Charity No. 1171114
Poole Museum Foundatlon
TTUStees' report and unaudlted financial statements
for the year ended 31 March 2021

Poole Musèum Foundation
Content5
For the year ended 31 March 2021
Page
Legal and administrative information
Trustees, report
Independent examillerfs report
Statement of financial activities
Balance sheet
Notes to the financial statements
8-12

Poole Museum Foundation
Legal and administrative details
For the year ended 31 March 2021
Trustees
Felicity Irwin DL
Prof. Timothy Darvill OBE
Peter Burt
John Butterworth
Simon Jenner
Prof. Emma Hunt
Peter Dobson
Dr joanna Kennedy OBE FREng (Appointed 5 AuÉust 20211
Paul Gough
(Appointed 11 November 20211
(Retired 2 December 20211
Charlty reglstration
number
1171114
Principal office
Poole Museum
4 High Street
Poole
BH15 IBW
Independent examiner
Saffery Champness LLP
Chartered Accountants
Midland House
2 Poole Road
Bournemouth
8H2 5QY
Page I

Poole Museum Foundation
Trustees, Report
For the year ended 31 March 2021
The Trustees present their annual report together with the financial statements of Poole Museum Foundation for the
year ended 31 March 2021.
Objectives and Activities
The objectives of Poole Museum Foundation are as follows..
The advancement of, including the advancement of publlc appreciation and education in, the arts, culture, heritage,
or science, In partlcu lar Iwlthout limitationl by..
l. Acquiring and maintaining suitable objects and works of art for Inclusion In the permanent collections of Poole
Museum Service,.
2. Providing for, or supporting, the establishment, maintenance, refurbishment, enhancement and
interpretation of exhibitions and displays ot the said permanent collections and the buildings in which they
are housed,.
3. Providing for, or supportin& the establishment, maintenance, refurbishment, enhancement and
interpretation of other exhibitions and displays of such permanent collections.
The main activities in relation to these objectives have been a5 follow5-
Continuing with the collection of cash donations from members of the public visiting Poole Museum and
reclaiming Gift Aid to provide additional funding.
The maintenance of the infrastructure for the collettion of contactless and online donations to help improve
the level of donation5.
The ongoing development of the membership scheme for Poole Museum Foundation, in order to increase
awareness and raise fund5.
Identifying sources of grant income and applying for suitable grants to fund the furtherance of the objectives
of Poole Museum Foundation.
The ongoing part funding of a Fundraising and Membership Officer (employed by Poole Museum) to resource
the day-to-day activities of the charity.
Supporting Poole Museum In phase two of the bid for National Lottery Heritage Funding forthe.our Museum..
Rediscovering Poole's Maritime Heritage" project. This follows the successful initial bid, where the Museum
was awarded fundinE of £352,000, in order to develop future plans for the museum. The second phase is to
make a bid for additional grant funding to deliver the plan5 that have been developed.
Activities were limited during 2020-21, due to the Covid-19 restrictions impacting the operation of the
Museum and fundraising activities.
The Trustees have had regard to the guidance issued by the Charity Commission on public benefit in relation to the
activities undertaken.
Achievements and Performance
During the year ended 31 March 2021, areas of key activity have been a5 follows..
During the period, Poole Museum Foundation applled for and received a grant of £10,000 from the Valentine
Trust, to 5UPPOrt the funding of a Fundraising and Membership Officer for the fourth year running. The
Fundraising and Membership Officer is a resource shared by Poole Museum and Poole Museurn Foundation.
The securing of these fund5 has been key to the ongoing maintenance and development of the activitie5 of
the Charity.
Page 2

Poole Museum Foundation
Trustees, Report
For the year ended 31 March 2021
A grant of £1,900 was re￿iVed frorn the Hendy Foundation during the year, which has subsequently been
used to fund ceramist workshops.
During the period, Poole Museum Foundation continued with the collertion of cash and contactless donations
from visitors to Poole Museum, as well as maintaining an online donations facility. Eligible donations were
topped up with Gift Aid, maximising the value of the donations to Poole Museum. Due to the Covid-19
restrictions in place throughout much of the year, including periods of full closure for the Museum, income
from these sources was down substantially on the previous year. Amounts collected over the period from
these sources totalled £14,414, along with Gift Aid to the value of £3,609.
Poole Museum Foundation has entered into a Memorandum of Understanding with BCP Council, outlining the
intent that donations collected, less costs incurred in relation to their collection would upon request
periodically be transferred back to PoDle Museum. Expenditure on Charitable activities therefore reflects
amounts paid over or due to be paid over to Poole Museum in respect of donations and related Gift Aid. Pass
through grant income is also paid over to Poole Museum upon request.
The foundation was unable to engage in fundraising activities throughout much of the year, due to the
restrictions in place for Covid-19.
Financial Review
During the period ended 31 March 2021, Poole Museum Foundation received income of £26,31412020.' £28,084) from
grants and donations. Thi5 income was supplernented by £3,609 12020: £1,554) of Gift Aid on eligible donations. A
further £1,64912020'. £5,768) of income was generated from fundraising activities, bringing the total income for the
year up to £31,57212020.. £35,406). The income level fell when compared to the previous year, due to the Covid-19
pandemic, leading to the closure of the museum and a consequent reduction in small donations received in the
donation boxes and contactless donation terminals. The restrictions also prevented fundraising events from taking
place.
The level of donations received for the year was boosted significantly by an extremely generous donation from a local
family of £10,000 and related Gift Aid received in December 2020. This donation was made to the Foundation, in
furtherance of its objective5, rather than for direct pass through to Poole Museum.
Of the income received during the year, £7,93212020'. £35,776) was expended on charitable activities over the course
of the year. This included £3,48112020.' £16,032) due to Poole Museum in respect of donations.
Remaining expenditure predominantly related to merchant seNices and depreciation on donation boxes, along with
governance and insurance costs. The eX￿SS of income over expenditure for the year of £23,64012020'. £370 excess
expenditure) has been added to the brought forward funds balance. Unrestricted and restricted fund5 remain flrmly
in credit at the end of the year.
Requests to transfer funds received from donations and grants were not made during the current financial year. This
reflects other priorities within the Local Authority. It is also felt that holding funds helps give the Foundation additional
credibility when dealing with fundraising bodies. This will be an important part of the support provided by the
Foundation in the next phase of application for National Lottery Heritage Funding.
Page 3

Poole Museum Foundation
Trustees, Report
For the year ended 31 March 2021
Policy on Reserves
The nature of the activities of Poole Museum Foundation are Such that the charity at thi5 Stage does not have any
significant ongoing expenditure corllmitments. Income received is expended in furtherance of the charity objectives
and therefore the charity does not have an underlying basis on which to hold reserves.
The policy on re5erve5 15 therefore to target that unrestricted funds do not fall into deficit, other than for limited
periods of time. As at 31 March 2021, unrestricted funds stand at £31,899 which therefore meets our reserve5 policy.
Structure, Governance and Management
Poole Museum Foundation is a charttable incorporated organisation governed by a constitution dated 13 january
2017.
New trustees are appointed by the Board of Trustees, taking into consideration their skills knowledge and experience.
Statement of Trustees, responsibillties
The trustees are responsible for preparing the trustees, report and the flnancial statements in accordance with
applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each
financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and
application of resource5 of the charity for that period. In preparing these financial statements, the trustees are
required to..
select suitable accounting policies and then apply them consistently,.
obseNe the methods and principles in the Charities SORP IFRS 1021,.
make judgements and estimate5 that are reasonable and prudent,.
State whether applicable accounting standards have been followed, subject to any material departures
disclosed and explained in the financial statements,. and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the
charity will continue in business.
The trustee5 are responsible for keeping proper accounting records that disclose with reasonable accuracy at any
time the financial position of the charity and enable them to ensure that the financial statement5 comply with the
Charities Art 2011, applicable accounting regulation5 and the provisions of the trust deed. They are also responsible
for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of
fraud and other irregularities.
The trustee5 are re5pon5ible for the maintenance and integrity of the charity and financial information included on
the charity's website. Legislation in the United Kin&dom governing the preparatlon and dissemination of financial
statements may differ from legislation in other jurisdictions.
This report was app
ved by the Trustees on .
l & Qr¢EM￿.¢.B...2021 and signed on their behalf by..
tee
Page 4

Poole Museum Foundation
Indèpendent examiner's report to the trustees of Poole Museum Foundation for the year ended 31 March 2021
I report to the trustees on my examination of the accounts of the Poole Museum Foundation (the Charity) for the year
ended 31 March 2021.
Respective responsibilities of trustee5 and examiner
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements
of the Charities Act 20111'the Act'l.
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and In
carrying out my examination I have followed all the applicable Directions given by the Charity Commission under
section 14515llbl of the Act.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An
examination includes a review of the accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual item5 or disclosures in the accounts, and
seeking explanations from you as trustee5 concerning any such matters. The procedures undertaken do not provide
all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts
present a 'true and fair view, and the report is limited to those matters set out in the statement below.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with
the examination giving me cause to believe that in any material respect..
l. accounting records were not kept in respert of the Trust a5 required by section 130 of the Act. or
2. the accounts do not accord with those records,. or
3. the accounts do not comply with the applicable requirements concerning the form and content of account5 set out
in the Charities IAccounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true
and fair view, which is not a rnatter considered as part of an independent examination.
I have no concerns and have come across no other matters in connertion with the examination to which attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed..
16 December 2021
Nicholas Fernyhough FCA DChA
For and on behalf of Saffery Champness LLP
Midland House
2 Poole Road
Bournemouth
BH2 5QY
Page 5

Poole Museum Foundatlon
Statement of financial activities
For the year ended 31 March 2021
Unrestrl¢ted
fund5
2021
Restricted
nd5
2021
Total
funds
2021
Total
funds
2020
Note
Income from:
Donation5 and grants
Fundraising activities
Giftaid
14,414
1,649
3,609
11,900
26,314
1,649
3,609
28,084
5,768
1,554
Total income
19,672
11,900
31,572
35,406
Expenditure on:
Charitable activities
6,660
1,272
7,932
35,776
Total expendlture
6,660
1,272
7,932
35,776
Net movement in funds
13,012
10,628
23,640
13701
Total funds at l April 2020
18,887
1,272
20,159
20,529
Total funds at 31 March 2021
31,899
11,900
43,799
20,159
The notes on pages 8 to 12 form part of these financial statements.
Page 6

Poole Museum Foundation
Balance Sheet
For the year ended 31 March 2021
2021
2020
Note
Fixed assèts
Tangible fixed assets
1,282
Current assets
Cash at bank and in hand
Debtors
85,461
3,609
89,070
58,790
1,877
60,667
Creditors:
Amounts falling due within one year
145,2711
141,7901
Net current assets
43,799
18,877
Net a55et5
43,799
20,159
Represented by:
Restricted funds
11,900
1,272
Unrestricted funds
31,899
18,887
Total funds
43,799
20,159
The financial stat
en
were approved by the Trustees on .
14 etcch.i).Lk2021 and siÉned on their behalf, by..
The notes on pages 8 to 12 form part of these financial statements.
Charity number: 1171114
Page 7

Poole Museum Foundatlon
Notes to the financial statements
For the year ended 31 March 2021
Accounting policies
1.1 Ba515 of preparation of financial statement5
The financial statements have been prepared under the historical cost convention in accordance with
Statement of Recommended Practice: Accounting and reporting by Charities preparing their accounts in
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021
(effective l January 20191 and with Charities Act 2011.
Poole Museum Foundation constitutes a public benefit entity as defined by FRS 102.
1.2 Going concern
The Trustee5 con5iderthat there are no material uncertainties about the entity's ability to continue as a golng
concern.
1.3 Income
All Sncome is recognised once the charity has entitlement to the income, it is probable that the incorne will
be received and the amount of income receivable can be measured reliably.
1.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a
third party, it is probable that a transfer of economic benefit5 will be required in settlement and the amount
of the obligation can be measured reliably. Expenditure 15 classified by activity.
Governance costs are those incurred in connection with administration of the charity and compliance with
constitutional and statutory requirements.
1.5 Tangible fixed assets
Fixed a55et5 are initially recorded at cost, less any subsequent accumulated depreciation and subsequent
impairment loss.
Asset clas5
Depreciation method
4 years straight line
Fixtures, fittings and equipment
1.6 Cash at Bank and in hand
Cash at bank and in hand includes cash and shortterm highly liquid investments with a short maturity of three
months or les5 from the date of acqui51tion or opening of the dep051t or similar account.
Page 8

Poole Museum Foundation
Notes to the financial statement5
For the year ended 31 March 2021
Accounting policies Icontinuedl
1.7 Liabilities
Liabilities are recogni5ed when there is an obligation at the Balance sheet date as a result of a past event, it
is probable that a transfer of economic benefit will be required in settlement, and the amount of the
settlement can be estimated reliablv.
Liabilities are recognised at the amount thatthe charity anticlpates it will pay to settle the debt or the amount
it has received as advanced payments for the goods or services it must provide.
Concessionary loans include those payable to third parties which are interest free or below market interest
rates and ae received to advance charitable purposes.
1.8 Finan¢lal instruments
The charity only has financial assets and financial liabilltles of a kind that qualify as basic financial instruments.
Basic financial instruments are initially recognised at transaction value and subsequently measured at their
settlement value with the exception of bank loans which are subsequently measured at amortised cost using
the effective interest method.
1.9 Critical estimates and judgements and key sources of estimatlon uncertainty
In the application of the Charity's accounting policies, the trustees are required to make judgements,
estimates and assuniptions about the carrying amount of assets and liabilities that are not readily apparent
from other sources. The estimates are recognised in the period in which the estimate is revised where the
revision affects only that period, or in the period of revision and future periods where the revision effects
both current and future periods.
There are no critical estlmates, judgements or key sources of estimation uncertainty in 2021 or 2020.
Voluntary income
Unrestrirted
funds
Restricted
funds
Total
Fynds
2021
Unrestrltted
funds
Restricted
funds
Total
Fund5
2020
Voluntary
14,414
14,414
18,084
18,084
donations
Grants
11,900
11,900
10,000
10,000
Giftaid
3,609
3,609
1,554
1,554
Other voluntary
1,649
1,649
5,768
5,768
income
19,672
11,900
31,572
25,405
10,000
35,405
Page 9

Poole Museum Foundation
Notes to the financial statements
For the year ended 31 Marth 2021
Expenditure on charitable activities
Unrestricted
funds
Restricted
funds
Total
2021
Unrestricted
funds
Restricted
funds
Total
2020
Donatlons and Gift Aid
3,481
3,481
16,032
16,032
to Poole Museum
Grants made
3,(X)O
10,000
13,000
Donation boxes project
356
356
Depreciatlon
io
1,272
1,282
1,281
1,281
Merchant services
2,037
2,037
2,052
2,052
Fundraising costs
1,813
1,813
Examiners fee
810
810
720
720
other running costs
322
322
522
522
6,660
1,272
7,932
24,139
11,637
35,776
Durlng the year no Trustees received any remuneration or reimbursement of expenses12020'. none).
There were no related party transactions in the year nor in 2020.
Tangible Fixed a55ets
Fixtures, fittings and
equipment
Cost..
At l April 2020
Additions
At 31 March 2021
5,125
5,125
Depreciation:
At l April 2020
3,843
Charge
1,282
At 31 March 2021
5,125
Net book value:
31 March 2021
31 March 2020
1,282
Page 10

Poole Museum Foundation
Notes to the financial statements
For the year ended 31 March 2021
Debtors
2021
2020
Accrued income
Prepayments
3,609
1,554
323
1,877
3,609
Creditors: Amounts falling due within one year
2021
2020
Accruals and deferred income
45,271
45,271
41,792
41,792
7 Statement of funds
Movement of funds for the year
At l April
2020
Incoming
resources
Resource5
expended
At 31 March
2021
Re5tri¢ted funds
Heritage Lottery Fund
Fundraising Officer
Hendy Foundation
1,272
11,2721
10,000
1,900
10,000
1,900
1,272
11,900
11,2721
11,900
Unrestricted fund5
18,887
19,672
16,6601
31,899
Total fvnds
20,159
31,572
17,9321
43,799
Unrestricted funds represent the free funds of the charity which are not designated for particular purp05e5 and are
expendable at the discretion of the Trustee5 in the furtherance of the objects of the charity.
The Heritage Lottery fund relates to monies received to improve donations at Poole Museum and develop skills in the
museum staff, trustee5 and volunteers.
The Fundraising Officer fund relates to monies received to contribute towards a fundraising officer at Poole Museum.
The Hendy Foundation relates to monies received to fund cerami5t workshops.
Page 11

Poole Museum Foundation
Notes to the finantial statements
For the year ended 31 March 2021
7 Statement of funds Icontinuedl
Movement of funds for the prior year
At l April
2019
Incoming
resources
Resources
expended
At 31 March
2020
Restricted funds
Heritage Lottery Fund
Fundraislng Oflicer
2,909
11,6371
iio,0001
1,272
10,000
2,909
10,000
111,6371
1,272
Unrestricted funds
17,620
25,405
124,1391
18,887
Total funds
20,529
35,405
135,7761
20,159
Page 12