**BoldSign Document ID: 8852ce69-8af6-410f-90e2-42fbe0bdf72d**
## **Foxhall Centre Annual Report to 31[st] March 2025**
## **Foxhall Centre**
_**Charitable Incorporated Organisation**_
**Annual Report & Financial Statements Year ended 31[st] March 2025**
**Registered Charity No 1171154**
**110 Parliament Road**
**Ipswich Suffolk IP4 5EP**
**BoldSign Document ID: 8852ce69-8af6-410f-90e2-42fbe0bdf72d**
## **Foxhall Centre Annual Report to 31[st] March 2025**
## **Index to the Trustee’s Report and Financial Statements For the year ended 31 March 2025**
||**Page**|
|---|---|
|Trustees and Administration Information|1|
|Report from the Chair|2|
|Trustees’ Annual Report|3|
|Review of Activities|4|
|Statement of Public Benefit|5|
|Review of the Transactions and Financial Position of the Charity|6|
|Independent Examiner’s Report|7|
|Statement of Financial Activities|8|
|Balance Sheet|9|
|Accounting Policies and Notes to the Accounts|10 - 12|
**BoldSign Document ID: 8852ce69-8af6-410f-90e2-42fbe0bdf72d**
## **Foxhall Centre**
_Charitable Incorporated Organisation No. 1171154_
|**Trustees**|Ian Meigh|Chair|
|---|---|---|
||Victoria Hosking||
||Jana Burton||
||Gordon Low||
||Tracey Murrell|_Appointed February 2025_|
|Registered Office Address|110 Parliament Road||
||Ipswich||
||Suffolk IP4 5EP||
|Bankers|Virgin Money||
|Independent Examiner|Rachel Marsh FMAAT||
||Marsh Accountancy||
||67 Gardeners Road||
||Debenham||
||Suffolk IP14 6RX||
|Management Team|Yvonne Kane|Centre Manager|
||Catherine Baker|Deputy Centre Manager|
1
**BoldSign Document ID: 8852ce69-8af6-410f-90e2-42fbe0bdf72d**
## **Report from the Chair**
The Foxhall Day Care Centre continues to provide dedicated support services for older people who live within the local community of Ipswich and the surrounding area. The service provides a regular day out to assist the individual with improving their general well-being, help maintain skills and independence, and provides mental and physical stimulation.
The service is particularly designed to support those who may have dementia and/or other long term health conditions.
The Centre is open at the present time for 3 days a week. Demand for the service has remained steady and constant over the year. Taster days are offered so that prospective users can try out the service. The provision of a well cooked 2 course lunch is an important part of the day. Entertainments and the provision of activities promotes and enables socialising and the making of friendships.
The costs of providing the service have increased considerably over the last year. The changes in Employers National Insurance contributions have added partly to increased staff costs. This has meant that expenditure has exceeded income at times. The Charity does have sufficient financial reserves, which has meant that the service can continue unaffected for the time being. It is important to continue to maximise the offer of services while keeping costs down.
The dedicated staff continue to provide a wonderful, personalised service to the individual service users which is so important to their well-being. There is a continual access to further training for the staff and managers to enable the Centre to continue to offer a high level of service.
The Managers, staff and Trustees all remain committed to delivering the safe service for the older people of Ipswich and the surrounding area and meeting the challenges of the New Year 2026.
Ian Meigh. _Chairman._ 27/01/2026
2
**BoldSign Document ID: 8852ce69-8af6-410f-90e2-42fbe0bdf72d**
## **Trustees’ Annual Report For the year ended 31 March 2025**
The Trustees, submit their annual report and the independently examined financial statements for the year ended 31 March 2025.
## **Structure, Governance and Management.**
## _**Governing instrument**_
The Charity is governed as a Charitable Incorporated Organisation (CIO). The constitution was agreed and registered with the Charity Commission on 17th January 2017. The Charity is governed by its Board of Trustees.
## _**Trustees and Operational Structure**_
The Trustees of the Centre during the year were as shown on the previous page. The Trustees are responsible for the strategic direction, governance and policies of the CIO. The day to day operation of the Centre is delegated to the Management Team consisting of the Centre Manager and the Deputy Centre Manager.
## **Governance and Internal Control**
Company and Charity law require the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing those financial statements, the Trustees have:
- selected suitable accounting policies and then applied them consistently;
- made judgements and estimates that are reasonable and prudent;
- prepared the financial statements on the going concern basis.
The Trustees have overall responsibility for ensuring that the charity has an appropriate system of controls, financial and otherwise. They are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities and to provide reasonable assurance that:
- the charity is operating efficiently and effectively;
- its assets are safeguarded against unauthorised use or disposition;
- proper records are maintained and financial information used within the charity for publication is reliable; and
- the charity complies with relevant laws and regulations.
The systems of internal control are designed to provide reasonable, but not absolute, assurance against material misstatement or loss. They include:
- a strategic plan and an annual budget approved by the Trustees;
- regular consideration by the Trustees of financial results, variance from budgets, and non-financial performance;
- delegation of authority and segregation of duties;
- identification and management of risks.
The Trustees are pleased to report that the charity’s internal financial controls, in particular, conform with guidelines issued by the Charity Commission.
3
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## **Trustees Annual Report (continued) For the year ended 31 March 2025**
## **Objectives and Activities**
The objects of the CIO are:-
- To relieve elderly people and those with a disability resident in Ipswich and surrounding areas who are in need, by the provision of a day centre for such persons, and items, services or facilities calculated to relieve the needs of such persons.
- To promote and assist the general good of all elderly people by assisting the work of statutory authorities and voluntary organisations engaged in providing facilities for physical and mental recreation, developing physical improvement, furthering health, relieving poverty, distress or sickness.
- To relieve financial hardship, sickness and poor health amongst elderly people
The Foxhall Centre is a local independent charity which provides a range of activities and services from the Foxhall Centre Lavender Trust venue, for people over the age of fifty, with the aim of improving quality of life and offering practical support, advice and information.
4
**BoldSign Document ID: 8852ce69-8af6-410f-90e2-42fbe0bdf72d**
## **Reserves Policy**
At their meeting on 9 May 2017, the Trustees reviewed the charity’s needs for reserves in line with the guidance issued by the Charity Commission and resolved that:
- a) That the General Reserve should be established and built up to a level which would finance a reasonable period in which to run down the organisation’s operations in the event of a major loss of funding.
- b) That the level of General Reserve should be reviewed in line with this policy on an annual basis.
_Approved by the Board of Trustees Reviewed 17 April 2018_
## **Supporting Statement**
A target figure of £15,000 based on a three month winding-down period, was initially set in the 2017/18 budget. At the end of 2017/18, through prudent financial planning and a highly successful year, we were able to reach and exceed the recommended level of general reserves.
Having reviewed this figure, this level was thought insufficient to ensure sufficient time and facilities would be available to ensure all customers are able to secure alternative care arrangements, and to enable smooth transition, in the event of the Centre’s closure.
At their meeting on 17th April 2018 the Trustees agreed that a target figure of £60,000 based on a six month winding-down period should be set and maintained.
## **Statement of Public Benefit**
The objectives, and review of achievements and performance sections of this report clearly set out the activities which the Charity undertakes for the public benefit.
The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the public benefit guidance published by the Commission in determining the activities undertaken by the Charity.
**5**
**BoldSign Document ID: 8852ce69-8af6-410f-90e2-42fbe0bdf72d**
## **Review of the transactions and financial position of the charity**
The format of the financial statements and accounts is in accordance with the recommendations of the Statement of Recommended Practice for Charity Accounts. Income and expenditure is analysed between restricted and non-restricted funds in the Statement of Financial Activities on page 12 and the balance sheet is included on page 13.
## **Results for the period**
The Income and Expenditure Account shows net excess on unrestricted funds for the year ended 31 March 2025 of £6,470 surplus (2024 - £9,419 deficit). There is a surplus on all unrestricted funds of £180,443 (2024 – £170,886) at 31 March 2025.
The project funds have also been closely monitored. At the end of the period, one fund is showing a financial surplus on Revenue Funds due to the fact that expenditure on the underlying activities will be made in future periods.
## **Financial position at balance sheet date**
The Board considers that the charity’s financial position at the balance sheet date is satisfactory.
## **Degree of financial dependency**
As mentioned above, the charity is dependent on the voluntary efforts of its members and volunteers. However, there is no significant degree of dependence on any single member or small group of members in respect of voluntary effort or financial contributions.
## **Political contributions**
The charity made no political contributions during the year.
## **Independent Examiner**
In accordance with the Charities Act 2011, the financial statements have been independently examined by Rachel Marsh FMAAT of Marsh Accountancy.
## **By Order of the Board**
**Signed**
29/01/2026 **Date**
**6**
**BoldSign Document ID: 8852ce69-8af6-410f-90e2-42fbe0bdf72d**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES**
I report on the accounts of the Foxhall Centre for the year ended 31 March 2025.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for the year under section 114 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the financial statements under section 145 of the Charities Act;
- To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act); and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations for you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and the report is limited to those matters set out in the statement below.
## **Independent Examiner’s statement**
In connection with my examination, no matter has come to my attention:
- Which gives reasonable cause to believe that in any material respect the requirements `o` To keep accounting records in accordance with Section 130 of the Charities Act and `o` To prepare accounts which accord with the accounting records and `o` To comply with the accounting requirements of the Charities Act
have not been met, or
- To which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached.
Rachel Marsh FMAAT AATQB Marsh Accountancy 67 Gardeners Road Debenham Suffolk IP14 6RX
Date: 28 January 2026
**7**
**BoldSign Document ID: 8852ce69-8af6-410f-90e2-42fbe0bdf72d**
## **Foxhall Centre Lavender Trust Year ended 31 March 2025**
## **Statement of Financial Activities**
|**_Note _**
**INCOMING RESOURCES**
Charitable activity income
3
Fundraising and donations
3
Investment Income
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
**_Charitable Expenditure_**
Staff costs
4
Accommodation and office costs
4
Operational costs
4
Other costs
4
**_Charitable Expenditure_**
**_Fundraising Costs_**
**TOTAL RESOURCES EXPENDED**
**SURPLUS /(DEFICIT)**
Reserves B/F
**Balance carried forward**|**_Unrestricted_**
**_£_**
164,744
1,484
2,014
**168,242**
132,671
10,408
13,087
4,299
**_160,466_**
**53**
**160,519**
**7,722**
160,802
**168,524**|**_Restricted_**
**_£_**
-
1,835
-
**1,835**
-
-
-
-
**_-_**
**_-_**
**-**
**1,835**
10,084
**11,919**|**_Total_**
**_£_**
164,744
3,318
2,014
**170,076**
132,671
10,408
13,087
4,299
**_160,466_**
**_53_**
**160,519**
**9,557**
170,886
**180,443**|**_2023/24_**
**_£_**
_157,728_
_4,073_
_688_|
|---|---|---|---|---|
|||||**_162,489_**|
|||||_135,394_
_18,453_
_13,871_
_4,165_|
|||||**_171,883_**|
|||||**_25_**|
|||||**_171,908_**|
|||||**_(9,419)_**
_180,305_|
|||||**_170,886_**|
8
**BoldSign Document ID: 8852ce69-8af6-410f-90e2-42fbe0bdf72d**
## **Foxhall Centre Lavender Trust Balance Sheet as at 31 March 2025**
||**_Note_**|**_31 March 2025_**|**_31 March 2024_**|
|---|---|---|---|
|**FIXED ASSETS**||||
|Furniture and Equipment|2|297|_72_|
|**_Tangible Fixed Assets_**||**297**|**72**|
|**Current Assets**||||
|**_Debtors_**||||
|Debtors||14,011|_15,330_|
|Accrued income||-|_-_|
|Payments in advance||1,378|_1,202_|
|**_Total Debtors_**||**15,389**|**16,532**|
|**_Bank and Cash_**||||
|Current Account||82,232|_107,075_|
|Deposit Account||80,000|_50,000_|
|Petty Cash Core||(150)|_(99)_|
|Petty Cash kitchen||-|_(142)_|
|Undeposited Funds||-|_2,237_|
|**_Cash at bank and in hand_**||**162,082**|**159,071**|
|**Net Current Assets**||**177,470**|**175,603**|
|**Current Liabilities**||||
|Creditors||(68)|_3,162_|
|Tax, National Insurance and Pensions||(2,608)|_1,626_|
|**_Current liabilities_**||**(2,676)**|**4,789**|
|||||
|**Net Current Assets**||**180,146**|**170,815**|
|||||
|||**180,443**|**170,886**|
|**FUNDS**||||
|Unrestricted Funds||168,524|_160,802_|
|Restricted Funds||11,919|_10,084_|
|||**180,443**|**_170,886_**|
At the end of the period, restricted funds show a surplus balance due to the fact that income has been received in advance of expenditure on the projects' activities which will be made in future periods.
These financial statements were approved by the Board of Trustees on
Signed:
Name:
Ian Meigh
29/01/2026
**9**
**BoldSign Document ID: 8852ce69-8af6-410f-90e2-42fbe0bdf72d**
**Foxhall Centre Lavender Trust Year ended 31 March 2025**
## **Notes to the Financial Statements Year ended 31 March 2025**
## **Note 1 Basis of Accounting**
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
- a) Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Volunteer time is not included in the financial statements.
- b) Grants are recognised in full in the statement of financial activities in the year in which they are receivable. Resources expended are recognised in the period in which they are incurred.
- c) Depreciation is provided at rates calculated to write down the cost or initial valuation of other assets on a straight line basis over their expected useful life to their estimated residual value.
The depreciation rates in use are as follows:
Furniture - 5 years
Computers and equipment- 1 year Office Equipment - 1 year
Other Equipment - 5 years
Assets with a purchase price of less than £50 are written off in the year of purchase.
- d) Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund together with a fair allocation of support costs.
- e) Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the Trust.
## **Note 2 Fixed Assets**
|||
|---|---|
|**Fixed Assets**
**Cost**
**_At 1 April 2024_**
Additions
Disposals
**_At 31 March 2025_**
**Depreciation**
**_At 1 April 2024_**
Charge for the year
Disposals
**_At 31 March 2025_**
**Net book value**
At 31 March 2025
_At 31 March 2024_|**Computers**
**Furniture**
**Other**
**Total**
**Equipment**
**£**
**£**
**£**
**£**
**896**
**7,049**
**4,349**
**12,294**
**-**
**90**
**221**
**311**
**-**
**-**
**-**
**-**|
||**896**
**7,139**
**4,570**
**12,605**|
||**(896)**
**(7,049)**
**(4,277)**
**(12,222)**|
||**-**
**(18)**
**(68)**
**(86)**|
||**-**
**-**|
||**(896)**
**(7,067)**
**(4,345)**
**(12,308)**|
|||
||**-**
**72**
**225**
**297**|
||_-_
_-_
_72_
_72_|
**10**
**BoldSign Document ID: 8852ce69-8af6-410f-90e2-42fbe0bdf72d**
**Foxhall Centre Lavender Trust Year ended 31 March 2025**
## **Note 3 Analysis of incoming resources**
|**_Charitable Activity Income_**
Private Attendance Fees
ACS Attendance Fees
Taster Day Fees
Meals Fees
Bathing / Hairdressing Fees
**_Total Charitable Activity Income_**
**_Donations_**
Fundraising General
Fundraising Client
**_Total Donations_**|**Unrestricted**
**Restricted**
**2024/25**
**2023/24**
**£**
**£**
**£**
**£**
97,584
-
97,584
94,041
45,225
-
45,225
45,246
1,163
-
1,163
515
20,772
-
20,772
17,914
-
-
-
13|
|---|---|
||**_164,744_**
**_-_**
**_164,744_**
**_157,728_**|
||1,484
-
1,484
1,332
-
1,835
1,835
2,741|
||**_1,484_**
**_1,835_**
**_3,318_**
**_4,073_**|
## **Note 4 Analysis of resources expended**
||**Unrestricted**|**Restricted**|**2024/25**
**2023/24**|
|---|---|---|---|
|**Analysis**|**£**|**£**|**£**
**£**|
|**Staff Costs**|||- -|
|Salaries|129,716|-|129,716 128,273|
|Pension costs|1,264|-|1,264 4,342|
|Recruitment|-|-|- 582|
|Staff training|1,691|-|1,691 2,196|
|**Total**|**_132,671_**|**_-_**|**_132,671 135,394_**|
|No employees received employee benefits (excluding employer pension costs) for the||reporting period|of more than £60,000|
|**Accommodation and Office Costs**||||
|Property expenses|5,815|-|5,815 10,053|
|Telephone|1,032|-|1,032 1,093|
|Printing and publicity|260|-|260 221|
|Stationery|217|-|217 199|
|Postage|213|-|213 235|
|Equipment maintenance|126|-|126 583|
|IT Costs|19|-|19 412|
|Insurance|-|-|- 1,608|
|Other office|1,057|-|1,057 3,037|
|Direct debit collection fees|447|-|447 383|
|Finance and payroll costs|1,223|-|1,223 628|
|**Total**|**_10,408_**|**_-_**|**_10,408 18,453_**|
|**Operational**||||
|Activity Costs|3,389|-|3,389 3,039|
|Kitchen Costs|8,196|-|8,196 7,940|
|Cleaning / Protective Clothing|2,286|-|2,286 3,068|
|**Total**|**_13,871_**|**_-_**|**_13,871 14,047_**|
|**Other Costs**||||
|Marketing Costs|130|-|130 473|
|Miscellaneous Centre Costs|4,083|-|4,083 2,619|
|Restricted Funding Expenditure|-|-|- -|
|Depreciation|86|-|86 1,073|
|**Total**|**_4,299_**|**_-_**|**_4,299 4,165_**|
**11**
**BoldSign Document ID: 8852ce69-8af6-410f-90e2-42fbe0bdf72d**
**Foxhall Centre Lavender Trust Year ended 31 March 2025**
## **Note 4 cont.**
|**Fundraising costs**
**Note 5**
**5.1 Trustee Expenses**
**Note 6**
**Staff Costs**
Recruitment Costs
Staff Training
**6.1 Gross wages, salaries and benefits in kind**
Employer’s National Insurance costs
Pension costs
**T**
Independent examiner’s or auditors' fees
Other fees (for example: advice, consultancy, accountancy services)
independent examiner or auditor
**5.2 Fees for examination or audit of the accounts**
No trustees were paid expenses during the year
Fundraising Costs|||
|---|---|---|
||**_53_**
**_-_**|**_53_ 25**|
||**otal staff costs**
paid to the|**2024/25**
**2023/24**
**£**
**£**
480 480
- -
**2024/25**
**2023/24**
**£**
**£**
129,716 128,273
- -
1,264 4,342
- 582
1,691 2,196|
|||**_132,671 135,394_**|
## **6.2 The average number of employees employed in the year was 11**
|**Note 7**
**Movement in Restricted Funds**
Client Fundraising
**Total Funds**|||||
|---|---|---|---|---|
||**At the start**
**of the Year**|**Incoming**
**Resources**|**Resources**
**Expended**|**Balance at**
**Year end**|
||**£**
10,084|**£**
1,835|**£**
-|**£**
11,919|
||**10,084**|**1,835**|**0**|**11,919**|
## **Note 8 Purposes of Restricted funds**
## _**Client Fundraising**_
Funds raised by clients to be used to fund activities and events directly benefiting the clients
**12**
**Page 1 of 2**
## **Certificate of Completion**
## **Summary**
## **Document ID**
8852ce69-8af6-410f-90e2-42fbe0bdf72d
**Type** Signature Request
## **Document Name**
24-25 Financial Statements.pdf
## **Status**
Completed
## **Page Count**
14
**Signer/Reviewer Count**
1
## **Sent At**
Jan 29, 2026 11:11:23 BST
**Completed At** Jan 29, 2026 11:15:23 BST
**Title**
24-25 Financial Statements
**Signing order** Disabled
## **Sender**
## **Name**
Rachel Marsh
## **Email ID**
info@marshaccountancy.co.uk
**IP Address** 78.141.42.28
## **Device**
Chrome via Desktop
## **Recipients**
**Name**
Ian Meigh
## **Email ID**
ikmeigh@gmail.com
## **IP Address**
86.177.251.255
## **Device**
Safari via Desktop
## **Signature Type**
Typed Signature
## **Security Authentication**
-
## **Electronic Signature Disclosure Consent**
## **Signature**
Accepted: Jan 29, 2026 11:12:29 BST
## **Timestamps**
Jan 29, 2026 11:15:22 BST - Signed Jan 29, 2026 11:12:29 BST - Viewed Jan 29, 2026 11:11:23 BST - Sent
8852CE69-8AF6-410F-90E2-42FBE0BDF72D
**Page 2 of 2**
## **Audit Trail**
|**Sent:**
Jan 29, 2026 11:11:23 BST|Rachel Marsh sent the document to Ian Meigh (ikmeigh@gmail.com).|Rachel Marsh sent the document to Ian Meigh (ikmeigh@gmail.com).|Rachel Marsh sent the document to Ian Meigh (ikmeigh@gmail.com).|
|---|---|---|---|
|||||
|**Viewed:**|Ian Meigh (ikmeigh@gmail.com) viewed the document.|||
|Jan 29, 2026 11:12:29 BST|ikmeigh@gmail.com||IP: 86.177.251.255|
|||||
|**Signed:**|Ian Meigh (ikmeigh@gmail.com) signed the document.|Ian Meigh (ikmeigh@gmail.com) signed the document.|Ian Meigh (ikmeigh@gmail.com) signed the document.|
|Jan 29, 2026 11:15:22 BST|ikmeigh@gmail.com||IP: 86.177.251.255|
|||||
|**Completed:**
Jan 29, 2026 11:15:23 BST|Document has been completed|||