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Registered Charity No: 1171182
- 1 Went Meadows Close, Dearham, Maryport, Cumbria, CA15 7HN
Trustees’ Annual Report
for the period
1[st] April 2023 - 31[st] March 2024
www.jacksjourney.org.uk
Jack's Journey CIO Chaniable Incorporaied Organisaiion No.11I182 Supwrlinq 18milies Ihrough Ghildhood G8nc8r Ach's JOURnEV supporting families through childhood canc8r Page I
Trustees’ and professional advisors for the year ending 31st March 2024
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| Trustees | Mr Andrew Gibson |
|---|---|
| Mrs Carol Reid | |
| Miss Jessica Southwell | |
| Mr John Glyn Coward | |
| Mr Kenneth Hodgson | |
| Mrs Samantha Louise | |
| Gibson | |
| Charity Registered Number | 1171182 |
| Registered Ofce | 1 Went Meadows Close |
| Dearham | |
| Maryport | |
| Cumbria | |
| CA15 7HN | |
| Independent Examiner | Simon Lewis |
| 30 Riddlesdown | |
| Avenue, | |
| Purley, | |
| CR8 1JG | |
| Bankers | Lloyds Banking Group |
| 21-23 Murray Rd, | |
| Workington | |
| Cumbria | |
| CA14 2AD |
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Jack's Journey CIO Chaniable Incorporaied Organisaiion No.11I182 Supwrlinq 18milies Ihrough Ghildhood G8nc8r Page 3
Trustees’ Report for the year ending 31 March 2024
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The Trustees present the annual report and receipts, and payments accounts for Jack’s Journey, a Charitable Incorporated Organisation (CIO), for the year ended 31 March 2024.
Structure, governance and management
Constitution
The charity is registered as a Charitable Incorporated Organisation, was incorporated on 19[th] January 2017 and is registered charity number 1171182.
The principal objects of the charity are:
-
To support children with cancer, and families of those children, within Cumbria by way of financial support.
-
To ease the treatment of childhood cancer through support in hospital
-
To provide holiday accommodation to provide relief for these families
There have been no changes to these objects during the reporting period. The constitution has been reviewed and remains relevant to the charity's mission. The trustees have ensured compliance with legal and regulatory requirements throughout the financial year.
Management
The management of the charity is the responsibility of the currently presiding trustees. The Board of Trustees is responsible for the overall governance and strategic direction of Jack's Journey CIO. The trustees have worked collaboratively with the charity's volounteers, providing oversight and guidance to ensure effective operation and adherence to the charity's objectives.
Principles adopted for the induction and training of trustees
New trustees are appointed by the presiding trustees who aim to achieve a mix of professional skills on the board that will benefit the charity. Each new trustee undergoes a brief induction that includes the charity's objects, financial standing and aims.
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There has been no changes to the trustees, or the process of inducting/training trustees, during the reporting period.
Organisational structure and decision making
The trustees collectively are responsible for directing the affairs of the charity ensuring that it is solvent, well ran and delivering the charitable outcomes for which it was set up, ensuring compliance with charity law and all other applicable legislation and regulations. The trustees also determine the strategy and key objectives and vote on major policy decisions affecting the charity which they monitor through regular meetings.
The charity employs no permanent staff and relies on volunteers to support the trustees in the operation of the charity, whether in day-to-day operation or specific to individual events.
Public benefit
In accordance with S17 of the Charities Act 2011, the trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the aims and objectives of the charity and when planning the future activities. The trustees assess how new activities planned will contribute to the overall aims and objectives they have set and periodically review existing activities to ensure ongoing public benefit.
Objectives and Activities
Policies and objects
The trustees’ primary purpose is to ensure the provision and maintenance of financial support to Cumbrian families who have experienced a childhood cancer diagnosis, to reduce the significant financial burden treatment brings.
A further function, although no less significant, it is the trustee’s purpose to provide respite accommodation for families to rest and recuperate during, or shortly after, treatment. The facility is also to be made available to recently bereaved families as a means of time to reflect and mourn.
Furthermore, it is the trustees’ responsibility to grow the charity, in both outside awareness and financial capability to develop new ways to support these families.
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Strategies and Activities for achieving objectives
Strategy and activities to allow the charity to achieve the previously set out objectives have developed during previous reporting period, and build on learning from experience. The charity continues to be well supported by the local community with a small, continuous income from engaging this community. Sports and community clubs provide an incredible link which has proved to be the primary source of income, and the visibility provided by these fund raising incentives has enabled further relationships, leading to growing community engagement.
This financial year, 86 families enjoyed a 3-4 day stay, greater than 60% utilisation of available booking slots. Again, this builds on previous years of Jacks Journey operating 2 holiday homes, and underuse is due to lack of demand during the week in school term times, which is unlikely to be improved upon by increasing use for supported families. Cancellations were, on the whole, able to be rescheduled, but only through the hard work and constant effort of the team.
All activities are planned and undertaken to help generate additional income beyond that of voluntary income to provide for front line operations and all essential support functions to achieve the primary purpose.
This period, a customer satisfaction was carried out by contacting all the families who have benefitted from a stay at either of the holiday homes. The results reinforced the work the charity does, with high levels of satisfaction and many expressing an interest to return, and the majority supporting the continued efforts of the charity by spreading the news or fundraising directly. Some constructive feedback was taken, and reacted to, improving the services offered.
Fundraising activities/Income generation
As previous mentioned, support from the local community, via one off events or continuous phases of fundraising have become the primary source of funding. Links with local rugby teams, social clubs and companies have been critical to allowing the charity to operate and grow the means of support, which is currently unrestricted by funding.
Another valuable & reliable form of income has been through the generous donations from families using the facilities we offer. This year, a change to prevent occasional damage of the property and to mitigate against missed bookings, a deposit was taken in advance. Although not its intended purpose, many families have declined the returned deposit, such was their enjoyment of the facilities.
As previous years Opportunity exists to develop another funding stream by utilising the non-occupied time for the holiday homes for paying guests, but maintaining a balance of income generation and optimising charitable objectives is key.
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Grant Making
Grant-making applications are supported by Young Lives V Cancer at their point of contact with Cumbrian families receiving treatment at both the Royal Victoria Infirmary (RVI), Newcastle and Royal Manchester Childrens Hospital (RMCH), Manchester
Grants are categorised two-fold. On diagnosis, an initial non-means tested grant is made to as many families as permissible. Further, emergency grants can be applied for and their award is based on discussion between trustees and social workers.
During FY ‘23-’24, 5 grant applications were received and 100% were granted, with no additional emergency grants being made.
This number of grants is consistent with previous years but lower than the charity plans to grant during the year.
Financial performance
Donations continued to build reserves as plans for the future require a significant capital investment, and financial performance sustained this reserve build. No significant capital fundraising events improved the return, but income considerably outstripped 2 out of 3 previous years income.
There is no reason to doubt trustees’ management of finances or grant-making policies given the challenges that all sectors have faced this reporting period. Costs of fundraising generated greater than 800% return and reinforced the decisions to invest in these fundraising areas.
Reserves policy
It is the intention of the trustees to hold a minimum of 6 months caravan running costs (for both the Lowther and Ribby Hall sites) in reserve to allow the continued provision should funds slow, enabling time to recover. In addition, funds to fulfil one grant application every month for that time are to be held. These significant operating costs are paid in advance, benefit from cost reduction due to early payment and removing risk of being unable to deliver charitable objectives due to lack of fundraising.
Plans for the future
The stability of the charity to deliver the charitable objects is proven, with typically low operating costs returning high cost:value performance. Measuring the value, and delivering greater levels of support to families across the regions is important to ensure the direction of travel continues to meet the needs of families.
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It is the ambition of the charity to learn from those we support, how we can more greatly deliver in varied ways support to those families. The success of the customer satisfaction survey this year in both collecting and learning from the data was a great tool in this learning, and the charity will continue with this theme.
The continued financial performance and growth, in terms of both awareness and families supported, of the charity will be monitored closely and determine prospects of the charity.
This report is approved by the trustees, as of 31 January 2025 and signed on their behalf by:
Mr Andrew Gibson, Chair Treasurer
Mrs Samantha Gibson,
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| Jacks Journey |
Jacks Journey |
Jacks Journey |
1171182 | CC16a | |
|---|---|---|---|---|---|
| For the period from |
4/1/2023 | To | 3/31/2024 | ||
| Section A Receipts and payments | |||||
| A1 Receipts Donations 18,424 Fundraising 9,750 Interest Received 155 - - - 28,329 - - Sub total - Total receipts 28,329 A3 Payments Charitable Activities 21,916 Cost of fundraising 1,150 278 Insurance 628 Advertising - - - - Sub total 23,972 - Sub total - Total payments 23,972 Net of receipts/(payments) 4,358 A5 Transfers between funds - A6 Cash funds last year end 52,072 Cash funds this year end 56,430 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). Printing, postage, stationary and computer supplies A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 18,424 9,750 155 - - - - - 28,329 - - - 28,329 21,916 1,150 278 628 - - - - - 23,972 - - - - - 23,972 4,358 - 52,072 56,430 |
Last year to the nearest £ |
|
| - - - - - - - - - |
18,424 | 32,688 | |||
| 9,750 | 8,351 | ||||
| 155 | 38 | ||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | - | ||||
| 28,329 | 41,077 | ||||
| - - - |
- | ||||
| - | - | ||||
| - | - | ||||
| - | 28,329 | 41,077 | |||
| - - - - - - - - - - |
21,916 | 18,286 | |||
| 1,150 | 2,993 | ||||
| 278 | 83 | ||||
| 628 | 728 | ||||
| - | |||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| - | - | ||||
| 23,972 | 22,091 | ||||
| - - - |
- | ||||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| - | 23,972 | 22,091 | |||
| - | - - - - |
4,358 | 18,986 | ||
| - | - | - | |||
| - | 52,072 | 33,086 | |||
| - | 56,430 | 52,072 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Cash at bank Details Details Details Caravan Lowther Holiday Home Ribby Hall Holiday home Details Refundable deposits received Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 56,430 - - 56,430 OK to nearest £ - - - - - - Unrestricted Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - 2,000 - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| to nearest £ Endowment funds |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| Refundable deposits received | Unrestricted | 2,000 | ||
| - | ||||
| - | ||||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
| Signature | Print Name Samantha Gibson Andrew Gibson |
Date of approval |
|---|---|---|
| Samantha Gibson | ||
| Andrew Gibson |
Independent examiner's report on the accounts
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Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Jack’s Journey On accounts for the year 31 March 2024 Charity no 1171182 ended (if any) Set out on pages Pages 1 and 2 of the receipts and payments accounts and pages 1 to 7 of the trustees’ annual report (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Name: Simon Lewis Relevant professional ICAEW - ACA qualification(s) or body (if any):
Date: 31 January 2025
Address: 30 Riddlesdown Avenue, Purley, CR8 1JG
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER