BETHANY COMMUNITY OUTREACH Registered charity number 1171133 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER2023 Expressway Business SeNices BETHANY COMMUNITY OUTREACH CONTENTS Page Company Information Trustees. Annual Report Independent Examinerfs Report Statement of Financial Acttvities Balance Notes Notes to the Financial Ststements 10-13 Detailed Income and Expendrture A¢XJ)unt 14 BETHANY COMMUNITYOUTREACH COMPANY INFORMATION TRUSTEES DURING 2021: K G S Warringlon - Chalr Camien Burris-Trustee William Curtis- Trustee COMPANY CHARITY NO: 1171133 PRINCIPALADDRESS 51- 53 South Road Erdington Birmingham B23 6EA EXAMINER: R Begum BETHANY COMMUNITYOUTREACH REPORT OF THE TRUSTEES 2023 The Trustees are pleased to present their report together wtth the financial statements for the year ended 31 De￿rnber 2023. The financial statements comply with the Charities Act 2011, Ihe Companies Act 2006. the memorandum and Articles of Association and Reporting by Charities: Statement of Recommended Practice application to charities preparing their accounts in accordance with Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS10) (effective 1 January 2015). STRUCTURE, GOVERANCE & MANAGEMENT Governing Documents The Charity is constituted as a Trust and is govemed by a Trust Deed. Recrultment & Appolntment of Trustees People are nominated at a Trustee m8eting. If the Trustees aro in agr8em8nt then the person or persons are then approaGhed. ￿ they accept they are invited to th8 next Truslèes meeting and formally appoint8d to the charity. Trustees Induction & Training The below policies are adopted for the induGtion and training of trusteas: Health & Safety Data Protection Fire Equality & Diversity Complaints Procedure Child Protection OBJECTIVES AND ACTMTIES The purpose of the Charity, as $8t OLrt in its goveming document is as folfows:_ The relief of financial hardship among people living or working in the West Midlands area by providing such persons with food, goods and services which they could not othèrwise afford through lack of means. 2. The relief of those in need, by reason of youth, age. ill health. disability, financial hardship or other disadvantages an￿here in the wodd. The main activities in relation to the abov8 purwses for the publi¢ benefit are- Mum & Todd18rs Stsy and play, toast. Jul￿ and drinks for parents Iwice wee￿Y Emergency Food bank Provision of food to those in need under referral system. Provision of information and help. Digital Hub AcGes5 to infomiation for those unable to accass neossary infornation by either being IT illiterat8 or no acrRss to inlemet service. Re-housing Liaising and referring those in dangerous or unhealthy situations to housing providers Food Bank Warehousè Clothing and household items to those fleeing domestic wolence, prison release or unable through financial circumstances lo replace suGh goods. Volunteers and others have also benefited by work experiencE and gaining skills in their roles. As can be seen from the aforementioned lisl of acliwties the trustees have had regard for the guidance issued by the Charity Commission on public benefit. OUR ACHIEVEMENTS AND PERFORMANCE In 2022 Bethany Cornmunily Outreach pursued the following activities to progress its objectives and create public benefit: This year the Emergency Food Bank has touched the liv&s of approximately 12.000 people including children in our communty and surrounding ar&a, who are suffering deprivation arid financial hardship, Erdington and surrounding areas are some of the most deprived in the Country. The Digital Hub service did nottake pla￿ due to Cowd and lack offvnding. We have expanded our serviGes parlnering with housing associations, Jobcentre plus and the Department of Work and Pensions in the wider area. We managed to house and r&house several people who were in the most awful accommodation and in ona particular instance an abusive landlord. The Mum 8nd Toddler group was opened On￿ Covid restrictions were lifted. Our MP and local councilors have continued to support us as have the large and small supermarkets, partners and friends of the Bethany Community Outreach including St Vincent de Paul Society, the local diwsion of the Poli￿ and the Round Table. We have been engaged wilh working with J. Sainsburys over a six month period collecting from customers. ACHEIVEMENTS AGAINST OBJECTIVES Being our third year as a separate charity we did not know what to expect. The main objective was to keep thè community bus running as we are totally dependent on this for the collection of food and this we have managed to do. In February we moved to new premises which have allowed us to help even more people and community groups. Christsnas Eve we were open for those who needed last minLrte food items. FINANCIAL REVIEW In the third year of operation the charity has been successful in generating income. Expenditure is higher than the previous year but includes recharges of rent and salaries from Bethany Community Church which means that costs are more accurately recognized. The surplus for the year is £55,698. This means that the charity is in a stable position to continue its activities for the foraseeable future. PRINCIPAL FUNDING SOURCES The principal sourc8s of funds ar8 grants and donations made induding fund raising, holding Car Bool Sales and collection and have received contributions from Assisted Housing. RESERVES POLICY Trustees have agreed the following reserves policy. The trustees have revièwed the charity's needs for reserves in line with the guidance issued by the Charity Comrnission and have decided thal our aim is to have a ￿SerVa of £10,000 to cover six months operating costs currenuy, the unrestricted reserves are £210,382 which enables us to continue operating at current levels with the possibility of expanding operations as needed. INVESTMENT POUCY Due to being completely dependent on grants and donations we do not have a specific policy on invastment. If the circumstances were lo changè Ihis matt8r would be reviewed by the Trustees of Bethany Community Outreach. VOLUNTEERS Bethany Community Outreach relies on tts volunteers and trustees to support and m8intsin its aGkn'viti8S. Approval by the T tees on......... And signed on their behalf .2024 K G S Warrington Independent examiners report to the trustees of Bethany Communlty Outroach I report on the financial statements of Bethany Communty Outreach for the year ended 31st December 2023, which arg set out on pages 44. Respective responsibilities of Trustees and examiner The charity's trustees are responsible for the preparation of the a¢￿unt$ in accordance with the Charities Act 20111.the Acr) The charity's trustees considerthat an audit is not required for this year under section 144 of the Act and that an independent examinatK)n in needed. It is my responsibility to: Examine the accounts under Section 145 of the Charities Act To follow the applicable direction's given by the Charity Commission (under Section 145 (5)(b) of the Act and To state whether particular matters have come to my attention My examination was carried out in the accordan￿ with general Directions given by the Charity Commission. As examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts presenl a ?rue and faiff view and the report is limited to those matters set out in the statement below. In connection with my examination, no material matters have come to my attention which gave me cause to believe that in any material respect: the accounting records were not kept in accordance with Section 130 of the Charities Act or the accounts did nol accord with the accounting records or the accounts did not comply with the applicable requirements cOn￿rnIng the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirements that the accounts give a "true and faiff view which 15 not a matter considered as part of an independent examination. I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. R Begum (ACCA) Expressway Business Services Sign and date BETHANY COMMUNITY OUTREACH STATEMENT OF FINANCIAL ACTivrriES Ilncorporatln9 an Income & Expendlture Account) FOR THE YEAR ENDED 31 DECEMBER2023 Unrestricted Restrthd 2023 Funds FL¢nds Total Unrestrtctod Flestricl8d Funds Funds 2022 Total INCOME FROM Donations & Legacies Fundraising & clonalions other trading acfjvltles Miscellaneoug Income 45,117 45.117 45,921 45,921 Charitable Activltles GraNts receivable Elderly Lunch Clublmums & TcKJdlers 14.085 14.085 14,125 14,125 TOTAL INCOME 59.202 eii.046 EXPENDITURE ON Charltable actlvltlgs Charities activities Depreciation 10 46,721 8.125 46,721 8.125 31,400 8,125 31,400 8,125 TOTAL EXPENDITURE ,846 39,525 39,525 Nel expenditure & net movement in funds for the year 20.521 20,521 Reconciliation of ftjnds Total funds brought forward as 0110112023 230,g)3 230,g)3 210,382 210,382 Total funds carried forward as at 3111212023 235.259 235,259 230,903 230,￿3 There were no recognized gains or losses during the yearother than those shown above. All of the above results are derived from (x)ntinuing activities. BETHANY COMMUNITY OUTREACH BALANCE SHEETTO 31 DECEMBER2023 Notes 2023 2022 FIXED ASSETS Tangible assets 16.385 24.510 CURRENT ASSETS Cash at bank & in hand Stock 216,714 3,000 219,714 204,233 3,000 207,233 CREDITORS- Amounts falling due within one year {840) (840) NET CURRENT ASSETS 218,874 206,393 NET ASSErs 235,259 230,903 FUNDS Restricted Unrestiicted 235,259 230,903 235.259 230,903 Approved and authorised for issue by the Trustees and signed on their behalf K G S Warrington Chair BETHANYCOMMUNITY OUTREACH NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 1 ACCOUNTING POLICIES Basis of Accounting These accounts have been prepared under the historical cost convention with items recognized at cosl or transaction value unless othe￿iSe stated in the relevant note(s) to these accounts. The financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) {effective 1 January 2015) - (Charities SORP FRS102) the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2011 Bethany Community Outreach meets the definition of a public benefit entity under FRS 102. The principle policies adopted in the preparat￿n of the financial statements are as follows: Preparation of the accounts on a going concem basls Currently the operating reserves are £235,259. Therefore the trust￿$ are of the view that the charity is a going concem. Income Income is included in incoming reSoUr￿S when these are receivable. Grants and donations are only included in the SOFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP). No material item of deferred income has been included in the accounts. Tangible fixed assets Assets are capitalized if they can be used for more than one year, and cost at least £200. Fixed assets are shown at cost. Depreciation is provided at rates calculated to write off the cost of each asset on a straight-line basis over its expected useful life as follows.. Office and Computer Equipment Furniture & Fixtures 20 % Straight Line 10 % Straight Line Donated Goods Donated goods are measured at fair value (the amount for which the assets could be exchanged) unless impractical to do so. The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt and they are recognized on receipt. In the reporting period in which the stocks are distributed they are recognized as an expense at the carrylng amount of the stocks at distribution. Goods donated for on-going use by the charity are recognized BETHANY COMMUNITY OLTfREACH io as tangible fixed assets and included in the SOFA as incoming resources when re￿1Vable. Gifts in kind for use by the charty are included in the SOFA as income from donations when receivable. Support costs & Voluntary Help The charity has incurred experKliture on support costs. The value of any voluntary help received is not included in the accounts but is described in the Trustees Annual ReFK)rt. Liability Recognf(ion Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Resources expended are included in the Statement of Financial Activities on an accruals basis. Funding Accounting Unrestricted funds - the charitys general reserve consists of funds which the charity will use to fulfill the general charitable objectives of the Trust (at the discretion of the Directors) Restrictive funds these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor. Designated funds- these are unrestricted funds that have been set aside by the Trustees for Specific purposes. 2. INCOMING RESOURCES The Income and surplus for the period are attributed to the company's charitable activities, all of which were in the UK. 2023 2022 Total resources expended Included the following :_ Depreciation 8,125 8.125 3. TRUSTEES, EMOLUMENTS None of the trustees received any emoluments or expenses during the period. BETHANYCOMMUNITYOUTREACH li 4. STAFF COSTS 2023 2022 Wages and salaries Social security costs Pension costs Other staff expenses 4.120 9,304 No employee r￿1Ved emoluments of more than £60.(100. No ￿dUnd8ncY payments were made in the period. The total employee benefits of the key management personnel of the charity were £0. The average number of persons ernployed by the charity during the period was:. 2023 2022 Charitable Activites Co-ordination 5. TANGIBLE FIXED ASSET Fumiture & Fixtur8S Motor Vehides 2023 Total Equipment COST At 1 January 2023 Additions 81,250 7,500 89,400 At 31 De￿Inber 2023 81.250 7,500 89.400 ACCUMULATED DEPRECIATION At 1 January 2023 Charge for the year 64,240 8,125 64,890 8,125 Al 31 December 2023 72.365 73.015 NEf BOOK VALUES Al 1 January 2023 17.010 7,500 24,510 At 31 De￿mber 2023 7,50D 16.385 DeprecialK)n Rate5 10% 12 6. CREDITORS- Amounts falling due within one year 2023 2022 Trade creditors Tax & Social Security other amounts Accnjals Deferred Income 840 84( 7. RESTRICTED FUNDS Balance Incoming Expended Balance 2022 resources resources 2022 Bethany Community Church Tesco bags of Help-rninibus maintenance WM Police-Befriending Serwce WM Police- Grant re Minibus Sutton Coldfield Community Trust 8. UNRESTRICTED FUNDS General Fund As at 1 January 2023 Net incoming resources 230,903 As at December 2023 235 259 9. ANALYSIS OF NET BETWEEN FUNDS Fixed Bank& Other current assets Current Total Net Assets ReStr￿ted funds Unrestricted funds 16,385 216,714 1840} 235,259 16,385 216,714 3,0(X) 1840> 235,259 13