porrEN END VILLAGE HALL CIO
REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2023
Page
1- 3 ANNUAL REPORT OF THE TRUSTEES
INDEPENDENT EXAMINER'S REPORT
STATEMENT OF FINANCIAL ACTIVITIES
BALANCE SHEET
7 - 10 NOTES TO THE ACCOUNTS

POTTEN END VILLAGE HALL CIO
ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
The Tnjslees present their ￿pOrt and financial statements for the year ended 31 December 2023.
The Potten End Village Hall land and buildings were ￿rgInallY the sufy'ect of a settlement by the lat& Miss S R
Courtauld in 1928 and hekj by the National Council for Voluntary Organisalions {NCVO) as the Off￿la1
Custodian Trustee of it.
On 13 January 2017 the Trustees of Potten End Vi118ge Hall set up a Charitable Incorporated Organisation
(CIO) with th6 Charity Commission Iregislored nLtmber 11711101. The unincorporated chartty {registered
number 3024461 passed 8 resolution on 8 October 2018 to transfer all assets and Ilabilities to the new CIO.
The Offi'cial Cusl¢xlian declded to withdraw from acts'ng as 'Cuslodian Trustee, for the propety and pass
r6sponsibility lo the CIO. Transfer of the legal ti118 was completed in May 2019 and the propety is included in
th8 accounts at a deemed carrylng value of nil based on the original grft. A professional market valuation has
not been sought but for Insurance purposes th8 propety has been revaluèd by us on a reinstatement basis of
in excess £1.3M as al 310ecember 2023.
The following were Trustees durlng and al the end of the flnancial y89r.'
Appointlng organisatlon
O-optéd
co-opted
o-opted
co￿PIed
Padsh Council
Berkhamsled Stralhspey & Reel Club
Women's Institute
Potten End Scouts Group
Church Womèn's Fellowship
Holy Trinity Parochlal Church Council
Mr Mlchael A Wallis
rs Lynda Clarke
Mrs Valerie Gunn
Mr Brendan Minahan
Mr Davld Grimsdal&
Mrs Diane Stevens
Mrs Pat Gale
Mr Andrew Bailey
Mrs Jane Hazzard
Ms Sara Raybould
Chair of Trustees
Honorary Secretary
Honorary freasurer
Honorary Buildings Advisèr
Mr8 Valerte Gunn also rgprèsents Ashridge DPAS.
Mrs Glll Grainger of Women's Institute resigned 15 Septémber 2023
Mr Danny Bonwitt of Potten End Gardening Club resigned 13 February 2023
Mr Andrew Bailey of Potten End Scouts Group resigned 9 October 2023
Mr Alan Howllng of Potten End 8owls Club r88igned 9 October 2023
No repres8nlative has yet been put forward by Potten End Bowls Club, Potlen End Scouts Group or
Brownies and Guides.
Honorary Lllo
Mrs Val Col8
C*r•taker Managw and Deslgnated Preml8es Supervl•or. Mr Gary Brennan
Independent Examlner - Mr Grant Franklin ACA
Bankern - National Westrninsl&r Bank Ppc, High Slreel, 86rkhamsted, Harts.

POTTEN END VILLAGE HALL CIO
ANNUAL REPORT FOR THE YVR ENDED 31STDECEMBER 2023 {Contlnuod)
Objects, oryan18atlon and actlvltles
The objects of the CIO, which mirror those of the 1928 Settlement are lo allow the Village Hall Premises lo
used for the purposes of physical and mentsl recreab.on and s¢xial and intellectual development for the benefit
of the inhabitants of Nettleden with Potten End Parish. The Hall is available for hire in accordance with
standing hire agreement and on a s¢ale of charges determined by the Trustees. It is intended that the income
from hiring should b8 sufficient to ￿Ver all outgoings for the running and maintenance of the Hall.
The Trustees del&gale to th8 Caretaker Manager the day-to-day runnlng of the H811, including the taking of
bookings and cleaning. He has also been appointed to be the Designated Premises Supervisor as defined in
the Licensing Act 2003. The Trustees have referred to the guldance conlain&J in the ChaTity Commission
general guidance on publlc b8nefit when reviewing the aims and oblectlves of thè CIO and in planning its fubJre
a¢b'vilies. In particular the Trusl8es consider how planned activities will conlrlbute to thè aims 8nd objeGtNes
they have sel.
The five-year Business Plan sets out how the Vlllage Hall sets out the key objéctives of it, evaluated by..
Maintaining 8 prograrnrne of sound Govern8n¢e processes
Delivoring a Financlal Plan Ihat aims lo genergte 5ufflclenl funds to meet all expendllure In connection
with the Village Hall
Carrying out a programme of building maintenance Activities
Dellvering a Marketing Plan that alm5 k ensure local inhabitants and other potential user8 are aware
of the benefits of using P()tt8n End Village H811
Ensuring that the Hall's facilities are up to dale and fil for purpose
Support and managemnl to employees
Rovlow of actlvltlq•
A budget was agrè8d for 2023 projecting income from letlings of £28,000 wttich was reviewed al each of the
Iruslge meetlngs. The letlings outcome was sllghtly below that of2022 despite an increase In fees with revenue
from Saturday booklngs no doubt adv8rsely affected by the Cost of living crisis.
Tha Vlllage Hall conllnues to play a kèy rol8 with the Parish Council and Holy Trinity Church In organlsing
events in the village and Coronatlon Fundlng of £3,185 was rgceiv9cI.
Overall income, excludlng thè Coronatlon Gwnt of £3185, was £32,105 againyt budget of £31,800,
satisfactory outcom8 for the year.
Total èxpenditure, before depreciation and Coronation Celebration monies of £40,020, was ahéad of budget
at £31,416 principally a8 8 result of the need ft)r roof repairs and heatin9 System maintenance. Improved
lighting was also c8rrled out In thè foyer.
The three-year contracts with Crown Gas & Power and EDF Energy agreed in 2021 but thive from
November 202110 29 November 2024 shielded us from the 5ubstaTrlial global increase in 8nergy costs. Actual
expenditure for this was £2,175 below budget.
Reserves remain at a healthy level although investments wrth the COIF Charities Investment Fund saw an
Increase In value of £2,338 to £27,760.
Overall, the Trustees are satisfied that the CIO'S financial position continues to be sound and adequate lo
meet its objectives. They recognise the need to carefully monitor Continual￿ rising general costs but al the
same lime ensure that the Hall is maintsined to a satisfactory level. The 5 Year Business Plan focuse8 on
ways of increasing revenue by Ine￿ased usage of the Hall ané from regular income trom residents of the
parish who wish to donate lo the chanty through the FrTend5 of Potten End Village Hall.

porrEN END VILLAGE HALL CIO
ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2023 (Continued
Roserves and Rrsk Management Policy
The TNstees historically have sought lo hold a minimum of 6 months annual runnlng expenses in the General
Fund, and this has been maintsined.
The Trustees receive financial reports at each of their meetings during the year and compare actual
perfomiance to that budgeted at the beginning of the year. The Trustees have considered the major risks to
which the chanty may b8 exposed and are satisfi8d that systems are in place to mitigate exposure to those
risks.
Trustees and OfflcerJ
Trustees are nominated by local associated qrganisalions and appoint8d annualw at the AGM. The CIO'S
officers Ichaimian, Secretary and Treasurer) are nomally ¢Owopled annually at the AGM or during the year lo
fill a casual vacancy.
Statement of Trustees. responsiblllties
Charity law requires the Trustees to prepare financial statements for each financial year which show a true
and fair view of the state of affairs of the charity and ils financial activities fr)r that period. In preparing those
financial statements, the trustees are required to..
• select suitable accounting policies and then apply them consistently-,
• observe the methods and principles in the applicable Clyartties SORP.,
' make judgrnents and Èstimates that are reasonable and prudent.,
' state whether applicable accounting standards have been followed, subject to any
departures disc(05ed and explained in the financial statements-, and
prepare tre financial statements on the going concem basis unless il Is inappropriate to
presume that th@ charity will continue in operational existence.
The Trustees are responsibl8 for keeping proper accounting records which disclose with reasonable accuracy
al any time the financial position of the charil
comply with the Chartti'es Act 2011. and appli
and to enable them to ensure that the financial statements
ble Chariti@s (Accounts and Reports) Regulations.
They arè also responsible ft)r s8feguarding the assets of the charity and hence for taking reasonable steps for
the prevention and detection of fraud and other irregularili8S.
Independent Examiner
The Trustees are gfatefvl to the 1nde￿ndeftt Examiner, Mr Grant Franklin, for his continued attentron to the
Charity's affairs.
Approved by the Trustees on alulatyand signed on its behalf by..
(Chairman)
(Treasurer)

POTTEN END VILLAGE HALL CIO
INDEPENDENT EXAMINER'S REPORT TO POTfEN END VILLAGE HALL CIO
I report to the Charity Tfustees on my examlnalB)n of the acccxjnts of the Ch2rity for the year ended 311t
Dec8mber 2023.
Résponth'bilitios and basi8 of report
A8 the Charty's Trustees, you are responsib16 for the preparation of th8 accounts in accord8n¢e with the
requirements of the Ch8rrti8s Act 20111 the Act'l.
I report in respect of my examination of the Chartvs accounts carrled out under seclton 145 of the 2DI1 Act
and in carrying out my examination, I have followed all the applicable Directions given by the Charity
Ccmmisslon undar section 145151{bl of the Act.
Indfjpondent Examlnerfs StatemenL"
Your attention is drown lo th8 fact th&t the Charity has prepared the accounts in accordance wrth Accounting
and Reporting by Charf(ies'. Stalemgnt of Recommended Practice applicable to chari(i8s prep8ring their
accounts in accordance with the Financial Reporting St8nd8rd applic8ble in the UK and RepubliG of Ireland
{FRS 102) in preference to the Accounting and Reporting by Charilie8.' Slal6m8nl of Recommended PractSce
168ued on 1 April 2005 which is refèrred lo in the extant regulahons bul ha8 been wkhdrawn.
l undars18nd that this has been done in order tor the aecounts to provida a Irue and falr vlew in a￿ordanCe
with the Generally Accepted Accounting Pracliee effe¢tive for reportin9 periods b89innlng on orafter l JÈnuary
2015.
I h8ve completed my examination. I confirm that no mal6rfjal m*ll&r$ have com& to my attention In conn¢Gllon
wf(h the examinats'on whi¢h give me cause ID belI￿e that in, ony materlal re8pecl:
th8 accounting recordB wara not kept In accordance with seGtv)n 130 of the Charllle8 Act,. or
the 8ccounls did not accor(I with the 8ccounting rgGords', or
the accounts did not comply wllh the applicable requiremen18 concemlng the fomi and eont•nt of
a¢counts set out In the Ch8rrtie3 (Accounts and Roports} Regulations 2008 olh8r than any requirement
th81 the a￿ounts giv8 a 'lrue and f8Ir' view which is not a maller consideied as part of gn Independgnl
examination.
I have no concern8 and have come ocros8 no other matters in Gonnectlon wRh the ex8mSnalion to which
attention 8hould be drawn In this report in order to 8nabl8 a proper undgrstanding of the 8¢¢ounls lo be
hed.
Mr
Fran
lin ACA
Chartered Accountant
SI14 1ts3LF

porrEN END VILLAGE HALL CIO
STATEMENf OF FINANCIAL ACMVlnES FOR THE YEAR ENDED 31ST DECEMBER 2023
Notas
nre
rfcted Fund
General Maintenance Endo
Fu
Fund
2023
Total
2022
Total
INCOME
Income from lettings
Income from inv6slments
Deposit interest
Fundraising events
Donations and legact05
Other Income
TOTAL INCOME
25,539
25,539
762
1,283
3.728
643
3,335
35.290
762
1,283
26,846
759
269
1.142
25,419
10,325
64,760
3.728
643
150
30,060
3,185
3.185
2,045
EXPENDITURE
Village hall runnlng expens88'.
CarelakeRs salary
Water ral08
Llghl and hoat
T818phone dnd knlemgl
Insur&nc8B
Llcen¢e8
R8palrs and malnl6nan¢e
Equipment & repiacèmon18
Laundry and deanlng
Sundry 8xpendrture linc IT costs)
Depreclallon
CoronallonlJublloe c8lebratk)ns to PC
Househokl Support Fund peymenls
P￿feSSiOnal fggs
TOTAL EXPENDITURE
11,398
917
6.725
637
1,923
432
12,649
397
2,979
593
2,126
11,398
917
6.725
637
1,923
432
13,149
397
2,979
593
4,703
3,185
300
570
47,908
11,079
841
8,119
555
1,469
615
2,195
5.083
3,598
366
4,703
6,658
200
500
10
2.577
3,185
300
570
41,346
6.562
45,481
NET INCOMEIIEXPENDITURE) BEFORE
GAINSILOSSES ON INVESTMENTS
111,288)
2,045
(3,377)
112,618) 19.279
NET PROFITSILOSSES ON INVESTMEMTS
PROFITSIILOSSES) ON REVALUATION
Unrealis8d
NET INCOMEIIEXPENDITURE)
2,336
4.381
{11,2861
2,336
(3,6551
(10,282) 15,624
(3,377)
FUNDS BROUGHT FORWARD
41.388
47,556
29.932
600 119.476 103,852
TRANSFER BETWEEN FUNDS
FUNDS CARRIED FORWARD
30,102
51,937
26,555
600 109,194 119,476
The notes on pages 7 to 10 fomi part of these accounts

POThE14 END VILLAGE HALL CIO
8PLANCE SHEET AS AT 31ST DECEMBER 2023
Notes
2023
2022
TANGIBLE FIXED ASSETS
Land and buildings
Exlenslon to building
Heating sy5t8m
INindows
Invgstments
8,834
35.851
27,760
72.445
11,779
37,609
25,424
74,812
CURRENT ASSETS
Debtors and Prepayrrenls
Ch8rilles Deposit Fund
Cash at bank and in hand
3,403
29,101
12,688
3.560
41,317
3,297
48,174
45,192
CURRENT LIABILITIES
Creditors
18,4431
(3,5101
NET CURRENT ASSETS
36,749
44,664
NET ASSETS
109,194
119,476
FUNDS
Unrestricted Income fvnd$
General Fund
Maintenanc8 Fund
Re$trl¢ted Income funds
Restrfcled Fund
Endowment Fund
30,102
51.937
82,039
28.555
600
41,388
47,556
88,944
29.932
600
109,194
119,476
TOTAL FUNDS
The notes on pages 7 to 10 fonn part gf th88e accounts
Approved by the Twstees on alts la¥ and sign8d on its behaff by..
Chairman
Treasur&r

POThEN END VILLAGE HALL CIO
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
1. Accountlng convention
The accounts havo bean prep8r6d under the historical cost convenlKJn 8s modified by the r8valu8lion of
Investments and are in accordan￿ with FRS 102. Charfli8s Act 2011 and, lo the extent that it applies
to smaller chaiTties, Charit*$ SORP (FRS 102).
2. Accounting policies
(Il Allocation of income All income {includin9 r8&l￿ed and unre81ised galns or losses) from Investments
and deposll accounts is crèdited or debited to the Maintenance Fund wh8n receNable.
lill Expenses are accounted for on the 8ecwals basis.
011) In￿gIMentS are staled at their quoted market values 81 th8 balance sheet data.
3. Tanglbk Ilxed a8s0t8
0)Th8 V1118ge Hall and eotlage land and buildings were the 8ublect ol a selllemeni by Miss S R Court8uld
made on 28th June 1928 of whlch The OfflrAal Cuslodlan for Charit188 Was the Trust88. On 13th May 2019
the Custodian Trusloe Iran8feffed the legal title of th8 Villagé Hall property to thè CIO. The prop¢rty subjgct
to th8 transfer was consldered to have a neglIg￿l& carylng value at the date of transfer and Is therefore
Indudod In the flnancKal slalements at a value of nll. Capital expgndilure thcurrpd on the buildSng 8ubsaqugnt
to th8 1928 $olllem8nt has been r8cognl86d In the rèlovant yearn flnanc181 statements al Cost. Legal Iltl8 tsf
th& Villag& Ham 18 held by the CIO as permanent endowm8nl on the 8am8 tru815, so far as reasonabty
Practicable, on which tha property was held immediatèty prior to its transfer. Tho bulldlng8 are Insured by
th& CIO for In &xcoss of £1,300,000 based on the 8$tlmaied relnsl818m$nt cost.
(111 The Hairs H&8tlng 8yStem was replaced In 2017. Thls has b98n rgcorded In the accounts al
¢osl and b belng dgprecl8led based on an estlmaled useful 8conomlc Ilfe of 10 yea￿.
{illl Roplacemenl of the Hall's ￿ndOwS was complgled In 2020. Thls has been recorded in
the aGcoun18 al cost and is belng depr8ciated bas$d on an estlmted useful econom￿ lffe of 25 years.
2023
2022
{Iv) Capllalised alemenl of cost8 of extenslon In 2000
Cost at 31 Dgcember2023
24,000
24,000
Depreciation at 31 December 2023
Nel book value al 31 December 2023
(vl Hgaling System
Cost al 31 D8cember2023
24,000
24,000
29.449
29,449
Depreciation al 1 January 2023
CharwJe for thg year
preclation al 31 De￿fflber 2023
17,670
2,945
20,615
14,725
2,945
17,670
Nel book value at 31 December 2023
8,834
11,779

POThEN END VILLAGE HALL CIO
NOTES TO THE RNANaAL STATEMEMrs
FOR TrE YEAR ENOED 31 DECEMBER 2023
3. Tanglblt fixod a88ets Iconlnued)
{vi) Wn(Jows
Cost at 31 December2023
2023
2022
43,942
43,942
Depreciation al 1 January 2023
Chatge for the year
Oepreciallon al 31 December 2023
6,333
1,758
8,091
4,575
1,758
6,333
Nel book valu& al 31 Decan*)er 2023
35,851
37.609
Ivlll Inv951m&nls
General Fund and Malntenance Funds {UnreSt￿ctedI
At 1 January 2023
Additions
Disposals
RevaluatKJns In year
Al 31 Decemb6r2023
25,424
29,079
2,336
27,760
3,6551
25,424
The Inveslmanls are 811 held in the COIF Charitles Inv88lment Fund.
4. D•btors ond prepaym•nts
Debtors
Olherdeblors & prepaymènts
897
2,508
3.403
706
2.854
3,560
3. Credltors
AccnJals & defened Incomg
Deposits ￿ advgn
1,180
7,263
8,443
1.045
2,465
3,510

porrEN END VILLAGE HALL CIO
NOTES TO THE HNANCJAL STATEMEKrs
FOR ThE YEAR ENDED 31 DECEMBER 2023
6. Analysls of funds
Opening Nel incorne Trdn$feYs Investment Closing
balances
gains
baianc8S
Unre$trfcted funds- G8neral Fund
Unrestrictéd funds - Maintenance Fund
ReslriG16d fund - Heating system
R88lricted fund - Repl8￿ment wndows
Reslricled fund Household Support Fund
Restricted fund - Roof repal
Reslncted fund . Endowment Fund
41,388
47,556
2,828
26,304
300
500
600
111,286)
2.045
{1,3331
11,2441
13001
(5001
30.102
51,937
1,495
25,060
2,336
600
119.476
12,618
2,336 q09.194
Genèral Fund - Th18 Is an unr88tr1cled fund that provldes the worklng caplt81 for Ihe CIO'S 8clhilte8.
Maintenanc6 Fund - This18 an unr8slrfcled fund e8tabll8h&d lo provide for any future ma￿r costs 88$oclated
vAth tha bullding.
Re8triclad Fund - Thls relates lo donallons giv8n towards roplacing the h8atlng System 8nd windows and lo
grants recelved toward8 roof repairs and al$0 money ￿Ge[Vod under the Govemm6nt Household Support
Fund schgme.
Endowment Fund - Thls was glven by M135 Court8uld in 1931 to assl8t in meetlng the exp¢ns8s of the
Vlllage Hall, wlh power to use capital as InGonk.
7. Donatlons and legacl•s
2023
2022
Donatlons
Legacig8
Gift Ai(1
358
419
25.000
285
643
25.419
8. Oth•r income
Loeal authority Coronamrus grants
Local aulhorily award
Govemm8nl Household Support Fund
CoronalionlJUbi￿Q Celgbralrons Funding
Contribution from Pollen End Gardening Club
2,667
5QO
500
6,658
3,185
150
3,335
10,325

POThEN END VILLAGE HALL CIO
NOTES TO The NNAWAL STATEMENTS
FOR YEAR ENDED 31 DECEMBER 2023
2023
2022
9. Ropair8 and maintenane•
Roof repairs
El8Ctrical wort(
Security and fi￿ systems
Heating syslern maintenan
General works
Lawnmower maintenanr
Grounds maintenance
PA system
7,038
1,004
865
1,344
823
479
342
360
634
285
95
1.512
563
13,149
2,195
10. Equlpment & replacoments
Hearing Joop replace￿nt
Prujeclor and screen replacement
GÈnerdl replacements
980
3,696
407
397
397
5,083
11. TrUStse￿ remuneration
None of the Trustees rec8wed any rgnmjneralion 12P22 - none).
The Trusle&s were re#rt)U￿@d for exp8nses totallln £598 {2022.. £306) incunBd by Iham
on behalf of the CIO.
12. Taxation
The CIO is a registered charity and accordingly is Sxpmpt from taxation on its Inc0Th￿ and gains svher8
they a￿ appli&d for charitabl8 purposes.
10