Charity Na. 1171114
Poole Museum Foundatlon
Trustees, report and unaudited financial statements
for the year ended 31 March 2022

Poole Museum Foundation
Contents
For the year ended 31 March 2022
Page
Le8al and administrative information
Trustees, report
Independent examlnerfs report
Statement of financial activities
Balance sheet
Notes to the financial statements
9-13

Poole Museum Foundati¢Jn
Legal and administrative details
For the year ended 31 March 2022
Trustees
Felicity Irwin DL
Prof. Timothy DaNill OBE
Peter Burt
john Butterworth
Simon jenner
Prof. Emma Hunt
Peter Dobson
Dr Joanna Kennedy OBE FREng (Appointed 5 August 20211
Prof. Paul Gough
(Appointed 11 November 20211
(Retired 2 December 20211
Charity registration
number
1171114
Principal office
Poole Museum
4 High Street
Poole
BH15 IBW
Independent examiner
Saffery Champness LLP
Chartered Accountants
Midland House
2 Poole Road
Bournemouth
BH2 5QY
Page I

Poole Museum Foundation
Trustees, Report
For the year ended 31 March 2022
Oblectives and Activities
The objertwes of Poole Museum Foundation are as follows=
The advancement of, including the advancement of publlc appreciation and education in, the arts, culture, herltage,
or science. in particular (without limitation) by..
l. Acquirlng and maintaining suitable objects and works of art for inclusion in the permanent collections of Poole
Museum Service;
2. Providing for, or supporting, the establishment, maintenance, refurbishment, enhancement and
interpretation of exhibitions and displays of the said pemanent collections and the buildings in which they
are housed,.
3. Providing for, or supportlng, the establishment, maintenance. refurbishment, enhancement and
interpretation of other exhibitions and display5 of such permanent collections.
The main actThiities in relation to these objertives have been as follows:
Continuing with the collection of cash donation5 from members of the public visiting Poole Museum and
reclaimin8 Gift Aid to provide additional funding.
The maintenance of the infrastructure for the collection of contactless and online donations to help improve
the level of donations.
The ongoing development of the membership scheme for Poole Museum Foundation, in order to increase
awarene55 and raise funds.
Identifying sources of grant income and applying for suitable grants to fund the furtherance of the objective5
of Poole Museum Foundation.
Supporting Poole Museum in phase two of the bid for National Lottery Heritage Funding for the"Our Museum:
Rediscovering Poole's Maritime Heritage" projert. This followed a successful initial bid, where the Museum
was awarded funding of £352,000, in order to develop future plans for the museum. The Second phase was to
make a bid for additional grant fundinE to deliver the plans that have been developed.
During january 2022 it was announced that the second phase bid for National Lottery Heritage funding had
been successful, with £2.24m awarded. This will represent a significant part of the total project budget of
£4.37m for this exciting project which will transform and refresh Poole Museum enabling it to continue to
thrive and appeal to a wider audience. Poole Museum Foundation is arttvely engaged in supportingfundraising
efforts for the remaining funds.
The Trustees have had regard to the guidance issued by the Charity Commission on public benefit in relation to the
activities undertaken.
Page 2

Poole Museum Foundation
Trustees. Report
For the year ended 31 March 2022
Achievements and Performance
During the year ended 31 March 2022, areas of key activity have been as follows..
Support for the activities of the foundation were provided on a part time basls by a Membership Officer,
resourced by Poole Museum.
During the peTiod, Poole Museum Foundation continued with the collection of cash and contactless donations
trom visitors to Poole Museum, as well as maintaining an online donations facility. tligible donations were
topped up with Gift Aid, maximising the value of the donations to Poole Museum. Due to the Èasing of the
Covid-19 restrictions in place throughout much of the previou5 year, income from these sources increased
substantially from the previous year. Amounts collected over the period from these source5 totalled £14,275,
along with Gift Aid to the value of £2,042.
Income from membership 5ubscription5 also increased by over 20% up to £1,430, with the Membership OffI￿r
artively promotlng memberships and with member only events being run to improve engagement with our
membership offer.
Following the easing of Covid-19 restrictions, some limited fundraising events activity recommenced, with a
Birds of Poole Harbour boat trip organised. with support from Poole Maritime Trust.
The foundation supported the Poole Museum successful second phase bid for National Lottery Heritage
fundin& which was a wonderful achievement for all involved.
Financial Review
During the year ended 31 March 2022, Poole Museum Foundatlon received income of £24,275 from donations. This
income wa5 Supplemented by £4,550 of Gift Aid on eligible donations. A further £3,065 of income was generated from
fundraising activities, bringing the total income for the year up to £31,890. No grant income was received during the
period. The income level increased slightly when compared to the previous year, due to the increase in donations
being more than sufficient to offset the lack of grant income during the year.
The level of donations received for the year was boosted significantly by a further generous donation from a local
family of £10,000, along with related Gift Aid received in November 2021. This donation was made to the Foundation,
in furtherance of its objectives, rather than being designated for pass through to Poole Museum.
During the financial years 2018-19 and 2019-20, Erant income totalling £20,000 had been received from the Valentine
Trust, in order to support a Membership and Fundrèising Officer position. It had been anticipated that the grant
income would have been swiftly passed over to BCP, a5 a tontribution towards the funding of that POSltion. The grant
income was therefore also treated as expenditure, with a liability to pay over the funds held on the balance sheet. In
practice however the position was fully resourced by Poole Museum and PMF have not been requested to contribute
towards the fundin8.
The Chalrman of PMF has consulted with The Valentine Trust, who have conf1rmed that they are satisfied that the
funds can instead be used to fund future expenditure. As a result of thls, the £20,(K)O previously charged to the P&L
has been writtèn back to the profit and loss account during 2021-22 and the liability removed from the balance sheet.
The £20,000 written back has been placed in the Valentine Trust restricted fund, to be expended during future periods.
Page 3

Poole Museum Foundation
Trustees. Report
For the year ended 31 March 2022
Due to the £20,000 credit against expenditure. total expenditure stated within the statement of financial activity is
therefore a negative amount of £9,867, a5 the £20,000 written back is substantlally higher than the actual expenditure
during the period, whlch totalled £10,133.
Expenditure during the year included a grant made of £3,000 to help fund the third-floor gallery within the Museum.
A sum of £1,900 received during 2020-21 from the Hendy Foundation was also paid over to the Museum to support
the funding of ceramist workshops.
Remaining expenditure predominantly related to merchant servlces, c05t5 related to fundraising eventsi professional
feès, and insurance costs. The ex¢e55 of income over expenditure for the year of £41,757 has been added to the
brought forward funds balance. As at the balance sheet date, we are holding a sum of £30,000 within the Valentine
Trust restricted fund, along with £14,038 within a designated fund for Poole Museum. This fund reflects the income
collected from donation5 and related Gift Aid during the year, less costs related to the collection of the donations.
Poole Museum Foundation has entered into a Memorandum of UnderstandSnE with SCP Council, outlining the intent
that donations collected, le55 Costs incurred In relation to their collection would upon request periodically be
transferred back to Poole Museum. Expenditure on Charitable activities has therefore historically reflected amounts
paid over or due to be paid Dver to Poole Museurn in respect of donations and related Gift Aid. During 2021-22, the
treatment ha5 been amended, so that only amounts actually paid over are recognised as an expense during the
financial year. Amounts that are due to be paid over are instead placed in a designated fund, which for 2021-22 wa5
the amount of £14,038 noted above.
Policy on Reserves
The nature of the activitles of Poole Museum Foundation are such that the charity at this Stage does not have any
significant ongoing expenditure commitments. Income received is expended in furtherance of the charity objectives
and therefore the charity does not have an underlying basis on which to hold reserves.
The policy on reserve5 15 therefore to target that unre5trirted funds do not fall Into deflcit, other than for limited
periods of time.
Structure, Governance and Management
Poole Museum Foundation is a charitable incorporated orBanisation governed by a constitution dated 13 January
2017.
New trustees are appointed by the Board of Trustees, taking into consideration their skills knowledge and experience.
Page 4

Poole Museum Foundation
Trustees, Report
For the year ended 31 March 2022
Statement of Trustees, responsibilities
The trustees are responsible for preparing the trustees, report and the financial statements in accordance with
applicable law and United Kingdom Accounting Standards Iunited Kingdom Generally Accepted Accounting Practice).
I he law applicable to charities in England & Wales requlre5 the trustees to prepare fiiiilllLldl 5LdLeiiigiils foi eacli
financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and
application of resources of the charity for that period. In preparing these financial statements, the trustees are
required to:
select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP IFRS 1021;
make judgements and estlmates that are reasonable and prudent-
state whether applicable accounting Standards have been followed, subject to any material departures
disc105ed and explained in the financial statements,. and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the
charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at anv
time the financial position of the charity and enable them to ensure that the financial statements comply with the
Charitie5 Act 2011, applicable accounting regulations and the provision5 of the trust deed. They are a150 responsible
for safeguarding the assets of the charity and hence for taking reasonable Steps for the prevention and detection of
fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the charity and financial information included on
the charity's website. Leglslation in the United Kingdom governing the preparation and dissemination of financial
statements may differ from legislation in otherjurisdictions.
This report was approved
y the Trustees on ...........................-.......2023 and signed on thelr behalf by:
Trustee
Page 5

Poole Museum Foundatlon
Independent examlner's report to thè trustees of Poole Museum Foundation for the year ended 31 March 2022
I report to the trustees on my examination of the accounts of the Poole Museum Foundation (the Charity) forthe year
ended 31 March 2022.
Respective responsibilities of trustees and examiner
A5 the charity trustees you are responsible for the preparation of the account5 in accordance with the requirements
of the Charitie5 Act 20111'the Act'l-
I report In respect of my examination ot the Trust's accounts carried out under section 145 of the 2011 Act and in
carrying out my examination I have followed all the applicable Directions given by the Charity Commission under
sertion 14515llbl of the Act.
Basi5 of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An
examination includes a review of the accounting records kept by the charity and a comparison of the accounts
presented with those record5. It also includes consideration of any unusual items or disclosures in the accounts, and
seeking explanation5 from you as trustee5 concerning any such matters. The procedures undertaken do not provide
all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts
present a 'true and fair view, and the report is limited to those matters set out in the statement below.
Independent examinerfs statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with
the examination giving me cause to believe that in any material respect-
l. accounting records were not kept in respert of the Trust as required by section 130 of the Art; or
2. the accounts do not accord with those records- or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out
in the Charities (Accounts and Report51 Regulations 2008 other than any requirement that the accounts give a 'true
and fair view, which is not a matter considered as part of an independent examination.
I have no COn￿rnS and have come across no other matters in connection with the examination to which attention
Should be drawn In thi5 report in order to enable a proper understanding of the accounts to be reached.
Slgned..
25 January 2023
Nicholas Fernyhough FCA OChA
For and on behalf of Saffery Champness LLP
Midland House
2 Poole Road
Bournemouth
BH2 5QY
Page 6

Poole Museum Foundation
Statement of financial activities
For the year ended 31 March 2022
Unrestricted
funds
2022
Restrirted
funds
2022
Total
funds
2022
Total
funds
2021
Note
Income from..
Donations and Erants
Fundraising activities
Gift aid
24,275
3,065
4,550
24,275
3,065
4,550
26.314
1,649
3,609
Total income
31,890
31,890
31,572
Expenditure on:
Charitable activities
8,233
118,1001
118,1001
19,8671
7,932
Total expenditure
8,233
19,8671
7,932
Net movement in funds
23,657
18,100
41,757
23,640
Total funds at l April 2021
31,899
11,900
43,799
20,159
Total funds at 31 Mar¢h 2022
55,556
30,000
85,556
43,799
The notes on pages 9 to 13 form part of these financial statements.
Page 7

Poole Museum Foundation
Balance sheet
For the year ended 31 March 2022
2022
2021
Note
Fixed assets
Tangible fixed assets
Current assets
Cash at bank and in hand
Debtors
106,367
4,550
110,917
85,461
3,609
89,070
Creditors,.
Amounts falling due within one year
Net current assets
125,3611
145,2711
85,556
43,799
Net assets
85,556
43,799
Represented by..
Restricted fund5
30,OCIO
30,000
Unrestricted funds
55,556
31,899
Total funds
85,556
43,799
The financial stateme
Il/oI
were approved by the Trustees on ............................2023 and signed on their behalf, by..
The notes on pages 9 to 13 form part of these financial statements.
Charity number.. 1171114
Pa@e 8

Poole Museum Foundation
Notes to the financial statements
For the year ended 31 March 2022
Accounting policies
1.1 Basis of preparation of finan¢lal statement5
The flnancial statement5 have been prepared under the historical cost convention in accordance with
Statement of Recommended Practice.. Accounting and reporting by Charities preparing thelr accounts in
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021
(effective i January 20191 and with Chariries Act 2011.
Poole Museum Foundation constitutes a public benefrt entity a5 defined by FRS 102.
1.2 Going Concern
The Trustees consider that there are no material uncertainties about the entitws ability to continue a5 a going
concern.
1.3 Income
All income is recognised once the charity has entitlement to the income, it is probable that the income will
be received and the amoLint of income receivable can be measured reliablv.
1.4 Expenditurè
Expendlture is recognised once there Is a legal or constructive obligation to transfer economic benefit to a
third party, it is probable that a transfer of economic benefits will be required In settlement and the amount
of the obligation can be measured reliably. Expenditure is classified by activitv.
Governance costs are those incurred in connection with administration of the charity and compliance with
constitutional and Statutory requirements.
1.5 Tangible fixed assets
Flxed assets are initially recorded at cost, less any subsequent accumulated depreciation and subsequent
Smpairment loss.
Asset class
Depreclation method
4 years straight line
Fixtures, fittings and equipment
1.6 Cash at Bank and In hand
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three
months or less from the date of acquisition or opening of the deposit or similar account.
Page 9

Poole Museum Foundation
Notes to the financial statements
For the year ended 31 March 2022
Accounting policles Icontinuedl
1.7 Liabilltles
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it
is probable that a transfer of economic benefit will be required in settlement, and the amount of the
settlement can be estimated reliably.
Liabilitie5 are recognised atthe amount that the charity anticipates it will pay to settle the debt or the amount
St has received as adVan￿d payrnents forthe goods or services it must provide.
Concessionary loans include those payable to third partles which are inter@st free or below market interest
rate5 and ae received to advance charitable purposes.
1.8 Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basicfinancial instruments.
Basic financial instruments are initially recognised at transaction value and Subsequently measured at their
settlement value with the exception of bank loan5 which are subsequently measured at amortised c05t Using
the effective interest method.
1.9 Critrcal estimates and Judgements and key sources of estimation uncertalnty
In the application of the Charity's accounting policies, the trustees are required to make judgements,
estirnates and assumptions about the carryin8 amount of a55ets and liabilities that are not readily apparent
from other source5. The estimates are recognised in the period in which the estimate is revised where the
revision affect5 only that period, or in the period of revision and future periods where the revision effects
both current and future periods.
There are no critical estimates, judgements or key source5 of estimation uncertainty in 2022 or 2021.
Voluntary income
Unrestricted
funds
Restricted
funds
Total
Funds
2022
Unrestricted
funds
Restricted
funds
Total
Funds
2021
Voluntary donations
Grants
24.275
24,275
14,414
14,414
11,91J)
11,900
Giftaid
4.550
4,550
3,609
3,609
Other voluntary
income
3,065
3.065
1.649
1.649
31,890
31,890
19,672
11,900
31,572
Page 10

Poole Museum Foundation
Notes to the financial statement5
For the year ended 31 March 2022
Expenditure on Charitable actlvities
Unrestricted
funds
Restrlrted
funds
Total
2022
Unrestricted
funds
Restricted
funds
Total
2021
Donations and Gift Aid
3,481
3,481
to Poole Museum
Grants made
3,000
1,9(X)
4,900
Grant writeback
120,0001
120,0001
Depreciation
io
1,272
1,282
Merchant services
2,279
2,279
2,037
2,037
Fundraising costs
Examiner5 fee
1,181
1,181
900
900
810
810
Other professional fees
3(X)
300
Other running costs
573
573
322
322
8,233
118,1001
19,8671
6,660
1,272
7,932
During the year no Trustees received any remuneration or reimbursement of expenses12021: nonel.
There were no related party transactions in the year nor in 2021.
Tangible Fixed assets
Fixtures, fitting5 and
equlpment
Cost:
At l April 2021
Addltlons
At 31 March 2022
5,125
5,125
Depretlatlon:
At l April 2021
Charge
5,125
At 31 March 2022
5,125
Net book value:
31 March 2022
31 March 2021
Page 11

Poole Museum Foundatlon
Notes to the financial statements
For the year ended 31 March 2022
Debtors
2022
2021
Accrued income
Prepayments
4,550
3,609
4,550
3,609
Creditors.. Amounts falling due wlthin one year
2022
2021
Accruals and deferred income
25,361
25,361
45,271
45,271
7 Statement of funds
Movement of funds for the year
At l April
2021
Incoming
resources
Resources
expended
At 31 March
2022
Restricted funds
Valentine Trust
Hendy Foundation
io,o(x)
1,900
11,900
20,000
11,9001
18,100
30,000
30,000
Unrestrlcted funds
General funds
Designated funds
31,899
17,852
14,038
31,890
18,2331
41,518
14.038
55,556
31,899
18,2331
Total funds
43.799
31,8
9,867
85,556
Unrestricted funds
General funds represent the free funds of the charity which are not designated for particular purpose5 and are
expendable at the discretion of the Trustees in the furtherance of the objects of the charitv.
Deslgnated fLrnds represent funds that have been collected through donations set aside to 5UPPOrt the museum.
Page 12

Poole Museum Foundation
Notes to the financial statements
For the year ended 31 March 2022
7 Statement of funds l¢ontinuedl
Restricted funds
The Valentine Trust fund relates to monies received to contribute towards a fundraising officer at Poole Museum.
The Hendy Foundation relates to monies received to fund cerarvii5t workshops.
Movement of funds for the prlor yeer
At l Aprll
2020
Incoming
resources
Resource5
expended
At 31 March
2021
Restricted fvnds
Heritage Lottery Fund
Valentine Trust
Hendy Foundatlon
1,272
11,2721
10,000
1,900
10,000
1,900
1,272
11,900
11,2721
11,900
Unrestricted funds
18,887
19,672
16,6601
31,899
Total funds
20,159
31,572
17,9321
43,799
Page 13