Charity No. 1171114
Poole Museum Foundation
Trustees, report and unaudited financlal statements
for the year ended 31 March 2023

Poole Museum Foundation
Content5
For the year ended 31 March 2023
Page
Legal and administrative information
Trustees, report
Independent examinerfs report
Statement of financial activities
Balance sheet
Notes to the financial statements
9-13

Poole Museum Foundation
Legal and administrative details
For the year ended 31 March 2023
Trustees
Felicity Irwin DL
Prof. Timothy Darvill OBE
Peter Burt
John Butterworth
Simon jenner
Peter Dobson
Dr Joanna Kennedy OBE FREng
Prof. Paul Gough
Charity registration
number
1171114
Principal office
Poole Museum
4 High Street
Poole
BH15 IBW
Independent examiner
Saffery LLP
Chartered Accountants
Midland House
2 Poole Road
Bournemouth
BH2 5QY
Page I

Poole Museum Foundation
Trustee5' Report
Forthe year ended 31 March 2023
Objectives and Activlties
The objectives of Poole Museum Foundation are as follows..
The advancement of, including the advancement of public appreciation and education in, the arts, culture, heritage,
or science, in particular (without limitation) bv=
l. Acquiring and maintaining suitable objects and works of art for inclusion in the permanent collections of Poole
Museum Service,.
2. Providing for, or supportinE, the establishment, maintenance, refurbishment, enhancement and
interpretation of exhibitions and display5 of the said permanent collections and the buildings in which they
are housed,.
Providing for, or supporting, the establishment, maintenance, refurbishment, enhancement and
interpretation of other exhibitions and displays of such permanent collections.
The main activities in relation to these objectives have been as follow5:
Continuing with the collection of cash donations from members of the public visiting Poole Museum and
reclaiming Gift Aid to provide additional funding.
The maintenance of the infrastructure for the collection of contactless and online donations to help improve
the level of donations.
The ongoing development of the membership scheme for Poole Museum Foundation, in order to increase
awareness and raise funds.
Identifying sources of grant income and applying for sultable grants to fund the furtherance of the objectives
of Poole Museum Foundation.
During January 2022 it was announced that the second phase bid for National Lottery Heritage funding had
been 5ucce5sful, with £2.24m awarded towards the Poole Museum, Our Museum redevelopment project. This
represents a significant part of the total project budget for this exciting project which will transform and
refresh Poole Museum enabling it to continue to thrive and appeal to a wider audience.
Poole Museum Foundation has continued 5UPPOrting the Museum in raising additional funds for the project
from other sources.
The Trustees have had regard to the guidance issued by the Charity Commission on public benefit in relation to the
activities undertaken.
Page 2

Poole Museum Foundation
Trustees, Report
For the yearended 31 March 2023
Achievements and Performance
During the year ended 31 March 2023, areas of key activity have been as follows..
Support for the activities of the Foundation were provided on a part time basis by a Project Support Officer,
resourced by Poole Museum.
During the period, Poole Museum Foundation continued with the collection of cash and contactless donation5
from visitors to Poole Museum, as well as maintaining an online donations facility. Eligible donations were
topped up with Gift Aid, maximising the value of the donations to Poole Museum. The Poole Museum galleries
were c105ed to the public on 31, December 2022, with the redevelopment project getting underway. Due to
this reduced period of opening, income from donations was lower than in the previous full year. Amounts
collected over the period from these sources totalled £9,882, along with Gift Aid to the value of £2,042.
The donation income included a sum of £400 from Dorset Buildings Group, which was gratefully received.
Income from membership subscriptions reached £1,385, with the Project Support Officer actively promoting
new memberships and renewals, along with member only events being run to improve engagement with our
membership offer.
During May 2022, a 3-hour wildlife boat trip around Poole Bay and harbour was held for members and friends
from the Poole Maritime Trust.
The Foundation supported Poole Museum's successful second phase bid for National Lottery Heritage funding,
which was a wonderful achievement for all involved.
Financial Review
During the year ended 31 March 2023, Poole Museum Foundation received grant income of £51,500. This consisted
of a Erant of £50,000 received from the Headley Trust to 5UPPOrt funding of the Our Museum Project. A further Sum
of El,500 was received from the Arts Society to support workshops for the Hoardings Project, as part of the Our
Museum project activity plan. Both Erants have been placed in restricted funds and will be paid over to Poole Museum
upon request.
The Foundation received further income of £19,882 during 2022-23 from donations. This income was supplemented
by £4,566 of Gift Aid on eligible donations. A further £2,119 of income was generated from fundraising activities,
including membership subscriptions, bringing the total income for the year up to E78,067.
Donation income was increased significantly by a generous donation from a local family of £10,000, along with related
Gift Aid of £2,500 received in November 2022. The donation was made to the Foundation, in furtherance of its
objectives, rather than being designated for pass through to Poole Museum.
Expenditure during the year consisted of costs in relation to merchant services, professional fees, fundraising &
member events and insurance premiums.
The excess of income over expenditure for the year of £72,745 has been added to the brought forward funds balance
of £85,556, leaving closing funds of £158,301 as at 31" March 2023. As at the balance sheet date, we are holding a
sum of £50,000 in the Headley Trust restricted fund, £30,000 within the Valentine Trust restricted fund and £1,500
within the Arts Society restricted fund. These restricted funds will be paid over to Poole Museum, to support the
projects for which the grants were received at the point a request to do so is made. The Poole Museum designated
fund contains a balance of £23,304, which is available to be paid over to the Museum when requests are made.
Remaining unrestricted funds total £53,497.
Page 3

Poole Museum Foundation
Trustees, Report
Forthe year ended 31 March 2023
Policy on Reserves
The nature of the activities of Poole Museum Foundation are such that the charity at thi5 Stage does not have any
significant ongoing expenditure commitments. Income received is expended in furtherance of the charity objectives
and therefore the charity does not have an underlying basis on which to hold reserves.
The policy on reserves is therefore to target that unrestricted funds do not fall into deficit, other than for limited
periods of time. The amount of unrestricted reserves which are held will fluctuate, as projects or acquisitions for the
Museum which the Foundation wishes to support may not occur on a linear basis. At the year-end unrestricted funds
held totalled £76,801 so the policy is met.
Structure, Governance and Management
Poole Museum Foundation is a charitable incorporated organisation governed by a constitLJtion dated 13 January
2017.
New trustees are appointed by the Board of Trustees, taking into consideration their skills knowledge and experience.
Page 4

Poole Museum Foundation
Trustees, Report
For the year ended 31 March 2023
ststement of Trustees, responslbilities
The trustees are responsible for preparing the trustee5' report and the financial statements in accordance with
applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practicel.
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each
financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and
application of resources of the charity for that period. In preparing these financial statements, the trustees are
required to..
select Sultable accounting policies and then apply them consi5tentlyi
observe the methods and principles in the Charities SORP IFRS 1021,.
make judgements and estimates that are reasonable and prudent,.
state whether applicable accounting standards have been followed, subject to any material departures
disclosed and explained in the financial statements,. and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the
charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any
time the financial position of the charity and enable them to ensure that the financial Statements comply with the
Charities Act 2011, applicable accounting regulations and the provisions of the trust deed. They are also responsible
for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of
fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the charity and financial information included on
the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial
statements may differ from legislation in other jurisdictions.
This report was approved by the Trustees on ... .....
.2023 and signed on their behalf by..
Trustee
Page 5

Poole Museum Foundation
Independent examinerfs report to the trustees of Poole Museum Foundation for the year ended 31 March 2023
I report to the trustees on My examination of the accounts of the Poole Museum Foundation Ithe Charityl for the year
ended 31 March 2023.
Respertive responsibilities of trustees and examiner
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements
of the Charities Act 20111'the Act'l.
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in
carrying out my examination I have followed all the applicable Directions given by the Charity Commission under
section 14515llbl of the Act.
Basis of independent examinerfs report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An
examination includes a review of the accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and
seekinE explanations from you as trustees concerning any such matters. The procedures undertaken do not provide
all the evidence that would be required in an audit and consequently no opinion 15 given as to whether the accounts
present a 'true and fair view, and the report is limited to those matters set out in the statement below.
Independent examiner'5 Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with
the examination giving me cause to believe that in any material respect:
l. accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or
2. the accounts do not accord with those records,. or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out
in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true
and fair view, which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed..
16 November 2023
Casidhe Baleri ACA CTA
For and on behalf of Saffery LLP
Midland House
2 Poole Road
Bournemouth
BH2 5QY
Page 6

Poole Museum Foundation
Statement of financial activities
For the year ended 31 March 2023
Unrestricted
funds
2023
Restricted
funds
2023
Total
funds
2023
Total
funds
2022
Note
Income from:
Donations and grants
Fundraising activities
Giftaid
19,882
2,119
4,566
51,500
71,382
2,119
4,566
24,275
3,065
4,550
Total income
26,567
51,5(M)
78,067
31,890
Expenditure on:
Charitable activities
5,322
5,322
19,8671
Total expenditure
5,322
5,322
19,8671
Net movement in funds
21,245
51,500
72,745
41,757
Total funds at l Apri12022
55,556
30,000
85,556
43,799
Total funds at 31 March 2023
76,801
81,500
158,301
85,556
The notes on pages 9 to 13 form part of these financial statements.
Page 7

Poole Museum Foundation
Balance sheet
For the year ended 31 March 2023
2023
2022
Note
Fixed assets
Tangible fixed assets
Current assets
Cash at bank and in hand
Debtors
179,904
4,898
184,802
106,367
4,550
110,917
Creditors:
Amounts falling due within one year
126,5011
125,3611
Net current assets
158,301
85,556
Net assets
158,301
85,556
Represented by:
Restricted funds
81,500
30,000
Unrestricted funds
76,801
55,556
Total funds
158,301
85,556
The financial statements were approved by the Trustees on
.2023 and signed on their behalf, bv..
The notes on pages 9 to 13 form part of these financial statements.
Charity number.. 1171114
Page 8

Poole Museum Foundation
Notes to the financial statement5
For the year ended 31 March 2023
Accounting policies
1.1 Basis of preparation of financlal statements
The financial Statements have been prepared under the historical cost convention in accordance with
Statement of Recommended Practice.. Accounting and reporting by Charities preparing their accounts in
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021
(effective l January 20191 and with Charities Act 2011.
Poole Museum Foundation constitutes a public benefit entity as defined by FRS 102.
1.2 Going concern
The Trustees consider that there are no material uncertainties about the entity's ability to continue as a going
concern.
1.3 Income
All income 15 recognised once the charity has entitlement to the income, it is probable that the income will
be received and the amount of income receivable can be measured reliably.
1.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a
third party, it is probable that a transfer of economic benefits will be required in settlement and the amount
of the obligation can be measured reliably. Expenditure is classified by activity.
Governance costs are those incurred in connection with administration of the charity and compliance with
constitutional and statutory requirement5.
1.5 Tangible fixed assets
Fixed assets are initially recorded at cost, less any subsequent accumulated depreciation and subsequent
impairment loss.
Asset class
Depreciation method
4 years straight line
Fixtures, fittings and equipment
1.6 Cash at Bank and in hand
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three
months or less from the date of acquisition or opening of the deposit or similar account.
Page 9

Poole Museum Foundation
Notes to the financial statements
Forthe year ended 31 March 2023
Accounting policies {continued}
1.7 Liabilitie5
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it
is probable that a transfer of economic benefit will be required in settlement, and the amount of the
settlement can be estimated reliably.
Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount
it has received as advanced payments for the goods or services it must provide.
Concessionary loans include those payable to third parties which are interest free or below market interest
rates and ae received to advance charitable purposes.
1.8 Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instrument5.
Basic financial instruments are initially recognised at transaction value and subsequently measured at their
settlement value with the exception of bank loans which are subsequently measured at amortised cost using
the effective interest method.
1.9 Critical estimates and judgements and key sources of estlmatlon uncertainty
In the application of the Charity's accounting policies, the trustees are required to make judgements,
estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent
from other sources. The estimates are recognised in the period in which the estimate is revised where the
revision afferts only that period, or in the period of revision and future periods where the revision effects
both current and future periods.
There are no critical estimates, judgements or key sources of estimation uncertainty in 2023 or 2022.
Voluntary income
Unrestricted
funds
Restricted
funds
Totsl
Funds
2023
Unrestricted
funds
Restricted
funds
Total
Funds
2022
Voluntary donations
19,882
19,882
24,275
24,275
Grants
51,500
51,500
Giftaid
4,566
4,566
4,550
4,550
Other voluntary
income
2,119
2,119
3,065
3,065
26,567
51,500
78,067
31,890
31,890
Page 10

Poole Museum Foundation
Notes to the financial statements
Forthe year ended 31 March 2023
Expenditure on charitable activities
Unrestricted
funds
Restricted
funds
Total
2023
Unrestricted
funds
Restricted
funds
Total
2022
Grants made
3,000
1,900
4,900
Grant writeback
120,0001 120,0001
Merchant services
2,151
2,151
2,279
2,279
FundraisinE Costs
800
800
1,181
1,181
Examiners fee
1,020
1,020
900
900
other professional fees
Other running costs
120
120
3(10
300
1,231
1,231
573
573
5,322
5,322
8,233
118,1001
19,8671
During the year no Trustees received any remuneration or reimbursement of expenses12022'. none).
There were no related party transactions in the year nor in 2022.
Tangible Fixed assets
Fixture5, fittings and
equipment
Cost:
At l April 2022 and 31 March 2023
5,125
Depreciation..
At l April 2022 and 31 March 2023
5,125
Net book value:
At 31 March 2022
At 31 March 2023
Debtor5
2023
2022
Accrued income
4,898
4,898
4,550
4,550
Page 11

Poole Museum Foundation
Notes to the financial statements
Forthe year ended 31 March 2023
Creditors: Amounts falling due within one year
2023
2022
Accruals and deferred income
26,501
26,501
25,361
25,361
7 Statement of funds
Movement offunds for the year
At l April
2022
Incoming
resource5
Resources
expended
At 31 March
2023
Restricted funds
Valentine Trust
Arts Society
Headley Trust
30,000
30,000
1,500
50,OQX)
81,500
1,500
50,000
51,5(K)
30,000
Unrestricted funds
General funds
Designated funds
41,518
14,038
55,556
17,301
9,266
26,567
15,3221
53,497
23,304
76,801
15,3221
Total funds
85,556
78,067
15,3221
158,301
Unrestricted funds
General funds represent the free funds of the charity which are not designated for particular purposes and are
expendable at the discretion of the Trustees in the furtherance of the objects of the charity.
Designated funds represent funds that have been collected through donations set aside to support the museum.
Restricted funds
The Valentine Trust fund relates to monies received to contribute towards a fundraising officer at Poole Museum.
The Arts Society fund relates to a grant received to support workshops for the Hoardings Project, as part of the Our
Museum project activity plan.
The Headley Trust fund relates to a grant contributinE towards the refit of the Ceramics and Design Gallery at Poole
Museum, as part of the Our Museum project.
Page 12

Poole Museum Foundation
Notes to the financial statements
For the year ended 31 March 2023
The Hendy Foundation relates to monies received to fund ceramist workshops.
Movement of funds for the prior year
At l April
2021
Incoming
resources
Resources
expended
At 31 March
2022
Restricted funds
Valentine Trust
Hendy Foundation
10,000
1,900
11,900
20,0(X)
11,9001
18,100
30,000
30,000
Unrestricted funds
General funds
Designated funds
31,899
17,852
14,038
31,890
18,2331
41,518
14,038
55,556
31,899
18,2331
Total funds
43,799
31,890
9,867
85,556
Page 13