Charity No. 1171114
Poole Museum Foundation
Trustees. report and unaudited financial statements
for the year ended 31 March 2024

Poole Museum Foundatlon
Contents
For the year ended 31 March 2024
Page
Legal and administrative information
Trustees, report
Independent examinerfs report
Statement of financial activities
Balance sheet
Notes to the financial statements
9-13

Poole Museum Foundatlon
Legal and administrative details
For the year ended 31 March 2024
Trustees
Felicity Irwin OL
Prof. Timothy Darvill OBE (resigned 5 October 20241
Peter Burt
John Butterworth (resigned 7 February 20241
Simon Jenner
Peter Dobson
Dr Joanna Kennedy OBE FREng
Prof. Paul Gough
Tim Ingram (appointed 8 February 20241
Charity registration
number
1171114
Principal office
Poole Museum
4 High Street
Poole
BH15 IBW
Independent examiner
Saffery LLP
Midland House
2 Poole Road
Bournemouth
BH2 5QY
Page I

Poole Museum Foundatlon
Trustees, Report
For the year ended 31 March 2024
Objertives and Activities
The objectives of Poole Museum Foundation are as follows:
The advancement of, includinE the advancement of public appreciation and education in, the arts, culture, heritage,
or science, in particular (without limitation) by..
l. Acquiring and maintaining suitable objects and works of art for inclusion in the permanent collections of Poole
Museum Service,.
2. Providing for, or supporting, the establishment, maintenance, refurbishment, enhancement and
interpretation of exhibitions and displays of the said permanent collections and the buildings in which they
are housed;
Providing for, or supporting, the establishment, maintenance, refurbishment, enhancement and
interpretation of other exhibitions and displays of such permanent collections.
The main activities in relation to these objectives have been as follows..
The ongoing development of the membership scheme for Poole Museum Foundation, in order to intrease
awareness and raise funds.
Identifying sources of grant income and applying for suitable grants to fund the furtherance of the objectives
of Poole Museum Foundation.
During January 2022 it was announced that the second phase bid for National Lottery Heritage funding had
been successful, with £2.24m awarded towards the Poole Museum, Our Museum redevelopment project. This
represents a significant part of the total project budget for this exciting project which will transform and
refresh Poole Museum enabling it to continue to thrive and appeal to a wider audience.
Poole Museum Foundation has very successfully continued supporting the Museum in raising additional funds
for the project from other sources.
The Trustees have had regard to the guidance issued by the Charity Commission on public benefit in relation to the
activities undertaken.
Page 2

Poole Museum Foundatlon
Trustees, Report
For the year ended 31 March 2024
Achievements and Performance
During the year ended 31 March 2024, areas of key activity have been as follows..
Support for the activities of the Foundation were provided on a part time basis by a Project Support Officer,
resourced by Poole Museum.
During the period, Poole Museum Foundation continued with the collection of cash and contactless donation5
from visitors to Poole Museum, as well as maintaining an online donations facility. Eligible donations were
topped up with Gift Aid, maximising the value of the donations to Poole Museum. The Poole Museum galleries
were closed to the public on 31" December 2022, with the redevelopment project getting underway. The
Foundation has continued to raise funds for the Poole Museum development project.
Although the Poole Museum has been closed income from membership subscriptions remained Consistent
with the prior year.
Flnanclal Revlew
During the year ended 31 March 2024, Poole Museum Foundation received grant income of £488,300. This consisted
of a grant of £150,000 received from the Fine Foundation Grant, £50,000 from the Talbot Village Trust, £250,000 from
the Garfield Weston Foundation, £28,300 from the Steel Charitable Trust and £10,000 from the Alice Ellen Co to
support funding of the Our Museum Project. All grants have been placed in restricted funds and will be paid over to
Poole Museum upon request.
The Foundation received further income of £10,570 during 2023-24 from donations. This income was supplemented
by £2,500 of Gift Aid on eligible donations. A further £1,615 of income was generated from fundraising activities,
including membership subscriptions, bringing the total income for the year up to £502,985.
Expenditure during the year consisted of costs in relation to merchant services, professional fees, fundraising &
member events and insurance premiums.
The excess of income over expenditure for the year of £498,926 has been added to the brought forward funds balance
of £158,301, leaving closing funds of £657,227 as at 31" March 2024. As at the balance sheet date, we are holding a
sum of £50,000 in the Headley Trust restricted fund, £30,000 within the Valentine Trust restricted fund, £1,500 within
the Arts Society restrirted fund, £10,000 within the Alice Ellen restricted fund, £250,000 within the Garfield Western
restricted fund, £28,300 within the Steel Charitable Trust restricted fund, £50,000 within the Talbot Village Trust
restricted fund and £150,000 within the Fine Foundation restricted fund. These restricted funds will be paid over to
Poole Museum, to support the projects for which the grants were received at the point a request to do so is made.
The Poole Museum designated fund contains a balance of £21,653, which is available to be paid over to the Museum
when requests are made. Remaining unrestricted funds total £65,774.
Page 3

Poole Museum Foundatlon
Trustees, Report
For the year ended 31 March 2024
Policy on Reserve5
The nature of the activities of Poole Museum Foundation are such that the charity at this stage does not have any
significant ongoing expenditure commitments. Income received is expended in furtherance of the charity objectives
and therefore the charity does not have an underlying basis on which to hold reserves.
The policy on reserves is therefore to target that unrestricted funds do not fall into deficit, other than for limited
periods of time. The amount of unrestricted reserves which are held will fluctuate, as projects or acquisitions for the
Museum whith the Foundation wishes to support may not occur on a linear basis. At the year-end unrestricted funds
held totalled £87,427 $0 the policy is met.
Strutture, Governance and Management
Poole Museum Foundation is a charitable incorporated organisation governed by a constitution dated 13 January
2017.
New trustees are appointed by the Board of Trustees, taking into consideration their skills, knowledge and experience.
Page 4

Poole Museum Foundatlon
Trustees, Report
For the year ended 31 March 2024
Statement of Trustee5' responsibilitie5
The trustee5 are responsible for preparing the trustees, report and the financial Statements in accordance with
applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practicel.
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each
financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and
application of resources of the charity for that period. In preparing these financial statements, the trustees are
required to..
select suitable accounting policies and then apply them consistently,.
observe the methods and principles in the Charities SORP IFRS 1021-
make judgements and estimates that are reasonable and prudent,.
state whether applicable accounting standards have been followed, subject to any material departures
disclosed and explained in the financial statements,. and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the
charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any
time the financi31 position of the charity and enable them to ensure th3t the financial statements comply with the
Charities Act 2011, applicable accounting regulations and the provisions of the trust deed. They are also responsible
for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of
fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the charity and financial information included on
the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial
statements may differ from legislation in other jurisdictions.
This report wa5 approved by the Trustees on .
16 December
-2024 and signed on their behalf bv:
eL
Page S

Poole Museum Foundatlon
Independent examinerfs report tothe trustees of Poole Museum Foundation forthe year ended 31 March 2024
I report to the trustees on my examination of the accounts of the Poole Museum Foundation Ithe Charity) for the year
ended 31 March 2024.
Respective responsibilities of trustees and examiner
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements
of the Charities Act 20111'the Act'l.
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in
carrying out my examination I have followed all the applicable Directions given by the Charity Commission under
section 14515llbl of the Act.
Basis of independent examinels report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An
examination includes a review of the accounting records kept by the charity and a comparison of the accounts
presented with those records. It a150 includes consideration of any unusual items or disclosures in the accounts, and
seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide
all the evidence that would be required in an audit and consequently no opinion is Eiven as to whether the accounts
present a 'true and fair view, and the report is limited to those matters Set out in the statement below.
Independent examinerfs statement
Since the Company's gross income exceeded £250,0(X) your examiner must be a member of a body listed in section
145 of the 2011 Act. I confirm that l am qualified to undertake the examination because l am a member of the ICAEW,
which is one of the listed bodies.
I have completed my examination. I tonfirm that no material matters have come to my attention in connection with
the examination giving me cause to believe that in any material respect..
l. accounting records were not kept in respect of the Company as required by sertion 386 of the 2006 Act; or
2. the accounts do not accord with those records,. or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out
in the Charities (Accounts and Report51 Regulations 2008 other than any requirement that the accounts give a 'true
and fair view, which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed..
Casidhe Baleri ACA CTA
For and on behalf of Saffery LLP
Midland House
2 Poole Road
Bournemouth
BH2 5QY
Page 6

Poole Museum Foundatlon
Statement of financial activities
For the year ended 31 March 2024
Unrestrirted
funds
2024
Restricted
funds
2024
Total
funds
2024
Total
funds
2023
Note
Income from:
Donations and grants
Fundraising activities
Giftaid
10,570
1,615
2,500
488,300
498,870
1,615
2,500
71,382
2,119
4,566
Total income
14,685
488,300
502,985
78,067
Expenditure on:
Charitable activities
4,059
4,059
5,322
Total expenditure
4,059
4,059
5,322
Net movement In funds
10,626
488,300
498,926
72,745
Total funds at l April 2023
76,801
81,500
158,301
85,556
Total fund5 at 31 March 2024
87,427
569,800
657,227
158,301
The notes on pages 9 to 13 form part of these financial statement5.
Page 7

Poole Museum Foundatlon
Balance sheet
For the year ended 31 March 2024
2024
2023
Note
Flxed assets
Tangible fixed assets
Current assets
Cash at bank and in hand
Debtors
679,810
2,898
682,708
179,904
4,898
184,802
Creditors:
Amounts falling due within one year
125,4811
126,5011
Net current assets
657,227
158,301
Net assets
657,227
158,301
Represented by:
Restricted funds
569,800
81,500
Unrestricted funds
87,427
76,801
Total funds
657,227
158,301
16 December
The financial statements were approved by the Trustees on ...........................
.2024 and Signed on their behalf, by..
The notes on pages 9 to 13 form part of these financial statements.
Charity number- 1171114
Page 8

Poole Museum Foundatlon
Notes to the financial statements
For the year ended 31 March 2024
Accounting policies
1.1 Basis of preparation of financial statements
The financial statements have been prepared under the historical cost convention in accordance with
Statement of Recommended Practice.. Accounting and reporting by Charities preparing their accounts in
accordance with the Financial Reporting Standard 3pplicable in the UK and Republic of Ireland IFRS 1021
(effective l January 20191 and with Charities Act 2011.
Poole Museum Foundation constitutes a public benefit entity as defined by FRS 102.
1.2 Going concern
The Trustees consider that there are no material uncertainties about the entity's ability to continue as a going
concern.
1.3 Income
All intome is recognised once the charity has entitlement to the income, it is probable that the income will
be received and the amount of income receivable can be measured reliably.
1.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a
third party, it is probable that a transfer of economic benefits will be required in settlement and the amount
of the obligation can be measured reliably. Expenditure is classified by activity.
Governance costs are those incurred in connection with administration of the charity and compliance with
constitutional and statutory requirements.
1.5 Tangible fixed assets
Fixed assets are initially recorded at cost, less any subsequent accumulated depreciation and subsequent
impairment loss.
Asset class
Depreciation method
4 years straight line
Fixtures, fittings and equipment
1.6 Cash at Bank and in hand
Cash at bank and in hand includes cash and short term highly liquid investments With a short maturity of three
months or less from the date of acquisition or opening of the deposit or similar account.
Page 9

Poole Museum Foundatlon
Notes to the financial statements
For the year ended 31 March 2024
Accounting policies Icontinuedl
1.7 Liabilities
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it
is probable that a transfer of economic benefit will be required in settlement, and the amount of the
settlement can be estimated reliablv.
Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount
it has received as advanced payments for the goods or services it must provide.
Concessionary loans include those payable to third parties which are interest free or below market interest
rates and ae received to advance charitable purposes.
1.8 Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments.
Basic financial instruments are initially recognised at transaction value and subsequently measured at their
settlement value with the exception of bank loans which are subsequently measured at amortised cost using
the effective interest method.
1.9 Critical estimates and judgements and key sources of estimation uncertainty
In the application of the Charivs accounting policies, the trustees are required to make judgements,
estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent
from other sources. The estimates are recognised in the period in which the estimate is revised where the
revision affects only that period, or in the period of revision and future periods where the revision effects
both current and future periods.
There are no critical estimates, judgements or key sources of estimation uncertainty in 2024 or 2023.
Voluntary income
Unrestricted
funds
Restricted
funds
Total
Funds
2024
Unrestricted
funds
Restrirted
funds
Total
Funds
2023
Voluntary donations
10,570
10,570
19,882
19,882
Grants
488,300
488,300
51,500
51,500
Gift aid
2,500
2,500
4,566
4,566
Other voluntary
income
1,615
1,615
2,119
2,119
14,685
488,300
502,985
26,567
51,500
78,067
Page 10

Poole Museum Foundatlon
Notes to the financial statements
For the year ended 31 March 2024
Expenditure on charitable activities
Unrestricted
fund5
Restricted
funds
Total
2024
Unrestricted
funds
Restricted
funds
Total
2023
Merchant services
577
577
2,151
2,151
Fundraising costs
800
800
Examiners fee
1,020
1,020
1,020
1,020
Other professional fees
30
30
120
120
Other running costs
2,432
2,432
1,231
1,231
4,059
4,059
5,322
5,322
During the year no Trustees received any remuneration or reimbursement of expenses12023- nonel.
There were no related party transartions in the year nor in 2023.
Tangible Fixed assets
Flxtures. flttlngs and
equipment
Cost:
At l April 2023 and 31 Marth 2024
5,125
Depreciation:
At l April 2023 and 31 March 2024
5,125
Net bookvalue:
At 31 March 2023
At 31 March 2024
Debtors
2024
2023
Accrued income
2,898
2,898
4,898
4,898
Page 11

Poole Museum Foundatlon
Notes to the financial statements
For the year ended 31 March 2024
Creditor5: Amounts falling due within one year
2024
2023
Accruals and deferred income
25,481
25,481
26,SOI
26,501
7 Statement of funds
Movement of funds for the year
At l April
2023
Incoming
resources
Resources
expended
At 31 March
2024
Restricted fund5
Valentine Trust
Arts Societv
Headley Trust
Alice Ellen
Garfield Weston
Steel Charitable Trust
Talbot Village Trust
Fine Foundation
30,000
1,500
50,000
30,000
1,500
50,000
10.000
250,000
28,300
50.000
150,000
569,800
10,000
250,000
28,300
50,000
150,000
488,300
81,500
Unrestricted funds
General funds
Designated funds
53,497
23,304
76,801
14,615
70
14,685
12,3381
11,7211
14,0591
65,774
21,653
87,427
Total funds
158,301
502,985
14,0591
657,227
Unrestrirted funds
General funds represent the free funds of the charity which are not designated for particular purposes and are
expendable at the discretion of the Trustees in the furtherance of the objects of the charity.
Designated funds represent funds that have been collected through donations set aside to support the museum.
Restrlcted funds
The Valentine Trust fund relates to monies received to contribute towards a fundraising officer at Poole Museum.
Page 12

Poole Museum Foundatlon
Notes to the financial statements
For the year ended 31 March 2024
The Arts Society fund relates to a grant received to support workshops for the Hoardings Project, as part of the Our
Museum project activity plan.
The Headley Trust fund relates to a grant contributing towards the refit of the Ceramics and Design Gallery at Poole
Museum, as part ofthe Our Museum project.
The Alice Ellen fund relates to a grant contributing towards the refit of the Poole Museum.
The Garfield Weston fund relates to a grant contributing towards the refit of the Poole Museum.
The Steel Charitable Trust fund relates to a grant contributing towards the refit of the Poole Museum.
The Talbot Village Trust fund relates to a grant contributing towards the refit of the Poole Museum.
The Flne Foundatlon fund relates to a grant contributing towards the refit of the Poole Museum.
Movement of funds for the prior year
At l April
2022
Incoming
resources
Resources
expended
At 31 March
2023
Restricted funds
Valentine Trust
Arts Societv
Headley Trust
30,000
30,000
1,500
50,000
81,500
1,500
50,000
51,500
30,000
Unrestrirted funds
General funds
Designated funds
41,518
14,038
55,556
17,301
9,266
26,567
15,3221
53.497
23,304
76,801
15,3221
Page 13