Annual report
1 April 2020- 31 March 2021
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## Table of contents
**Chair's letter** ......................................................................... **3-4**
## **Food Redistribution**
- Supporting our town through COVID....................... **5-6** Volunteer-powered food rescue................................ **7-8** Keeping us moving........................................................ **9** Making a difference....................................................... **10-12**
## **Shropshire Food Poverty Alliance**
Responding to COVID and systemic problems...... **13-15**
## **Financial review, structure and governance** ........ **16-20**
## **Appendix**
- 1.List of regular suppliers................................................ **22** 2.List of active partner groups....................................... **23** 3.Final accounts 2020-21................................................ **24-37**
- 4.Independent examiners report.................................. **38**
## **Registered charity 1171092**
The Roy Fletcher Centre 12-17 Cross Hill
Shrewsbury Shropshire
SY1 1JE
2
## **Dear friends** Letter from Chair of Trustees
## **Dear friends**
As we look back on a year that was like no other, the trustees are proud of the outstanding commitment of our volunteers and staff and their amazing work, to support our community.
Our food redistribution operation stopped 172 tonnes of good food from going to waste, twice the amount of the previous year. Expansion into chilled food was already planned, but we also took the strategic decision to source more fruit and veg in response to COVID. Our work reduced carbon emissions and saved our community partners, like the Shrewsbury Ark, 55% of their food budget. Food reached more than 700 families a week through Foodshares, where everyone is welcome to collect a few bags of food, spreading the food waste message and stretching budgets. Thanks to the support of our funders, we have been able to keep our COVID response work going for the whole year and will be able to maintain it for 2021/22.
Surplus food is useful, but it is not the solution to food poverty, so we also provided support across Shropshire through coordination of the Shropshire Food Poverty Alliance. Our strategic research and partnership working has allowed us to better understand the causes and potential solutions to food poverty in Shropshire’s communities. In response to COVID we have worked hard to strengthen the county’s crisis response. This included the support of food banks, by administering grants and sourcing 123 pallets of store cupboard food.
As we passed our milestone 5th birthday in April 2021, it became even clearer that food waste and food poverty are symptoms of bigger problems which need systemic change. A more efficient, sustainable and fair food system is needed for the future. We secured start-up funding for the Shropshire Good Food Partnership to provide an effective infrastructure within which we can collaborate for a sustainable food future.
Reducing food waste is one of the most effective ways to reduce greenhouse gas emissions. Going forward, Shrewsbury Food Hub will focus on the pressing emergency of climate change. It will continue to support the community through surplus food redistribution but will also strive to halve food waste in Shrewsbury and Shropshire. By April 2022, Shropshire Food Poverty Alliance and Shropshire Good Food Partnership will be operating as separate organisations, with Shrewsbury Food Hub as an active member of each.
We would like to thank our funders, suppliers, partners, volunteers and staff who enabled us to make a real difference, together, in this most challenging of years.
**Andrew Howe Chair of Trustees January 2022**
Andrew Howe, Chair of Trustees with Tammy Bloodworth, Manager
3
## **Streamlined vision for the future**
## **2016 Redistribution**
**Our vision** is a community where no food is wasted.
**2018 Food Poverty Alliance**
**Our mission** is to redistribute surplus food and to promote food waste reduction in Shropshire for environmental and social good.
**2020 COVID Response**
**2021 Food Partnership**
_You do an incredible job of spreading kindness whilst saving the planet._
**The Shrewsbury Ark**
**Streamlining to focus on Food Waste**
4
**Food Redistribution: Supporting our town through COVID**
# **We exceeded our 5 Strategic Targets to respond to the pandemic**
Develop safe operational processes for COVID.
In place and regularly reviewed.
Recruit, train and support new volunteers.
Recruited, trained and supported 44 new volunteers.
_During the lockdown period the Food Hub volunteers continued to collect and distribute food. We saw the need for extra support for some of the vulnerable and disadvantaged families in our school community and asked for help. The Food Hub provided food_
Rebuild our redistribution network to support the most vulnerable, (supporting 20 organisations).
Supported 36 partner groups including 9 schools and 7 new or reopened Foodshares.
_to allow my small team of volunteers to distribute food packages to families who were either self-isolating or who found accessing shops very difficult due to lockdown restrictions alongside financial challenges. The delivery of these food packages gave us an opportunity to ‘touch base’ with these families and feedback from local community leaders confirmed that it was appreciated_
Increase surplus food supply from 1 to 2 tonnes per week.
Moved from 5 to 7 day a week operation. Secured additional supply from FareShare Birmingham. Averaged 3.3 tonnes per week.
_and provided quite a lifeline. Without the endless support from the Food Hub volunteers, this would not have been possible._
Develop a strategy to increase Shrewsbury’s food resilience.
Consultation with network of 43 groups. Regular communications set up. New signposting leaflet, new Foodshare partners identified.
## **Martin Wilson School**
5
## **More fruit and veg**
As part of our strategic COVID response we secured funding to buy in 52 tonnes of surplus fruit and veg from FareShare Birmingham who can access food from national suppliers. This source of food enabled us to provide a more consistent supply of food for our 25 partner community groups and 11 foodshares.
## **More Foodshare tables**
Foodshare tables came into their own this year. These are community centres and churches where people can collect a few bags of food to stop it going to waste on a Pay-as-You-Feel basis. Last year we supported 5 Foodshare tables with food. As COVID hit, 3 of these closed, as their volunteers were shielding. Our team supported the closed ones to restart, recruiting new volunteers and operating in their carparks. By the end of the year, we had established a total of 11 Foodshares. These created new outlets for food, as many of our partner groups were closed, but also to helped people stretch their budgets.
## **What Foodshare Users Say:**
_"Made a lovely curry with the okra, mushrooms and onions with cauliflower rice. Helping stop good food going to waste."_
_"I have not earned money for 9 months and this food will see me through to the weekend."_
_"Each week I bring an extra 2 bags to take food to my neighbours who have become single parents. This makes the Saturday morning experience worthwhile."_
_"Made the flapjack mix today with added choc and cranberries – lovely!"_
_**" When most agencies stopped their service during COVID lockdown the Food Hub team of volunteers continued their services not only to many people within the community but also dispersing food across hotels where people were brought in off the streets."**_
6
**The Shrewsbury Ark**
**Food Redistribution: Volunteer-powered Food Rescue**
## **The way in which our volunteers and staff coped with the challenges of the pandemic was remarkable.**
Our 123 volunteers provided 11,300 hours of service, with 44 new volunteers joining to cover for those who were shielding and everyone learning new procedures to keep the operation safe.
Volunteers collected, sorted and delivered food 7 days a week. They checked and labelled it to make sure it was safe. They masterminded our depot move. They staffed Foodshares to support our partners. They made regular calls to check on partners’ needs, fundraised and helped develop operational procedures.
In addition, 5 specialist volunteer advisors supported on food safety, carbon reduction, technology, systems and organisational development. Our 5 volunteer trustees worked on governance, accounting, fundraising and strategy.
## 123 Volunteers
## 11,300 hours of service
7
## **Food Redistribution: Volunteer-powered Food Rescue**
## **Why our volunteers give their time**
My main reasons for volunteering are to help prevent a huge amount of food from going to waste, help in the fight against climate change and to contribute to my local community. The Food Hub has increased my network and has given me plenty of opportunities to increasemy employability. The Food Hub is a fantastic place to volunteer, everyone is so lovely and welcoming. Volunteering is always a great start to my day! **Olivia**
Why do I do it? Oh a thousand reasons! To explore the town, to avoid the guilt of the food going to landfill, to enjoy working with the team. It's always a gamble what you are going to get, but always exciting. It might be 30 crates of fruit, strawberries,avocadoes, carrots etc one day or just a few baskets of bread the next.I meet so many lovely, reallykind people who are giving their all, in the supermarkets and schools and hospicekitchens and community meeting halls and churches. **Simon**
I volunteer at the Hub because I feel strongly about the amount of food that is wasted in our country and want to do my little bit to reduce that wastage. I enjoy working with the other members of the team, all congenial people with varied backgrounds. I like that people go out of their way to help, whatever the task— their humour and flexible attitudes help the jobs get done without stress. **Laura**
**Our volunteers are the spokes that keep the wheels of the Hub turning**
8
## **Food Redistribution: Keeping Us Moving**
## **Until this year we were powered by volunteers in their cars.**
With lockdown our volunteer driver numbers dropped by more than 60%. We needed to switch to a van-led operation to reduce the number of drivers needed each day. Organisations from across our community stepped in to fill the gap by providing drivers and vans, from Dial-A-Ride to Shrewsbury School. As these volunteers went back to work, Salopian Lodge of Charity 117 donated us “Ronnie” the van, so we could keep going. This van has been invaluable in making our operation more efficient and allowing us to move larger volumes of food.
**As a result of coronavirus we had to completely reinvent the way we worked, switching to a van-led operation. The generous donation of a van from the Salopian Lodge of Charity 117 enabled us to keep operating and to be more efficient.**
**Katy Anderson, Co-founder**
9
## **Food Redistribution: Making a Difference**
## **Despite the challenges of COVID, we grew substantially during 2020-21.**
This is a testament to the resilience and commitment of our volunteer and staff team, who adapted to new ways of working and continued with our planned growth project.
We prevented over 172 tonnes of food from going to waste, enough for 416,750 meals – mitigating 530 tonnes of damaging greenhouse gases. As part of our strategic COVID response we bought in 52 tonnes of surplus from FareShare Birmingham, who can access food from national suppliers. Taking this into account, we stopped 120 tonnes from going to waste locally, an increase of 46% on the previous year.
We increased our supply base to 37 regular suppliers, up from 20 the previous year. As well as regular collections of fruit, veg, bakery and store cupboard food from supermarkets, we had supplies of eggs from farms and of chilled and frozen food from manufacturers and catering companies. As lockdowns hit, restaurants, cafes, schools and pubs kindly donated us the food that they could not use. We expanded from 5 to 7 days a week to access more food.
Many of our partner groups had to shut due to COVID restrictions, with numbers dropping from 63 a week to 36. Foodshares provided a valuable community resource but also allowed us vital flexible outlets for food, given the unpredictability of the lockdowns. We supported 3 Foodshares by providing volunteers to run them in their carparks until it was safe for them to operate inside again and established 6 new ones. We saved community groups like The Shrewsbury Ark more than 55% of their food budget. Our surplus food reached 3000 people each week through our partner groups and Foodshares.
**Growth in Food Tonnage 172 tonnes of food** Ambient Chilled/ frozen **prevented from going to waste**
**530 tonnes of damaging greenhouse gases mitigated**
**----- Start of picture text -----**
416,750
meals
**----- End of picture text -----**
10
## **Food Redistribution: Making a Difference**
## **What's on the Shrewsbury Hub Van?**
## **Planned growth in chilled and frozen food**
Since we started our pilot on frozen food in 2018, we have tripled the amount of chilled and frozen food we redistribute from 5 to 16 tonnes. This supply of yoghurt, meat, fish and ready meals increases the nutritional value of our offering and our carbon reduction impact, because it has more than 5 times more embedded carbon than fruit, veg and bread. This was possible due to our planned £35k growth project funded by the Waste Resources Action Programme (WRAP) which funded staff time and a walk-in freezer.
11
## **Food Redistribution: Making a Difference**
## **Celebrating 5 years of food redistribution**
Over five years of operation, we have grown from 14 tonnes of food rescued in a year to 172 tonnes. In total, we have saved 364 tonnes of food, enough for 873,500 meals. This has mitigated 943 tonnes of damaging greenhouse gases CO2e, the equivalent of not driving round the planet 94 times. This has only been achieved thanks to our volunteers, suppliers, partner groups and funders.
**----- Start of picture text -----**
Indicator 2016/17 2020/21
Tonnes 14 172
Meals 32,000 416,750
Tonnes of CO2e Mitigated 28 530
Partner groups 20 36
Regular suppliers 5 37
Volunteers 45 123
Food types Ambient only Ambient, chilled and frozen
Days of operation 3-5 7
**----- End of picture text -----**
## **Over 5 years we’ve stopped 364 tonnes of good food from going to waste**
12
## **Shropshire Food Poverty Alliance: Responding to COVID and Systemic Problems**
**As the SFPA entered its third year the COVID crisis began. Exacerbating the pre-existing problem of food poverty in the county, the pandemic created an urgent focus of the need of Shropshire residents to access food. The Alliance has played a key role coordinating support for food aid providers, whilst researching and piloting preventative solutions, increasing awareness of food poverty in Shropshire and embedding it in health and council policy.**
## **Shrewsbury Food Hub’s Role**
In response to food poverty issues raised by our partners, we established the Shropshire Food Poverty Alliance in late 2017. The Alliance Steering Group includes Shropshire Council, Age UK, Citizens Advice Shropshire, the Diocese of Herefordshire and food banks. Shrewsbury Food Hub has hosted the coordination role, led on research projects and has been the accountable body for funding.
## **Responding to COVID**
The SFPA has helped to enhance the crisis support across the county through its work in 3 keys areas:
Promoting awareness of food poverty-specifically campaigns for donations during crisis response to Covid 19
Sharing information- to support people in food poverty – specifically provision of up-to-date information on the Shropshire Larder website for both the public, and organisations who work with people who may be in crisis.
Coordination of grant funding and food for other organisations including:
- Coordination of grant funding for food banks during the COVID pandemic, to help maintain individual food bank supplies
- Coordination of the storage and distribution of 123 pallets of store cupboard food to emergency food aid providers in Shropshire.
- Successfully applied for £34,000 from Unicef for food banks and food organisations to provide fruit and vegetables to low-income families.
13
## **Shropshire Food Poverty Alliance: Responding to COVID and systemic problems**
## **The start of a Shropshire Food Bank Network**
When COVID hit, many communities set up foodbanks and many mutual aid groups started to supply food in response to COVID. The SFPA set up a monthly county wide food bank meeting and offered support to new groups. We arrange visiting speakers, collate, and distribute relevant information across the network, and have written collective letters around key issues e.g. homelessness.
## **What alliance steering group members say**
_“It is essential - being independent and strategic you have been able to support and coordinate the work across multiple agencies and providers. That has a lot to do with Emily and the team. “_
_“We would never have received the support or funding without the Alliance”_
_“The learning and collaboration has been so invaluable. SFPA being a partner in Healthy Lives has meant food poverty remains one of the Health & Wellbeing Board priorities. Emily's input in the Shaping Places bid was fantastic.”_
_“Really useful website which is kept up to date & good reference point for individuals and for signposting.”_
## **Research to understand children’s food insecurity in our rural county**
Children’s Access to Food Project – We completed a piece of research with funding from Sustain to explore the issue of children’s food insecurity in Shropshire. From this work we were able to produce case studies of food projects, a toolkit for food projects and a research report (May 2021).
## **Partnership working and taking a whole system approach**
COVID has changed the way organisations work together – the SFPA has worked in partnership with other organisations on the following projects:
- Nutrition & Wellbeing project (A trial of breakfast clubs and survey of all school children about their diet/access to food with Public Health & Leeds University)
- Shaping Places- Research into food insecurity in South West Shropshire, with an emphasis of on taking a whole systems approach. Leading This has led to a funding bid for £300,000 with Public Health, Healthwatch & Citizen’s Advice.
14
## **Shropshire Food Poverty Alliance: Responding to COVID and systemic problems**
## **Embedding food poverty in health and council policy**
COVID raised the profile of food as a key issue in the county. The SFPA became members of the following groups:
Board member of the VCSA (Voluntary and Community Sector Assembly)
- Social Taskforce - Hardship Subcommittee
- Social Taskforce - Infrastructure Subcommittee
- Holiday and Food Programme strategic meetings – Shropshire council has received £650,000 to be spent on Holiday and food provision for children entitled to free school meals. Working with the group to help ensure they reach the children who need the support most.
We also forged strong working relationships with council departments (Public health, Community Reassurance, Welfare, Housing, Early Help).
## **Our work is more important now than ever**
The role of SFPA has expanded rapidly over the past year and we are proud of everything the team has been able to achieve. Unfortunately, the issue of food poverty in Shropshire is far from resolved and as we look to the year ahead, we know that the work of the alliance will be more important than ever. We are grateful to our alliance members and organisations with whom we have worked collaboratively over the past year. The issue of food poverty is complex, there are often multiple factors at play. By working in partnership with a broad range of people and organisations we will continue to work collaboratively to find sustainable and dignified solutions, along with preventative actions to tackle the issue of food poverty in our communities.
15
## **Financial Review, Structure, Governance and Management**
During 2020-21, the charity saw an exceptional increase in the level of financial donations, mainly in response to the crisis created by COVID but also due to planned growth into the collection and redistribution of chilled food. As a consequence, there has been a rapid expansion of food redistribution activities, resulting in a 46% increase in the tonnage of food saved, and the work of the Shropshire Food Poverty Alliance also expanded to support food banks, including administering grants and distributing 123 pallets of store cupboard food.
However, it is by no means certain that the charity will continue to receive this level of donations in the future, particularly as many of the COVID related grants were one off grants. The trustees have therefore been working to ensure the future sustainability of the Food Hub by designating reserve funds to support the continuing operation of the charity, as set out below, and the development of a sustainable fundraising strategy, including investing in systems and technology to support this.
Due to the dramatic increase in funding received during the year, the accounts have been prepared for the first time on an accrual basis, in accordance with all relevant reporting requirements. The attached financial statements show the charity’s financial position for the year ended 31 March 2021.
## **Financial Position at the end of the Year**
Total income for the year was £413,499 and expenditure was £239,436, leaving net income of £174,063. The main sources of income and areas of expenditure are summarized below:
16
## **Financial Review, Structure, Governance and Management**
17
## **Financial Review, Structure, Governance and Management**
When combined with funds brought forward from the previous year, the overall cash reserves of the charity as at 31 March 2021 were £258,539 and are made up as follows:
|**Unrestricted Funds**||**£**|
|---|---|---|
|General|2,536||
|Designated funds|**82,723**||
|**Restricted Funds**|||
|Food Redistribution|81,049||
|Learning and Partnership|21,788||
|Food Poverty|**70,443**||
||**_______**||
|**Total Funds**|**258,539**||
Unrestricted funds are the free funds of the charity to use at the discretion of the trustees in the furtherance of the charity's objectives. Unrestricted funds may include designated funds where the trustees, at their discretion, have created a fund for a specific purpose. The general funds are therefore the ‘free reserves’ after allowing for all designated funds.
The trustees have designated the following reserve of funds to support the charity’s continued operation:
**£** Liquidity Reserve – 3 months operating costs 34,000 Capital funds to fund future years' depreciation 27,647 Establishment of Fundraising Role 2021/22 7,500 Funds to support Food Partnership 2021/22 1,576 Donation to support budget 2022/23 12,000 _____ **82,723**
18
## **Financial Review, Structure, Governance and Management**
Restricted funds are maintained in accordance with the restrictions placed by the donor upon funds donated or by the specific aims of fundraising appeals of the charity.
The restricted funds of £81,049 for the Redistribution activities include a donation of £25,000 which was restricted to support future years’ activities, and which will be used to support the budget in 2021/22. Some £23,895 of funds remain from a fundraising campaign to respond to the pandemic and £22,530 project funding was received to expand the collection and redistribution of chilled foods. The remaining funds of £9,624 are for the delivery of a range of small ongoing projects.
The restricted funds for Learning and Partnership and Food Poverty are for the delivery of specific projects, in addition to Redistribution activities.
## **Reserves Policy**
The Liquidity Reserve is in accordance with the trustees’ policy to maintain a contingency sum of money in reserve equivalent to at least 3 months outgoing payments. This is to enable the charity to respond to unforeseen events or unplanned expenses or to cover the costs of closure.
## **Going Concern**
The trustees have prepared budgets and forecasts which gives them adequate comfort that the charity is a going concern. Therefore, the trustees are of the view that the charity has sufficient resources for at least the next 12 months (from the date of approving the financial statements) and that there are no material uncertainties regarding going concern.
## **Public Benefit**
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when setting the charity’s aims and objectives, and in planning future activities. Our goal is to reduce food waste, reduce food poverty and to support our community.
## **Charity Structure**
The Charity is a Charitable Incorporated Organisation ( CIO ), following the Foundation model constitution.
19
## **Financial Review, Structure, Governance and Management**
## **Trustees Information**
Trustees were invited to join by the Board of the charity based on their skills and experience to support the future sustainability of the organisation.
## **People Currently Acting As Trustees**
**----- Start of picture text -----**
Date
appointed if Name of person (or body
Name of Trustee Office (if any)
not whole entitled to appoint trustee
year
**----- End of picture text -----**
|**Name of Trustee**|**Office (if any)**|**Date**
**appointed if**
**not whole**
**year**|**Name of person (or body**
**entitled to appoint trustee**|
|---|---|---|---|
|||||
|Andrew Howe|Chair||N/A|
|Joy Currey|Treasurer||N/A|
|Alison Thomas|||N/A|
|Katharine Hudson|||N/A|
|Michael Haddaway||01/12/2020|N/A|
|Harriet Monday||03/11/2021|N/A|
## **Other People Who Served As Trustees In 2020/21**
JoJo Stephens
The trustees declare that they have approved the trustees' annual report and annual accounts for the period 1 April 2020 to 31 March 2021.
**Signed by Date**
## **Andrew Howe**
**27/01/2022**
**Chair of Trustees**
20
# **Thank you to all our funders, suppliers, partner community groups and volunteers for supporting our work.**
21
## **Appendix**
## **APPENDIX 1- LIST OF REGULAR SUPPLIERS**
1. Aldi, Arlington Way
23. Maynards Farm
2. Aldi, Otley Rd
24. Morrisons, Whitchurch Rd
3. Asda, Old Potts Way
25. Muller, Telford
4. Booker, Arlington Way
26. Nandos, Shrewsbury
5. Connect Aid CIC
27. Powells Pies
6. Coopers Gourmet Food
28. Riverside Foods
7. Co-op, Monkmoor Rd
29. Sainsburys, Abbey Foregate
8. Co-op, Wenlock Rd
30. Sainsburys, Meole Brace
9. Co-op Midcounties, Bicton Heath
31. Sainsbury, Whitecroft Rd
10. Co-op Midcounties, Copthorne
32. SPAR, Battlefield
11. Co-op Midcounties, Radbrook Green
33. Spar, Coleham
12. Cotteswold Dairy
34. Tesco, Ditherington Rd
13. FareShare Birmingham
35. Tesco Extra, Harlescott
14. Green Acres Farm
36. Tesco, Pride Hill
15.Greggs Pride Hill
37. Waitrose, Pride Hill
- 16.Greggs Wenlock Road
17. Harlech Food Service
18. Hollowdene Eggs
19. Lidl, Harlescott
20. Lidl, Oteley Rd
21. M&S, Meole Brace
22. M&S, Town Centre
22
## **Appendix**
## **APPENDIX 2-ACTIVE PARTNER GROUPS**
1.Belle Vue Youth Group (Foodshare)
23. Riversway Elim Church (Foodshare)
2. Bomere Heath Primary
24. Shrewsbury Academy
3. Beagle House
25. Shrewsbury Ark
4. Bromford Housing
26. Shrewsbury Baptist Church, Crowmoor (Foodshare)
5. Christ Church (Foodshare)
27. Shrewsbury Town Council Youth Service
6. Church of the Holy Spirit (Foodshare)
28. Shropshire Council Temporary Accommodation
7. Crossbar Foundation
29. Shropshire Domestic Abuse Service
8. Emmanuel Church (Foodshare)
30. St Giles Church Hall (Foodshare)
9. Food Bank Plus
31. Sundorne Infant School
10. Grange Primary
32. TMBSS Harlescott
11. Greenacres Primary
33. TMBSS Sundorne
12. Harlescott Juniors
34. Unitarian Church
13. Holy Trinity Playgroup
35. United Reformed Church (Foodshare)
14. Leaving Care
36. Wilfred Owen School
15. Longden School
16. Martin Wilson School (Foodshare)
17. Meadowfarm Playgroup
18. Meet Place
19. Meole Brace Primary
20. Mount Pleasant Primary
21.Oxon Parish Church (Foodshare)
23
22. Polish Centre
Appendix
APPENDIX 3-FINAL ACCOUNTS 2020-21
SHREWSBURY FOOD HUB
ANNUAL ACCOUNTS FOR THE PERIOD I APRIL 2020 TO 31 MARCH 2021
CHARITY NUMBER 1171092,
24
Appendix
APPENDIX 3-FINAL ACCOUNTS 2020-21
SHREWSBURY FOOD HUB
STATEMEKf OF FINANCIAL AcfiviTIES
FOR THE PERIOD I APRIL 2020 TO 31 MARCH 2021
Notes
Unresirlrted
Funds
Restrirted
Funds
Total
Funds
2021
Total
Funds
2020
Income from:
Donations
Redistribution of food
Learning and Partnership
Food Poverty
90,896
157,747 248,643 91,761
20,6IMi
20,6LM) 7,269
144,121 144,121 27,834
Charitable Activltles
1,031
Investments
135
135
237
yal Income
91,031
322,468 413,499 128,132
Expendlture on:
Ralsing Funds
1.059
1,059
547
Charltable ActIvItS
Redistribution of Food
Learning and Partnership
Food Poverty
53.957
94.156 148.113 59.700
1,755
1,755 5.194
88,509 88,509 26,211
T31 Expendltur•
55,016
184,420 239,436 91,652
Net Incoffle
36,015
138,048 174,063 36,480
Transfers tr*tween Funds
112al
20,564
120,5641
Total Funds brought forward
28,679
55.797 84,476 47,996
Total Funds carrled loard
85,258
173,281 258,539 84,476
25
Appendix
APPENDIX 3-FINAL ACCOUNTS 2020-21
SHREWSBURY FOOD HUB
BALANCE SHEET
AS AT 31 MARCH 2021
Notes
2021
2020
Flxed Asset5:
Tangible assets
30,777 1,806
Total Fixed Assets
30,777 1,806
Current Assets:
Cash at Bank and in hand
Debtors
(li)
227.659 82.047
14,255
623
Total Current Assets
241,914 82,670
Uabllltles:
Creditors falling due within one year
(io}
{14.152) (
Net Assets
258,539 84,476
Funds of the Charlty
1121
Unrestricted Income Funds
General funds
Designated funds
Restricted Income Funds
Food Redistribution
Learning and Partnershlp
Food Povertv
112b)
112¢)
2.536 6,679
82,723 22,LKIO
112d}
81,049 40,035
21,788
930
70.443 14.832
Total Charlty Funds
258,539 84,476
26
Appendix
APPENDIX 3-FINAL ACCOUNTS 2020-21
NOTE5 TO THE FINANCIAL STATEMENTS
FOR THE PERIOD I APRIL 2020 TO 31 MARCH 2021
I. ACCOUNTING POLICIES
a) Basls of preparatlon
The flnancial statements have been prepared In accordance with Accounting and
Reporting by Charities.. Statement of Recommended Prattice applicable to charities
preparing their accounts in accordance with Financial Reporting Standard applicable
in the UK and the Republic of Ireland IFR51021 {effective l January 2015) - Icharities
SORP IFRS 10211, the Financial Reporting Standard applicable in the UK and Republic
of Ireland IFRS 1021 and the Companies Act 2006.
Shrewsbury Food Hub meets the definitlon of a public benefit entlty under FRS 102.
Assets and liabilities are initially recognised at historical cost or tran5attion value
unless otherwise stated in the relevant accounting policy notel51.
b) Preparatlon of the accounts on a golng concern basls
The trustees have prepared budgets and a forecast which 8lves them adequate
comfort that the charity is a going concern. Therefore. the trustees are of the view
that the charity has sufficient resources for at least the next 12 months (from the
date of approvin8 the flnancial statements) and that there are no materlal
uncertainties re8ardin8 80ing concern. As a result, the charity's financial statements
have been prepared on a going concern basis.
c} Income
Donations are recognised as income where there is entitlement, sufficient certaintv
of receipt and the amount can be measured with sufficient reliability.
If a donation is subject to conditions that require a level of performance before the
charity is entitled to the funds, the income is deferred and not recognised until
either those conditions are fully met, or the fulfilment of those conditions is wholly
within the control of the charity and it is probable that those conditions will be
fulfllled In the reporting perS0d.
d) Investment Income
Interest on funds held on deposit is included when receivable and the amount can
be measured reliably by the charity. This is normally upon notificatlon of the interest
paid and payable by the bank.
27
Appendix
APPENDIX 3-FINAL ACCOUNTS 2020-21
e) Donated goods and servlces
Donated goods, services and facilities are recognised as income when the charity has
control over the item, any conditions associated with the donated item have been
met, the receipt of economlc benefit from the use by the charity is probable and the
economic benefit of can be measured reliably.
In accordance with the Charities SORP IFRS 1021, the time of volunteers is not
recognised in the accounts, but the trustees, annual report provides information
about their contribution.
On recelpt, donated assets, ser¥ices and facilities are recognlsed on the basis of the
value of the gift to the charity whlch is the amount the charity would have been
willing to pay to obtain services or assets of equivalent economic benefit In the open
market,. a correspondlng amount Is then recognised In expendlture In the period of
receipt.
f) Fund accountln8
Restritted funds are malntalned in accordance with the restrictlons placed by the
donor upon the funds donated or by the specific aims of fundraising appeals by the
charity,
Unrestricted funds are the free funds of the charlty to use at the discretion of the
trustees in the furtherance of the charity's objectives. Unrestricted funds may
include designated funds where the trustees. at their discretion, have created a fund
for a specific purpose.
gl Expendlture and Irrecoverable VAT
Liabilities are recognised as expenditure as soon as there is a legal or constructive
obligatlon committing the charity to that expenditure, it is probable that settlement
will be required and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses, including support
costs, are allocated or apportioned to the applicable expenditure headings in the
statement of financial activities.
Irrecoverable VAT is charged as a cost against the activity for which the expenditure
was incurred.
28
Appendix
APPENDIX 3-FINAL ACCOUNTS 2020-21
h) Allocatlon of support costs
Support costs are incurred by functions that assist the work of the charity but do not
directly undertake charitable activities.
General support costs include office administration, finance support, IT and phones,
insurance and management. These costs and the basis on which they have been
allocated are included in Note 4- Analysis of Expenditure.
l) Flxed assets
The threshold for capitalisation of fixed assets Is £100. Purchased fixed assets are
capltalised at cost. Depreciation is calculated to write off the cost of an asset over
the useful economlc Ilfe of that asset as follows:
IT, Office and General equipment- stralght line basis over 3 years
Major Depot equipment - straight line basis over 5 years
Motor vehicles - straight line basis over 5 years
J) Debtors
Trade and other debtors are recognlsed at the settlement amount due after any
trade discount offered. Prepayments are valued at the amount prepaid net of any
trade or charity dlscounts due.
k) Cash at bank and In hand
Cash at bank and in hand represents funds which are readily available on demand at
less than 24 hours notice or with 60 day notice.
l) Credltors and provlslons
Creditors and provisions are recognised where the charity has a present obligation
resulting from a past event that will probably result in the transfer of funds to a third
party and the amount due to settle the obligation can be measured or estimated
reliably. Creditors and provisions are normally recognised at their settlement
amount after allowing for any discounts allowed.
m) Flnanclal Instruments
The charity only has financial assets and financial liabilities of a kind that qualify as
basic financial instruments. Basic financial instruments are initially recognised at
transattion value and subsequently measured at their settlement value.
29
Appendix
APPENDIX 3-FINAL ACCOUNTS 2020-21
n) Penslons
All employees of the charlty are automatically enrolled into a defined contribution
pension scheme operated by NEST. unless they exercise their right to opt out of
scheme membership.
30
Appendix
APPENDIX 3-FINAL ACCOUNTS 2020-21
2. ANALYSIS OF INCOME
Unrestrlcted Restrlrted
Funds
Funds
Total
Funds
2021
Total
Funds
2020
Donatlons:
Donation and gifts
Gift Aid
WRAP grant
Donated facilitles
Joint fundraising and donations
Grants recelved by Shropshire Food Povertv
Alliance for re distribution during pandemic
75,625
2,286
191,183 266,808 115,857
2,475
4,761
31,185
31,185
623
12,985 10,0(10
24.130
12,985
24.130
73,495
73.495
90.896
322.468
413.364 126,864
Charltable Actlvltles
1,031
Interest Income
135
135
237
Total Income
91,031
322,468
413,499 128,132
3. DONATED FACILITIES
2021
2020
Use of Property:
Depot Rental
Office Rental
12,000 10,C
985
Total Donated FKllitie5
12,985 10,01)o
The valuatlon of donated facilitles is based on market rental.
The contribution of unpaid volunteers is not recognised in the accounts but the
trustees, annual report provides information about their contribution.
31
Appendix
APPENDIX 3-FINAL ACCOUNTS 2020-21
4. ANALYS15 OF EXPENDITURE
Unrestrlcted Restrlcted
Funds
Funds
Total
Funds
Z021
Total
Funds
2020
Expendlture on Ralslng Dorhitlon5
1,059
1.059
547
Expenditure on Charltable Actlvltles:
Redlstrfbutlon of Food
Staffing Costs
Volunteer Costs
Depot Costs
Operating Costs
Grants
Depreciation of Fixed Assets
Support Costs
23,681
746
15,974
7,391
38,362
533
830
31,231
12,065
7.463
3,672
62.043 31,232
1,279 2,671
16,804 12,699
38,622 9,689
12,065
9,423
7,877 2.605
1,960
4,205
53,957
94,156
148,113 59,700
Learnlng and Partnershlp Projects
Project Costs
Support Costs
665
1.090
665 5.194
1,755
1.755 5.194
Food Poverty Projerts
Grants for distribution durlng pandemic
Project Costs
Support Costs
37.695
47,942
2.872
37,695
47,942 24,443
2,872 1,768
88.509
88.509 26.211
Total Expendlture
55.016
184,420
239,436 91,652
Support costs include office administration, finance support. rr and phones,
insurance and management and are allocated between activities based on an on-
Cost basis.
32
Appendix
APPENDIX 3-FINAL ACCOUNTS 2020-21
5. STAFF COSTS
2021
2020
Salaries and wages
Social security costs
Pension costs
84,541
2,622
4.932
44,951
2,697
Total staff costs
92,095 47,648
No employees received total employee benefits (excluding employer penslon costs)
of more than £60.000.
The average monthly number of employees who were engaged on charitable
actlvities durlng the year was 6 as compared with 3 in 2020.
6. PENSION SCHEME
2021
2020
Amount of contrlbutions recognlsed in
Statement of Financial Activities
4.932 2,697
Thls expense is allocated between activities and restricted and unrestritted funds
on the basis of time incurred.
7. GRAr MAKING
The following grants have been made durin8 2021 as a response to the pandemic:
2021
Joint donations to and fundraislng with Shrewsbury Food Bank
with of funds received passed to the Food Bank
Distribution of grant funding to Food Banks
by Shropshire Food Poverty Alliance
12,065
37,695
33
Appendix
APPENDIX 3-FINAL ACCOUNTS 2020-21
8. TANGIBLE FIXED ASSETS
Computer
Depot
Motor
Equlpment Equipment Vehides Total
Cost
At l April 2020
Additions
940
2.540
2,455
3,395
16,789 19.065 38,394
At 31 March 2021
3,480
19,244 19.065 41.789
Depreclatlon
At l April 2020
Charge for year
627
1,160
962
4,450
1,589
3,813 9,423
At 31 March 2021
1,787
5,412
3,813 11,012
Net Book Value
At l April 2020
At 31 March 2021
313
1.693
1,493
1,806
13.832 15.252 30.777
9. DEBTORS AND PREPAYMENTS
2021
2020
Prepayments and accrued Income
14,255
623
10. CREDITORS
2021
2020
Creditors falling due within one year..
Accruals
Other tax and soclal securltv
10,407
3,745
14,152
11. CASH AT BANK AND IN HAND
Cash at bank and in hand totals £227.659 in 2021 as compared with £82,047 in 2020.
This is held in bank accounts with notice terms ranging from zero to 60 days.
34
Appendix
APPENDIX 3-FINAL ACCOUNTS 2020-21
12. ANALYSIS OF CHARITY FUNDS AS AT 31 MARCH 2021
a) Total Funds
The overall cash reser¥es of the charity at 31 March 2021 were £258,539 as
compared with £84,476 at 31 March 2020 and are made up as follows:
2021
2020
Unrestrlcted Funds
General
Designated funds
Restrlrted Funds
Food Redistribution
Learning and Partnershlp
Food Poverty
2,536 6,679
82,723 22.000
81.049 40,035
21,788
930
70.443 14,832
Total Funds
258,539 84,476
In 2021, net funds of £20,564 were transferred from Restricted to Unrestricted
Funds. Donations of £22,577, which were received to fund the purchase of capital
items, have been transferred to Unrestricted Funds to cover the depreciation cost of
these assets in future years. This is after charging the first year's depreciation to
Restricted Funds. An amount of £2,013 was then transferred to Restricted Funds for
Learning and Partnership projects.
b) Unrestrlcted Funds
Unrestricted funds are the free funds of the charity to use at the discretion of the
trustees in the furtherance of the charity's objectives. Unrestricted funds may
include designated funds where the trustees, at their discretion, have created a fund
for a specific purpose. The general funds are therefore the 'free reserves, after
allowing for all designated funds.
35
Appendix
APPENDIX 3-FINAL ACCOUNTS 2020-21
c) Analysls of Deslgnated Funds
The trustees have designated the following reserve of funds to support the charity's
continued operation:
2021
2020
Liquidity Reser¥e- 3 months operating costs
Capital funds to fund future years, depreciation
Establishment of Fundraising Role 2021122
Funds to support Food Partnership 2021122
Donation to support budget 2022123
34,000 22,OCM)
27,647
7,5(K)
1.576
12.000
82,723 22,¢XiO
The Liquldity Reserve is Sn accordance with the trustees, policy to maintain a
contingency sum of money in resenie equlvalent to at least 3 months outgoing
payments. This is to enable the charity to respond to unforeseen events or
unplanned expenses or to cover the costs of closure.
Funds of £27,647 have been deslgnated to cover the depreciation cost of flxed assets
in future years. This includes the amount of £22,577 remaining from specific
donations to fund capital items as set out above. A further £5,070 of Unrestricted
Funds have been designated to cover depreciation costs on other assets In future
years.
d) Anatys15 of Restrlcted Funds
Restricted funds are maintained in accordance wlth the restrictions placed by the
donor upon funds donated or by the specific aims of fundraising appeals of the
charity.
The restritted funds of £81,049 for the Redistribution activities include a donation of
£25,000 which was restricted to support future years, attivities and which will be
used to support the budget in 2021122. Some £23,895 of funds remain from a
fundraising campalgn to respond to the pandemic and £22,530 projett funding was
received to expand collettion and redistribution of chi15ed food5. The remaining
funds of £9,624 are for the delivery of a range of sma51 ongoing projects.
The restricted funds for Learning and Partnership and Food Poverty are for the
delivery of specif ic projects, in addition to Redistribution activities.
36
Appendix
APPENDIX 3-FINAL ACCOUNTS 2020-21
13. TRANSAcnoNS wrrH TRUSTEES AND RELATED PARTIES
a) Trustee Remuneratlon and Benefits
The charity's governing document provides that trustees may be paid for the supply
of services, if trustees consider thls to be in the best interest of the charity.
In the year ended 31 March 2021, one trustee, Alison Thomas, received £7,441 to
support the charity in Its response to the Covid 19 pandemlc.
No trustees recelved any remuneration for services In the year ended 31 March
2020.
b) Trustees Expenses
No trustees received any expenses for fulfilling their duty as trustee in elther the
year ended 31 March 2021 or 31 March 2020.
c) Transactlons wlth Related Partles
There were no transactions With related parties in either the year ended 31 March
2021 or 31 March 2020.
37
## **Appendix**
## **APPENDIX 4-INDEPENDENT EXAMINERS REPORT**
## **Independent examiner's report on the accounts**
Report to the Trustees of Shrewsbury Food Hub - Charity number 1171092 on the Accounts for the Year ended 31 March 2021 as set out on pages 24-37
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2021
Responsibilities and basis of report
As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”)
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being A qualified member of Institute of Chartered Accountants in England and Wales.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
The accounting record were not kept in accordance with section 130 of the Charities Act; or The accounts did not accord with the accounting records; or
- The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no matters in connection with the examination to which
attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
H P Bruce 6 January 2022
FCA
c/o Dyke Yaxley Limited 1 Brassey Road Old Potts Way Shrewsbury SY3 7FA
38