**REGISTERED COMPANY NUMBER: 07917857 (England and Wales) REGISTERED CHARITY NUMBER: 1171123**
## **REPORT OF THE TRUSTEES AND**
## **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **FOR**
## **TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
**(A COMPANY LIMITED BY GUARANTEE)**
Baker Knoyle Chartered Accountants Orbit Business Centre Merthyr Tydfil CF48 1DL
**TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|9|
|**Independent Examiner's Report**||10||
|**Statement of Financial Activities**||11||
|**Balance Sheet**||12||
|**Notes to the Financial Statements**|13|to|24|
|**Detailed Statement of Financial Activities**||25||
## **TRINITY CHILDCARE AND FAMILY CENTRE LTD. (REGISTERED NUMBER: 07917857)**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The annual report includes the directors' report as required by company law.
Page 1
**TRINITY CHILDCARE AND FAMILY CENTRE LTD. (REGISTERED NUMBER: 07917857)**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **OBJECTIVES AND ACTIVITIES Objectives and Activities The company's Memorandum and Articles of Association state:**
The object of the charity is the provision and maintenance of a community hub for the use of the inhabitants of Aberfan and its neighbouring community which includes those that are deemed 'vulnerable' or disadvantaged without distinction of political, religious or other opinions to provide;
- Childcare services for the development of health, wellbeing and education of children
- Other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for inhabitants, and
- Such other charitable means as the trustees see fit in furtherance of the said objects.
## **Vision:**
A vibrant and stimulating environment for the development of children and families in the lower Merthyr Valley and beyond.
## **Mission:**
To provide high quality, affordable and inclusive education, childcare, family support and health services that enhance the welfare and life opportunities of children in our communities.
## **Context:**
Trinity Childcare and Family Centre Ltd is situated in the village of Aberfan, approximately 4 miles from the centre of Merthyr Tydfil in the Aberfan & Merthyr Vale ward.
Trinity Childcare & Family Centre moved from a smaller venue into an empty local authority, purpose-built nursery school in October 2011 under a 25-year lease. The move enabled the team to: enhance existing services, develop additional services and ensure the delivery of a quality service within the Aberfan and Merthyr Vale Ward and surrounding areas - making Trinity Childcare and Family Centre the hub of the community.
Although the Centre was originally registered as a Community Interest Company in February 2011, it did not start trading as Trinity Childcare and Family Centre until April 1st, 2013, and it wasn't until December 21st 2016, that the Centre formally changed its name to Trinity Childcare & Family Centre Ltd; it became a registered charity as of January 13th 2017.
Operating a fully-funded childcare provision is demanding in any economic climate but with on-going scrutiny of public spending both locally and nationally, the team at Trinity are faced with the constant challenge of providing comprehensive childcare services for children ranging from 7 weeks to 12 years old, plus offering additional services to support the families of those children, while also having to ensure that sufficient funding is sourced and applied for to make sure the operation runs within existing service level agreements and within the bounds of current regulatory controls.
The management team is supported by a small but active Board of four trustees. It is hoped that in the future the Board will be extended to five or more people to further extend the current skill set and spread the considerable workload. This governance change was planned for May 2020 (still work in progress due to Covid-19) and will be approved by the charity's members at a future AGM.
Trinity is registered and comes under the regulatory control of Care Inspectorate Wales (CIW). As such, it adheres to the CIW regulated staff to child ratio; it also delivers learning programmes in line with Welsh Government initiatives. The staff at Trinity take a collaborative approach to childcare that creates a safe and secure environment that parents trust.
Page 2
**TRINITY CHILDCARE AND FAMILY CENTRE LTD. (REGISTERED NUMBER: 07917857)**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **OBJECTIVES AND ACTIVITIES**
## **Public benefit**
The Trustees are aware that the Charity has a responsibility under the Charities Act to demonstrate that it has charitable aims that meet the public benefit requirement and are therefore charitable. The Trustees confirm that they have had regard to the Charity Commission's guidance on public benefit and comply with s17 Charities Act 2011 in respect of having due regard to public benefit when considering, planning and implementing the activities of the charity.
## **Volunteers**
Trinity continues to play a key part in the Ynysowen Events and Socials (YES) group, as well as the Wellbeing and Health in Ynysowen (WHY).
We are extremely fortunate that we continue to have the support of volunteers. Our volunteers support with, funding, events, general maintenance, donations all of which we are extremely grateful for.
This aligns with the charity's core objectives.
Page 3
**TRINITY CHILDCARE AND FAMILY CENTRE LTD. (REGISTERED NUMBER: 07917857)**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **FINANCIAL REVIEW Financial position**
Historical financial performance is detailed as follows:
|**Financial Year end**|**Income**|Spending|
|---|---|---|
|31 Mar 2023|461,265|476,883|
|31 Mar 2022|466,678|425,644|
|31 Mar 2021|379,552|365,900|
|31 Mar 2020|402,099|369,261|
|31 Mar 2019|386,644|385,210|
|31 Mar 2018|363,088|382,493|
|31 Mar 2017|359,029|352,585|
|31 Mar 2016|324,424|310,525|
|31 Mar 2015|343,049|383,921|
The financial performance for year ending 31st March 2024 as shown in this set of accounts demonstrates the continuing challenges that Trinity, like most day care nurseries, faces today. Financial pressures are increased by staff to child ratios and by restrictions in the number of children the centre can hold at any one time together with rapidly chang-ing legislation.
## **COMMUNITY ENGAGEMENT**
Trinity is recognised as the 'hub' of the Community and engages not only with those registered to attend the Centre but community members and groups - we are often the first contact families make when moving into the area.
We engage through: -
- Social media - Trinity Childcare and Family Centre business page - sharing information and signposting.
- Aberfan, Merthyr Vale and Mount Pleasant community page - sharing information, signposting, updates and engaging with new families moving into area.
- Community carnival - in partnership with other community groups we provide activities such as arts and crafts, mascots (staff / volunteers dress up).
- Christmas - Our 'annual Santa Dash' continues to be a hit with the older and younger generations of our community. We continue to build on its success - 2022 being no exception - Santa and his helpers were met at gathering points by 'naughty elves', with the gathering crowds singing, dancing and having lots of fun!!
- Santa Grotto - joining in with the Christmas spirit we provided staff and volunteers for the 'Santa Grotto' at the community Christmas fair.
## **Principal funding sources**
Aside from the income generated through service delivery and grants, the main funding sources for the charity are currently MTCBC and fees for childcare services. Other funding sources are Flying Start, as well as a range of additional charitable fundraising activities. The charity has been successful in obtaining support funding/project funding from Invest Local Ynysowen and the Big Lottery. It runs a programme of regular fundraising events through its members and stakeholder networks.
## **Investment policy and objectives**
Aside from retaining a prudent amount in reserves each year, most of the charity's funds are to be spent in the short term so there are few unallocated funds for long term investment. The trustees will operate a policy of keeping reserve funds in an interest-bearing deposit account and seek to achieve a rate of deposit interest which matches or exceeds inflation as measured by the Retail Price Index. This may be added to by private donations and project/fundraising events.
Page 4
**TRINITY CHILDCARE AND FAMILY CENTRE LTD. (REGISTERED NUMBER: 07917857)**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **FINANCIAL REVIEW**
## **Reserves policy**
The trustees have examined the company's requirements for reserves in light of the main risks to the organisation. The Board has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets held by the company should be between 3 and 6 months of the expenditure.
6 months expenditure for the year ended 31st March 2024 was £256,382 (2023: £238,442). Free reserves at the 31st March 2024 was £64,009 (2023: £68,963). It is the aim of the charity to increase free reserves in forthcoming years. (See Financial Review and Future Developments for additional narrative).
Page 5
## **TRINITY CHILDCARE AND FAMILY CENTRE LTD. (REGISTERED NUMBER: 07917857)**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **FUTURE PLANS AND PARTNERSHIP REVIEW FUTURE PLANS**
Subject to improving financial and economic conditions, Trinity intends to move forward with the following
Aims:
- Enhance existing facilities within the main building to ensure capacity is at maximum in terms of registration limits and staff resources.
- To take The Bungalow on under a community asset transfer from Merthyr Tydfil County Borough Council.
- Utilise the Bungalow to extend provision of services (e.g. to include training provision, additional overflow space and parent courses).
- Establish Trinity Childcare and Family Centre as an active 'Community Hub' in partnership with external organisations.
- Maintain low staff turnover level and continue to develop skills across the team.
- Encourage a culture of capability and flexibility.
- Offer outreach crèche services into the mainstream market that will help to generate valuable income that will help to ensure the sustainability of the Centre as a whole.
## **Key Objectives:**
- Actively market through a range of events over the coming three years to optimize all services.
- Develop and deliver the mobile crèche service.
- Maintain 52 service users per day in the building (as per CIW registration).
- All staff to be working towards (or achieved) appropriate qualifications within three years
- Secure a lease for the Bungalow with no restrictions on use other than operating within the bounds of the objects of the charity.
- Review management accounts and business objectives during board meetings.
- Develop a fundraising strategy to generate £3000 per year with a 20% year on year increase.
- Maintain staffing levels in line with required ratio
- Continue to apply for grant funding in order to raise a minimum of £20,000 per annum
- Establish a consistent balance between income and expenditure
- Increase Board of Trustees to at least 5.
- Maintain Quality assurance audits, ensuring compliance with:
* CIW Registration
- Annual accounts
- Environmental Inspection - achieve and maintain 5
- MTCBC Quality Assurance monitoring tool
- Healthy and Sustainability Preschool Scheme (HSPSS)
- Annual regulated safety checks - PAT, Boiler checks, fire appliance checks
Page 6
**TRINITY CHILDCARE AND FAMILY CENTRE LTD. (REGISTERED NUMBER: 07917857)**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
- Healthy Snack Award
- Design to Smile Award
- Mandatory staff training - Food Hygiene, Paediatric First Aid, Safe-guarding
## **PARTNERSHIP REVIEW**
Trinity has excellent working links with external partners including: -
- MTCBC Early Years
- Volunteer Action Merthyr Tydfil
- Coalfields Regeneration Trust
- Taff Rocks
- YES - Ynysowen Events and Socials
- MTCBC Early Years Partnership
- Merthyr County Borough Council
- Invest Local Ynysowen (via the Driving Change Phase of Invest Local Ynysowen)
It is noted that Trinity CFC contributed significantly to the activities of the Invest Local Ynysowen programme and its Driving Change Plan, both as the fundholder and in the delivery of its Family Engagement project:
Trinity has an extensive knowledge and experience of working with multi-agencies and are a key partner in the local community. They work in partnership with Merthyr Tydfil County Borough Council and its various sections - Social Services, Disability Team, Early Years Team. It delivers a range of initiatives through service level agreements with Merthyr Tydfil County Borough Council: - Flying Start within preschool, Meithrin and day care.
Trinity represents the early years settings within the MTCBC Early Years Partnership and is often key to piloting initiatives.
It must be recognised that the commitment and dedication the team continuously give to the centre, its children, families and the community itself is recognised by many as outstanding.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Trinity Childcare and Family Centre is a private company limited by guarantee with no share capital, and incorporated in England and Wales. The organisation is governed by our Memorandum and Articles of Association (as incorporated on 2nd June 2016).
Prior to gaining charitable status by HMRC, the organisation was subject to Corporation Tax.
## **Recruitment and appointment of new trustees**
The trustees of the charity under the requirements of the Memorandum and Articles of Association are elected to serve a period of 1 year after which they must be re-elected at the next Annual General Meeting. The number of trustees should be no less than 4 but is not subject to any maximum. When co-opting trustees, the Board has regard to the requirement of any specialist skills needed. Existing trustees can recommend new members to become trustees. An application pack from the candidate should be submitted to the Board for their approval. If the Board are not all in agreement, a vote will take place under majority rules.
## **Organisational structure**
Trinity Childcare and Family Centre is governed by a volunteer Board of Trustees with operational activities undertaken by a paid Management Team and employees. At present the charity has 3 trustees who meet with the Management Team approximately monthly and are responsible for ensuring that the aims and objectives of Trinity Childcare and Family Centre as a charity are achieved, and that the organisation is sustainable in the long term. Financial oversight is provided by the Board of Trustees, coordinated and supported by a dedicated Finance Officer employed by Trinity Childcare and Family Centre. Monthly financial reports (management accounts) are presented to and reviewed by the Board.
Page 7
## **TRINITY CHILDCARE AND FAMILY CENTRE LTD. (REGISTERED NUMBER: 07917857) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Induction and training of new trustees**
All trustees are given the opportunity to attend relevant training and required to take an active role within the running of the organisation, "championing" a designated section. Priority is given to ensuring that trustees have an understanding of the following:
- The obligations of Board members
- The main documents which set out the operational framework for the charity including the Memorandum
- Resourcing and the current financial position as set out in the latest published accounts
- Future plans and objectives as articulated in the Business Plan.
## **Related parties**
Trinity has an extensive knowledge and experience of working with multi-agencies and are a key partner in the local community. They work in partnership with Merthyr Tydfil County Borough Council and its various sections - Social Services, Disability Team, Early Years Team. It delivers a range of initiatives through service level agreements with Merthyr Tydfil County Borough Council: - Flying Start within preschool, day care and Meithrin. The manager represents Early Years settings on the Early Years Partnership Board and is often instrumental in new initiatives and suggestions of change.
Trinity is fundholder for the Invest Local Ynysowen (ILY) programme, managed by Building Communities Trust (BCT), and therefore has financial responsibilities in line with its obligations as fundholder. All financial and project activities are managed separately although Trinity Childcare and Family Centre receives an agreed financial contribution to management overheads for this work.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The trustees have given consideration to the major risks which the charity is exposed and have satisfied themselves that systems or procedures are established in order to manage those risks.
The directors are aware that internal controls must be in place to monitor that procedures are in place for authorisation of all transactions and projects. A Risk Register has been established and is updated regularly, with Board 'deep dive' into specific risks rated high every 3 months. The risk management strategy comprises of the following:
- Regular review of the risks the charity may face with risk owners in place for every risk identified.
- The establishment of systems and procedures to mitigate those risks identified in the Risk Register.
- The implementation of organisational policies and procedures designed to minimise any potential impact on the charity should those risks materialise, as part of risk mitigation strategies.
**Recognition: - It must be recognised that the commitment and dedication the team continuously give to the centre, its children, families and the community itself is recognised by many as outstanding.**
**REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number** 07917857 (England and Wales)
## **Registered Charity number**
1171123
Page 8
**TRINITY CHILDCARE AND FAMILY CENTRE LTD. (REGISTERED NUMBER: 07917857)**
**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
## **Registered office**
Former Ynysowen Nursery Aberfan Merthyr Tydfil CF48 4NT
## **Trustees**
Mrs B Davies Ms E Morris Dr B T D'Cruz Ms R Harding
Mrs T E Stephens - **Day to day operations manager**
## **Independent Examiner**
R.I. Knoyle ACA FCCA Baker Knoyle Chartered Accountants Orbit Business Centre Merthyr Tydfil CF48 1DL
## **Bankers**
NatWest Bank Plc.
## **INDEPENDENT EXAMINER**
A resolution to re-appoint the independent examiner, will be proposed at the Annual General Meeting.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 12 November 2024 and signed on its behalf by:
Ms E Morris - Trustee
Page 9
**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
## **Independent examiner's report to the trustees of Trinity Childcare And Family Centre Ltd. ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
R.I. Knoyle ACA FCCA
Baker Knoyle Chartered Accountants Orbit Business Centre Merthyr Tydfil CF48 1DL
12 November 2024
Page 10
**TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
## **STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024**
|Unrestricted
funds
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
11,492
**Charitable activities**
5
Childcare provision
230,623
Other trading activities
3
5,265
Investment income
4
1,687
Other income
6,704
**Total**
255,771
**EXPENDITURE ON**
**Charitable activities**
6
Childcare provision
261,532
**NET INCOME/(EXPENDITURE)**
(5,761)
**Transfers between funds**
17
1,783
**Net movement in funds**
(3,978)
**RECONCILIATION OF FUNDS**
Total funds brought forward
84,585
**TOTAL FUNDS CARRIED FORWARD**
80,607|Restricted
funds
£
72,787
164,429
-
-
867
238,083
251,232
(13,149)
(1,783)
(14,932)
21,480
6,548|2024
Total
funds
£
84,279
395,052
5,265
1,687
7,571
493,854
512,764
(18,910)
-
(18,910)
106,065
87,155|2023
Total
funds
£
48,528
397,101
6,765
587
8,285
461,266
477,262
(15,996)
-
(15,996)
122,061
106,065|
|---|---|---|---|
The notes form part of these financial statements
Page 11
## **TRINITY CHILDCARE AND FAMILY CENTRE LTD. (REGISTERED NUMBER: 07917857)**
## **BALANCE SHEET 31 MARCH 2024**
|Notes
**FIXED ASSETS**
Tangible assets
12
**CURRENT ASSETS**
Debtors
13
Cash at bank and in hand
**CREDITORS**
Amounts falling due within one year
14
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS**
17
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|2024
£
599
18,455
124,826
143,281
(56,725)
86,556
87,155
87,155
80,608
6,547
87,155|2023
£
1,286
26,969
241,188
268,157
(163,378)
104,779
106,065
106,065
84,585
21,480
106,065|
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 12 November 2024 and were signed on its behalf by:
E Morris - Trustee
The notes form part of these financial statements
Page 12
**TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The charitable company has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
The following specific policies are applied:
**Voluntary income** received by way of grants, gifts or donation is included in full on receipt unless it is subject to a condition when it is treated as deferred income.
**Government Grant Income** is included in full on receipt unless it is subject to a condition when it is treated as deferred income.
**Deferred income** : Income or grants received in advance are held as deferred income and carried forward to future accounting periods to be released when the defined purposes of the work or project have been completed, approved or certified.
**Gifts in Kind** are included in the income and expenditure account where they are applied in carrying out charitable activities, where the company would otherwise have to purchase the donated facility and the benefit is both quantifiable and material. the quantifiable benefit is shown as both incoming and expended resources within the appropriate funds. Where the gift is an asset it is treated as income and taken to stock or fixed assets as appropriate. The value of services provided by volunteers is not quantified.
**Investment income** is included when receivable.
**Trading income** is recognised when earned.
**Management fee income** is recognised as unrestricted other income when received and in the period to which they relate.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
**Costs of generating funds** include the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
continued...
Page 13
**TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **1. ACCOUNTING POLICIES - continued**
## **Expenditure**
**Charitable expenditure** comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes the costs that can be attributed directly to those activities and those costs of an indirect nature necessary to support them.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 25% on cost Fixtures and fittings - 25% on cost Motor vehicles - 25% on cost
Tangible fixed assets are included in the balance sheet at historic cost less accumulated depreciation. Grant receipts which fund fixed asset acquisitions are taken to restricted funds and the appropriate depreciation charge is made against those funds over the expected useful life of the asset.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Leased assets**
Fixed assets acquired under finance leases are included in the balance sheet at historic cost less accumulated depreciation. The present value of future rentals is shown as a liability. Interest payable in each period is charged as an expended resource in proportion to the amount outstanding under the lease. Operating lease rentals are charged as expended resources as incurred.
## **Debtors and creditors receivable/payable within one year**
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price.
## **Going concern**
See Note 20 in the Notes to the Accounts.
## **Pension costs and other post-retirement benefits**
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
Page 14
**TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **2. DONATIONS AND LEGACIES**
|Donations
Grants
Grants received, included in the above, are as follows:
MTCBC (Bungalow)
The Abervan Education Charity
Invest Local
The National Lottery UK
MTCBC Small Grant Scheme
**3.**
**OTHER TRADING ACTIVITIES**
Fundraising events
**4.**
**INVESTMENT INCOME**
Deposit account interest
**5.**
**INCOME FROM CHARITABLE ACTIVITIES**
Activity
Childcare
Childcare provision
**6.**
**CHARITABLE ACTIVITIES COSTS**
Childcare provision|Direct
Costs
£
491,597|2024
£
104
84,175
84,279
2024
£
17,608
2,800
21,265
30,313
12,189
84,175
2024
£
5,265
2024
£
1,687
2024
£
395,052
Support
costs (see
note 7)
£
21,167|2023
£
213
48,315
48,528
2023
£
15,212
-
13,441
-
19,662
48,315
2023
£
6,765
2023
£
587
2023
£
397,101
Totals
£
512,764|
|---|---|---|---|
continued...
Page 15
**TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **7. SUPPORT COSTS**
|**SUPPORT COSTS**|||||
|---|---|---|---|---|
||||Governance||
||Management|Finance|costs|Totals|
||£|£|£|£|
|Childcare provision|12,036|6,870|2,261|21,167|
## **8. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
|Independent|2024
2023
£
£
Examination
2,261
2,418|
|---|---|
|Depreciation|- owned assets
687
688|
## **9. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.
## **10. STAFF COSTS**
|Wages and salaries
The average monthly number of employees during the year was as follows:
Admin and Management
Child Supervision||2024
£
402,563
402,563
2024
3
25
28||2023
£
362,929
362,929
2023
3
24
27|
|---|---|---|---|---|
No employees received emoluments in excess of £60,000.
Included with staff costs is Employers National Insurance Contributions of £26,548 (2023: £12,095).
Included within staff costs is Employer Pension Contributions of £6,040 (2023: £4,735).
There are no high paid staff.
The key management personnel of the charity comprise the Centre Manager and Deputy Manager .The total employee benefits of the key personnel of the charity were £62,229 (2023: £57,633).
continued...
Page 16
**TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
|**11.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
funds
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
215
**Charitable activities**
Childcare provision
244,483
Other trading activities
6,765
Investment income
587
Other income
6,885
**Total**
258,935
**EXPENDITURE ON**
**Charitable activities**
Childcare provision
287,280
**NET INCOME/(EXPENDITURE)**
(28,345)
**Transfers between funds**
10,610
**Net movement in funds**
(17,735)
**RECONCILIATION OF FUNDS**
Total funds brought forward
102,321
**TOTAL FUNDS CARRIED FORWARD**
84,586
**12.**
**TANGIBLE FIXED ASSETS**
Fixtures
Plant and
and
machinery
fittings
£
£
**COST**
At 1 April 2023
1,000
19,794
Disposals
-
-
At 31 March 2024
1,000
19,794
**DEPRECIATION**
At 1 April 2023
1,000
19,794
Charge for year
-
-
Eliminated on disposal
-
-
At 31 March 2024
1,000
19,794
**NET BOOK VALUE**
At 31 March 2024
-
-
At 31 March 2023
-
-|Restricted
funds
£
48,313
152,618
-
-
1,400
202,331
189,982
12,349
(10,610)
1,739
19,740
21,479
Motor
vehicles
£
2,750
(1,550)
1,200
1,464
687
(1,550)
601
599
1,286|Total
funds
£
48,528
397,101
6,765
587
8,285
461,266
477,262
(15,996)
-
(15,996)
122,061
106,065
Totals
£
23,544
(1,550)
21,994
22,258
687
(1,550)
21,395
599
1,286|
|---|---|---|
continued...
Page 17
**TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Trade debtors
Other debtors
**14.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Social security and other taxes
Invest Local Funders Account
Pension Creditor
Accrued expenses
**15.**
**LEASING AGREEMENTS**||2024
£
18,455
-
18,455
2024
£
2,036
1,984
36,706
1,083
14,916
56,725|2023
£
13,528
13,441
26,969
2023
£
1,988
2,053
138,975
-
20,362
163,378|
|---|---|---|---|
Minimum lease payments under non-cancellable operating leases fall due as follows:
|Within one year
Between one and five years|2024
£
557
836
1,393|2023
£
557
5,570
6,127|
|---|---|---|
## **16. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|Fixed Assets
Net Current Assets|Unrestricted
funds
£
599
80,009
80,608|Restricted
funds
£
-
6,547
6,547|2024
Total funds
£
599
86,556
87,155|2023
Total funds
£
1,287
105,156
106,443|
|---|---|---|---|---|
continued...
Page 18
**TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **17. MOVEMENT IN FUNDS**
|**Unrestricted funds**
General fund
Designated Fixed Assets
Designated Redundancy Provision
**Restricted funds**
Flying Start and 30 Hour Childcare
Bungalow (MTCBC)
Meithrin
Cemetery Fund
Flying Start (Pre School)
Cymryd Rhan
Restricted Fixed Assets Fund
Invest Local Family Engagement
The National Lottery
**TOTAL FUNDS**
Net movement in funds, included in the above are a
**Unrestricted funds**
General fund
**Restricted funds**
Flying Start and 30 Hour Childcare
Bungalow (MTCBC)
Meithrin
Cemetery Fund
Flying Start (Pre School)
Restricted Fixed Assets Fund
Invest Local Family Engagement
The National Lottery
**TOTAL FUNDS**|At 1/4/23
£
68,585
-
16,000
84,585
-
6,525
-
-
-
221
388
14,346
-
21,480
106,065
s follows:|Net
movement
in funds
£
(5,760)
-
-
(5,760)
199
22
3,256
15
(2,821)
-
(388)
(13,514)
81
(13,150)
(18,910)
Incoming
resources
£
255,771
77,717
17,608
35,483
2,800
52,897
-
21,265
30,313
238,083
493,854|Transfers
between
At
funds
31/3/24
£
£
1,184
64,009
599
599
-
16,000
1,783
80,608
(199)
-
-
6,547
(3,256)
-
(15)
-
2,821
-
(221)
-
-
-
(832)
-
(81)
-
(1,783)
6,547
-
87,155
Resources
Movement
expended
in funds
£
£
(261,531)
(5,760)
(77,518)
199
(17,586)
22
(32,227)
3,256
(2,785)
15
(55,718)
(2,821)
(388)
(388)
(34,779)
(13,514)
(30,232)
81
(251,233)
(13,150)
(512,764)
(18,910)|
|---|---|---|---|
continued...
Page 19
**TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **17. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
|Net
movement
At 1/4/22
in funds
£
£
**Unrestricted funds**
General fund
87,321
(28,346)
Designated Redundancy Provision
15,000
-
102,321
(28,346)
**Restricted funds**
Flying Start and 30 Hour Childcare
-
5,030
Bungalow (MTCBC)
6,514
11
Meithrin
-
227
Flying Start (Pre School)
-
5,353
Cymryd Rhan
221
-
Restricted Fixed Assets Fund
775
(387)
Invest Local Family Engagement
12,230
2,116
19,740
12,350
**TOTAL FUNDS**
122,061
(15,996)
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
258,935
**Restricted funds**
Flying Start and 30 Hour Childcare
67,690
Bungalow (MTCBC)
15,711
Meithrin
29,842
Flying Start (Pre School)
55,985
Restricted Fixed Assets Fund
1
Invest Local Family Engagement
13,440
MTCBC - Small Grant Scheme
19,662
202,331
**TOTAL FUNDS**
461,266|Transfers
between
At
funds
31/3/23
£
£
9,610
68,585
1,000
16,000
10,610
84,585
(5,030)
-
-
6,525
(227)
-
(5,353)
-
-
221
-
388
-
14,346
(10,610)
21,480
-
106,065
Resources
Movement
expended
in funds
£
£
(287,281)
(28,346)
(62,660)
5,030
(15,700)
11
(29,615)
227
(50,632)
5,353
(388)
(387)
(11,324)
2,116
(19,662)
-
(189,981)
12,350
(477,262)
(15,996)|
|---|---|
continued...
Page 20
## **TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **17. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
Designated Fixed Assets
Designated Redundancy Provision
**Restricted funds**
Flying Start and 30 Hour Childcare
Bungalow (MTCBC)
Meithrin
Cemetery Fund
Flying Start (Pre School)
Cymryd Rhan
Restricted Fixed Assets Fund
Invest Local Family Engagement
The National Lottery
**TOTAL FUNDS**|At 1/4/22
£
87,321
-
15,000
102,321
-
6,514
-
-
-
221
775
12,230
-
19,740
122,061|Net
movement
in funds
£
(34,106)
-
-
(34,106)
5,229
33
3,483
15
2,532
-
(775)
(11,398)
81
(800)
(34,906)|Transfers
between
funds
£
10,794
599
1,000
12,393
(5,229)
-
(3,483)
(15)
(2,532)
(221)
-
(832)
(81)
(12,393)
-|At
31/3/24
£
64,009
599
16,000
80,608
-
6,547
-
-
-
-
-
-
-
6,547
87,155|
|---|---|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Flying Start and 30 Hour Childcare
Bungalow (MTCBC)
Meithrin
Cemetery Fund
Flying Start (Pre School)
Restricted Fixed Assets Fund
Invest Local Family Engagement
MTCBC - Small Grant Scheme
The National Lottery
**TOTAL FUNDS**|Incoming
resources
£
514,706
145,407
33,319
65,325
2,800
108,882
1
34,705
19,662
30,313
440,414
955,120|Resources
Movemen
expended
in funds
£
£
(548,812)
(34,106)
(140,178)
5,229
(33,286)
33
(61,842)
3,483
(2,785)
15
(106,350)
2,532
(776)
(775)
(46,103)
(11,398)
(19,662)
-
(30,232)
81
(441,214)
(800)
(990,026)
(34,906)|
|---|---|---|
continued...
Page 21
**TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **17. MOVEMENT IN FUNDS - continued**
## **Transfers between funds**
## **Restricted funds**
Restricted funds represent balances held to fund future projects where the resources have been received and are required by the donors to fund a specific project.
## **Transfers between funds**
Transfers between funds arise where unrestricted funds have been used to fund shortfalls in restricted projects. The free reserves are available to provide funds to cashflow projects funded on a retrospective basis and are available with the approval of the trustees to fund any expenditure on projects or expenses which fall within the organisations general aims and objectives. They are accumulated in accordance with the reserve policy as stated in the Trustee Report.
## **Designated funds**
Designated fixed asset fund represent the amounts set aside to write down the remaining net book value of fixed assets held against unrestricted funds.
Designated Redundancy provision represents the amounts set aside for future unforeseen redundancy costs held against unrestricted funds.
## **Activities undertaken within each major restricted fund**
The restricted funds of the charity have been applied during the year or are held for future expenditure in the following area:
## **Flying Start**
Flying Start is part of an early years programme for families with children under 4 years of age living in disadvantaged areas of Wales. Offering free preschool, enhanced health visiting, parenting support and Speech, language and communication. Within the Flying Start programme there are two possible funding routes to deliver the initiative - Approved supplier and Core supplier and we have both. The Core groups we access 40% of the finance upfront with additional fees being invoiced for at the end of each month. With the approved we invoice according to the children attending but do not receive any money upfront.
## **Bungalow - MTCBC**
A building adjacent to Trinity Childcare and Family Centre that is managed by Trinity for the Flying Start initiative. Funded 100% by Flying Start in line with an agreed SLA. This building has been offered to Trinity as a Community Asset Transfer. Due to delays in agreeing the SLA and Lease the transfer agreement has not proceeded as yet. Further discussions are taking place and we are receiving support from Coalfields Regeneration Trust to conduct the transfer, fund any legal costs and offer guidance in developing a business plan. It is expected that the funding could gradually reduce from Flying Start over the next two years - this has yet to be agreed. This would require Trinity to identify an income stream to sustain the building.
## **Meithrin**
Preschool provision delivered through the medium of Welsh. Run independently at the Trinity Bungalow up until January 2018, where it was agreed by the Trustees, Mudiad, staff and parents that Trinity take over the setting and deliver in line with Trinity's policies and procedures. It became a registered Flying Start provision, we secured additional funding for the leader position and a development grant to develop the provision.
## **Aberfan Education Cemetery Fund**
Supporting educational establishments that children from Aberfan and Merthyr Vale attend. The requirements are that the children are school aged children and resources / activities / projects must be of an 'educational' purpose. Grants / funding are dependent on the charities decisions in that particular year.
## **Invest Local Fund**
continued...
Page 22
**TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **17. MOVEMENT IN FUNDS - continued**
As fund holders for the Invest Local Ynysowen (BCT fund) fund we administer the financial management of this grant on behalf of the steering group. As an organisation we have secured some funding and this has been accessed through applying to the steering group for a specific project, these are allocated separately for monitoring.
## **The National Lottery UK**
This was funding for the People and Places 3 project over the Covid 19 pandemic period.
## **MTCBC Small Grant Scheme**
## **Moondance Foundation**
This is funding towards the the managers post for 3 months.
## **Restricted Fixed Assets Fund**
This represents assets purchased using specific restricted funding which are used for the general operation of the organisation.
## **Ffos y Fran**
This was to enable the purchase of music centres and speakers for community use, together with the replacement of internal security pads and storage boxes.
## **Cymryd Rhan**
This funding was to enable the purchase of IT equipement, bookshelves and thumb locks for playrooms.
## **Invest Local Family Engagement**
This was funding to enable the centre to carry out specific community enagagement activities throughout the Merthyr Vale Ward, such as Parent and Toddler groups, Carnivals and Christmas Fayres.
## **MTCBC Small Grant Scheme**
This was to fund new gates to the Centre together with tarmacing the play area and pathways.
## **The National Lottery (People & Places)**
This is funding to cover a key post to enable the organisation to continue to deliver childcare and family support.
## **18. RELATED PARTY DISCLOSURES**
The Managers husband, daughter and sister are employed by the charity. They are paid at rates commensurate with their positions and in line with other members of staff. The appointment process was open and at arms length and the Trustees were fully informed of the relationship before the appointments.
The Manager and Brendan D'Cruz (Trustee) are members of the Invest Local Trust BCT Steering Group. During the year £36,706 was held in the Trinity bank account on behalf of the Invest Local Trust. This money has also been shown separately within creditors as clearly repayable to the Trust. The Charity also received grant income of £21,265 (2023: £13,441) from the Trust during the year.
The Manager and Belinda Davies (Trustee) are also Trustees of The Aberfan Education Charity. During the year Trinity received grant income of £2,800 (2023: £Nil) from the charity.
continued...
Page 23
**TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024**
## **19. ULTIMATE CONTROLLING PARTY**
The ultimate controlling party is the board of trustees.
## **20. GIFTS IN KIND**
## **Volunteer time**
The value of volunteer time is not quantified in terms of money but the time contributed by volunteers is an invaluable resource in terms of the outstanding contribution made by them. The number of hours contributed by volunteers in the year was 305 (2023: 345).
## **21. GOING CONCERN**
At the year end, unrestricted reserves encouragingly remained in a healthy surplus position. The Trustee's remain aware of the precarious position and are continuing to take steps to increase future income and reduce all unnecessary costs. The Trustees are confident that the organisation will continue into the foreseeable future.
On this basis these accounts have been prepared on a going concern basis.
Page 24
**TRINITY CHILDCARE AND FAMILY CENTRE LTD.**
**DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
Grants
**Other trading activities**
Fundraising events
**Investment income**
Deposit account interest
**Charitable activities**
Childcare
**Other income**
Miscellaneous income
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Wages
Other costs
**Support costs**
**Management**
Wages
**Finance**
Wages
**Governance costs**
Independent examiners' remuneration
Total resources expended
**Net expenditure**|2024
£
104
84,175
84,279
5,265
1,687
395,052
7,571
493,854
383,657
107,940
491,597
12,036
6,870
2,261
512,764
(18,910)|2023
£
213
48,315
48,528
6,765
587
397,101
8,285
461,266
326,759
111,915
438,674
23,341
12,829
2,418
477,262
(15,996)|
|---|---|---|
This page does not form part of the statutory financial statements
Page 25