients
receiving community care; and
2. To provide connection within the
local area between family, friends and
support network by enabling requests
and dedications to be broadcast;
and
3. The advancement of health ad
prevention or relief of sickness for the
public benefit through the promotion
of the benefits of living a healthy
lifestyle, and the importance of
maintaining good personal mental
and physical health by (mainly, but
not exclusively) the means of
broadcasting health education
messages to people living in the
Eastbourne area.
Summary of the main Para 1.17 and The Charity provides a radio service
1.19
activities in relation to within Eastbourne DGH to the bedside
those purposes for the via the in-house ‘Hospedia’ network
public benefit, in and more extensively to the local and
particular, the activities, national community via the Internet.
projects or services The service is on-air 24 hours a day, 7
identified in the days a week.
accounts. The output includes news and stories
of local and national interest and a
range of health and wellbeing related
issues of potential interest to
patients, staff, relatives and potential
users of the Hospital’s services.
Statement confirming Para 1.18 Trustees continually ensure that, as a
whether the trustees member of the Hospital Broadcasting
have had regard to the Association, the Charity follows their
guidance issued by the guidelines and procedures as
Charity Commission on appropriate.
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public benefit All active members must be accepted
through the Hospital’s volunteer
programme which provides
appropriate vetting and training for
volunteers within the Hospital
environment.
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## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
The Charity is operated entirely by
Para 1.38 volunteers.
Contribution made by The Trustees are particularly
volunteers conscious of the role of our volunteer
engineers and the many hours spent
in maintaining, repairing and – at
times – replacing studio equipment
and computers.
The Trustees are also very grateful to
those members who, as well as
producing programmes, give their
time to serve on the Station
Committee to assist in delivering a
diverse and well-received service to
our listeners.
Fundraising is undertaken by the
Other members who pay an annual
subscription. Other funds come from
sponsorship and donations.
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## **Achievements and Performance** SORP reference **----- Start of picture text -----**
Continuity of the Internet Service
(established in November 2017),
making it possible for friends and
Summary of the main relatives to place requests and make
Para 1.20
achievements of the dedications for their loved ones. This
charity, identifying the facilitates a valued connection
difference the charity’s between those who have been
work has made to the admitted to the Hospital and those in
circumstances of its the community – local and national –
beneficiaries and any and is hugely appreciated.
wider benefits to society
as a whole. The Trustees and Committee
continually consider the future
development of the service. This
includes successful volunteer
recruitment and training programme,
thus increasing the proportion of
‘actual’ hours of personal programme
presenting, as opposed to pre-
recorded/automated broadcasting.
Through enthusiastic fundraising,
sponsorship and donations from local
companies serve to increase publicity
for the service that the Charity
provides.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** Review of the charity’s Para 1.21 Performed by Trustees and Committee financial position at the at each AGM end of the period Statement explaining Para 1.22 Repair and replacement of the **----- Start of picture text -----**
the policy for holding equipment is time-critical so as to
reserves stating why avoid / minimise ‘down time’.
they are held Reserves are maintained in order to
fund such repairs, including
professional, specialist fees should
the need arise.
Amount of reserves held Para 1.22 £4622
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal Member subscriptions and donations
sources of funds or sponsorship by local businesses
(including any Para 1.47
fundraising)
Investment policy and
objectives including any
social investment policy
adopted Para 1.46
A description of the Maintain broadcasting platforms via
Para 1.46
principal risks facing the the in-Hospital ‘ Hospedia’ and the
charity Internet
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Election by members
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure Para 1.51 and any wider network with which the charity works Relationship with any Para 1.51 related parties Other ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Radio DGH Eastbourne
Other name the charity Radio DGH
uses
Registered charity 1171192
number
Charity’s principal Eastbourne District General Hospital
address Kings Drive
Eastbourne
East Sussex BN21 2UD
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Philip Moon President Radio DGH Members
Shaun Crowhurst Programme Radio DGH Members
2
Controller
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Corporate trustees – names of the directors at the date the report was approved
Director name
N/A
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Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
N/A
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## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **Signature(s) Full name(s)** Philip Moon Shaun Best Crowhurst **Position (eg Secretary, Chair, etc)**[President] Programme Controller **Date** 20/03/2023 20/03/2023 ## **REGULAR** ## **Highlighted = Reconc** Green = Contra entry r |**DescriptioDate Due**|**DescriptioDate Due**|**Freq**|**Date**
**Paid/**
**Received**|**Expense**|**Income**|**NW or**
**Lloyds**| |---|---|---|---|---|---|---| |Member Subscriptions||2020 Estimate|||500.00|| |Friends' AnDecember||Annual|Dec-20||500.00|Lloyds| |Eclipse (Br|Monthly|Monthly|Mly|183.72||NW| |BFJ EngravNovember||Annual|Jan-21|25.00||Lloyds| |Ramgfx LtdFebruary||Annual|Feb-21|252.00||NW| |PPL (Hosp|February|Annual|Feb-21|205.20||NW| |PPL (LineaFebruary||Annual|Mar-21|110.70||NW| |HBA MembMarch||Annual|Mar-21|50.00||NW| |Access Ins|April|Annual|Apr-21|523.32||Lloyds| |IRN Ltd (In|July|Annual|Jul-21|390.65||NW| |ESXHLTH|July|Annual|Jul-21|24.00||NW| |EEBP (DonAugust||Annual|Aug-21|75.00||Lloyds| |ILikeMusic|August|Infrequent|Aug-21|66.00||Lloyds| |||**Total to 31**|**Aug 2021**|**1905.59**|**1000.00**|| ## **Notes** Estimated as no figure Direct Debit (monthly £ Paid by Pam 5/11/20. Paid by David Feb 21. Debited Including on-off credit d Hospital Broadcasting Paid by BACs (cheape Direct Debit (annual) Tea/Coffee Invoice agr Paid by BACs Paid by Debbie Aug 21 ## **IRREGULAR** |**IRREGULAR**|**IRREGULAR**||||||| |---|---|---|---|---|---|---|---| |**DescriptioDate Due**||**Freq**|**Date**
**Paid/**
**Received**|**Expense**|**Income**|**NW or**
**Lloyds**|**Notes**| |Loose Change Collected|||Nov-20||18.45|NW|Collection bottle in Stu| |Donation R Barnicoat|||Sep-20||5.00|NW|In addition to subs| |Donation M Funnell|||Sep-20||10.00|NW|In addition to subs| |Cost of Renewing Air Conditioners|||Dec-20|4000.00|||Amount yet to be confi| |Friends' Donation to pay for new A|||Dec-20||4000.00||| |Sale of Gazebo|||Dec-20||50.00|Lloyds|| |Sale of CDs|||Dec-20||12.00|Lloyds|| |Sale of CDs|||Jan-21||24.00|Lloyds|| |Brewers' Sponsorship||Donation|Jan-21||500.00|Lloyds|| |SSL Certificate|||Jan-21|60.50||NW|Paid by David 23/11/20| |New Noticeboard|||Jan-21|36.64||NW|Paid by David 3/1/21. R| |Clear Acrylic Sneezeboard 70x90c|||Jan-21|223.92||NW|Paid by David 21/12/20| |Recycle for Charity (BCMY Ltd)|||Jan-21||2.25|NW|Ink Cartridges etc.| |Smile Amazon|||Feb-21||7.83|NW|| |Leaving Gifts for Zoe|||Feb-21|23.40||NW|Paid by Debbie (Sainsb| |Recycle for Charity (BCMY Ltd)|||Apr-21||7.75|NW|| |Smile Amazon|||May-21||19.54|NW|| |Easy Fundraising Quarter 1 2|||May-21||26.04|NW|| |Eastbourne Electrical|||May-21|560.74||Lloyds|Satellite Dish, Tuner U| |Bourne Free Magazine Advertising|||Jul-21|100.00||NW|Volunteer Week Adver| |Clearwell Mobility|||Jul-21||250.00|NW|Sponsorship / Advertis| |Donations|||Jul-21||125.00|Lloyds|Mrs Lovell £100, Mick| |Mick|||Aug-21||50.00|Lloyds|Purchase SatNav from| |PayPal Giving|||Aug-21||103.75|Lloyds|PayPal Giving Fund| |Smile Amazon|||Aug-21||19.90|NW|| |||**Total to 31**|**Aug 2021**|**5005.20**|**5231.51**||| |Balances||| |---|---|---| |Lloyds|13/08/2021|1136.42| |Lloyds|09/08/2021|2000.08| |NW|31/08/2021|485.64| NW 3110812021 1000.09 4622.23 Total ## **ciled with Hard Copy Bank Statements** re Friends' paid in full for Air Conditioners Reimbursed Pam 23/12/20 Lloyds Reimbursed David 20/2/21 NatWest er than Attend which was £798 in 2020) 1. Reimbursed Debbie 13/8/21 Lloyds 0. Reimbursed David 19/1/21 NatWest Reimbursed David 19/1/21 NatWest 0. Reimbursed David 19/1/21 NatWest