OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-12-31-accounts

BETHANY COMMUNITY OUTREACH Registered charity number 1171133

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2021

Expressway Business Services

BETHANY COMMUNITY OUTREACH

CONTENTS

Page
Company Information 3
Trustees’ Annual Report 4-6
Independent Examiner’s Report 7
Statement of Financial Activities 8
Balance Notes 9
Notes to the Financial Statements 10-13
Detailed Income and Expenditure Account 14

2

BETHANY COMMUNITY OUTREACH

COMPANY INFORMATION

TRUSTEES DURING 2021:

K G S Warrington - Chair Pam Higginson -Trustee Alan Burrows - Trustee

COMPANY CHARITY NO: 1171133

PRINCIPAL ADDRESS

51 – 53 South Road Erdington Birmingham B23 6EA

EXAMINER:

R Begum

3

BETHANY COMMUNITY OUTREACH

REPORT OF THE TRUSTEES 2021

The Trustees are pleased to present their report together with the financial statements for the year ended 31 December 2021.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the memorandum and Articles of Association and Reporting by Charities:

Statement of Recommended Practice application to charities preparing their accounts in accordance with Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS10) (effective 1 January 2015).

STRUCTURE, GOVERANCE & MANAGEMENT

Governing Documents

The Charity is constituted as a Trust and is governed by a Trust Deed.

Recruitment & Appointment of Trustees

People are nominated at a Trustee meeting. If the Trustees are in agreement then the person or persons are then approached. If they accept they are invited to the next Trustees meeting and formally appointed to the charity.

Trustees Induction & Training

The below policies are adopted for the induction and training of trustees; Health & Safety Data Protection Fire Equality & Diversity Complaints Procedure Child Protection

OBJECTIVES AND ACTIVITIES

The purpose of the Charity, as set out in its governing document is as follows:-

  1. The relief of financial hardship among people living or working in the West Midlands area by providing such persons with food, goods and services which they could not otherwise afford through lack of means.

  2. The relief of those in need, by reason of youth, age, ill health, disability, financial hardship or other disadvantages anywhere in the world.

4

The main activities in relation to the above purposes for the public benefit are;

Mum & Toddlers

Digital Hub

Re-housing

Volunteers and others have also benefited by work experience and gaining skills in their roles.

As can be seen from the aforementioned list of activities the trustees have had regard for the guidance issued by the Charity Commission on public benefit.

OUR ACHIEVEMENTS AND PERFORMANCE

In 2021 Bethany Community Outreach pursued the following activities to progress its objectives and create public benefit:

This year the Emergency Food Bank has touched the lives of approximately 12,000 people including children in our community and surrounding area, who are suffering deprivation and financial hardship, Erdington and surrounding areas are some of the most deprived in the Country.

The Digital Hub service has been utilised in helping those on universal credit upload their CV and applying for work and others in applying for housing.

We have expanded our services partnering with housing associations, Jobcentre plus and the Department of Work and Pensions in the wider area.

We managed to house and re-house several people who were in the most awful accommodation and in one particular instance an abusive landlord.

The Mum and Toddler group has been suspended temporarily due to Covid.

Our MP and local councilors have continued to support us as have the large and small supermarkets, partners and friends of the Bethany Community Outreach including St Vincent de Paul Society, the local division of the Police and the Round Table. We have been engaged with working with J. Sainsburys over a six month period collecting from customers and Carol Singing Collections along with other local Churches.

5

ACHEIVEMENTS AGAINST OBJECTIVES

Being our third year as a separate charity we did not know what to expect. The main objective was to keep the community bus running as we are totally dependent on this for the collection of food and this we have managed to do. In February we moved to new premises which have allowed us to help even more people and community groups. Christmas Eve we were open for those who needed last minute food items.

FINANCIAL REVIEW

In the third year of operation the charity has been successful in generating income. Expenditure is higher than the previous year but includes recharges of rent and salaries from Bethany Community Church which means that costs are more accurately recognized. The surplus for the year is £55,698. This means that the charity is in a stable position to continue its activities for the foreseeable future.

PRINCIPAL FUNDING SOURCES

The principal sources of funds are grants and donations made including fund raising, holding Car Boot Sales and collection and have received contributions from Assisted Housing.

RESERVES POLICY

Trustees have agreed the following reserves policy:

The trustees have reviewed the charity’s needs for reserves in line with the guidance issued by the Charity Commission and have decided that our aim is to have a reserve of £10,000 to cover six months operating costs currently, the unrestricted reserves are £210,382 which enables us to continue operating at current levels with the possibility of expanding operations as needed.

INVESTMENT POLICY

Due to being completely dependent on grants and donations we do not have a specific policy on investment. If the circumstances were to change this matter would be reviewed by the Trustees of Bethany Community Outreach.

VOLUNTEERS

Bethany Community Outreach relies on its volunteers and trustees to support and maintain its activities.

Approval by the Trustees on ………………….2022 And signed on their behalf

K G S Warrington

6

Independent examiners report to the trustees of Bethany Community Outreach

I report on the financial statements of Bethany Community Outreach for the year ended 31[st] December 2021, which are set out on pages 4-6.

Respective responsibilities of Trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”)

The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination in needed. It is my responsibility to:

My examination was carried out in the accordance with general Directions given by the Charity Commission. As examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.

In connection with my examination, no material matters have come to my attention which gave me cause to believe that in any material respect:

R Begum (ACCA) Expressway Business Services

…………………… Sign and date

7

BETHANY COMMUNITY OUTREACH

STATEMENT OF FINANCIAL ACTIVITIES

(Incorporating an Income & Expenditure Account)

FOR THE YEAR ENDED 31 DECEMBER 2021

Note
INCOME FROM
Donations & Legacies
Fundraising & donations
Other trading activities
Miscellaneous Income
Charitable Activities
Grants receivable
Elderly Lunch Club/Mums & Toddlers
TOTAL INCOME
EXPENDITURE ON
Charitable activities
Charities activities
10
Depreciation
TOTAL EXPENDITURE
Net expenditure & net movement in
funds for the year
Reconciliation of funds
Total funds brought forward as
01/01/2021
Total funds carried forward as at
31/12/2021		 Unrestricted
Funds
£
Restricted
Funds
£
2020
Total
£
Unrestricted
Funds
£
Restricted
Funds
£
2021
Total
£
62,124
-
62,124
36,626
-
36,626
-
-
-
-
-
-
42,229
-
42,229
52,904
-
52,904
-
-
-
-
-
-
104,353
-
104,353
89,530
-
89,530
11,868
10,257
22,125
25,707
-
25,707
8,126
-
8,126
8,125
-
8,125
19,994
10,257
30,251
33,832
-
33,832
84,359
(10,257)
74,102
55,698
-
55,698
70,325
10,257
80,582
154,684
-
154,684
154,684
-
154,684
210,382
-
210,382

There were no recognized gains or losses during the year other than those shown above. All of the above results are derived from continuing activities.

8

BETHANY COMMUNITY OUTREACH

BALANCE SHEET TO 31 DECEMBER 2021

Notes
FIXED ASSETS
Tangible assets
5
CURRENT ASSETS
Cash at bank & in hand
Stock
CREDITORS-
6
Amounts falling due within one year
NET CURRENT ASSETS
NET ASSETS
FUNDS
Restricted
7
Unrestricted
8		 2021
2020
£
£
32,635
40,760
175,587
111,764
3,000
3,000
178,587
114,764
(840)
(840)
177,747
113,924
210,382
154,684
-
210,382
154,684
210,382
154,684

Approved and authorised for issue by the Trustees and signed on their behalf

……………………………………………………. K G S Warrington Chair

Dated ………………..

9

BETHANY COMMUNITY OUTREACH

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

1 ACCOUNTING POLICIES

Basis of Accounting

These accounts have been prepared under the historical cost convention with items recognized at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) – (Charities SORP FRS102) the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2011

Bethany Community Outreach meets the definition of a public benefit entity under FRS 102.

The principle policies adopted in the preparation of the financial statements are as follows:

Preparation of the accounts on a going concern basis

Currently the operating reserves are £210,382. Therefore the trustees are of the view that the charity is a going concern.

Income

Income is included in incoming resources when these are receivable. Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP). No material item of deferred income has been included in the accounts.

Tangible fixed assets

Assets are capitalized if they can be used for more than one year, and cost at least £200.

Fixed assets are shown at cost. Depreciation is provided at rates calculated to write off the cost of each asset on a straight-line basis over its expected useful life as follows:

Office and Computer Equipment 20% Straight Line Furniture & Fixtures 10% Straight Line

Donated Goods

Donated goods are measured at fair value (the amount for which the assets could be exchanged) unless impractical to do so. The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt and they are recognized on receipt. In the reporting period in which the stocks are distributed they are recognized as an expense at the carrying amount of the stocks at distribution. Goods donated for on-going use by the charity are recognized

10

BETHANY COMMUNITY OUTREACH

as tangible fixed assets and included in the SoFA as incoming resources when receivable. Gifts in kind for use by the charity are included in the SoFA as income from donations when receivable.

Support costs & Voluntary Help

The charity has incurred expenditure on support costs. The value of any voluntary help received is not included in the accounts but is described in the Trustees Annual Report.

Liability Recognition

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Resources expended are included in the Statement of Financial Activities on an accruals basis.

Funding Accounting

Unrestricted funds – the charity’s general reserve consists of funds which the charity will use to fulfill the general charitable objectives of the Trust (at the discretion of the Directors)

Restrictive funds – these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor.

Designated funds- these are unrestricted funds that have been set aside by the Trustees for Specific purposes.

2. INCOMING RESOURCES

The income and surplus for the period are attributed to the company’s charitable activities, all of which were in the UK.

activities, all of which were in the UK.
2021 2020
£ £
Total resources expended included the following :-
Depreciation 8,125 8,126

3. TRUSTEES’ EMOLUMENTS

None of the trustees received any emoluments or expenses during the period.

11

BETHANY COMMUNITY OUTREACH

4. STAFF COSTS

Wages and salaries
Social security costs
Pension costs
Other staff expenses		 2021
2020
£
£
9,928
10,291
-
-
-
-
-
-
9,928
10,291

No employee received emoluments of more than £60,000. No redundancy payments were made in the period.

The total employee benefits of the key management personnel of the charity were £0.

The average number of persons employed by the charity during the period was:-

Charitable Activites
Co-ordination
5. TANGIBLE FIXED ASSETS
COST
At 1 January 2021
Additions
At 31 December 2021
ACCUMULATED DEPRECIATION
At 1 January 2021
Charge for the year
At 31 December 2021
NET BOOK VALUES
At 1 January 2021
At 31 December 2021		 2021
2020
1
1
-
-
1
1
Office
Equipment
£
Furniture &
Fixtures
£
Motor
Vehicles
£
2021
Total
£
650
81,250
7,500
89,400
-
-
-
650
81,250
7,500
89,400
650
47,990
-
48,640
-
8,125
-
8,125
650
56,115
-
56,765
1
33,260
7,500
40,760
0
25,135
7,500
32,635		 2021
2020
1
1
-
-

12

Depreciation Rates 20% 10% 0%

6. CREDITORS – Amounts falling due within one year

Trade creditors
Tax & Social Security
Other amounts
Accruals
Deferred Income		 2021
2020
£
£
-
-
-
-
-
-
840
840
-
-
840
840

7. RESTRICTED FUNDS

Bethany Community Church
Tesco bags of Help-minibus maintenance
WM Police –Befriending Service
WM Police – Grant re Minibus
Sutton Coldfield Community Trust		 Balance
2021
Incoming
resources
Expended
resources
Balance
2020
£
£
£
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
8. UNRESTRICTED FUNDS
General Fund
£
As at 1 January 2021 154,684
Net incoming resources 55,698
As at December 2021 210,382

9. ANALYSIS OF NET BETWEEN FUNDS

Restricted funds
Unrestricted funds		 Fixed
Assets
£
Bank &
Cash
£
Other current
assets
£
Current
liabilities
£
Total Net
Assets
£
-
-
-
-
-
32,635
175,587
3,000
(840)
210,382
32,635
175,587
3,000
(840)
210,382

13

BETHANY COMMUNITY OUTREACH

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

10. DETAILED INCOME & EXPENDITURE ACCOUNT

INCOME
Donations & Gifts
Misc income
Grants receivable
EXPENDITURE
Rent payable
Charitable expenditure (food etc)
Fundraising costs
Travel & subsistence
Office & stationery
Telephone/internet
Repairs & renewals
Cleaning
Vehicle costs
Insurance
Sundry
Staff Wages
Accountancy fees
Legal/Professional fees
Donations
Depreciation
Net (deficit for the year)		 2021
£
£
36,626
-
-
52,904
-
89,530
940
-
-
-
-
1,620
-
408
10776
1,311
74
9,928
500
-
150
8,125
33,832
55,698		 2020
£
£
62,124
-
-
42,229
104,353
940
400
-
-
65
1,400
-
-
6,855
1,474
-
10,291
400
-
300
8,126
30,251
74,102
940
-
-
-
-
1,620
-
408
10776
1,311
74
9,928
500
-
150
8,125		 940
400
-
-
65
1,400
-
-
6,855
1,474
-
10,291
400
-
300
8,126

14