## **Trustees’ Annual Report for the period** **From 01/07/2023 Period start date To 30/6/2024 Period end date Charity name: Rumburgh & St. Michael Village Hall Management Committee** **Charity registration number: 1171160** ## **Objectives and Activities** |**Objectives and Activities**|**Objectives and Activities**|**Objectives and Activities**| |---|---|---| |SORP reference||| |Summary of the purposes of
the charity as set out in its
governing document
Para 1.17
To run and maintain an effective village hall
for the use of the residents of Rumburgh &
St. Michael South Elmham.||| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
Para 1.17 and
1.19
Risk assessments are carried out on all
outside events.
Insurance is maintained and advice taken
from Community Action Suffolk.||| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees observe guidance given by
the Charity Commission.| **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |SORP reference||| |Policy on grant making
Para 1.38||| |Policy on social investment
including program related
investment
Para 1.38||| |Contribution made by
volunteers
Para 1.38
Volunteers are vital to the operation of the
hall’s activities. In particular the coffee
mornings, whist drives and the annual May
Day Fete.||| |Other||| ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Regular users were as follows:
Belly Dancing/Indian Dance classes.
Pilates – 2 separate classes.
Yoga.
Carpet bowls.
Table tennis.
Women’s Institute.
Rumburgh Parish Council meetings.
Three Saints South Elmham Parish Council
meetings.
Coffee mornings.
Winter whist sessions that ran from
October to March.
Old Glory Molly dancers used the hall for
practice during the autumn.
A harvest supper was held in October.
A quiz night was held in February.
A valentine’s dance was held in February.
The annual May Day fete.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|There was a closing balance of £50,417.36
at the end of the period.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The trustees ensure that a minimum of one
year’s running costs are held in reserve.| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal sources of funds are derived
from the hiring fees paid by the regular
users of the hall and the proceeds of the
May Day fete.
A donation of £1,200 was received from the
Rumburgh Feoffees a.k.a. Town Estate.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||£1,359.75 was received from Rumburgh
youth club, as the club has not been
operating for several years. This is on the
understanding that, should the club reform
in the future, the funds will be returned.| **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Rumburgh & St. Michael Village Hall Management Committee
Other name the charity uses
Registered charity number 1171160
Charity’s principal address Rumburgh & St. Michael Village Hall
Malt Office Lane
Rumburgh, Halesworth
Suffolk
IP19 0JD
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 David Borer Treasurer
2 Andrew Lindqvist
3 Josie Dutton
4 Stuart Wilson
5 Paul Watkin
6 Christine Campbell
7 Gillian Morshead
8
9
10
11
12
13
14
15
16
17
18
19
20
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## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser **||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees **----- Start of picture text -----**
Signature(s)2 £ y
» fA. lt
OM
Full name(s) | David John Borer Andrew Nils Gunner Lindqvist
Chair, etc) Treasurer Trustee
Date 24" bpeemltx Lo24
**----- End of picture text -----**
## **Rumburgh & St Michael Village Hall - Registered Charity 1171160 Summary of Account for the year 1/7/2023 to 30/6/2024** |**Receipts**
Hirings
Textile bank
Hire deposits
Rumburgh youth club
Fundraising:
Valentines dance
Coffee mornings
Fete
Donations:
Feoffees
Old Glory
Church quiz
Spectra Packaging
Building Society Interest
Total receipts
Plus opening balance
Less payments
Closing balance|**Payments**
Insurance
Electricity
Water & sewerage
Cleaning
Licences
Architect's & planning fees
Hire deposit returns
Website fee
Fete expenses
Event expenses
Misc. expenses
Fire inspection
Total payments
4,377.00
£
86.10
£
380.00
£
1,359.75
£
182.00
£
697.10
£
4,605.54
£
5,484.64
£
5,484.64
£
1,200.00
£
206.74
£
20.00
£
100.00
£
1,526.74
£
1,526.74
£
1,165.76
£
14,379.99
£
44,037.86
£
58,417.85
£
8,000.49
£
50,417.36
£|1,007.08
£
1,309.90
£
246.00
£
913.00
£
174.80
£
2,307.00
£
280.00
£
42.00
£
989.20
£
453.92
£
211.59
£
66.00
£
8,000.49
£| |---|---|---| ## **Hall ownership** Ownership of the hall was transferred to the CIO on 16th April 2019, under a scheme registered with the Charity Commission, reference number 69/1920. The property is held as permanent endowment.