## SHINE A LIGHT SUPPORT SERVICE
## **BRIGHTENING LIVES AFFECTED BY CANCER**
## **SHINE A LIGHT SUPPORT SERVICE**
**TRUSTEE’S ANNUAL REPORT AND ACCOUNTS**
**FOR THE YEAR ENDED 28TH FEBRUARY 2021**
1
SHINE A LIGHT SUPPORT SERVICE
## **BRIGHTENING LIVES AFFECTED BY CANCER**
Page
|Corporate Information|3|
|---|---|
|Board of Trustee’s Report|4|
|Statement of Financial Activities|7|
|Statement of Financial Position|8|
|Accounting Policies|9|
|Notes|10|
2
**Corporate Information**
**Registered Charity Number:** 1171090 **Principal Office:** Koco Community Resource Centre 15 Arches Industrial Estate Spon End, Coventry CV1 3JQ **Board of Trustees:** Sam Schoolar Paul McGrory David Seickell Alex Smith Amy Thompson Adam Snellekz **Bankers:** Lloyds Bank
3
## **Board of Trustee’s Report**
## **1.0 Introduction**
The trustees submit their annual report and the financial statements of Shine A Light Support Service (the charity) for the year ending 28 February 2021. The trustees confirm that the annual report and financial statements of the charity comply with the current statutory requirements of the charity's governing document and the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in March 2005.
## **1.1 Public Benefit Statement**
The Trustees confirm that they have complied with the duty in section 4 of the Charites Act 2011 to have due regard to the Charity Commission’s guidance on public benefit "Charites and Public Benefit".
## **1.2 Structure, Governance and Management Status**
The charity was constituted under a trust deed dated 19th September 2016 and is registered in England and Wales with charity number 1171090.
## **Appointment or Election of Trustees**
Trustees are appointed and or co-opted under the terms of the trust deed.
## **Policies Adopted for the Induction and Training of New Trustee's**
The induction process for a newly appointed trustee comprises an initial meeting with the Chair followed by short meetings with other trustees on the powers and responsibilities of the trustees.
## **Organisational Structure and Decision Making**
The charity is organised so that the trustees meet regularly four times per year to manage its affairs, with regular updates via email and other communications between these times. Additionally, an AGM is held once a year.
## **1.3 Objectives and Activities**
To promote and protect health and relieve the needs of children aged up to 24 who are suffering from cancer, their families and carers within Coventry and Warwickshire, in particular by the provision of a comprehensive support service.
To provide a counselling service which is available to support any adult and any child who is affected by cancer and lives within Coventry and Warwickshire.
## **1.4 Achievements and Performance**
The charity has sustained many of our previous year’s activities and also employed new activities to both pursue and extend our charitable objectives during this financial year, ensuring we continue to benefit the public and support families across Coventry and Warwickshire affected by cancer. We have highlighted some of our activities below:
4
## **Board of Trustee’s Report**
The Covid pandemic has had a devastating effect on the whole charity sector, and we have been no exception. However, we have adapted and developed our services to enable us to continue
to benefit the public and support families across Coventry and Warwickshire affected by cancer. We have highlighted some of our activities below:
During the past twelve months:
- We replaced our annual trips, outings and regular activities with virtual sessions on Zoom. We secured funding from Heart of England Community Foundation, which we used to provide hampers for all families on a monthly basis. The hampers contained all of the ingredients and materials to take part in online sessions we lead on Zoom. For those families unable to attend sessions, each pack contains comprehensive instructions for completing activities independently. Sessions to date have included pumpkin carving, toffee apple making, craft sessions, bonfire and Christmas parties, story-telling sessions and baking to name a few. Hampers also include a monthly newsletter, which keeps families up to date with news in their community.
- Despite losing a lot of funding and planned community fundraising events, we were able to sustain our building and all essential services to families.
- We have secured funding from Mind, which has enabled our bespoke counselling service to continue for both adults and young people over 13. Unfortunately, we have had to postpone counselling for all under 13’s as we are unable to deliver this via Zoom.
- We are planning to reinstate some face-to-face services for families during 2021. Our priority is restarting our counselling service for children and young people face to face.
- As ever, our activities have been delivered with the aim of, bringing families, children, and young people out of isolating situations and loneliness and help them to feel a sense of community, understanding and friendship. We are proud that, despite the difficulties and challenges brought by the Covid pandemic, we have been able to continue to support the community of families we work with.
5
## **Board of Trustee’s Report 1.5 Financial Review**
During the year to 28 February 2021, the charity had total income of £33,310. At the year end, the level of reserves available for the charity’s use (i.e. unrestricted funds and not represented by fixed assets) was £9,721. Total operating charitable expenditure was £26,500 giving an operating surplus in the year of £6,810.
## **1.6 Investment & Reserve Policy**
Our reserves position:
||**Current**
**Year**|**Previous**
**Year**|**% Increase /**
**(Decrease)**|
|---|---|---|---|
|**Unrestricted Funds(Reserves)**||||
|Restricted / Designated Funds:|4,011|2,481|62%|
|Unrestricted Fund:|9,721|4,441|119%|
|Others|-|-|-|
|Endowment Funds|-|-|-|
|Total Funds|13,732|6,922|98%|
|**Ratio of Reserves to Annual Operating**
**Expenditure**|0.64|0.18|255%|
The reserves that we have set aside provide financial stability and the means for the development of our principal activity.
We intend to maintain our reserves at a level which is at least equivalent to three months of operating expenses in order to maintain the normal operations of the Charity within that period.
The trustees review the amount of reserves that are required to ensure that they are adequate to fulfil the charity’s continuing obligations on a quarterly basis at their board meeting.
## **1.7 Future Development**
The charity is continuing to grow and explore various ways of increasing its scope of services. The charity is still exploring further measures to grow in membership and continue to develop its members to make lifechanging impact in society. We continue to work with the Coventry Co-operative Development Agency and Coventry City Council to develop further long-term plans to ensure our growth and sustainability in all areas.
6
## **Board of Trustee’s Report**
## **Trustees’ Responsibilities**
The trustees are responsible for preparing the annual report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the net income or expenditure of the charity for the year. In preparing these financial statements the trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- Make judgments and estimates that are reasonable and prudent;
- State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- Prepare the financial statements on the going-concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The appended financial statements have been prepared on the accruals basis and have been examined by an independent examiner, whose report is also appended.
This report was approved by the Board of Trustees on 29 December 2021 and signed on their behalf by:
## **Full Name:** Alex Smith
**Signature:**
**Position:** Chair of Trustees
**Date:** 29 December 2021
7
## **Statement of Financial Activities: Year Ended 28[th] February 2021**
|**Income: Notes**
Donations and legacies 1
Grants
**Total Income**
**Total Income**
**Expenditures on:**
Raising Funds
Charitable Activities 2
Other Costs
**Total Expenditures**
**Net income/(expenditure)**
**Transfers between funds**
**Other recognised gains/(losses):**
Gains/(losses) on revaluation of fixed assets
Gains/(losses) on investment assets
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
Total funds carried forward at 28 Feb|**2021**
**Unrestricted**
**Funds**
**2021**
**Restricted**
**Funds**
**2021**
**Total**
**Funds**
**£**
**£**
**£**
26,502
-
26,502
-
6,808
6,808
**26,502**
**6,808**
**33,310**
**26,502**
**6,808**
**33,310**
-
-
-
21,222
5,278
26,500
-
-
-
**21,222**
**5,278**
**26,500**
6**5,280**
**1,530**
**6,810**
-
-
**5,280**
**1,530**
**6,810**
4,441
2,481
**6,922**
**9,721**
**4,011**
**13,732**|**2020**
**2020**
**2020**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**Funds**
**£**
**£**
**£**|
|---|---|---|
|||31,275
-
31,275
-
11,155
11,155|
|||**31,275**
**11,155**
**42,430**|
||||
|||**31,275**
**11,155**
**42,430**|
|||-
-
-
38,068
19,755
57,823
-
-
-|
|||**38,068**
**19,755**
**57,823**|
||||
|||**(6,793)**
**(8,600)**
**(15,393)**
-
-|
|||**(6,793)**
**(8,600)**
**(15,393)**
11,234
11,081
**22,315**|
|||**4,441**
**2,481**
**6,922**|
7
## **Statement of Financial Position: Year Ended 28th February**
|**Notes**
**Fixed Asset**
Tangible assets
3
**Total Fixed Asset**
**Current Assets**
Prepayments
Accrued Income
Cash at bank and in hand
Other Debtors
**Total Current Assets**
**Creditors: amounts falling due within one year**
Other Creditors
Other Current Liabilities
**Total Creditors: amounts falling due within one**
**year**
**Net current assets (liabilities)**
**Total assets less current liabilities**
**Creditors: amounts falling due after more than**
**one year**
Other Non-Current Liabilities
**Total Creditors: amounts falling due after more**
**than one year**
**Total net assets (liabilities)**
**Capital and Reserves**
Restricted Reserves
General Reserves
Surplus / (Deficit) for the year
**Member's Fund**|**2021**
**2020**|
|---|---|
||-
134|
||**-**
**134**
-
-
-
-
22,647
6,788
-
-|
||**22,647**
**6,788**
(8,915)
-
-
-|
||**-**
**-**|
||**13,732**
**6,788**|
||**13,732**
**6,922**
-
-|
||**-**
**-**|
|||
||**13,732**
**6,922**|
||4,011
2,481
4,441
11,234
5,280
(6,793)|
||**13,732**
**6,922**|
8
**Accounting Policies**
## **Scope and Basis of the Financial Statements**
The accounts have been prepared under the historical cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice Accounting and Reporting by Charities published in March 2005.
## **Income**
Revenue is recognised in the period in which the charity is entitled to receipt once the amount can be measured with reasonable certainty.
## **Expenses**
Expenditure is included in the Statement of Financial Activities (SoFA) on an accruals basis and is recognised at the point when a legal or constructive obligation arises. The majority of costs are directly attributable to specific activities. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Fixed assets**
Fixed assets with an individual purchase of £500 or more are capitalised and stated at cost less depreciation which is provided at rates calculated to write off the cost of each asset over its expected useful life as follows:
|Fixtures and fittings|25% SL|
|---|---|
|Equipment|25% SL|
|Vehicles|25% SL|
9
## **Notes**
## **1. Income**
|**Income**
Donations and legacies
**Total donations & legacies**
**2.**
**Expenditures**
**Raising Funds**
Event costs
Premises
Utilities
Travel
Motoring & transportation
Insurance
Administration
Advertising
Operations
Professional fees and services
Finance Charges
Disposal of Assets
Depreciation
**Total Cost of Generating Funds**
**3.**
**Tangible assets**
**Property**
**Cost**
**£**
At 1st March 2020
-
Additions
-
Disposals
-
Revaluation
-
At 28th Feb 2021
**-**
**Depreciation**
At 1st March 2019
-
Charge for the year
-
Disposals
-
At 28th Feb 2020
-
**-**
**Net Book Value**
At 31st Mar 2020
**-**
At 28th Feb 2021
**-**|**2021 2020**
26,502 31,275
**26,502 31,275**
**2021 2020**
- 639
10,367 15,068
611 921
- 1,960
149 428
1,866 655
3,475 3,447
- 1,987
4,619 9,630
- 3,200
1 -
- -
134 133
**21,222 38,068**
**Vehicles**
**Equipment**
**Fixtures &**
**Fittings**
**£**
**£**
**£**
-
-
533
-
-
-
-
-
-
-
-
-
**-**
**-**
**533**
-
-
399
-
-
134
-
-
-
-
-
-
**-**
**-**
**533**
**-**
**-**
**134**
**-**
**-**
**-**|**Total**
**£**
**533**
**-**
**-**
**-**|
|---|---|---|
|||**533**|
|||**399**
**134**
**-**
**-**|
|||**533**|
||||
|||**134**|
|||**-**|
10
## **Independent Examiner’s Report**
**Report to the trustees/members of:** Shine A Light Support Service **On accounts for the year ended:** 28th February 2021 **Charity No:** 1171090
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
## It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which give me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act;
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 10 February 2022
**Name:** Tobi Labeodan FCCA, for and on behalf of Cullingworth & Co Limited
## **Relevant professional qualification(s) or body (if any): ACCA**
**Address:** Ground Floor, Synium House, r/o 94-96 High Street, Henley in Arden B95 5FY