## **Independent examiner's report on the accounts** 

## **Section A                        Independent Examiner’s Report** 

**Report to the trustees/** Charity Name **members of** Bourton Village Hall **On accounts for the year** 31[st] March 2024 **Charity no ended (if any) Set out on pages** Bourton Village Hall 2023-24 (remember  to include the page numbers of additional sheets) 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2024** . 

**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination.  I confirm that no matters have come to my attention (other than that disclosed below) in connection with the examination which gives me cause to believe that in, any material respect: 

- accounting records were not kept in accordance with section 130 of the Act or 

- the accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

|**Signed:**<br>**Name:**<br>**Relevant professional**<br>**qualification(s) or body**<br>**(if any):**<br>**Address:**|S Mann<br>**Date:**|17thOctober 2024|
|---|---|---|
||||
||Sarah Mann||
||||
||Chartered Accountant ICAEW||
||||
||Dovehayes, Mill Lane||
||Bourton, Dorset||
||SP8 5DA||



**October 2018** 

1 

**IER** 



## **Section B                           Disclosure** 

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . 

£45 of raffle income relating to the Bourton Players Pantomime was banked on 21/02/2024. This amount is included in the ‘Grants’ total of £445. As far as I’m aware this amount is still held by BVH and is therefore payable to the Bourton Players. 

Invoice 23-039 from RSD Music was for £1,674, but only £1,640 was paid on 27/10/23. Therefore £34 is still payable. 

**October 2018** 

2 

**IER** 



## **Bourton Village Hall AGM 2024 Treasurere's Report** 

|||**Opening Bal**||**In**||**Out**||**Closing Bal**|**Note**|
|---|---|---|---|---|---|---|---|---|---|
|Bourton Village Hall|£|8,542.86<br>|£|16,312.28<br>|£|17,953.03<br>|£|6,902.11<br>||
|Treasureres Account||||||||||
|Bourton Village Hall|£|8,269.62<br>|£|88.04<br>|||£|8,357.66<br>||
|Interest Account||||||||||
|New Bourton Village Hall|£|2,168.87<br>|£|140.00<br>|||£|2,308.87<br>||
|Treasureres Account||||||||||
|New Bourton Village Hall|£|69,189.83<br>|£|614.90<br>|£|60,000.00<br>|£|9,804.73<br>|£60k to fixed term account|
|Interest Account||||||||||
|Fixed Term Account|£|60,000.00<br>|£|-<br>|£|-<br>|£|60,000.00<br>|fixed for 12 months|



## Comment: 

Income in 2023-2024 is £2,400 less than  the previous year. The expenditure has risen. General price increases, and change of Electricity supplier have all contributed. Price increases across the board for hire and tickets sales are being considered. 

A lot of effort is being made to drum up volunteer support for the hall, which is a challenge. 

It has been agreed by the trustees, despite having a thurnover of less than £25K, an accountant's signoff is preferable. I would like to thank Sarah Mann who kindly does that for us. 



## **Bourton Village hall 2023-2024 Cash Accounts** 

|**April**<br>**May**<br>**June**<br>**July**<br>**August**<br>**September**<br>**October**<br>**November**<br>**December**<br>**January**<br>**February**<br>**March**<br>Hall Hire<br>558.66<br>£<br>651.00<br>£<br>417.00<br>£<br>312.50<br>£<br>242.00<br>£<br>294.00<br>£<br>724.00<br>£<br>666.00<br>£<br>430.00<br>£<br>404.00<br>£<br>749.00<br>£<br>805.00<br>£<br>Ticket Sales<br>162.00<br>£<br>-<br>£<br>249.20<br>£<br>-<br>£<br>530.37<br>£<br>365.00<br>£<br>552.00<br>£<br>142.00<br>£<br>527.01<br>£<br>819.50<br>£<br>203.35<br>£<br>Lunches<br>47.62<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>39.30<br>£<br>38.70<br>£<br>124.46<br>£<br>64.37<br>£<br>65.01<br>£<br>39.30<br>£<br>Sales Bar<br>117.60<br>£<br>736.16<br>£<br>404.39<br>£<br>155.15<br>£<br>-<br>£<br>819.82<br>£<br>951.38<br>£<br>184.86<br>£<br>308.25<br>£<br>1,112.82<br>£<br>166.50<br>£<br>Sales Other<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Donations<br>30.00<br>£<br>-<br>£<br>-<br>£<br>760.00<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Grants<br>400.00<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>45.00<br>£<br>-<br>£<br>Other revenue<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>102.00<br>-£<br>**Total IN**<br>885.88<br>£<br>1,387.16<br>£<br>817.00<br>£<br>996.09<br>£<br>397.15<br>£<br>824.37<br>£<br>2,708.12<br>£<br>2,208.08<br>£<br>881.32<br>£<br>1,303.63<br>£<br>2,791.33<br>£<br>1,112.15<br>£<br>Drinks<br>123.40<br>£<br>130.64<br>£<br>-<br>£<br>616.96<br>£<br>44.63<br>£<br>-<br>£<br>89.80<br>£<br>472.13<br>£<br>-<br>£<br>360.95<br>£<br>492.05<br>£<br>-<br>£<br>Food<br>16.86<br>£<br>429.47<br>£<br>-<br>£<br>-<br>£<br>15.10<br>£<br>23.23<br>£<br>14.26<br>£<br>31.50<br>£<br>71.04<br>£<br>20.43<br>£<br>39.17<br>£<br>27.31<br>£<br>Films<br>283.31<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>116.57<br>£<br>198.95<br>£<br>4.20<br>£<br>244.62<br>£<br>112.47<br>£<br>-<br>£<br>331.13<br>£<br>Acts<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>450.00<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Ads/Mark<br>30.00<br>£<br>66.50<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>117.00<br>£<br>-<br>£<br>12.00<br>£<br>-<br>£<br>**Direct Costs**<br>453.57<br>£<br>560.11<br>£<br>66.50<br>£<br>616.96<br>£<br>59.73<br>£<br>139.80<br>£<br>303.01<br>£<br>1,074.83<br>£<br>315.66<br>£<br>505.85<br>£<br>531.22<br>£<br>358.44<br>£<br>Misc Purchases<br>83.35<br>£<br>-<br>£<br>70.72<br>£<br>219.37<br>£<br>227.70<br>£<br>100.00<br>£<br>-<br>£<br>5.00<br>£<br>-<br>£<br>Cleaning<br>85.00<br>£<br>135.00<br>£<br>126.30<br>£<br>217.50<br>£<br>120.00<br>£<br>180.00<br>£<br>224.50<br>£<br>165.00<br>£<br>-<br>£<br>225.00<br>£<br>180.00<br>£<br>180.00<br>£<br>General Exp<br>14.99<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>29.98<br>£<br>234.00<br>£<br>-<br>£<br>21.95<br>£<br>132.00<br>£<br>106.00<br>£<br>-<br>£<br>-<br>£<br>Associations<br>10.00<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>Rates<br>148.48<br>£<br>-<br>£<br>257.40<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>179.00<br>£<br>10.00<br>£<br>Insurance<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>35.00<br>£<br>1,256.70<br>£<br>Repair & Main<br>-<br>£<br>86.27<br>£<br>350.86<br>£<br>-<br>£<br>195.00<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>140.47<br>£<br>-<br>£<br>Broadband<br>37.27<br>£<br>36.24<br>£<br>37.48<br>£<br>36.99<br>£<br>36.99<br>£<br>36.99<br>£<br>36.99<br>£<br>36.99<br>£<br>36.99<br>£<br>36.99<br>£<br>36.99<br>£<br>36.99<br>£<br>Water<br>37.94<br>£<br>37.97<br>£<br>37.97<br>£<br>37.97<br>£<br>37.97<br>£<br>37.97<br>£<br>37.97<br>£<br>37.97<br>£<br>37.97<br>£<br>37.97<br>£<br>Elec<br>402.30<br>£<br>87.85<br>£<br>39.34<br>£<br>55.16<br>£<br>49.99<br>£<br>23.05<br>£<br>193.44<br>£<br>344.29<br>£<br>-<br>£<br>389.98<br>£<br>-<br>£<br>IT<br>-<br>£<br>-<br>£<br>65.84<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>-<br>£<br>**Overheads**<br>295.74<br>£<br>781.10<br>£<br>640.46<br>£<br>397.64<br>£<br>350.82<br>£<br>1,015.72<br>£<br>745.21<br>£<br>555.35<br>£<br>551.25<br>£<br>410.96<br>£<br>999.41<br>£<br>1,483.69<br>£<br>**Total out**<br>749.31<br>£<br>1,341.21<br>£<br>706.96<br>£<br>1,014.60<br>£<br>410.55<br>£<br>1,155.52<br>£<br>1,048.22<br>£<br>1,630.18<br>£<br>866.91<br>£<br>916.81<br>£<br>1,530.63<br>£<br>1,842.13<br>£|**Total**<br>6,253.16<br>£<br>3,550.43<br>£<br>418.76<br>£<br>4,956.93<br>£<br>-<br>£<br>790.00<br>£<br>445.00<br>£<br>102.00<br>-£<br>16,312.28<br>£<br>2,330.56<br>£<br>688.37<br>£<br>1,291.25<br>£<br>450.00<br>£<br>225.50<br>£<br>4,985.68<br>£<br>-<br>£<br>706.14<br>£<br>1,838.30<br>£<br>538.92<br>£<br>10.00<br>£<br>594.88<br>£<br>1,291.70<br>£<br>772.60<br>£<br>443.90<br>£<br>379.67<br>£<br>1,585.40<br>£<br>65.84<br>£<br>8,227.35<br>£<br>13,213.03<br>£|
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