Foxhall Centre Annual Report to 31[st] March 2024
Foxhall Centre
Charitable Incorporated Organisation
Annual Report & Financial Statements Year ended 31[st] March 2024
Registered Charity No 1171154
110 Parliament Road
Ipswich Suffolk IP4 5EP
Foxhall Centre Annual Report to 31[st] March 2024
Index to the Trustee’s Report and Financial Statements For the year ended 31 March 2024
| Page | |
|---|---|
| Trustees and Administration Information | 1 |
| Report from the Chair | 2 |
| Trustees’ Annual Report | 3 |
| Review of Activities | 4 |
| Statement of Public Benefit | 5 |
| Review of the Transactions and Financial Position of the Charity | 6 |
| Independent Examiner’s Report | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Accounting Policies and Notes to the Accounts | 10 - 12 |
Foxhall Centre Annual Report to 31[st] March 2024
Foxhall Centre
Charitable Incorporated Organisation No. 1171154
| Trustees | Ian Meigh | Chair |
|---|---|---|
| Victoria Hosking | ||
| Jana Burton | ||
| Geoffrey Meech | ||
| Gordon Low | Appointed August 2023 | |
| Registered Office Address | 110 Parliament Road | |
| Ipswich | ||
| Suffolk IP4 5EP | ||
| Bankers | Virgin Money | |
| Independent Examiner | Rachel Marsh FMAAT | |
| Marsh Accountancy | ||
| 67 Gardeners Road | ||
| Debenham | ||
| Suffolk IP14 6RX | ||
| Management Team | Yvonne Kane | Centre Manager |
| Catherine Baker | Deputy Centre Manager |
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Foxhall Centre Annual Report to 31[st] March 2024
Report from the Chair
The Foxhall Centre Lavender Trust continues to provide a successful and well-resourced provision for the day care for older people in the County Town of Ipswich and the surrounding communities at its premises in Parliament Road, Ipswich, Suffolk.
The Foxhall Centre has been providing care for older people for many years, many of whom have dementia and/or other conditions. Centre Staff look to provide far more than just care. They provide a place where there is a warm welcome with hot meals, entertainment, companionship, fun and enjoyment with many activities to engage and stimulate its many members. It is a place where old friends meet and new friends made.
The Centre is supported by a good and dedicated care team who have worked in the care sector for many years. They have a wealth of training including NVQ 2, NVQ3, NVQ4 and ILM5. They have continued with relevant training courses during the year.
The Centre continues to operate three days a week. The numbers of users of the service remain stable throughout the year. The attendance rate has been very good this year with at least 60 customers attending each week. Covid 19 infections are still having an impact. There was a brief closure of the Centre due to Covid 19 infections of the majority of staff.
The Centre has managed increases in costs which have impacted on the financial situation. There was a small deficit of £9419 at the end of the year, with the reserves carried forward of £170,886. There is a strong current account balance, with a substantial reserve of £50,000 kept back for emergencies. The focus has been on stronger marketing of the centre to maintain and increase the use of the centre.
The Trust and the Managers and staff welcome new volunteers and fund raisers to help with maintaining the operation of the Centre. The Trustees welcomed a new Trustee to join the Board, Mr. Gordon Low.
We remain committed to delivering safe services for the benefit of the older population of Ipswich and look forward to many more years of success of the Foxhall Centre Lavender Trust.
Ian Meigh. Chairman. 27/01/2025
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Foxhall Centre Annual Report to 31[st] March 2024
Trustees’ Annual Report
For the year ended 31 March 2024
The Trustees, submit their annual report and the independently examined financial statements for the year ended 31 March 2024.
Structure, Governance and Management.
Governing instrument
The Charity is governed as a Charitable Incorporated Organisation (CIO). The constitution was agreed and registered with the Charity Commission on 17th January 2017. The Charity is governed by its Board of Trustees.
Trustees and Operational Structure
The Trustees of the Centre during the year were as shown on the previous page. The Trustees are responsible for the strategic direction, governance and policies of the CIO. The day to day operation of the Centre is delegated to the Management Team consisting of the Centre Manager, Operations Manager, and the Deputy Centre Manager.
Governance and Internal Control
Company and Charity law require the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing those financial statements, the Trustees have:
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selected suitable accounting policies and then applied them consistently;
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made judgements and estimates that are reasonable and prudent;
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prepared the financial statements on the going concern basis.
The Trustees have overall responsibility for ensuring that the charity has an appropriate system of controls, financial and otherwise. They are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities and to provide reasonable assurance that:
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the charity is operating efficiently and effectively;
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its assets are safeguarded against unauthorised use or disposition;
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proper records are maintained and financial information used within the charity for publication is reliable; and
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the charity complies with relevant laws and regulations.
The systems of internal control are designed to provide reasonable, but not absolute, assurance against material misstatement or loss. They include:
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a strategic plan and an annual budget approved by the Trustees;
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regular consideration by the Trustees of financial results, variance from budgets, and non-financial performance;
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delegation of authority and segregation of duties;
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identification and management of risks.
The Trustees are pleased to report that the charity’s internal financial controls, in particular, conform with guidelines issued by the Charity Commission.
3
Foxhall Centre Annual Report to 31[st] March 2023
Trustees Annual Report (continued) For the year ended 31 March 2024
Objectives and Activities
The objects of the CIO are:-
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To relieve elderly people and those with a disability resident in Ipswich and surrounding areas who are in need, by the provision of a day centre for such persons, and items, services or facilities calculated to relieve the needs of such persons.
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To promote and assist the general good of all elderly people by assisting the work of statutory authorities and voluntary organisations engaged in providing facilities for physical and mental recreation, developing physical improvement, furthering health, relieving poverty, distress or sickness.
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To relieve financial hardship, sickness and poor health amongst elderly people
The Foxhall Centre is a local independent charity which provides a range of activities and services from the Foxhall Centre Lavender Trust venue, for people over the age of fifty, with the aim of improving quality of life and offering practical support, advice and information.
4
Foxhall Centre Annual Report to 31[st] March 2024
Reserves Policy
At their meeting on 9 May 2017, the Trustees reviewed the charity’s needs for reserves in line with the guidance issued by the Charity Commission and resolved that:
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a) That the General Reserve should be established and built up to a level which would finance a reasonable period in which to run down the organisation’s operations in the event of a major loss of funding.
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b) That the level of General Reserve should be reviewed in line with this policy on an annual basis.
Approved by the Board of Trustees Reviewed 17 April 2018
Supporting Statement
A target figure of £15,000 based on a three month winding-down period, was initially set in the 2017/18 budget. At the end of 2017/18, through prudent financial planning and a highly successful year, we were able to reach and exceed the recommended level of general reserves.
Having reviewed this figure, this level was thought insufficient to ensure sufficient time and facilities would be available to ensure all customers are able to secure alternative care arrangements, and to enable smooth transition, in the event of the Centre’s closure.
At their meeting on 17th April 2018 the Trustees agreed that a target figure of £60,000 based on a six month winding-down period should be set and maintained.
Statement of Public Benefit
The objectives, and review of achievements and performance sections of this report clearly set out the activities which the Charity undertakes for the public benefit.
The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the public benefit guidance published by the Commission in determining the activities undertaken by the Charity.
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Foxhall Centre Annual Report to 31[st] March 2024
Review of the transactions and financial position of the charity
The format of the financial statements and accounts is in accordance with the recommendations of the Statement of Recommended Practice for Charity Accounts. Income and expenditure is analysed between restricted and non-restricted funds in the Statement of Financial Activities on page 12 and the balance sheet is included on page 13.
Results for the period
The Income and Expenditure Account shows net excess on unrestricted funds for the year ended 31 March 2024 of £9,419 deficit (2023 - £4,877 excess). There is a surplus on all unrestricted funds of £160,802 (2023 – £172,962) at 31 March 2024.
The project funds have also been closely monitored. At the end of the period, one fund is showing a financial surplus on Revenue Funds due to the fact that expenditure on the underlying activities will be made in future periods.
Financial position at balance sheet date
The Board considers that the charity’s financial position at the balance sheet date is satisfactory.
Degree of financial dependency
As mentioned above, the charity is dependent on the voluntary efforts of its members and volunteers. However, there is no significant degree of dependence on any single member or small group of members in respect of voluntary effort or financial contributions.
Political contributions
The charity made no political contributions during the year.
Independent Examiner
In accordance with the Charities Act 2011, the financial statements have been independently examined by Rachel Marsh FMAAT of Marsh Accountancy.
By Order of the Board
Signed
Date
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Foxhall Centre Annual Report to 31[st] March 2024
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES
I report on the accounts of the Foxhall Centre for the year ended 31 March 2024.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for the year under section 114 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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Examine the financial statements under section 145 of the Charities Act;
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To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act); and
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To state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations for you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and the report is limited to those matters set out in the statement below.
Independent Examiner’s statement
In connection with my examination, no matter has come to my attention:
-
Which gives reasonable cause to believe that in any material respect the requirements
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To keep accounting records in accordance with Section 130 of the Charities Act and
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oTo prepare accounts which accord with the accounting records and -
To comply with the accounting requirements of the Charities Act
have not been met, or
- To which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached.
Rachel Marsh FMAAT AATQB Marsh Accountancy 67 Gardeners Road Debenham Suffolk IP14 6RX
Date: 24 January 2025
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Foxhall Centre Lavender Trust Year ended 31 March 2024
Statement of Financial Activities
| Note INCOMING RESOURCES Charitable activity income 3 Fundraising and donations 3 Investment Income TOTAL INCOMING RESOURCES RESOURCES EXPENDED Charitable Expenditure Staff costs 4 Accommodation and office costs 4 Operational costs 4 Other costs 4 Charitable Expenditure Fundraising Costs TOTAL RESOURCES EXPENDED SURPLUS /(DEFICIT) Reserves B/F Balance carried forward |
Unrestricted £ 157,728 1,332 688 159,748 135,394 18,453 13,871 4,165 171,883 25 171,908 (12,160) 172,962 160,802 |
Restricted £ - 2,741 - 2,741 - - - - - - - 2,741 7,343 10,084 |
Total 2022/23 £ £ 157,728 149,786 4,073 7,286 688 267 162,489 157,340 135,394 122,150 18,453 13,110 13,871 14,047 4,165 3,156 171,883 152,463 25 - 171,908 152,463 (9,419) 4,877 180,305 175,428 170,886 180,305 |
|---|---|---|---|
8
Foxhall Centre Lavender Trust Balance Sheet as at 31 March 2024
| Note FIXED ASSETS Furniture and Equipment 2 Tangible Fixed Assets Current Assets Debtors Debtors Accrued income Payments in advance Total Debtors Bank and Cash Current Account Deposit Account Petty Cash Core Petty Cash kitchen Undeposited Funds Cash at bank and in hand Net Current Assets Current Liabilities Creditors Tax, National Insurance and Pensions Current liabilities Net Current Assets FUNDS Unrestricted Funds Restricted Funds |
31 March 2024 72 72 15,330 - 1,202 16,532 107,075 50,000 (99) (142) 2,237 159,071 175,603 3,162 1,626 4,789 170,815 170,886 160,802 10,084 170,886 |
31 March 2023 1,145 |
|---|---|---|
| 1,145 | ||
| 11,354 - 1,608 |
||
| 12,962 | ||
| 119,266 50,000 65 5 2,568 |
||
| 171,903 | ||
| 184,866 338 5,368 |
||
| 5,706 | ||
| 179,159 | ||
| 180,305 | ||
| 172,962 7,343 |
||
| 180,305 |
At the end of the period, restricted funds show a surplus balance due to the fact that income has been received in advance of expenditure on the projects' activities which will be made in future periods.
These financial statements were approved by the Board of Trustees on
Signed:
Name:
9
Foxhall Centre Lavender Trust Year ended 31 March 2024
Notes to the Financial Statements Year ended 31 March 2023
Note 1 Basis of Accounting
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
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a) Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Volunteer time is not included in the financial statements.
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b) Grants are recognised in full in the statement of financial activities in the year in which they are receivable. Resources expended are recognised in the period in which they are incurred.
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c) Depreciation is provided at rates calculated to write down the cost or initial valuation of other assets on a straight line basis over their expected useful life to their estimated residual value.
The depreciation rates in use are as follows:
Furniture - 5 years
Computers and equipment- 1 year Office Equipment - 1 year Other Equipment - 5 years
Assets with a purchase price of less than £50 are written off in the year of purchase.
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d) Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund together with a fair allocation of support costs.
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e) Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the Trust.
| Fixed Assets Cost At 1 April 2023 Additions Disposals At 31 March 2024 Depreciation At 1 April 2023 Charge for the year Disposals At 31 March 2024 Net book value At 31 March 2024 At 31 March 2023 |
Computers Furniture Other Total Equipment £ £ £ £ 896 7,049 4,349 12,294 - - - - - - - |
|---|---|
| 896 7,049 4,349 12,294 |
|
| (896) (6,000) (4,253) (9,119) |
|
| - (1,049) (24) (3,104) |
|
| - - |
|
| (896) (7,049) (4,277) (12,222) |
|
| - - 72 72 |
|
| - 1,049 96 3,055 |
Note 2 Fixed Assets
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Foxhall Centre Lavender Trust Year ended 31 March 2024
Note 3 Analysis of incoming resources
| Charitable Activity Income Private Attendance Fees ACS Attendance Fees Taster Day Fees Meals Fees Bathing / Hairdressing Fees Total Charitable Activity Income Donations Fundraising General Fundraising Client Total Donations |
Unrestricted Restricted 2023/24 2022/23 £ £ £ £ - - 94,041 90,233 3,002 - 45,246 43,195 91,039 - 515 510 45,246 - 17,914 15,797 515 - 13 - |
|---|---|
| 139,802 - 157,728 149,735 |
|
| 1,332 - 1,332 2,525 - 2,741 2,741 4,761 |
|
| 1,332 2,741 4,073 7,286 |
Note 4 Analysis of resources expended
| Unrestricted | Restricted 2023/24 2022/23 |
Restricted 2023/24 2022/23 |
|
|---|---|---|---|
| Analysis | £ | £ £ |
£ |
| Staff Costs | - | - | |
| Salaries | 128,273 | - 128,273 114,023 | |
| Pension costs | 4,342 | - 4,342 | 6,336 |
| Recruitment | 582 | - 582 | 643 |
| Staff training | 2,196 | - 2,196 | 1,148 |
| Total | 135,394 | - 135,394 122,150 | |
| No employees received employee benefits (excluding employer pension | costs) for the reporting period of more than £60,000 | ||
| Accommodation and Office Costs | |||
| Property expenses | 10,053 | - 10,053 | 4,200 |
| Telephone | 1,093 | - 1,093 | 494 |
| Printing and publicity | 221 | - 221 | 18 |
| Stationery | 199 | - 199 | 221 |
| Postage | 235 | - 235 | 364 |
| Equipment maintenance | 583 | - 583 | 1,076 |
| IT Costs | 412 | - 412 | 1,221 |
| Insurance | 1,608 | - 1,608 | 1,455 |
| Other office | 3,037 | - 3,037 | 3,471 |
| Direct debit collection fees | 383 | - 383 | - |
| Finance and payroll costs | 628 | - 628 | 588 |
| Total | 18,453 | - 18,453 | 13,110 |
| Operational | |||
| Activity Costs | 3,389 | - 3,389 | 3,039 |
| Kitchen Costs | 8,196 | - 8,196 | 7,940 |
| Cleaning / Protective Clothing | 2,286 | - 2,286 | 3,068 |
| Total | 13,871 | - 13,871 | 14,047 |
| Other Costs | |||
| Marketing Costs | 473 | - 473 | 378 |
| Miscellaneous Centre Costs | 2,619 | - 2,619 | 748 |
| Restricted Funding Expenditure | - | - - | - |
| Depreciation | 1,073 | - 1,073 | 2,030 |
| Total | 3,092 | - 4,165 | 3,156 |
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Foxhall Centre Lavender Trust Year ended 31 March 2024
Note 4 cont.
Fundraising costs
| 25 - Note 5 5.1 Trustee Expenses Note 6 Staff Costs Recruitment Costs Staff Training 5.2 Fees for examination or audit of the accounts No trustees were paid expenses during the year Fundraising Costs Independent examiner’s or auditors' fees Other fees (for example: advice, consultancy, accountancy services) paid to the independent examiner or auditor 6.1 Gross wages, salaries and benefits in kind Employer’s National Insurance costs Pension costs Total staff costs |
25 - |
25 - |
|---|---|---|
| 2023/24 2022/23 £ £ 480 480 - - 2023/24 2022/23 £ £ 128,273 114,023 - - 4,342 6,336 582 643 2,196 1,148 |
||
| 135,394 122,150 |
6.2 The average number of employees employed in the year was 11
| Note 7 Movement in Restricted Funds Client Fundraising Total Funds |
||||
|---|---|---|---|---|
| At the start of the Year |
Incoming Resources |
Resources Expended |
Balance at Year end |
|
| £ 7,343 |
£ 2,741 |
£ - |
£ 10,084 |
|
| 7,343 | 2,741 | 0 | 10,084 |
Note 8 Purposes of Restricted funds
Client Fundraising
Funds raised by clients to be used to fund activities and events directly benefiting the clients
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